Administrative support jobs in Oxnard, California - Page 2Create job alerts

In this role, you will provide general and administrative support to the staff, physicians and patients of the assigned Clinic. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail.

Job DescriptionDescription: Ventura Orthopedics is dedicated to providing exceptional healthcare services to our community. We are a team of compassionate professionals committed to delivering high-quality patient care in a supportive environment. We are seeking a motivated and detail-oriented Medical Assistant to join our team. In this role, you will support our healthcare providers by performing clinical and administrative tasks to ensure smooth and efficient patient care. Overall Responsibility Assists in examination and treatment of patients under direction of Physician by performing the following duties. Essential Duties and Responsibilities include the following. Other duties may be assigned. • Bring patients back to exam rooms, collect vitals and enter into patient chart, • Remove sutures and staples, provide general Wound Care and 1st aid, • Casting/Splinting/Durable Medical Equipment dispensing and documentation, • Blood Draw for PRP under physician supervision, • Enter Labs/Diagnostic Imaging/CPQ’s, • Injection Set Up, • Follow up on Work Comp RFA’s, • Schedule diagnostic tests and post-test appointments, • Contact insurance companies for pre-certification, • Provide patients with supplies ordered by physician, • Clean and stock exam rooms with supplies, • Call in prescription refills/dispense medications to industrial patients, • Contact post operative patients the day after surgery to follow up, enter notes in patient chart, • Call and confirm appointments for Post tests, labs and Epidural injections, • Check voicemail, telephone encounters, and return calls promptly, • Pull films for surgery cases and save to patient chart ? Clean Instruments/Autoclave/Sharp containers, etc., • Merging daily chart notes, bubble sheets and scanning for Physicians, • Cover other team members if they are out sick or on vacation, • Act as MA floater when your specific physician is on vacation or when you are caught up with your duties and responsibilities, • May need to travel to other offices when there is a coverage need, • When available and able, translate for patients and office staff, • Address fax inbox, • Complete disability forms, • Run CURES reports Requirements: Skills and Attributes Good communication skills Good organizational skills Strong sense of customer/patient service Follow dress code and professional appearance Education and/or Experience High school diploma or general education degree (GED); and twelve to eighteen months related experience and/or training; or equivalent combination of education and experience Certificates, Licenses, Registrations Current MA Certification Current CPR Certification Current TB

The Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations. Office Coordinator I - Mental Health. One (1) year of administration experience.

Job Description Type: Full Time Location: Point Mugu, Naval Base Ventura County, CA Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Active DOD Secret Security Clearance Required ** Duties & Responsibilities: Information Security (INFOSEC) Support: • The Security Specialist I shall prepare transmittals and packages for mailing of classified material. This includes accepting mail packages addressed to the Commanding Officer/Activity Security Manager/ NSWC PHD Security; log and account for mail, notify intended recipient(s); advising on transmission/ transportation of classified material; and safeguarding and accounting for all mail received until picked up by intended recipient., • Track and report security discrepancies related to mailing classified items., • Provide document control support services to include database management, inventory control, conducting frequent inventories and inspections of all documents, media, receipts, transmittal forms, and the destruction documents., • The Security Specialist I shall ensure proper handling and storage of all media and documents. The Contractor shall receive, process, track, and inventory classified materials., • Interface with Navy/DOD civilian, Contractors, and other entities in the safeguarding of classified documents. Documents are defined as: a piece of written, printed, or electronic matter that provides information of evidence or that serves as an official record., • Ensure proper handling and storage of all media, documentation, and/or equipment including declassification and disposal in accordance with the appropriate Automated Data Processing Standard Operating Procedures (ADP SOP)., • Ensure procedures are followed for handling information at all security levels up through Top Secret/SCI; including unclassified, Privacy Act Information, Controlled Unclassified Information (CUI),Confidential, Secret, Top Secret (TS), NATO, Sensitive Compartmented Information (SCI). All "Need-to-Know" determinations will be made by Government personnel and provided to the Contractor., • Issue and maintain status accounting for courier cards and courier letters issued by the Command Security Manager; notify courier card holders of pending card expiration., • Review, validate, and track Portable Electronic Device (PED) authorization requests and verify that PED authorization supports mission essential activities., • If the Building has a "no electronic device policy", the Security Specialist I shall ensure all Visitors entering the building are aware of and enforce the policy by pointing out the list of prohibited items posted on the entry door and the visitor check in desk., • Review, validate, and track photography authorization requests. This includes the verification that photography authorization supports mission essential activities and scheduling training with the physical security officer for all individuals requesting photography permits., • Prepare shredder authorization letters for approval by Activity Security Manager. This includes tracking authorization letters for approved shredders and assisting with unclassified shredder bins., • Perform miscellaneous and administrative support functions as directed by the Contractor site lead., • Assist with the Outlook and Teams calendar used for the scheduling of conference rooms. Any questions regarding a security clearance or escort shall be referred to the Departments Security Officer., • Security Specialist I shall maintain the combination envelopes and the database which tracks security containers and combination locks on vault doors and documenting change action on the SF-700s., • Audit and inspect security containers and contents, change lock combinations, associated with security containers; assist with classified material accountability and inventories. The Contractor shall generate inspection and inventory reports., • Assist with conducting physical security surveys, threat and risk analysis, conduct random antiterrorism measures, review Unified Facility Criteria (UFCs) and recommend new construction building requirements, review secure room construction requirements, conduct fence line and lighting surveys reports once a year or as requested by the Government., • Provide physical security assistance of force protection/antiterrorism and other physical security programs and new initiatives. The Contractor shall support the scheduling and execution of random anti-terrorism measures, annual inspections, and execute additional security required during the normal working day when higher threat conditions dictate., • Open, secure, and alarm zones in accordance with a buildings standard operating procedure., • Troubleshoot, investigate malfunctions, and maintain accreditation relating to the Intrusion Detection System and the Access Control System., • Facilitate, monitor, and ensure completion of all foreign travel requirements. This support includes: maintaining files and logs of all NSWC PHD personnel on travel and their completion requirements, reviewing the foreign clearance manual, providing information and requirements to travelers, assisting NSWC PHD personnel with completion of the ISOPREP and foreign travel documents; and assessing threats that may affect foreign travel/travelers., • Security Specialist I shall assist with inquiries and investigations through data gatherings and acting as the liaison between coordinator and customer. The Contractor shall identify requirement for initiation of Preliminary Inquiries (PI), provide PI documentation and examples to designated Preliminary Inquiry Officer (PIO); and track PIs to ensure required reports are delivered according to established policies and regulations. Investigations include: Electronic Spillages, Counterfeit Materiel, and general security violations. (CDRL A005), • Support the management of key control (issuance, return & tracking). This includes completing annual key inventories and tracking the temporary, daily check out of keys; and completion of Key Memos for the Security Officer review and signature when new keys are required., • The Contractor shall perform PHYSEC Locksmith tasking (e.g. changing/installing lock combinations, drilling, maintenance of locks/doors, changing cypher locks, installing and repairing LKM Series Locksets, KABAMAS), clean/repair/maintain high security locks., • Perform randomized searches of hand carried items and implement emergency action procedures in accordance with policy and monitor security equipment (e.g. CCTVs, alarm systems, access control systems), • Perform miscellaneous and administrative support functions as directed by the Contractor site lead., • This position requires: Strong task management, excellent communication (written and verbal) skills, and providing a high level of customer services with the ability to work independently in a fast-paced environment. PHYSEC: • 2 years of experience in PHYSEC (TS/SCI- Secret). INFOSEC: • 2 years of experience in INFOSEC (TS/SCI- Secret)., • Experience with alarm and access control systems., • Bachelor's Degree from an accredited college/university and two years of relevant The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at . Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Office Assistant / Security Dispatcher Department: Administration Reports To: Office Manager / Supervisor Job Summary: The Office Assistant / Security Dispatcher provides administrative and clerical support to ensure efficient office and field operations. This role involves handling office tasks, ma

