Accounts payable specialist jobs in Newark, New Jersey - Page 2Create job alerts

Job DescriptionAccounts Payable SpecialistDiscover Mintz Group At Mintz Group, we specialize in uncovering the truth. For over 30 years, we have provided top-tier investigative services to help our clients make informed decisions, mitigate risks, and seize opportunities. Our services span background checks, executive diligence, asset tracing, and internal investigations, conducted by a dedicated team of over 250 investigators across 12 offices worldwide. Why Join Us? * Global Impact: Work with a firm that conducts over 10,000 investigations annually in more than 130 countries, making a significant impact on a global scale. * Expert Team: Join a team of professionals who are leaders in the field, bringing together diverse expertise across industries. * Growth Opportunities: Be part of a dynamic environment that offers continuous learning and career advancement opportunities. * Innovative Culture: Thrive in a culture that encourages innovation, excellence, and collaboration, ensuring that we stay ahead in the industry. Be part of a firm that is dedicated to delivering factual, reliable, and actionable intelligence, contributing to the success and security of our clients. What’s This Role About? We’re seeking an Accounts Payable Specialist to join our finance team at Mintz Group. This critical role ensures the accurate and timely processing of invoices, payments, and reconciliations while maintaining compliance with financial regulations and company policies. As an Accounts Payable Specialist, you will collaborate closely with the finance team to optimize cash flow, resolve discrepancies, and strengthen vendor relationships. Through your attention to detail and technical expertise, you will contribute to financial reporting, support audit preparation, and help improve processes that enhance the Mintz Group’s financial operations. What are Your Key Responsibilities? Invoice & Payment Processing: • Accurately enter and process vendor invoices, ensuring appropriate approvals and GL coding Assist in maintaining a 13-week cash flow forecast. * Prepare and distribute 1099s and ensure tax compliance. * Support financial audits by compiling and reviewing AP-related documentation. Reconciliation & Vendor Management: * Reconcile vendor statements and resolve discrepancies efficiently. * Manage vendor communications, invoice collection, and database updates. * Ensure responsiveness to internal teams and vendors throughout the payment process. Operational & Process Optimization: * Assist with financial analysis and account reconciliations. * Proactively identify and implement process improvements. * Utilize advanced Excel functions (e.g., pivot tables, VLOOKUP, formulas) for reporting. * Maintain organized financial documentation for audits and internal reporting. Employee & Intercompany Transactions: * Process employee reimbursements in accordance with company policies. * Manage intercompany transactions and related financial tracking. * Enter subcontractor time entries for payroll processing. What Makes You a Great Fit: • Education & Experience: A degree in accounting, finance, or a related field with 3+ years of experience, or 5+ years of relevant accounts payable or finance experience without a degree., • Financial Accuracy & Reconciliation: Strong ability to reconcile accounts payable statements, resolve discrepancies, and maintain precise financial records while ensuring compliance with financial regulations, audit requirements, and company policies., • Accounts Payable & Cash Flow Management: Expertise in multi-bank and multi-currency transactions, with the ability to support financial planning through cash flow forecasting and AP reporting., • Technical Proficiency: Advanced proficiency in ERP accounting systems, financial databases, and Microsoft Office Suite, particularly Excel (pivot tables, formulas), for financial reporting and data analysis., • Problem-Solving & Attention to Detail: Ability to identify and resolve discrepancies efficiently, troubleshoot payment issues, and ensure accuracy in invoice processing, vendor management, and financial reporting., • Time Management & Adaptability: Proven ability to manage multiple priorities in a fast-paced environment, meet deadlines consistently, and adjust to evolving financial processes, regulations, and business needs., • Audit & Compliance Knowledge: Experience with audit preparation, tax regulations (including 1099s), financial reporting standards, and internal controls to ensure compliance and accuracy., • Vendor & Stakeholder Communication: Strong ability to liaise with vendors, internal teams, and external auditors while maintaining professionalism and ensuring efficient resolution of AP-related matters. At Mintz Group, we are looking for a detail-oriented and process-driven Accounts Payable Specialist to contribute to the efficiency and accuracy of our financial operations. If you thrive in a fast-paced environment, enjoy problem-solving, and are committed to financial excellence, we invite you to apply. This role involves a hybrid or remote work setup on east coast time, and candidates must in New York or Washington, DC or remote in IL, CO, OH, ME, CT, or FL. Why You'll Love Working With Us * Competitive Salary: $65,000-85,000 * Discretionary Bonus * Flexible Time Off-Policy * Health Benefits: Comprehensive medical, dental, and vision coverage * Retirement Savings: 401k plan with employer match * Parental Leave * Hybrid working environment: Candidates must work in New York or Washington, DC or in one of the remote states listed above. • Life Insurance: Company-sponsored basic life and AD&D insurance Additional Benefits: Flexible spending accounts (FSAs), Transit and Parking Our Commitments As An Employer Mintz Group is committed to providing equal employment opportunities to all individuals. We do not discriminate against any applicant or employee based on gender, transgender status, race, color, religion, marital status, pregnancy, national or ethnic origin, ancestry, citizenship, sexual orientation, age, veteran status, genetic information, mental or physical disability (unless such disability is a bona fide occupational qualification), gender identity or expression, or any other characteristic protected by federal, state, or local law. Our policy of equal employment opportunity applies to all aspects of the employment relationship, including recruitment, hiring, promotion, transfer, training opportunities, termination, wage and salary administration, and the application of benefit plans and company policies.

Job DescriptionWe are looking for an experienced Accounts Payable Specialist to join a non-profit organization in Bronx, New York. This Contract to permanent role offers an excellent opportunity to contribute to financial operations and gain long-term career growth. The selected candidate will play a key role in managing accounts payable processes, payroll support, and general accounting responsibilities while ensuring accuracy and compliance. Responsibilities: • Process invoices and ensure timely approvals from relevant staff., • Prepare weekly accounts payable aging reports and coordinate payment runs., • Manage vendor communications, resolve payment discrepancies, and handle missing information., • Process payments, including checks, ACH transfers, and wire transactions., • Maintain vendor files and support the preparation of 1099 forms., • Assist in coding and documenting grant-related expenses accurately., • Support payroll processing tasks, reconcile payroll expenses, and handle reimbursements., • Perform credit card reconciliations and draft journal entries for corrections or reclassifications., • Organize financial files to ensure readiness for audits and assist with monthly close activities., • Collaborate with staff, vendors, and consultants to streamline financial operations.• Demonstrated experience in accounts payable processes, including invoice coding and payment runs., • Proficiency with financial systems such as Stampli and Sage Intacct., • Knowledge of payment methods, including ACH transfers and check processing., • Familiarity with payroll tasks, including expense coding and reconciliation., • Strong organizational skills to manage vendor files and audit preparation., • Ability to perform credit card reconciliations and draft journal entries., • Experience working in a non-profit or similar environment is a plus., • Excellent communication skills to coordinate with vendors and internal teams.

Job Description We are recruiting for a real estate firm in need of an Accounts Payable Specialist. Person must be proficient with Genesis 2 software and able to work in a deadline driven environment. This is an immediate start to work in-office, 5 days a week. Requirements • Previous Accounts Payable and Genesis experience are a must, • Ability to work independently and coordinate with other staff, • Good communication skill and attention to detailCompany DescriptionThe Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.The Bachrach Group (TBG) is a New York-based staffing and recruiting agency founded in 1974 by Richard Bachrach. The agency specializes in facilitating placements for professionals across various industries on a nationwide scale. TBG's overarching mission is to deliver tailored staffing solutions to its client base while simultaneously providing job seekers with career prospects. The company relies on its team of recruiters, who leverage their industry knowledge and networks to connect employers with top talent. TBG provides a comprehensive range of staffing services, including direct hire, temporary staffing, Recruitment Process Outsourcing (RPO), and contract staffing. The agency has consistently achieved notable rankings in Crain's lists, ranking as the largest search firm in NYC since 2020.

