Senior Budget Analyst, Position Control and Personnel Budgeting
hace 17 horas
Salt Lake City
Under the direction of the Senior Director of Budget, the Senior Budget Analyst, Budget, Position Control & Personnel Budgeting serves as the College's primary administrator and subject matter expert for position control, personnel budgeting, salary administration, benefits modeling, personnel reporting, and workforce budget analytics. This position provides enterprise stewardship of the position control infrastructure that supports institutional planning, compliance, financial sustainability, and informed decision-making. The Senior Budget Analyst, Position Control and Personnel Budgeting is responsible for maintaining the integrity of position, salary, benefit, vacancy, and source of funding information; administering the College's position control processes; coordinating personnel budgeting activities with People and Workplace Culture and Payroll; and serving as the primary administrator of the Position Control Database. The position provides personnel financial analysis, reporting, and projections that support planning, budgeting, governance, and resource allocation decisions across the College. Through accurate data management, policy compliance, analytical support, and continuous improvement, the Senior Budget Analyst, Position Control and Personnel Budgeting helps ensure the responsible stewardship of College resources and supports the Budget Office mission of enabling informed decisions through trusted financial stewardship. Essential Duties and Responsibilities Position Control & Personnel Budget Administration (35%) • Administer and maintain the College's position control process and authorized position structure., • Establish, modify, monitor, and maintain position records and associated funding., • Review personnel budget impacts associated with staffing changes, position actions, and organizational adjustments., • Assign and maintain position inventories, including position control numbers and associated position records., • Monitor compliance with established position control standards, procedures, and funding requirements., • Coordinate position-related budget actions with People and Workplace Culture, Payroll, Extended Cabinet, and College departments. Salary, Benefits, & Workforce Cost Analysis (20%) • Maintain and administer salary and benefits budget models and related personnel planning tools., • Analyze salary, benefit, vacancy, and personnel funding impacts., • Support annual compensation planning activities and legislative compensation allocations., • Develop and prepare personnel cost estimates, funding analyses, workforce projections, and planning scenarios., • Review staffing changes and assess ongoing financial impacts., • Monitor personnel commitments, hold-line balances, and vacancy resources. Position Control Database Administration & Business Continuity (20%) • Serve as primary administrator of the Position Control Database., • Maintain employee, position, salary, benefit, vacancy, and funding information within personnel budgeting systems., • Manage annual database rollover and maintenance activities., • Maintain data governance standards, quality controls, and system documentation., • Develop and maintain operating procedures and process documentation., • Coordinate knowledge transfer, cross-training, backup coverage, and continuity planning to ensure ongoing reliability and resiliency of personnel budgeting systems and processes. Personnel Reporting, Governance & Compliance (15%) • Produce vacancy reports, personnel reports, salary reports, workforce analyses, and position inventories to support institutional planning efforts., • Prepare personnel-related reports required by Extended Cabinet, USHE, auditors, and other authorized entities., • Conduct personnel trend analyses and workforce cost analyses., • Support planning and decision-making through personnel budgeting analytics and metrics., • Reconcile personnel budget information across multiple systems and data sources., • Ensure compliance with applicable institutional policies, procedures, reporting requirements, and budget controls while supporting personnel budgeting governance and oversight activities. Consultation, Training & Continuous Improvement (5%) • Serve as a resource to Extended Cabinet, departments, Budget Center Managers, People and Workplace Culture, Payroll, and other institutional leadership regarding position control and personnel budgeting matters., • Provide guidance, training, and consultation related to personnel budgeting processes and practices., • Support stakeholder understanding of personnel funding, salary modeling, vacancy management, and position control requirements., • Identify opportunities to improve processes, workflows, documentation, reporting, and service delivery., • Support automation, standardization, and continuous improvement initiatives. Other Duties as Assigned (5%) • Participate in committees, workgroups, audits, special projects, and institutional initiatives., • Perform other related duties as assigned that support the mission, objectives, and operational needs of the Budget Office and the College. Scope of Responsibility • Serves as the College's primary authority for position control administration and personnel budgeting infrastructure., • Maintains institution-wide position, salary, benefit, vacancy, and personnel funding information., • Administers and maintains critical personnel budgeting systems and databases., • Supports workforce planning, compensation planning, financial forecasting, and personnel budgeting activities., • Coordinates with People and Workplace Culture, Payroll, Finance, Extended Cabinet, and institutional leadership to ensure accurate personnel financial information., • Produces personnel reports and analyses relied upon for planning, compliance, budgeting, and decision-making., • Contributes to institutional resiliency through documentation, cross-training, and system continuity planning. Knowledge, Skills, and Abilities Knowledge of: • Position control principles and practices., • Personnel budgeting and workforce financial management., • Salary administration and employee benefits costing., • Budgeting, accounting, and financial planning practices., • Data governance, database administration, and reporting methodologies., • Public-sector and higher education financial environments., • Applicable reporting requirements, policies, and procedures., • Statistical analysis and workforce analytics techniques., • Financial systems, databases, spreadsheets, and reporting tools. Ability to: • Administer complex position control and personnel budgeting processes., • Analyze and reconcile personnel-related financial information., • Develop salary projections, workforce analyses, and personnel budget models., • Maintain data accuracy across multiple systems and reporting environments., • Interpret complex personnel and financial data for broad audiences., • Exercise sound judgment in addressing personnel funding and data integrity issues., • Manage multiple priorities and meet critical deadlines., • Develop and maintain effective working relationships across the institution., • Communicate effectively both verbally and in writing., • Develop documentation, procedures, and training materials., • Support organizational resiliency through cross-training and knowledge transfer., • Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College., • Ability to work effectively and professionally with students, employees, and members of the public from a wide range of backgrounds and circumstances, including individuals with disabilities, consistent with the College's obligations under Title VI, Title VII, and the Americans with Disabilities Act. Minimum Qualifications • Bachelor's degree in Finance, Accounting, Business Administration, Public Administration, Information Systems, Human Resource Management, or a related field., • Four (4) - Seven (7) years of progressively responsible professional experience in budgeting, financial analysis, position control, payroll administration, Human Resource Management systems, accounting, workforce analytics, database administration, or a related field., • Experience working with complex financial, payroll, personnel, or institutional data systems., • Experience analyzing, reconciling, and interpreting personnel-related financial information. Preferred Qualifications • Master's degree in Business Administration, Public Administration, Finance, Accounting, Human Resource Management, Information Systems, Higher Education Administration, or related field., • Higher education budgeting, payroll, or position control experience., • Public sector or governmental budgeting experience., • Experience administering enterprise databases and reporting systems., • Experience working with Banner ERP or comparable enterprise systems., • Experience supporting regulatory, compliance, or institutional reporting requirements., • Experience with workforce planning, salary administration, or personnel analytics. Salt Lake Community College is Utah's largest open-access college in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs