Public Programming Coordinator
20 hours ago
Austin
Job DescriptionSalary: $21.00 - $25.00 Job Summary: ThePublic ProgrammingCoordinator supports the planning, coordination, and execution of public programs and events atboth locations of The Contemporary Austin(The Jones Center and Laguna Gloria)including other offsite locations as needed. Working closely with the Events and Experiences Manager, Event Production team, and cross-departmental partners, this roleassistswith eventlogistics, scheduling, documentation, and day-of coordination. This position plays a key role in ensuring events run smoothly by helping manage ticketing and registration, preparing event materials, coordinating with vendors and internal teams, and supporting on-site execution. TheCoordinatoralsoassistswith post-event reporting and feedback collection to help inform future programming. Duties & Responsibilities Event Planning & Coordination • Support the planning and coordination of museum programs and events, including receptions, performances, workshops, and public gatheringswith the opportunity to grow into co-curating and leading events., • Assistwith drafting event descriptions, schedules, and internal planning documents, • Coordinate logistical details such as staffing needs, equipment, AV requirements, and vendor arrangements, • Help prepare and distribute run-of-show documents and event timelines, • Work closely with the Event Production team, Visitor Engagement, Communications, and Operations to ensure event details are clearly communicated, • Support ticketing and registration setup, including generating ticketing links and monitoring attendance as needed, • Provide on-site support during events, including acting as a point of contact for basic questions and troubleshooting, • Assistwith vendor coordination (artists, performers, caterers, rentals, etc.) under the direction of the Manager, • Support larger-scale programs and exhibition openings as needed, • Assistwith compiling post-event reports and attendance data, • Help collect and organize post-event feedback from audiences and staff, • Maintain event calendars andassistwith scheduling internal planning meetings, • Process payments and manage artist/talent contracts via institutional processes and systems Required Skills & Abilities • Strong organizational skills with the ability to manage multiple tasks and deadlines, • Excellent attention to detail and follow-through, • Clear written and verbal communication skills, • Ability to work collaboratively across teams, • Comfortable supporting events in a fast-paced, public-facing environment, • Proficiencyin Microsoft Office (Word, Excel, Outlook), • Comfort shifting between leading and taking notes during meetings both virtually (zoom) and in-person, • Strong senseand skills in customer service Education & Experience • Bachelors degreerequired, • 2-3years of experience in event coordination, hospitality, arts administration, or a related field preferred, • Nonprofit or cultural organization experience a plus Physical Requirements • Ability to sit and work at a computer for extended periods, • Ability to stand and walk forlong periodsduring events, • Ability to lift and move equipment weighing up to 40lbs, • Immediate access to personal, reliable transportation Pleasenotethis job description is not designed to cover orcontaina comprehensive listing of activities, duties, or responsibilities that arerequired ofthe employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Our Mission We invite you to discover contemporary art in settings that provoke thought and joy. Our programs join art withplacein apursuit of a deeper experience, a bigger conversation, and a closer community. Our Vision We believe in the capacity of art to transform lives.We dream of a future where more eyes, ears, hearts, and minds are opened by contemporary art in all of its forms. Our commitment todiversity, equity,inclusionand access (DEIA) The ContemporaryAustin values a diverse, inclusive, andequitableworkplace, and weseekto model these values in our hiring and engagement practices for all our artistic and educational programs.We welcome applicationsbyBIPOC candidates as well as individuals who bring new perspectives in a host of ways.It is the policy of The Contemporary Austin not to discriminate against any person because of race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, age, disability, or veteran status and to take action to ensure that those seeking to do business with the Contemporary are treated fairly.The ContemporaryAustin aims to create a safe, welcoming working environment anddoesnttolerate discrimination of any kind. The organization is currently pursuing a multi-year DEIA effort and seeks individuals who share our commitment to this work.