Job Description Hamilton-Madison House is a nonprofit settlement house dedicated to improving the quality of life of its community, primarily the Two Bridges/Chinatown area of Manhattan's Lower East Side. The House provides a wide range of programs and services designed to enhance the quality of life for all residents of the Two Bridges/Chinatown area and throughout New York City’s five boroughs, including childcare, youth development, senior services, behavioral health, and immigrant and community services. More information on Hamilton-Madison House can be found at . The primary role of the Accounting Specialist is to support the Finance staff in managing day to day financial transactions, budgeting and reporting. Responsibilities: • The Accounting Specialist is responsible for providing accounting support for Hamilton-Madison House’s government contracts, including budgets, financial reporting, preparing vouchers and justifying expenses for drawdowns, • The Accountant will also assist with the monthly close process, financial reporting, collaborate with colleagues of the Finance Department regularly, pitch-in for colleagues as needed, and provide excellent support to staff across the organization., • This role reports to the Chief Financial Officer (CFO) and requires a high level of accountability and responsibility., • Process HMH bi-weekly payroll and other payroll related duties as assigned by the CFO, • Responsible for recording and processing Accounts Receivable, daily banking transactions, • Assist with updating Accounts Payable, cut checks and issue other payments, as necessary, • Assist with monthly closing of the books and with general entry, • Assist with preparation of financial statements (monthly, quarterly and annual) and supporting schedules, • Assist with the preparation of financial reports for submission to funding sources as needed, • Support financial analysis and compliance with internal policies and procedures consistent with Generally Accepted Accounting Principles (“GAAP”)., • This role requires great attention to detail, a strong ability to multi-task and work independently, and the ability to prioritize and meet deadlines., • 2-3 years of relevant work experience, preferably within the finance department of a nonprofit organization, • Bachelor’s degree in Accounting or Finance, • Excellent financial analysis skills, • Proficiency with Microsoft Office applications; advanced Excel skills are required, • Highly organized and detail oriented; able to plan, manage and successfully complete multiple concurrent projects with deadlines. Hours: Monday to Friday, 9am-5pm, 35 hours per week (In-Person) Posting Date: August 12, 2024 Application Deadline: Until filled We have a strong and vibrant work culture and offer excellent benefits including medical, dental, and vision insurance, 15 vacation days, 12 sick days, 3 personal days, and 12 paid agency-wide holidays. Hamilton-Madison House is an Equal Opportunity Employer

Job Description Attention: Kapitus is aware that individuals posing as recruiters may be communicating with job seekers about supposed positions with Kapitus. Kapitus has received reports that the content and method of communication can vary, but messages may contain requests for payment (e.g., fees for equipment or training) and/or for sensitive financial information. Kapitus will never ask a candidate for employment for payment or financial information during the initial application or interview process. All open positions are posted in location specific employment portals available at All legitimate Kapitus job postings on employment sites will direct candidates to complete an application through these portals before completion of the hiring process. Candidates with additional questions or concerns regarding any recruiting communications or Kapitus' recruiting process in general should email Kapitus is seeking an Accounts Payable Specialist to join our growing accounting team! This role requires a detailed and organized individual with the ability to manage several accounting and administrative projects simultaneously. The ideal candidate must be able to balance delivering exceptional performance in a fun, energetic and collaborative environment. What you will do: • Manage the entire Accounts Payable function (coding, processing, reporting) through an electronic bill paying system on a weekly basis, • Record & review all invoices for appropriate documentation and approval prior to payment, • Prepare wire transfers through online banking portals on a weekly basis, • Review and process credit card bills/expense reports, • Daily cash recoding in accounting general ledger, • Reconcile cash accounts to bank statements, • Prepare analysis of cash receipts and disbursements, • Assist with preparation of cash forecasts, based on historical trends, • Prepare of Form 1099s for issuance to vendors (MISC and NEC), • Assist with "ad-hoc" and special projects, as needed, • Maintain electronic vendor file documentation accurately and thoroughly, • Provide support to other team members for the monthly close What we're looking for: • Bachelor's degree (Accounting or Finance majors preferred), • Minimum three years prior experience with accounts payable or bookkeeping required, • Excellent computer skills required (Intermediate skills in Microsoft Excel is a plus), • Familiarity with electronic bill paying systems preferred (Experience with Mineraltree is a plus), • Familiarity with accounting software preferred (Experience with Sage Intacct is a plus), • Strong verbal and written communication skills expected, • Must be very hands-on; well organized; heightened attention to detail; highly organized and efficient; and able to manage multiple tasks concurrently, • Self-motivated and reliable individual with excellent analytical and interpersonal skills, • Ability to process large volume of transactions with accuracy, • Prior experience in the financial services sector is a plus, but not a requirement Kapitus Total Rewards Package Includes: • Competitive Base Salary Range of $48,400 – $77,700 Kapitus is providing this as a good faith salary range to comply with applicable law. The applicant's final salary will depend on a number of factors including the applicant's geographic location, skills, and experience., • Annual Incentive Compensation Eligibility – Up to 10% annually, • Health Insurance: We offer comprehensive medical, dental, and employer-paid vision plans through UnitedHealthcare (UHC), with various coverage levels available to meet the needs of our employees and their families., • 100% Company Paid Insurances: Kapitus fully covers the cost of basic short-term and long-term disability insurance, as well as vision insurance, ensuring our employees have comprehensive protection without any personal expense., • Voluntary Insurance: Supplemental life insurance as well as enhanced short- and long-term disability coverage are available through Mutual of Omaha, providing additional security for our employees. Additionally, Colonial Accident and Hospitalization insurances are also available, offering further protection against unforeseen events., • Paid Maternity and Parental Leave: Beyond state-mandated leave policies, Kapitus provides company-paid maternity and parental leave, supporting our employees during important family milestones., • LifeBalance Program: Enhance your lifestyle with our LifeBalance membership, which offers discounts on outdoor activities, the arts, health, and fitness. Additional benefits include:, • Pet and car insurance discounts., • Financial services such as LegalShield., • Relaxation and stress management tools, including a fully covered annual subscription to The Calm App., • Plum Benefits Discount Program: Access exclusive discounts on shows, travel, car rentals, and more, enriching your personal and family life., • Tuition Reimbursement: Pursue further education with up to $5,000 annually in tuition reimbursement, plus opportunities to attend relevant conferences and career development events., • Transit Reimbursement: We also offer transit reimbursement for all work-related travel, supporting your involvement in career and personal development activities., • Paid Time Off and Sick Time, • Retirement Benefits: Our 401K plan is managed through Fidelity, featuring a 25% match on employee contributions, helping you plan for a secure financial future. About Kapitus: Kapitus is one of the most reliable and respected names in small business financing. As both a direct lender and a marketplace built with a trusted network of lending partners, we can provide small businesses with the financing they need when, and how it is needed. We have spent our entire existence building a culture that makes us excited to come to work in the morning. Our company is fast paced, teammates need to be self-directed and have an internal motivation to do the right thing, even when the right thing takes a lot of hard work. We show our teammates our appreciation by offering great benefits, competitive pay and solid opportunity for growth. Company Mission: At Kapitus, our mission is to help small business owners grow their organizations by providing tailored, transparent, and ethical financing solutions. We invest in every business owner's story and we are dedicated to building lasting relationships to champion their goals. We promise to keep the best interests of our clients at the center of the financing process by operating with transparency, fairness, and integrity. Consideration will be given to qualified remote candidates residing in states where Kapitus and/or one of its subsidiaries has an established physical presence.

Job Description Compensation Range: $23 - $ 26 per hour (depends on experience) Type: Full-time (Non-exempt) Reports to: Accounting Manager Location: New York - 10018 Expected Workweek: Monday - Friday | 9 AM to 6 PM (with an hour of lunch break) Position Overview The Accounting Specialist supports the financial operations and administrative stability of GLOBAL OPS. This role is responsible for maintaining accurate financial records, managing accounts payable and receivable processes, supporting billing operations, and ensuring the integrity of daily financial transactions. The Accounting Specialist plays a key role in ensuring financial discipline, operational transparency, and reliable accounting practices across the organization. This position requires a highly detail-oriented professional capable of managing multiple responsibilities while maintaining accuracy and strong documentation standards. This role supports leadership by ensuring financial data is organized, timely, and reliable for operational decision-making and company growth. Core ResponsibilitiesFinancial Transaction Management * Record and maintain daily financial transactions in the accounting system. * Ensure proper posting, classification, and documentation of financial entries. * Maintain organized and accurate financial records and supporting documentation. * Assist with reconciliation of financial data and internal accounting records. Accounts Receivable Management * Generate and distribute client invoices according to company billing cycles * Monitor outstanding receivables and payment timelines * Assist with follow-up on overdue invoices to maintain healthy cash flow * Maintain accurate records of receivables and payment activity * Support leadership in tracking billing and collections performance Accounts Payable Management * Process vendor invoices and ensure proper documentation * Verify vendor charges and maintain organized records * Ensure timely vendor payments and proper transaction posting * Maintain clear documentation for all payable transactions Billing & Financial Documentation * Prepare and manage regular billing documentation for client accounts. * Maintain accurate financial records to support reporting and auditing processes. * Ensure financial records meet internal standards for organization and traceability. * Assist leadership with financial documentation requests when necessary. Administrative & Operational Support * Perform financial data entry with a high level of accuracy. * Support administrative office functions including answering employee queries related to payroll, vacation time, and safe & time; opening, distributing and responding effectively to mail. * Conduct internet research or administrative tasks that support operational or financial functions. * Assist with evolving operational needs as the company continues to grow. Qualifications & SkillsRequired Experience * Minimum 2+ years of bookkeeping, accounting, or finance-related experience in a professional office environment * Strong experience working with QuickBooks or comparable accounting software * Demonstrated ability to manage financial records accurately Preferred Qualifications * Experience working with DCAS (Department of Citywide Administrative Services) program documentation and billing processes * Familiarity with government or municipal contracting environments * Experience supporting accounting functions in a service-based organization Technical Skills * Proficiency in Microsoft Office (Excel, Word, Outlook) * Strong spreadsheet and Excel formula capability * Experience with Google Workspace applications * Strong data entry skills and numerical accuracy Professional Competencies * Exceptional attention to detail and organizational discipline * Strong analytical and problem-solving ability * Ability to manage multiple priorities and meet deadlines * Excellent written and verbal communication skills * Ability to quickly learn and adapt to new systems and technologies * High level of professionalism, confidentiality, and integrity Education * Associate degree or certificate in Accounting, Finance, Bookkeeping, or Business Administration preferred Success Metrics Success in this role will be measured through the following operational indicators: * Accuracy of financial records and transaction entries * Timeliness of invoice generation and billing cycles * Timeliness of receivable collections and reduction of overdue invoices * Consistency and reliability of accounts payable processing * Quality and organization of financial documentation * Responsiveness to leadership and operational support requests * Compliance with internal financial procedures and documentation standards The Accounting Specialist is expected to maintain a high level of reliability, precision, and financial accountability in daily operations. Career Pathway GLOBAL OPS believes in developing strong internal talent and providing opportunities for professional growth. High-performing Accounting Specialists may progress into roles such as: * Senior Accounting Specialist * Accounting Manager * Senior Accounting Manager Growth within the organization is based on performance, reliability, leadership potential, and the ability to support expanding financial operations as the company scales. About GLOBAL OPS GLOBAL OPS is committed to delivering high-level security services through disciplined operations, professional leadership, and a strong culture of accountability. Our mission is to protect clients, communities, and teams through operational excellence and unwavering professionalism.

Job Description Job Title: Accounts Payable Specialist Location: Bloomfield, NJ (Corporate Office) Reports To: Corporate Controller / Director of Accounting Department: Finance & Accounting Employment Type: Full-Time Position Overview The Accounts Payable Specialist will be responsible for the timely and accurate processing of invoices, vendor payments, and expense allocations across Sparrow Management’s multi-family property portfolio. This role ensures financial accuracy, compliance with Sparrow’s management agreements, and support for on-site and regional operations teams. The ideal candidate will possess strong organizational skills, a high attention to detail, and experience in property management or real estate accounting environments. Key Responsibilities Invoice & Payment Processing • Review, code, and enter invoices into Yardi or equivalent accounting software in accordance with Sparrow’s chart of accounts and property budgets., • Match invoices to purchase orders, contracts, and approvals; investigate discrepancies prior to posting., • Manage weekly and monthly check runs, ACH payments, and vendor reimbursements in line with property-level cash flow schedules., • Ensure compliance with management agreement standards for operating accounts, security deposit accounts, and payroll reserves. Vendor Management • Maintain accurate vendor records, including W-9s, insurance certificates, and licensing compliance per Sparrow’s vendor qualification protocols., • Liaise with property managers, regional staff, and vendors to resolve invoice disputes or missing documentation., • Support year-end 1099 preparation and ensure timely issuance in compliance with IRS regulations. Accounting Support & Reconciliation • Perform monthly AP close activities, ensuring all expenses are captured within the correct accounting period., • Reconcile AP sub-ledger to the general ledger and assist with accrual entries for utilities, maintenance, and contract services., • Support corporate and property-level audits by providing requested invoice and payment documentation., • Assist with budget variance tracking and reporting of operating expenses to property managers and ownership groups. Process Improvement & Internal Controls • Uphold Sparrow’s internal control procedures for invoice approval workflows and segregation of duties., • Recommend process enhancements to improve efficiency and accuracy in payables processing., • Ensure consistent application of accounting policies across all managed properties. Qualifications Required: • 2–4 years of experience in Accounts Payable or general accounting, preferably within property management, real estate, • Yardi Voyager and P2P or Avid experience preferable, • Proficient in Excel and general Microsoft Office tools., • Excellent organizational, communication, and time management skills. Preferred: • Associate or Bachelor’s degree in Accounting, Finance, or related field., • Experience handling AP for multiple properties or owners concurrently., • Familiarity with vendor compliance, lien waivers, and contract management processes. Core Competencies • Accuracy & Attention to Detail: Ensures data integrity and clean reconciliations., • Accountability: Takes ownership for property-level financial deadlines and compliance., • Collaboration: Works effectively with corporate accounting, property managers, and ownership teams., • Integrity: Maintains confidentiality and adheres to Sparrow’s fiduciary standards., • Process Discipline: Follows established approval protocols and audit documentation standards. Compensation & Benefits • Health, dental, and vision insurance, • 401(k) with company match, • Paid time off and holidaysCompany DescriptionSparrow Management was founded in 2020 to provide quality property management and consulting services to real estate owners and developers, with tailored options specifically designed to meet the needs of smaller and mid-sized companies. We currently have approximately 2,000 units under third party management. Visit sparrowmanagement.com for more information!Sparrow Management was founded in 2020 to provide quality property management and consulting services to real estate owners and developers, with tailored options specifically designed to meet the needs of smaller and mid-sized companies. We currently have approximately 2,000 units under third party management. Visit sparrowmanagement.com for more information!

Job Description Role: AP Specialist Pay: $55,000 - $65,000 / year Benefits: This role is eligible for medical, dental, vision and 401k. Queens based property management company is seeking an Accounts Payable Specialist to join a growing team. Individual will facilitate the processing of the company’s outgoing payments and maintain accurate financial records. This role will be key in processing invoices, verifying payment approvals, managing vendor accounts, and ensuring that all accounts payable transactions are completed promptly, accurately, and with an excellent customer service approach. Responsibilities: • Review, code, and process incoming invoices., • Verify that invoices match the appropriate work orders and receipts., • Ensure accuracy in pricing, terms, and payment schedules., • Ensure invoices are compliant with company policies and vendor agreements., • Prepare and process payments, including checks, electronic payments, and ACH transfers., • Maintain vendor payment terms and schedules to ensure timely payments., • Monitor and reconcile vendor statements to resolve discrepancies., • Follow up on overdue accounts and communicate with vendors to facilitate payment., • Maintain organized records of all account's payable transactions., • Prepare and maintain reports on accounts payable activities., • Support audits by providing necessary documentation and information., • Establish and maintain positive relationships with vendors., • Respond to vendor inquiries and resolve any issues related to payments or invoices., • Assist in month-end closing processes, including account reconciliations., • Collaborate with the accounting team to ensure accurate financial reporting., • Ensure compliance with company policies and relevant regulations., • Assist in developing and improving accounts payable procedures., • Assist the Controller by providing accounts payable documentation during audits, as needed. Qualifications and Competencies: • Bachelor's degree in finance, Accounting, or a related field is preferred., • Minimum of 1-3 years of proven experience in Billing, Accounts Receivable, or Finance., • Demonstrated working knowledge of NetSuite or similar ERP systems and Microsoft Office Suite., • Knowledgeable about Accounts Payable portals such as Tipalti, COUPA, etc., • Strong analytical mindset – the ability to analyze and interpret data to draw accurate conclusions, prioritize work, and elevate concerns appropriately., • Must possess strong client relations skills, including active listening, professional demeanor, understanding, account knowledge, adaptability, and follow-through., • Must be highly organized with great attention to detail and a high standard for accuracy., • Exceptional communication skills, both verbal and written., • Excellent facilitation and interpersonal skills, with the ability to liaise positively with all levels of management. IND 002-003