Job Description Career Opportunity: Independent Life Insurance Agent(100% Commission) Location: Flexible/Remote Company Overview: Join a leading life insurance agency dedicated to providing innovative insurance solutions tailored to meet the diverse needs of our clients. We pride ourselves on our strong ethical values, commitment to customer service, and the support we offer our agents. As an independent agent, you'll have the freedom to build your own business while being backed by a reputable organization. Position Overview: We are seeking motivated and passionate individuals to become Independent Life Insurance Agents. This role is ideal for self-starters who are looking for a rewarding career in the insurance industry, where you can make a positive impact on people's lives by helping them secure their financial futures. Key Responsibilities: • Client Engagement: Build and maintain relationships with clients through networking, referrals, and community involvement. Understand their financial goals and insurance needs., • Product Knowledge: Stay informed about the latest life insurance products and industry trends. Provide clients with comprehensive information on coverage options, benefits, and costs., • Sales Strategy: Develop and implement effective sales strategies to achieve personal and team sales goals. Identify opportunities for upselling and cross-selling additional products., • Consultative Selling: Conduct thorough needs analysis and risk assessments to recommend appropriate life insurance solutions tailored to clients’ needs., • Administrative Duties: Maintain accurate client records, manage policy documentation, and follow up on leads on time. Ensure compliance with industry regulations and company policies., • Professional Development: Participate in ongoing training and professional development opportunities to enhance your skills and knowledge in the insurance field. Qualifications: • License: Must possess or be willing to obtain a valid life insurance license in your state., • Experience: Previous sales experience is preferred but not required. A background in customer service or financial services is a plus., • Communication Skills: Excellent verbal and written communication skills are essential. Ability to build rapport with clients and explain complex concepts in an understandable manner., • Self-Motivated: Demonstrated ability to work independently and manage time effectively. Goal-oriented with a strong desire to succeed., • Tech-Savvy: Familiarity with insurance software and digital communication tools is a plus. What We Offer: • Flexibility: Enjoy the freedom to set your own schedule and work from anywhere., • Compensation: Competitive commission structure with unlimited earning potential. Performance bonuses and incentives available., • Support: Access to comprehensive training programs, marketing resources, and ongoing support from experienced industry professionals., • Community: Join a team that values collaboration and fosters a positive work environment. Participate in team-building activities and networking events. How to Apply: If you are ready to take the next step in your career as an Independent Life Insurance Agent, please submit your resume and a brief cover letter outlining your interest in this opportunity. We look forward to hearing from you! Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experience. Career Opportunity: Independent Life Insurance Agent Location: Flexible/Remote Company Overview: Join a leading life insurance agency dedicated to providing innovative insurance solutions tailored to meet the diverse needs of our clients. We pride ourselves on our strong ethical values, commitment to customer service, and the support we offer our agents. As an independent agent, you'll have the freedom to build your own business while being backed by a reputable organization. Position Overview: We are seeking motivated and passionate individuals to become Independent Life Insurance Agents. This role is ideal for self-starters who are looking for a rewarding career in the insurance industry, where you can make a positive impact on people's lives by helping them secure their financial futures. Key Responsibilities: • Client Engagement: Build and maintain relationships with clients through networking, referrals, and community involvement. Understand their financial goals and insurance needs., • Product Knowledge: Stay informed about the latest life insurance products and industry trends. Provide clients with comprehensive information on coverage options, benefits, and costs., • Sales Strategy: Develop and implement effective sales strategies to achieve personal and team sales goals. Identify opportunities for upselling and cross-selling additional products., • Consultative Selling: Conduct thorough needs analysis and risk assessments to recommend appropriate life insurance solutions tailored to clients’ needs., • Administrative Duties: Maintain accurate client records, manage policy documentation, and follow up on leads promptly. Ensure compliance with industry regulations and company policies., • Professional Development: Participate in ongoing training and professional development opportunities to enhance your skills and knowledge in the insurance field. Qualifications: • License: Must possess or be willing to obtain a valid life insurance license in your state., • Experience: Previous sales experience is preferred but not required. A background in customer service or financial services is a plus., • Communication Skills: Excellent verbal and written communication skills are essential. Ability to build rapport with clients and explain complex concepts in an understandable manner., • Self-Motivated: Demonstrated ability to work independently and manage time effectively. Goal-oriented with a strong desire to succeed., • Tech-Savvy: Familiarity with insurance software and digital communication tools is a plus. Compensation: • This position is 100% commission-based, providing you with unlimited earning potential based on your sales performance. Your success directly correlates with your efforts and dedication. What We Offer: • Flexibility: Enjoy the freedom to set your own schedule and work from anywhere., • Support: Access to comprehensive training programs, marketing resources, and ongoing support from experienced industry professionals., • Community: Join a team that values collaboration and fosters a positive work environment. Participate in team-building activities and networking events. How to Apply: If you are ready to take the next step in your career as an Independent Life Insurance Agent, please submit your resume and a brief cover letter outlining your interest in this opportunity. We look forward to hearing from you! Equal Opportunity Employer: We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences. Requirements1. Adaptability- Willingness to learn and adjust to new environments and challenges. 