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Job DescriptionDescription: Job Title: Senior Accounts Payable Specialist Department: Admin Reports To: Accounting Manager Location: Diamond Bar, CA Job Summary: The Senior Accounts Payable Specialist directly to the Accounting Manager, the Senior AP Specialist will be a key member in the Accounting Department and will assume a strategic and support role in the overall development and growth of the department and organization. Responsibilities for Senior Accounts Payable Specialist: • Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching purchase orders, obtaining approval, and entering the invoices into the accounting system., • Month-end closing: reconcile and close Accounts Payable at month-end. Upload AP Aging report to the Accounting Share folder., • Review department Accounts Payable procedures and make recommendations to the Accounting Manager for improvements. Optimize Accounts Payable process., • Process employee expense reports, including verification of receipts and coding., • Prepares batch check runs, wire transfers, and ACH transactions., • Ensure all accounts payable policies and procedures are adhered to including travel and related expenses, vendor approval and invoice processing., • Manage vendor relations and build effective partnerships., • Assist in preparing and filing 1099’s at year end., • Assist team with gathering support for all audits, including pulling documentation., • Investigates and resolves problems associated with processing of invoices and purchase orders., • Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons. Requirements: Qualifications for Senior Accounts Payable Specialist: • Bachelor's degree in accounting, Business Admin, Finance or equivalent experience, • 5+ years of accounts payable experience, • Thorough knowledge of accounting and management principles and accounts payable procedures, • Demonstrated ability to interact effectively with all levels of staff and management, • Motivation to develop and maintain internal and external relationships, • Strong Microsoft Excel skills., • Experience with ERP AP system (preferably Sage Intaact & Ramp), • Experience with1099 filing preferred, • Excellent organizational skills, • Detailed oriented, • Must possess the ability to work independently & collaboratively, • Must possess exceptional team building and people skills, • Must demonstrate the ability to prioritize and time-manage effectively for self and others

Job Description Join Our Team in the Heart of Downtown Covina! About Us We’re a friendly bookkeeping and tax preparation office committed to providing exceptional service to our clients. From basic accounting and payroll services to tax preparation, audits, and tax planning, we take pride in offering reliable, high-quality support to individuals and businesses. If you enjoy helping people, staying organized, and being part of a supportive team, we’d love to meet you! What We’re Looking For We’re open to entry-level candidates who bring the right attitude—professional, motivated, and eager to learn. The ideal candidate will have: • Strong verbal and written communication skills, • A warm, customer-focused approach, • Excellent organizational skills and attention to detail, • Strong multitasking and time-management abilities, • Resourcefulness and a proactive mindset, • Comfort using office equipment (scanners, printers, etc.), • Basic computer proficiency and willingness to learn new software As our Administrative Assistant – Tax & Accounting, you will help ensure the office operates efficiently and that clients feel well cared for. Responsibilities include: • Answering, screening, and forwarding phone calls; responding to text and portal messages, • Greeting clients and directing them to the appropriate staff member, • Scheduling and managing appointments for the team, • Collecting, organizing, and recording payments, • Receiving, sorting, and distributing incoming mail; preparing and tracking outgoing mail, • Sorting, organizing, and scanning client tax documents in the order received, • Assisting clients with picking up and signing their tax returns, • Managing and transmitting completed tax returns, • Performing clerical duties such as filing, photocopying, and faxing We value our team and offer: • Retirement plan, • Health benefits, • Paid time off and paid holidays, • Off-Season: Monday–Friday, 11:00 am – 5:00 pm