Job Description As an Accounts Payable Specialist, you will manage all accounts payable processes, ensuring that vendor invoices are accurately processed, payments are made in a timely manner, and financial records are maintained correctly. You will work closely with vendors, internal teams, and the accounting department to ensure smooth and efficient operations. Key Responsibilities: • Process and review high-volume invoices ($1,000+), enter into accounting system, and submit for approval, • Prepare, match, and distribute payments (checks/ACH) to vendors and partners, • Manage 200+ accounts, ensuring timely payments and setting up new accounts or payment plans, • Resolve vendor inquiries, invoice discrepancies, and payment issues (voids/reissues), • Maintain vendor records, including W-9s, and generate AP reports, • Oversee operational expenses (utilities, DOB fees, office bills, equipment leases), • Review and track utility bills, ensuring accuracy and resolving discrepancies, • Issue payments to vendors, superintendents, and utility providers, • Handle banking tasks, including deposits and certified checks, • Manage utility accounts (Spectrum, Verizon, Optimum, Con Edison, NYC DEP Water, National Grid) Qualifications: • Bachelor degree in accounting, finance, or related field., • Minimum 2 years Proven experience as an accounts payable specialist or in a similar role., • Strong attention to detail with excellent organizational skills., • Good communication and problem-solving abilities.Company DescriptionReal Estate Property ManagementReal Estate Property Management

Job Description POSITION: Accounts Payable Coordinator REPORTS TO: Accounts Payable & Procurement Manager STATUS: Full-time, Non-Exempt RANGE: $58,000 ($31.87 per hour) Founded in 1901, Brooklyn Law School is a distinguished, independent law school located in Downtown Brooklyn, New York. The Law School is searching for an Accounts Payable Coordinator to join our team. The Law School’s size, vibrant employee and student population, and commitment to training the next generation of lawyers and promoting social justice, will offer a candidate the opportunity to develop and diversify practical skills and participate firsthand in operating a successful educational institution. Reporting to the Accounts Payable & Procurement Manager, the Accounts Payable Coordinator will play a vital role in processing and maintaining all AP and Procurement functions for Brooklyn Law School while adhering to financial policies. Responsibilities include: • Review daily aging report and follow up on outstanding items., • Accurately distribute pre-paid expenses on payment vouchers., • Prepare and complete preliminary review of weekly electronic and bi-weekly check payment reports for management’s review/approval., • Process and execute payments to bank portal and print/mail checks., • Review/manage and resolve all payment returns., • Ensure monthly pre-paid postage report is forwarded to accounting., • Proactively review vendor statements and resolve discrepancies., • Efficiently monitor the AP inbox and promptly resolve both internal and external inquiries., • Maintain vendor files and documentation thoroughly and accurately, in accordance with company policies and accepted accounting practices., • Submit requests for expense reclassifications and journal entries, as necessary., • Assist AP Manager with all Procurement-related responsibilities (serving as the main point of contact for all technical troubleshooting inquiries)., • Assist Senior AP Specialist and AP Manager in preparing annual 1099/1096 filings, escheatment, and assistance with fiscal year close and annual audit., • Bachelor’s degree in Accounting, Finance, or related field is strongly preferred., • Minimum of 2 years of experience in accounts payable., • Strong planning, organizational and communication skills., • Ability to manage multiple tasks and work effectively with senior administrators, department heads, faculty, and others in a fast-paced environment., • Strong computer skills in MS Outlook, Word, and Excel., • Exceptional attention to detail with strong problem-solving skills., • Proficiency data entry and experience operating a ten-key adding machine by touch., • Ability to understand and apply best practice based on school financial policies, and federal regulations., • Excellent verbal, written, and customer communication skills., • Experience working in higher education or nonprofit., • Experience with Ellucian Colleague or similar ERP system. Affirmative Action/EEO statement It is the policy of Brooklyn Law School to be impartial in the treatment of all employees and applicants for employment without unlawful discrimination as to race, creed, religion, color, natural origin, citizenship status, gender, age, veteran status, disability, marital status, union affiliation, political affiliation, sexual orientation or preferences or any other legal protected status.

Job DescriptionJob Title: Accounts Payable Specialist Job Description Join our dynamic team as an Accounts Payable Specialist, where you'll play a crucial role in processing between 50-70 invoices daily. In the initial two months, you will be responsible for reviewing invoices received through Kofax, ensuring all data is present, and submitting them into Microsoft 365. Additionally, you will assist with printing and mailing checks and comparing invoices to purchase orders. After the first three months, your role will expand to include full cycle processing responsibilities. Responsibilities • Process 50-70 invoices daily., • Review invoices for data accuracy and submit them into Microsoft 365., • Assist with printing and mailing checks., • Compare invoices to purchase orders., • Take on full cycle processing responsibilities after the first three months.Essential Skills, • Detail-oriented and highly organized., • Quick learner with the ability to work efficiently in a fast-paced environment., • Adaptability and flexibility to pivot and take on new tasks at a moment's notice.Additional Skills & Qualifications, • Open to entry-level candidates with a degree in accounting or finance.Work Environment Work hours are from 8 AM to 4 PM, five days a week. Initially, the role requires five days in the office. After training, the schedule shifts to three days in-office and two days working from home. The office environment is casual, with jeans and button-downs being appropriate attire. The work is based in a recycling plant located in a very industrial area, best accessed via personal transportation as public transport options are limited. Job Type & Location This is a Contract to Hire position based out of Secaucus, NJ. Pay and Benefits The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision, • Critical Illness, Accident, and Hospital, • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available, • Life Insurance (Voluntary Life & AD&D for the employee and dependents), • Short and long-term disability, • Health Spending Account (HSA), • Transportation benefits, • Employee Assistance Program About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Job Description About the Client: They provide high-quality products and exceptional service as a leading wholesaler, refurbisher, 3PL provider, and distributor. The company refurbishes and distributes electronics, such as laptops and home audio gear, and offers warehousing, packaging, shipping, and related logistics services. About the Role: We are looking for a detail-oriented Ecommerce Accounting Specialist to support our finance team with daily accounting operations. This role will manage accounts payable, accounts receivable, reconciliations, and bookkeeping in QuickBooks Online, with a focus on ecommerce transactions. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment with high transaction volumes. Key Responsibilities: Process and manage accounts payable and vendor payments Track accounts receivable, record deposits, and monitor overdue payments Perform bank and credit card reconciliations Reconcile transactions from ecommerce platforms and payment processors Record fees, refunds, chargebacks, and settlements accurately Maintain bookkeeping and journal entries in QuickBooks Online Assist with month-end close and financial reporting Support sales, returns, and margin tracking for ecommerce channels Maintain spreadsheets for tracking sales, expenses, and settlements Qualifications: Required 2+ years of accounting or bookkeeping experience Strong knowledge of QuickBooks Online Experience with AP/AR and reconciliations Strong attention to detail and organizational skills Comfortable working with large transaction volumes and spreadsheets Experience with ecommerce platforms (Amazon, Walmart, eBay) Preferred Familiarity with inventory or cost accounting Basic understanding of sales tax compliance Strong Excel skills and process improvement mindset.