2. Team Player- Ability to collaborate effectively with others and contribute to team goals. 3. Strong Work Ethic- Demonstrates dedication, reliability, and a commitment to quality work. 4. Communication Skills- Clear and effective in conveying ideas, both verbally and in writing. 5. Problem-Solving Skills- Capable of analyzing situations and coming up with creative solutions. 6. Positive Attitude- Brings enthusiasm and a constructive outlook to the workplace. 7. Cultural Fit- Aligns well with the company’s values and mission, fostering a harmonious work environment. 8. Initiative- Proactively seeks opportunities for improvement and takes action without needing direction. 9. Resilience- Maintains composure and focus in the face of challenges or setbacks. 10. Eagerness to Learn- Shows a desire for personal and professional growth, seeking out new knowledge and skills.

Job Description Excited about the opportunity to join a respected estate planning law firm in Ventura, CA as a dedicated Legal Assistant specializing in Probate & Trust Administration? We are looking for a team player who can provide both administrative support and legal aid to our lawyers. Your role will be crucial in ensuring the efficient functioning of our firm and delivering exceptional service to clients. We encourage applications from those interested in part-time or full-time roles. Join us as a valuable team member and contribute to our ongoing success. Compensation: $20 - $25 DOE Responsibilities: • Manage and oversee client files to ensure accuracy and completeness of documentation, including facilitating the onboarding process for new clients., • Assist attorneys in preparing for consultations and client meetings., • Complete court forms, handle mailings, and file necessary documents for cases., • Communicate with clients both in person and over the phone, addressing inquiries and providing regular updates on case progress., • Execute administrative duties such as data entry, filing, and maintaining records while meeting all filing deadlines., • Update and maintain the firm's case management system with precise and current information., • Uphold strict client confidentiality guidelines and safeguard sensitive information., • Collaborate efficiently with attorneys, fellow legal assistants, and support staff to ensure smooth workflow., • Engage in continuous professional development activities to enhance knowledge and skills in estate planning law., • Provide necessary administrative support to contribute to the overall efficiency of the firm.Qualifications:, • Previous experience working as a legal assistant or paralegal, with a preference for experience in probate or trust administration or a related practice area in Ventura, CA, US., • Proficient in conducting legal research, drafting documents, and utilizing case management software in the context of estate planning law., • Strong focus on detail and exceptional organizational abilities to handle multiple tasks and meet deadlines effectively., • Excellent written and verbal communication skills to interact with clients and team members professionally., • Competency in using Microsoft Office Suite (Word, Excel, Outlook) and legal research databases., • Familiarity with estate planning terminology, procedures, and regulations is considered advantageous., • Understanding of the importance of client confidentiality and adherence to ethical standards in the legal profession., • Team-oriented mindset with proactive problem-solving skills and a collaborative approach to work., • Professional conduct and strong interpersonal skills are required to contribute positively to the workplace environment.About Company At Hermance Law, we believe estate planning is more than just documents—it’s about protecting families, preserving legacies, and providing peace of mind. We are one of California’s fastest-growing estate planning firms, and we pride ourselves on combining professional excellence with heart-centered service. Our team is collaborative, driven, and committed to helping families across all stages of life. As we grow, we’re looking for a leader who shares our values and can help elevate our operations, systems, and team culture. Why Join Us? • You’re a strategic thinker with a passion for people and operations, • You thrive in a leadership role and enjoy the variety of managing systems, people, and projects, • You want to work with a compassionate, high-performing team focused on client care, • Work in a culture that values integrity, growth, collaboration, and client satisfaction

Job Description Benefits include 11+ days per year of paid time off, health insurance options, and a 401k for full time Team Members, plus a Team Member discount. Work schedules are flexible per the needs of the business. And we are closed on Sunday. Summary: The Assistant to the Regional Wellness Buyer is a detail-oriented and highly organized support role focused on data integrity, vendor communication, and administrative coordination. This position plays a critical role in ensuring accurate product and pricing information across our stores and contributes directly to the success of our Wellness programs and vendor relationships. The ideal candidate thrives in spreadsheets, systems, and follow-up—and is always ready to lend a hand wherever needed.

Job DescriptionVSolvit is seeking the individual that has an Active Secret Clearance and with skills to perform clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to US Navy. This position requires an individual to interface with all levels of the command staff, departments, divisions and others to ensure that responses to action items, data calls, information, or problem resolution are properly acted upon. The position demands consistency of office operations by independently responding to many of the routine inquiries or ensuring that members of the staff provide support in response to technical tasks. The ideal candidate will handle differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Additional duties may include screening incoming correspondence; personally responding to requests for information concerning office procedures; determines which requests should be handled by the supervisor, appropriate staff member or other offices; making arrangements for conferences and meetings and assembles established background materials, as directed. As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned. Basic Qualifications and Requirements * High School Diploma or GED Equivalent * Active Secret Clearance * 2+ years’ of administrative experience * 2+ years’ Microsoft Office Suite: Word, Excel, Outlook, and PowerPoint * 2+ years’ operating various office equipment: copiers, fax machines, typewriter, scanner, and telephone answering systems * Must be a US Citizen Preferred Skills * AA degree in Business Administration preferred * 5+ years experience working in DoD or government environment * 5+ years experience with DoD terminology, correspondence, and filing standards * 5+ years experience utilizing the Department of Defense (DoD) Defense Travel System (DTS) Company Summary Join the VSolvit Team! Founded in 2006, VSolvit (pronounced 'We Solve It') is a technology services provider that specializes in cybersecurity, cloud computing, geographic information systems (GIS), business intelligence (BI) systems, data warehousing, engineering services, and custom database and application development. VSolvit is an award winning WOSB, CA CDB, MBE, WBE, and CMMI Level 3 certified company. We offer a customizable health benefits program that best meets the needs of its employees. Offering may include: medical, dental, and vision insurance, life insurance, long and short-term disability and other insurance products, Health Savings Account, Flexible Spending Account, 401K Retirement Plan options, Tuition Reimbursement, and assorted voluntary benefits. Our goal is to grow together and enjoy the work that we do as a team. VSolvit LLC is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

Job Description JOB DESCRIPTION HUMAN RESOURCES BENEFITS AND SAFETY SPECIALIST Under the supervision of the human resources support supervisor, the human resources benefits and safety specialist shall be responsible to: • Act as the main contact to employees for general assistance and information relating to health and retirement benefits, all leaves of absence options, safety, and worker’s compensation., • Assist employees with benefits enrollments, changes, and terminations., • Ensure timely benefits cancellations for laid off employees and re-enrollment upon recall from layoff., • Work closely with insurance carriers and broker in the resolution of employee concerns, enrollment, and/or eligibility issues, and open enrollment periods., • Update all related forms and documents as needed to reflect changes in insurance plans and/or premium rates., • Receive profit sharing (retirement) plan distribution election forms, review, and upload to plan administrator portal., • Process beneficiary death benefits claims as needed., • Receive all requests for FMLA, PDL, Baby Bonding, ACA accommodation, leave extensions and medical certifications. Determine eligibility. Prepare and mail pertinent leave confirmation and rights notifications as required by law. Record and track leave periods in HRIS and notify pertinent parties. Maintain regular communication with employees to determine continued leave status and available leave provisions., • Generate regular leave of absence reports for HR director and program directors/officers., • Process on-the-job injury/illness claims. Provide employees with claim form (DWC1), reporting the injury to worker’s compensation insurance carrier, follow up with treating doctor and insurance carrier on status and progress of injured employees and disability status, coordinate injured employee fact finding meetings, and keep supervisor informed of questionable and high risk claims., • Record all worker’s compensation claims in OSHA logs. Prepare an annual OSHA 300A log for each worksite and post as required., • Conduct workstation ergonomic evaluations., • Prepare and distribute effective and timely CDR Safety and Wellness Newsletters., • Receive, review, and ensure that department safety meeting documentation and annual inspection reports are recorded and filed., • Plan and conduct emergency and evacuation drills for the central administrative offices., • With assistance from the HR clerk, inventory and create emergency supply