Job DescriptionJob Title: Capital Sourcing Specialist Location: Edison, NJ (08837) Job Type: Contract Position Overview "Navitas Healthcare, LLC" is seeking an experienced Capital Sourcing Specialist to support procurement and sourcing initiatives for capital equipment and related services. This role is critical in driving cost savings, optimizing supplier relationships, and supporting large-scale construction and expansion projects across the organization. Key Responsibilities • Lead negotiations and manage procurement of capital equipment and services, • Source and evaluate manufacturers and suppliers for key product categories, • Review and leverage group purchasing agreements to identify cost-saving opportunities, • Analyze supplier spend data using Google tools and reporting systems, • Utilize financial systems such as PeopleSoft for procurement tracking and reporting, • Partner with internal teams to identify and execute cost reduction strategies, • Prepare and present savings analyses, sourcing strategies, and contract recommendations, • Track, measure, and report on savings initiatives regularly, • Assist with equipment planning and specifications for construction and expansion projects, • Collaborate with planners, architects, consultants, and cross-functional stakeholders, • Maintain accurate tracking of project equipment and ensure timely procurement, • Develop and manage RFPs, bid evaluations, and vendor performance reviews, • Source suppliers both domestically and internationally, • Support supplier selection and contract negotiations through structured sourcing processes, • Coordinate with Legal, Biomed, and Accounts Payable teams for contract execution, • Ensure procurement and contract details are accurate and compliant, • Maintain proper documentation within contract management systems, • Identify alternative sourcing options during shortages, recalls, or supply disruptions, • Support sustainability and organizational initiatives as applicable, • Manage disposition or liquidation of surplus or obsolete equipment, • Perform additional duties as assignedRequired Qualifications, • Bachelor’s degree in Business, Supply Chain, or a related field (preferred), • Certified Materials & Resource Professional (CMRP) required at hire or within 12 months About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

Job Description Bandit Running is a pioneering technical performance brand committed to creating innovative, high-quality apparel & gear for goal-driven runners. Our mission to “Evolve Running” guides everything we do, always putting the needs of the global running community first. As the fastest-growing brand in the sport, we challenge conventional brand-building norms, prioritizing an extremely high-bar for disruptive excellence across product, experiences & content. Our vision is to build an enduring, iconic brand that breaks down barriers & inspires greater passion & participation in the sport we love. We’re seeking a full-time Operations Specialist to help scale our business during this next phase of growth. As part of this role, you will work closely with our Head of Production, and cross-functional teams including Product Development, Pre-Production, Operations, Data, and Finance. This role presents a unique growth opportunity for someone who is hands-on, detail-oriented, and excited to take ownership over key areas of Bandit’s supply chain systems and planning. Requirements PRIMARY RESPONSIBILITIES Production Master Data: • Style data maintenance within planning software systems, • Maintain Style Subgroups, Collections, Release Dates, Description, and Product Detail Page data, • Tracking of life cycle milestones for all styles, • Production Order entry into planning software systems, • Cost updating as negotiations change…, • Support Head of Production with routing instructions, • Tracking for inbound shipments, • Addressing Import requirements, • Review of Commercial Invoice documentation for accuracy and compliance, • Assign payable invoices to Production Orders and Shipments within planning systems, • Compile shipment details to enter into Warehouse Management System for receiving, • Support Finance and Data team with reporting visibility for life cycle management, • Detailed reporting for all components of Cost of Goods Sold What We're Looking For: • 5+ years of operations logistics experience, • Strong enterprise planning system knowledge, strong background in Excel, • Proven experience owning and improving operations / logistics processes, • Excellent attention to detail, organization, and communication skills, • This is a full-time, in-office role based in our Greenpoint, Brooklyn headquarters, • This position reports to the Head of Production / Head of Development & Pre-Production, • Compensation includes equity, 401k match & comprehensive health, dental, and vision benefits At Bandit, we’re building an incredible culture rooted in our three core values—Trust, Empathy, & Excellence. We believe that in order to build the best team, our baseline is an environment where everyone can bring their full & authentic selves to the table. We are committed to fair hiring practices where we hire team members for their potential & advocate for diversity, equity, & inclusion. We do not discriminate based on your race, color, religion, gender identity or expression, sexual orientation, national origin, age, military service eligibility, veteran status, marital status, disability, or any other protected class. Salary: $90,000-100,000 + equity

Job Description Title: Authorizations Specialist The Impact You Will Have: Liberty Home Guard is the country’s fastest-growing and best-rated home warranty provider. We are looking for an Authorizations Specialist to join our team in ensuring the accuracy and efficiency of home repair approvals. As an Authorizations Specialist, you will play a key role in reviewing and authorizing repair or replacement services, negotiating with vendors and technicians, and ensuring all claims adhere to company guidelines, ultimately contributing to the satisfaction and timely resolution of our customers' needs. Your duties and responsibilities include but are not limited to the following: * Gather comprehensive home system and appliance malfunction diagnoses from technicians. Employ astute questioning techniques to ensure the accuracy and relevance of the information provided, preventing the authorization of incorrect repairs or replacements and ensuring alignment with approved solutions. * Consistently negotiate with vendors and technicians during every call to secure competitive rates and cost-effective solutions for repair and replacement services, ensuring adherence to pricing guidelines and oaring;btaining necessary approvals. * Employ exceptional communication skills to deliver service via phone, email, live chat, and any other designated communication channels. * Handle both inbound and outbound calls seamlessly, strategically navigating the workflow to ensure effective communication with technicians, customers, and other departments. * Collect a thorough diagnosis, including unit information, part numbers, and the cause of the breakdown. * Authorize estimates within provided guidelines by promptly and accurately issuing approvals for repair or replacement services. * Ensure that repair costs fall within pricing guidelines. * Identifies and resolves customer-technician discrepancies by skillfully navigating designated Slack channels, and escalating requests for additional assistance when necessary. * Place authorization codes on hold as necessary to ensure careful consideration and review before finalizing approvals. * Maintain records of interactions with both customers and technicians, process accounts, and archive documents. * Communicate with professional repair providers to verify various matters, including pricing, services, industry trends, and trade-related issues, in coordination with the Vendor Relations Team. * Ensuring technicians adhere strictly to procedures and terms outlined in our policies. * Provide clear feedback and reprimand technicians who violate company guidelines, to ensure quality standards in customer satisfaction and claim resolution time. * Coordinate with Accounts Payable in processing disputes and investigating problematic situations related to technician errors. * Follow communication procedures, guidelines, and policies, including but not limited to following proper call center and customer service etiquette. * Effectively manage a large amount of calls, approximately 60-80 calls per day. * Evaluate and decide on the most suitable course of action, determining whether repair or replacement is the optimal solution for a unit. * Have thorough knowledge of the terms and conditions of each type of Protection Plan provided by Alphacom’s clients. * Provide feedback to management regarding customer comments to develop ideas for improved services, processes, and procedures. * Predictable, reliable, and punctual attendance is an essential function of this job. What You’ll Bring To The Team: * Negotiation skills * Strong attention to detail and goal-oriented. * Strong analytical, decision-making, and problem-solving skills. * Excellent communication and presentation skills. * Commitment to excellent customer service. * Ability to multitask, prioritize tasks, and manage time effectively. * Excellent phone etiquette and active listening skills. * Flexible, proactive, and self-motivated. This letter agreement supersedes and replaces any prior agreement, representations, or understandings (whether written, oral, implied, or otherwise) between you and the company and constitutes the complete agreement between you and the company regarding the subject matter set forth herein. This letter agreement may not be amended or modified, except by an express written agreement signed by both you and a duly authorized officer of the company. Pay Rate: * $18-$22 an hour based on experience. * This position is in person in our South Brooklyn office Company DescriptionLiberty Home Guard is the fastest-growing home warranty company in the nation, proudly recognized as the #1 rated provider by U.S. News & World Report, USA Today, Forbes Home, NerdWallet, Investopedia, and Newsweek. In both 2023 and 2024, we were honored as one of the Top Workplaces in NYC, a testament to our commitment to fostering a dynamic and supportive environment. At Liberty Home Guard, we prioritize innovation, customer satisfaction, and the growth of our employees, offering opportunities to thrive and lead in a fast-paced, industry-leading company.Liberty Home Guard is the fastest-growing home warranty company in the nation, proudly recognized as the #1 rated provider by U.S. News & World Report, USA Today, Forbes Home, NerdWallet, Investopedia, and Newsweek. In both 2023 and 2024, we were honored as one of the Top Workplaces in NYC, a testament to our commitment to fostering a dynamic and supportive environment. At Liberty Home Guard, we prioritize innovation, customer satisfaction, and the growth of our employees, offering opportunities to thrive and lead in a fast-paced, industry-leading company.

Job Description POSITION SUMMARY: The Children’s Rescue Fund (CRF) is seeking a detail-oriented and dependable Accounts Payable (AP) Specialist to join its Finance team. This position plays a vital role in maintaining accurate, timely, and compliant payment processing for vendors, consultants, and staff reimbursements across CRF’s city-funded programs and operations. Reporting directly to the Accounts Payable Manager (AP Manager), the AP Specialist supports the end-to-end accounts payable cycle, ensuring full compliance with internal controls, contract requirements, and nonprofit fiscal best practices. The ideal candidate will thrive in a fast-paced, mission-driven environment and be committed to upholding financial integrity and vendor accountability. QUALIFICATIONS: • Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration preferred, • Minimum 2 to 3 years of hands-on accounts payable experience, preferably in a nonprofit, governmental, or fund accounting setting, • Strong understanding of internal controls, coding standards, and fund source requirements, • Highly ethically motivated and results-oriented, proven creative problem solver with positive respectful proactiveness, • Must have incredible initiative, the ability to work well under pressure, and the ability to be flexible and work both independently and as part of a team to complete complex projects in a fast-paced environment, • Exhibit high attention to detail and problem-solving skills with the ability to manage competing deadlines in a high-volume environment with accuracy, efficiency, and professionalism, • Capable of working in a dynamic, rapidly changing environment, adapting to multiple and shifting required priorities and collaborating with a wide range of colleagues to deliver expected results, • Utilize demonstrated good judgment, sensitivity, and high discretion in the handling of confidential information, • Superior written and verbal communication skills, coupled with excellent organization and leadership skills, • Proficiency in Blackbaud Financial Edge or equivalent ERP accounting system, • High level of computer proficiency in Word, Excel (advanced level), and the ability to learn new technologies and databases KEY RESPONSIBILITIES: Invoice & Payment Processing • Review, verify, and process all vendor invoices, consultant contracts, and staff reimbursement requests in accordance with CRF policy, • Match invoices to purchase orders and receiving documentation; resolve discrepancies as needed, • Ensure accurate coding of all payables (GL account, fund, program, and project codes) before entry into Blackbaud Financial Edge, • Prepare and execute scheduled payment runs (checks, ACH, or wire) in coordination with the AP Manager and Finance Director Compliance & Documentation • Maintain proper authorization, documentation, and audit trails for all disbursements, • Ensure adherence to CRF’s approval matrix and cost allocation standards, particularly for DHS- and HRA-funded programs, • Maintain accurate and updated vendor files, including 1099 status, W-9s, and payment terms, • Assist in annual 1099 preparation and audit compliance documentation Reconciliation & Month-End Close • Reconcile the AP subledger to the General Ledger on a monthly basis, • Record and assist in tracking accruals and prepaid expenses, • Participate in the month-end and year-end closeout processes in coordination with the broader Finance team Vendor Relations & Internal Coordination • Respond to inquiries from vendors and staff professionally and in a timely manner, • Reconcile vendor statements and resolve payment issues in collaboration with the Procurement team, • Assist with onboarding new vendors and maintaining accurate contact and tax data Team Collaboration • Cross-train with other members of the Finance team and support backup coverage for the AP Manager as needed, • Participate in process improvement initiatives and maintain workflow documentation, • Attend finance or interdepartmental meetings as directed OTHER REQUIREMENTS (including Physical Demands): • Contributes to the overall success of the organization by performing all other duties and responsibilities as assigned by supervisor or designee, and being able to pivot with ever-changing priorities and newly added job-related responsibilities that arise based on business changes, needs, and demands, • May be required to work long hours and a varied schedule, • Travelling throughout various locations in the New York City area, • This is a full-time position with the need to be flexible due to the organization being a 24/7 operation, • Lifting and moving objects weighing up to 30 pounds several times a week, • Climatic issues of temperature variance and ventilation association with resident facility impact delivery of services, • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status. #IND1

Job Description About Us Fort George Community Services, Inc. was established in 1981 to provide comprehensive education, health, nutrition, and parent involvement services to low-income children and families in our communities of Washington Heights and the Bronx. The Opportunity We are seeking a team-oriented Accounts Payable Specialist to support all accounts payable functions for our grant-funded programs. The Accounts Payable Specialist properly follows, documents and audits all of our AP processes to help ensure overall organizational compliance. We are seeking someone who is flexible with a strong sense of integrity and confidentiality. What We Offer: • Competitive Salary & Benefits Package, • Flexible Work Schedule - Full-Time (5 day) or Part-Time (4 day) of 7:30 a.m. - 3:30 p.m. or 8:00 a.m. - 4:00 p.m., • 6 weeks of pre-established paid vacation when school is closed (Winter, Spring & Summer Break), • 12 days of PTO awarded after 6-months, • Up to 14 Paid Holidays each year, • 403(b) Retirement Savings Plan, • Professional development and training opportunities, • Experience: Minimum of 1 year of experience in accounting, with a basic understanding of grants accounting, • Education: An Associates Degree or Bachelors Degree in Accounting., • Technical Skills: Working knowledge in Microsoft Office (especially Excel) and accounting software/ERP systems (e.g., Fund EZ iCloud)., • Invoice Processing: Reviewing, coding, and entering vendor invoices into the accounting system., • Payment Execution: Preparing weekly check runs, ACH, or wire transfers, ensuring timely payments to avoid late fees., • Vendor Management: Resolving invoice discrepancies, answering vendor inquiries, and updating vendor accounts., • Reconciliation & Reporting: Reconciling AP sub-ledgers to the general ledger and assisting with monthly closing procedures., • Compliance & Documentation: Matching invoices to purchase orders (POs), scanning/filing records, and issuing 1099 forms annually.

Job Description Bookkeeper / Accounts Payable Specialist Newark, NJ (On-site) $120,000–$150,000 Industry: Manufacturing / Distribution Overview We are seeking a Bookkeeper / Accounts Payable Specialist to support day-to-day financial operations for a manufacturing and distribution organization. The role is focused on bookkeeping accuracy, accounts payable processing, and working across multiple accounting systems in a structured operating environment. Key Responsibilities Bookkeeping & Accounts Payable Perform daily bookkeeping, including transaction entry and account reconciliation Process accounts payable, including invoice review, matching, coding, and payment execution Reconcile vendor statements and resolve discrepancies Maintain accurate general ledger support and financial documentation Work across multiple accounting and operational software platforms Use Excel for reconciliations, tracking, and reporting Coordinate accounts payable activities with offshore AR/AP support and internal credit functions Qualifications Hands-on experience with bookkeeping and accounts payable Tech-savvy, with experience using multiple accounting systems Strong Excel skills (reconciliations, formulas, data tracking) Experience with invoice matching and vendor reconciliations Manufacturing or distribution accounting experience preferred Email resumes to:

Job Description Summary Verify, obtain approvals and pay all vendors and employees in a timely and accurate manner in accordance with accounting policies, procedures and management approval. Job Duties Compares purchase orders to invoices and distribute to proper department head for approval. Process all approved invoices for payment. Summarize payments due and communicate cash needs to the Director of Finance or the Chief Financial Officer for approval. Handle all vendor inquiries with tact and reconcile all vendor statements. Makes management aware of any vendor concerns pertaining to a loss of service. Maintain all necessary files and registers for accounts payable in an organized manner. Prepare all appropriate period closing reports and entries. Keep the management promptly and fully informed of all problems or unusual matters of significance. Ensures compliance with all regulatory controls of the State of New Jersey. Any other duties as assigned. Qualifications High School Diploma or equivalent. One to two full years of employment in related position. Proficiency in using Microsoft Business Central Accounting Software. Requires knowledge of accounting and hospitality profession. Must be able to work with and understand financial information and data, and basic arithmetic functions. Must possess communication skills in terms of the ability to negotiate with and convince vendors. Must be able to qualify for and maintain licensure as required by the New Jersey Racing Commission.