kits., • Generate a variety of employee reports as requested., • Assist with creating, activating, and/or deactivating building access cards as needed., • Attend required meetings and training as requested. Required Education and Experience: • Minimum of a human resources professional certificate or 30 completed college units towards a degree in business, human resources, or related field. Knowledge and Abilities: Ability to demonstrate initiative. Knowledge of and ability to proficiently and effectively use computers and related programs such as Word, Excel, and PowerPoint. Knowledge of HRIS highly desired. Knowledge of modern office methods, equipment and procedures, including business correspondence and filing. Ability to demonstrate accuracy in record keeping and excellent organizational skills. Ability to maintain the strictest confidentiality. Ability to provide employees with accurate information. Ability to speak effectively and make presentations before a group. Ability to work with many interruptions. Ability to follow through on assigned tasks. Ability to establish and maintain cooperative and effective working relationships with supervisor, staff, and the general public. Ability to learn quickly and perform assigned specialized duties in a variety of administrative assignments with minimum supervision and within scope of authority. Ability to follow oral and written instructions. Ability to communicate effectively both orally and in writing. Ability to compose and prepare clear, concise, and descriptive correspondence and reports. Ability to work on a number of simultaneous assignments and tasks while under varying deadlines and pressures. Physical Abilities: Ability to effectively use hands and fingers in the use of computer keyboard, filing documents, use of office equipment and for completing forms. Ability to safely drive own or company vehicle. License or Other Requirements: Must possess a valid California driver’s license and submit to a job-pertinent, agency-paid pre-employment physical examination. Employment is conditional pending satisfactory results of pre-employment physical examination.

Job Description Brief Summary: As a Recruiter Coordinator and Office Team Administrative Support, you will be expected to perform the following functions: office/HR/hiring/onboarding administration, supporting recruitment, hiring, and career development; developing, updating, and maintaining policies and databases, preparing reports, maintain all required documentation regarding hiring, onboarding, and employment verification, and policy manuals as required and supporting SRS's hiring needs. Schedule is anticipated to be 06:00 AM-2:30PM or 07:00 AM-3:30 PM. A growth opportunity in the position is anticipated in the future as part of a career and training plan, particularly as the business operates 24/7 and transitions to a weekend shift. Essential functions include but are not limited to the following for Human Resources, Recruitment, and Hiring Liaison positions: • Conducting interviews, filtering candidates, and giving feedback to applicants., • Conducting onboarding days and managing onboarding documents to be filled out properly. Provide onboarding training for all new hires., • Monitor layover and refill positions., • Responsible for managing direct search and participating in off-site recruiting events., • Sourcing candidates by using websites, databases, and social media., • Supporting and training hiring managers, identifying practical hiring solutions, and recommending appropriate action plans and strategies., • Works closely with all departments in the organization., • Responsible for keeping records per employment law., • Provide general administrative and clerical support in the hiring process., • Conduct Initial Interviews and assessments., • Maintain applicant database, applicant trackers, and recruitment analytics., • Provide general administrative and clerical support including mailing, scanning, copying, faxing, filing, re-labeling, organizing, inventory and other reports, and preparation for audits., • Greeting and directing visitors. Provide general support to the team., • Answer and direct phone calls. Take and forward messages., • Maintain electronic and hard copy filing systems, spreadsheets, and internally used document systems., • Receive, register, sort, and distribute incoming or outgoing correspondence., • Perform data entry and scan documents. Updating, creating, and managing trackers and logs, including inventory lists and support of audits., • Assist in making or following up on purchase orders, monitor office supplies inventory, and maintain and place orders., • Assistance and support in employee relation related tasks, company holidays organization, participation at company events including job fairs, seminars, business networking events., • Prepare and modify documents including correspondence, reports, drafts, memos, and emails per supervisor instructions., • General support of office administration, front desk, purchasing, finance/accounting and human resources related tasks assigned by the manager. This include preparation for company events, running errands, mailing correspondences at FedEx or USPS as well translate documents from English to Spanish if able to., • Regularly review employee timecards for accuracy, • Resolve discrepancies and ensure timecards are corrected as needed., • Verify payroll data to ensure no errors and confirm timely processing., • Enrolling new employees in the time clock machines and training employees on how to use the time clock correctly., • Participate in employee investigations and assist with documenting interviews., • Conduct exit interviews and ensure proper documentation of employee separations., • Facilitate the completion of time-off request forms, direct deposit forms, address change forms, and various other forms by employees., • Assist in recruitment efforts and distribution of confidential employee-related paperwork., • Picking up supplies that are needed immediately., • Must bee fluent in English. Spanish is an advantage (if Spanish is spoken fluently, interest in translating at company meetings, translation of documents)., • 2-3 years of experience in recruiting personnel in the same sector or industry or other kinds of recruitment., • Has a knowledge of employment laws, especially regarding hiring and interviewing., • Proficient in Microsoft Office skills (Word, Outlook, Powerpoint, Excel, Gmail, Google shared documents)., • Pragmatic problem-solving skills., • High standard of attention to detail., • Be able to work fast and work under pressure., • Ability to manage time and prioritize work., • Able to do Overtime when required, • Able to travel locally when necessary., • Effective communication skills for interacting with executives, middle-level managers, employees, job applicants, and the general public are crucial for a recruiter. English language skills are a must. Bilingual in Spanish is preferred. Mathematical Skills: Moderate math skills. Reasoning Ability: Ability to identify, communicate, and solve various problems in various departments in addition to escalating needed issues. Physical Demands: The physical demands described here are representative of those that must be met by a recruiter to successfully preform the essential functions of this job. While performing the duties of this job: • It is required to stand for some periods of time., • Sit for long periods of time., • Reach with hands and arms. Work Environment: • Noise level may be excessive at times while on the production floor (adequate ear protection provided), • Safety glasses must be worn while on the production floor (adequate eye protection provided)., • Company dress code policy and safety policy must be followed while performing job duties., • The incumbent is located in a busy, open-area office, or at the front desk in the lobby., • The incumbent is faced with constant interruptions and must meet with others on a regular basis. The employee in this role will enter the shopfloor and may enter several areas where chemicals are stored.

Job Description At TalentCount, we believe that Human Resources is the engine that drives workforce success, and a positive company culture is the rhythm of any business. We take pride in hiring the most authentic, high-EQ professionals in human resources and leadership to influence company culture, objectives, and growth. We are partnering with a well-established company in Camarillo seeking a dedicated Human Resources Generalist who is willing to grow and has strong payroll experience to join their team. This role combines payroll management, full-cycle recruitment, and employee engagement initiatives. You’ll collaborate closely with multiple departments to ensure accurate payroll processing and help create a positive employee experience. Core duties: * Act as the primary HR contact for employees, providing a welcoming and professional presence * Administer and process weekly payroll for all employees, including off-cycle runs as needed * Manage the timekeeping system and handle benefits, garnishments, tax levies, and child support administration * Coordinate recruiting efforts by partnering with multiple staffing agencies to meet hiring needs * Support HR generalist functions, including onboarding, terminations, employee file maintenance, and compliance activities * Assist with benefits administration and serve as a resource for employee questions * Lead and coordinate employee engagement events and activities * Provide HR and payroll reporting support for audits and finance requests * Maintain strict confidentiality and uphold professionalism in all HR matters * Manage HR ticketing and administrative tasks to ensure smooth department operations * Perform additional HR duties as assigned What we’re looking for: * Bachelor’s degree in Human Resources or a related field * 2+ years of HR and payroll processing experience * Manufacturing or aerospace industry experience a plus * Comfortable working in a unionized environment * Bilingual Spanish is a strong plus (not required) * ADP payroll experience strongly preferred; open to other payroll systems if knowledge is solid * Familiarity with onboarding, terminations, file maintenance, benefits administration, and compliance * Excellent communication and interpersonal skills; approachable and employee-focused