Job DescriptionBenefits: • 401(k) matching, • Competitive salary, • Dental insurance, • Health insurance, • Paid time off, • Wellness resources, • Competitive salary based on experience, • On site Health Club, • Health, dental, and vision insurance, • IRA with company match, • Paid time off and holidaysJob Summary We are seeking an Accountant Specialist to join our team. In this role, you will be instrumental in managing the companys financial integrity, ensuring compliance, and providing strategic financial insights to management. You will support the accounting department by maintaining accurate records of incoming and outgoing payments, data entry, reconciliations, and other essential accounting tasks. The ideal candidate is highly organized with strong mathematical and problem-solving skills. Some experience in financial preparation and analytics is preferred. Project based or construction accounting a plus. Key Responsibilities • Work with a Global team, • Ensure compliance with tax regulations, internal controls, and audit requirements, • Enter financial data and transactions, • Vendor, Supplier, and Customer Relations, • Process accounts payable and accounts receivable, • Prepare customer invoices, submit to client preferred portals, and follow up for timely payments, • Maintain deferred revenue schedule, • Match bills against purchase orders, obtain approvals, and ensure proper coding in financial system, • Verify the accuracy of transactions that have been entered, • Weekly Bank and credit card reconciliations, • Support financial planning, forecasting, and cash flow management, • Monitor General email accounts and distribute information to appropriate channels, • Analyze financial information and present to management, • Assist in the creation of accounting policies to comply with all rules and regulations, • Maintain up-to-date knowledge of industry trends and developments, • Assist in the month end close process, • Prepare Ad-hoc reports as requestedQualifications, • Bachelors degree in accounting or a related financial field, • Previous experience as an accountant, bookkeeper, or similar position, • 5+ years of accounting experience, ideally in logistics, construction, or infrastructure, • Strong knowledge of construction/project-based accounting and WIP schedules, • High level of accuracy and attention to detail, • Understanding and knowledge of foreign exchange transactions, • Strong Data Entry and Mathematical Skills, • Advanced Excel Skills and QuickBooks Desktop experience preferred, • Excellent attention to detail, time management, organizational, and communication skills, • Ability to meet deadlines and manage multiple priorities in a fast-paced environment, • Excellent problem-solving skills, flexibility, and ability to resolve disputes

Job Description We are seeking a highly organized and detail-oriented Accounts Receivable/Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's accounts receivable and accounts payable processes, ensuring accurate recording of financial transactions, timely collections, and vendor payments. The ideal candidate is organized, responsive, and comfortable operating in a fast-paced, growing environment. Key Responsibilities: Accounts Receivable (AR) • Manage the firm’s billing cycle, including invoice generation, review, and distribution, • Monitor and follow up on outstanding receivables; proactively drive collections efforts, • Partner with attorneys to address billing questions, resolve discrepancies, and facilitate timely payment, • Prepare and distribute weekly aging reports and collections updates to leadership, • Send weekly reminders to attorneys to ensure timely time entry prior to reporting deadlines, • Track and follow up on invoices over 60 days past due and escalate as needed, • Process vendor invoices, reimbursements, and check requests in a timely and accurate manner, • Prepare and execute weekly payment runs (checks, ACH, wires), • Maintain vendor records and ensure appropriate approvals are obtained, • Reconcile vendor statements and resolve discrepancies, • Coordinate with Office Services and leadership on recurring expenses and firm obligations, • 3–7+ years of AR/AP experience, preferably within a law firm or professional services environment, • Experience with legal billing systems (e.g., Aderant, Elite, Clio, Soluno or similar); ability to quickly learn and adapt to new systems, • Strong understanding of billing, collections, and client account management, • High attention to detail and ability to manage multiple priorities, • Strong communication skills with the ability to work effectively with attorneys and leadership, • Experience in a transactional real estate or professional services environment, • Familiarity with collections processes in a fixed-fee and hybrid billing model, • Experience supporting or participating in a billing/accounting system implementation or transition is a strong plusCompany DescriptionA well-established law firm specializing in complex commercial real estate, finance, and corporate transactions.A well-established law firm specializing in complex commercial real estate, finance, and corporate transactions.

Job Description Real Estate firm seeks the following: • Manage AP and AR for all entities, ensuring accuracy of all GL Codes for payments, • Maintain and meet a regular monthly schedule for prompt and correct payment of all expenses., • Input payments into the bank’s Positive Pay system and monitor daily cash flow, • Perform monthly bank reconciliations using MRI software., • Perform allocations of expenses among entities by creating and maintaining Excel spreadsheets., • Carefully maintain books of various entities to differentiate between ownership companies, • Enter Journal Entries and Accruals to allow timely issuance of monthly Profit + Loss statements.

Job Description Seeking a highly motivated and organized Accounts Payable Specialist The ideal candidate must have strong working knowledge of Quickbooks and Microsoft Office. Strong organizational and time management skills with attention to detail is a must. This is a full-time position in Clifton, NJ. Not remote. Essential Responsibilities: Accounts Payable, including Purchase Order entry, invoice entry, enter bills while receiving items from purchase orders, matching corresponding paperwork, various spreadsheets, other general office duties. Requirements: 1. Accounting/Bookkeeping background with at least 10 years of experience., 2. Must be proficient in QuickBooks. Knowledge of Microsoft office suite., 3. Ability to prioritize and manage multiple responsibilities., 4. Excellent communication and administrative skills, 5. Must have a strong work ethic, attention to detail and ability to work independently as well as with a team. Health Insurance 401(k) PTO

Job Description Trustpair stops vendor fraud before it happens. We're the automated vendor validation platform protecting 400+ enterprise companies worldwide. Since 2017, finance and procurement teams have used Trustpair to eliminate vendor fraud while reclaiming 90% of the time they once spent on manual checks. As vendor fraud grows more sophisticated, we stay ahead by combining deep expertise in financial crime with cutting-edge technology. Our core product focuses on secure, reliable vendor account validation to wipe out fraud and boost efficiency. Internally, teams across Trustpair use AI tools in their day-to-day work to automate repetitive tasks and unlock strategic insights that help us build and operate better. From day one, you’ll be encouraged and trained to integrate these tools into your workflow in a practical, hands-on way. With offices in New York, Paris, London, and Milan, we're a diverse team united by a bias for action. We ship fast, learn from experiments, and tackle problems that matter: protecting billions in payments for companies worldwide. If you want to see your work make an immediate impact in financial security, Trustpair is built for you. Learn more about how we use AI in our everyday work. About the role Trustpair is looking for a Strategic Customer Success Manager to join our US team and take ownership of a portfolio of our largest, most complex, and most strategic enterprise customers in North America. This role is designed to reinforce our US presence and provide exceptional support to top-tier clients, ensuring strong satisfaction, retention, product adoption, and expansion over time. You will play a key role in onboarding new enterprise customers, driving long-term success plans, supporting change management, and identifying upsell opportunities across your portfolio. This is an individual contributor role with room to grow as the US Customer Success team expands. You will report to Mathilde and join the CSM International team, working closely with the wider Customer team as well as Product, Account Management, Sales, Ops, and Revenue Excellence. This position is based in New York City, with hybrid onsite presence preferred. We are primarily looking for candidates in the commutable Tri-State Area who can come into the office 1–2 days per week. Compensation: The expected on-target earnings for this role are in the range of $135,000–$150,000 What you'll do:Client Onboarding and Enablement * Manage a portfolio of high-value, high-complexity customers across industries * Lead onboarding for large enterprise US clients, including customized training and support on integrations to drive fast adoption * Define and execute tailored success plans aligned with each customer’s business goals * Support and, when needed, lead change management efforts on the customer side Relationship Management and Retention * Build strong, trust-based relationships with a range of senior stakeholders across Finance, Procurement, IT, and related functions * Run regular check-ins and Quarterly Business Reviews to drive value, satisfaction, and retention * Monitor customer health, proactively flag risks, and take action to secure renewals * Develop client advocates who can participate in reference calls and broader advocacy initiatives Product Adoption and Usage Optimization * Use customer data and usage insights to drive stronger adoption and stickiness of the platform * Guide customers toward fuller use of Trustpair’s features and value for risk management * Navigate complex organizational structures to build adoption and internal advocacy Revenue Growth * Identify upsell and expansion opportunities within strategic accounts * Partner closely with Sales to convert those opportunities into growth Customer Advocacy * Represent the voice of the customer internally to help shape product direction * Partner with Marketing on case studies, testimonials, and other advocacy initiatives to support Trustpair’s growth in the US market Regional Strategy and Insights * Bring market feedback and customer insight to help shape US-specific strategy * Stay informed on customer needs, industry developments, and competitive trends What’s in it for you ???? * At Trustpair, we see AI as a tool to save time, sharpen focus, and boost impact - whether you're already hands-on with AI or eager to learn, you’ll join a team that values and encourages AI-driven ways of working * Opportunity to join a fast-growing scale-up in a highly impactful role * Ownership of strategic, high-value enterprise accounts in the North American market * A collaborative environment with a flat structure, where everyone’s voice is heard with room for growth and career development * The chance to join the US team at an exciting stage, where ideas, initiative, and ownership are genuinely valued * Exposure to a European-headquartered company with international collaboration * A flexible hybrid work environment that encourages autonomy, leadership, and strong cross-functional partnership * A talented team with senior colleagues you can learn and work with * Inclusive environment with cultural diversity and parity Why join Trustpair? A list of our perks here! Must-Haves * 7+ years of experience in a technical SaaS or enterprise B2B software environment * 3–4+ years of significant experience working with strategic and/or enterprise B2B clients * Prior experience managing strategic, complex US enterprise accounts * Strong experience driving renewals and identifying upsell or expansion opportunities * Familiarity with complex technical integrations, including APIs and SFTP * Strong project management skills, with the ability to manage multiple deadlines, stakeholders, and priorities * Strong problem-solving skills and the ability to bring structure and solutions in complex situations * Excellent communication and relationship-building skills, especially with senior stakeholders and executives * High level of organization, rigor, and attention to detail * A data-driven approach to decision-making * Native-level English Nice-to-Haves * Experience with tools such as Intercom, Planhat, and Looker * Experience in a B2B SaaS start-up or scale-up environment * Experience working in an international environment and/or a European company * Experience working with or selling to teams within the CFO organization, especially Procurement, Accounts Payable, and Treasury. Recruitment Process * First call with Morgan, Talent Acquisition Specialist (30 mins) * Experience interview with the hiring manager, Mathilde (1 hour) * Case study interview with Mathilde and Caitlin (1 hour) * Coffee fit with members of the US team * Final interview with Baptiste, CEO & Cofounder Equal Opportunity Statement Trustpair's policy is to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, protected veteran status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category. Applicants for all positions in Trustpair must be legally authorized to work in the country which they are applying for or be a citizen from Schengen / EU zone. The verification of employment eligibility will be required as a condition of hire.

Job DescriptionAbout Us:Versana is an industry-backed fintech on a mission to make the syndicated loan market better. By digitally capturing agent banks’ data on a real-time basis, Versana provides unprecedented transparency into loan level details and portfolio positions, bringing efficiency and velocity to the entire market. Through our platform, participants can rest assured they are accessing the loan market’s most credible source of deal information. About You:Versana is looking for a collaborative FP&A Specialist who brings a solid foundation in finance coupled with a deep understanding of corporate finance management. This role will be responsible for providing detailed financial planning, analysis and strategic insights to drive informed decision-making within the organization. The FP&A Specialist will report directly to our Head of Finance, with exposure to company-wide financial planning, accounts payable, accounts receivable, expense reporting and other strategic initiatives.Key Responsibilities • Support senior management in maintaining and improving the multi-year company financial model., • Develop dashboard reporting on cash and revenue projections and KPIs/Metrics., • Perform commercial analyses (TAM, product profitability, competitive intelligence) and work with Product and Sales teams in developing the commercial terms and financial projections for products and business lines., • Contribute to the annual budgeting and forecasting processes., • Prepare presentation materials for senior management, the Board of Directors, and current and prospective investors., • Perform ad-hoc analysis and provide support on special projects as needed.Must Haves, • BS or BA degree in Finance., • 5+ years of experience in investment banking, credit/equity research, or consulting., • Ability to multi-task and manage multiple projects simultaneously., • Ability to work well with diverse groups in a collaborative team., • Strong interpersonal skills and outstanding verbal and written communication skills., • Excellent analytical skills with an ability to synthesize qualitative and quantitative information., • Exceptional financial analysis background, advanced modeling skills, strong business communication skills., • Advanced skills in Microsoft PowerPoint and Excel.Nice to Haves, • SQL or Power BI training.

Job Description Sourgum is transforming the $100B+ waste and recycling industry through cutting-edge technology that makes waste removal simpler, smarter, and more cost-effective. Our innovative haulsourcing platform powers high-quality waste and recycling services for businesses at significantly lower costs—saving our customers an average of 20%. Leveraging proprietary datasets, an advanced operating system, and a carefully curated network of 5,000+ trusted vendors, we help companies of all shapes and sizes streamline their operations while advancing sustainability efforts. We’re a fast-growing, venture-backed company (just closed our Series A!) on a mission to modernize an outdated industry — and we’re just getting started. Our investors include Spark Capital, Founder Collective, Suffolk Technologies, 186 Ventures, and River Park Ventures, the same funds that backed category-defining companies like Slack, Anthropic, Uber, Venmo, and Amazon Pharmacy. If you’re driven by the opportunity to build something groundbreaking, we’d love to meet you. Role Description We’re looking for a detail-oriented, assertive Billing Specialist to join our finance team and work cross-departmentally to ensure smooth, accurate, and timely invoicing and payment processing. This job will consist of both receivables and payables. You’ll thrive here if you’re a self-starter who loves to learn fast, eager to join an early-stage environmental startup, and motivated to make a tangible impact — both on the business and the planet. This role is fully-in person, M-F, based out of our Jersey City, NJ office. Responsibilities: * Collections — Follow up on overdue accounts through phone calls, emails, and written correspondence. Assist in implementing effective collections strategies to minimize past-due accounts and bad debt * Financial Reconciliation — Verify that charges from vendors align with agreed-upon amounts and terms. * Customer Invoicing — Ensure that customers are accurately invoiced for services provided, adhering to specific payment terms. * Vendor Relations — Actively work with vendor relations to resolve any rate discrepancies, ensuring all payments are accurate and timely. * Payment Processing — Assist in processing payments to vendors and managing receivables from customers, including following up on outstanding invoices. * Record Keeping — Maintain accurate and organized financial records for both accounts payable and receivable. * Process Optimization – Identify opportunities to improve invoicing workflows and reduce past-due accounts. * Cross-Functional Collaboration – Work closely with the finance team and other departments to streamline billing and payment operations. Qualifications: * High school diploma required; a degree in Accounting, Finance, or related field is a plus. Strong numerical proficiency and attention to detail. * 2+ years of experience in either accounts receivable or accounts payable or both. * Excellent organizational and time management skills. * Ability to learn quickly and adapt to new systems and processes. * Strong communication skills, both written and verbal. * Must be comfortable getting on the phone to resolve issues in a timely manner. * Proficiency in Google or Microsoft Office applications, especially Google Sheets / Excel. Experience with accounting software is a plus. * A positive, team-oriented attitude, with the willingness to grow and take on increasing responsibilities over time. Benefits * Company stock options as part of your compensation package, giving you the opportunity to share in our company's success and build long-term financial growth. * A positive and collaborative work environment with a focus on innovation and sustainability. * Flexible/Unlimited PTO * Comprehensive benefits package including health insurance (medical, dental, vision, LTD, Life Insurance, etc.), retirement plans (401K). * Access to hundreds of gyms, studios, and wellness apps—all through one easy membership provided by your Wellhub. * Yearly Personal Development Budget * Opportunities for professional development and career advancement within a growing company.

Generous Pay + PTO / Excellent Benefits - As a Accounts Payable & Receivable Specialist, you will: Manage the company's accounts payable and receivable processes, including invoice processing, payment disbursements, and collections; Ensure accuracy and completeness of financial records and resolve a

Up to $65k-yr / Employer Paid Medical-Dental-Vision / Flexible PTO / Paid Cell Phone + Home Office Allowance - As a Accounts Payable Specialist (FT - Work From Home), you will: Process and review invoices for accuracy and completeness; Coordinate with vendors to resolve any billing discrepancies; En

We're looking for a detail-oriented and proactive Accounts Payable Specialist to join our team. Manage the full-cycle accounts payable process, including invoice review, coding, and timely payment processing. Maintain accurate and up-to-date records of all accounts payable transactions in the accoun

Health Insurance / Life Insurance / 401(k) - As a Accounts Payable Specialist, you will: Process and reconcile invoices for payment; Maintain accurate and organized records of all financial transactions; Communicate with vendors to resolve any discrepancies or issues; Monitor and manage budget to e

Senior Accounts Payable Specialist. Working knowledge of applicable accounts payable, general ledger systems, financial chart of accounts and other accounting procedures. Assist in month end close activities related to Accounts payable and work closely with the accounting team.

We are seeking a detail-oriented and responsible Accounts Payable (AP) Specialist to join our team in Jakarta. Support month-end closing activities related to Accounts Payable.

The Accounts Payable Specialist reports to the Director, Corporate Controller, and is responsible for overseeing accounts payable transactions for multiple properties. Perform the day-to-day processing of all accounts payable transactions for multiple properties. Accounts Payable role required.

Key Skills: Accounting Specialist, Staff Accountant, Senior Accountant, General Ledger, Accounts Receivables, Accounts Payable, Financial Reporting, GAAP, NetSuite, MS Excel.

Under the direction of the Accounts Payable Manager, provides operational support for accounting functions necessary to ensure payment of the obligations of the organization by regulatory and agency procedures to ensure optimum service to all clients and vendors. Provide support to the Accounts Paya