Communications assistant jobs in Albany, New YorkCreate job alerts

Receptionist Location: Albany, NY | Full-Time | $19.00- $21.00/hr. Summary: As the Receptionist and under the direction of the Executive Assistant, ensure efficient office operations, including telephone reception, greeting visitors, posting, and distributing daily mail. Perform general clerical duties, including word processing, faxing, and filing. Essential Functions and Responsibilities: · Answer incoming phone calls on multiple lines, determine the nature of each call, and direct the call to the appropriate staff member. If staff is not available, direct a call to voicemail or take a written message as the caller requests. · Greet visitors to NYSID office: announce visitors' arrival to appropriate staff members. · Maintain a clean waiting area for guests, including stocking pamphlets as needed. · Receive and sort incoming mail, sign for packages or deliveries. · Post all outgoing mail on a timely basis for pick-up. · Process customer monthly statements for mailing. · Arrange for pick-up of outgoing packages, including filling out appropriate forms and contacting appropriate carriers. · Stock the staff kitchen and board kitchen with supplies. · Turn dishwasher on nightly and unload in the morning. · Perform word processing and other clerical duties, such as typing correspondence, printing reports, faxing, and photocopying. · Call for maintenance on copy machines as necessary. · Manage all office supplies; place orders and stock work areas and supply cabinet as needed. · Order new business cards, name badges, and tags as needed. · Assist Executive Assistant with set up for Board Meetings. · Work with the Director, Marketing and Communications, to track and follow up on sponsorship donations for the Annual Meeting. · Assist with Annual Meeting registration, set up, check-in table, and take down. · Assist with staff events: holiday and other parties, summer outings. · Manage the Customer Service inbox and document additions in NetSuite. · Support the Finance Department as needed with processing, producing, submitting, and archiving Member Agency, Corporate Partner, and customer invoices through NetSuite. · Other duties as assigned. Qualifications: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. · High School Diploma or GED. Associate's degree preferred. · Minimum of 3 years of experience as a receptionist or in a clerical position with phone responsibilities. · Upbeat personality with the ability to project a friendly but business-like presence both on the phone and in person. · Ability to handle multiple tasks in a busy office environment. · Strong communication, interpersonal, and organizational skills. · Experience with word processing (Microsoft Word preferred); experience with other various computer software applications (spreadsheets, presentations, and databases) preferred. · Excellent typing and proofreading skills. Physical Requirements: The requirements below represent the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. The nature of the job requires considerable keyboard and mouse usage, walking around facilities, and sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any locations where the company's business is conducted. About NYSID: NYSID is the Non-Profit organization designated by the NYS Education Department under the New York State Finance law to serve New York’s Preferred Source program, which works to provide gainful employment for New Yorkers with disabilities. Rehabilitative agencies throughout New York State that provide support services to individuals with disabilities choose to become members of NYSID. On behalf of these members, and sometimes in conjunction with private sector partners, NYSID enters into contracts with state and local government agencies for goods and services that disabled New Yorkers create or perform. Come Join Our Team! We offer medical and dental benefits (80% paid by NYSID), a retirement program (5%+ of gross income), paid time off, tuition reimbursement, group life insurance, and other benefits. We have been named a Top Workplace, most recently in 2025, by the Albany Times Union. Email cover letter, resume, and salary requirements to . We are an Equal Opportunity Employer. Schedule: • 37.5-hour work week Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible schedule, • Flexible spending account, • Health insurance, • Health reimbursement account, • Life insurance, • Paid time off, • Tuition reimbursement, • Vision insurance

Job Description WE'RE HIRING: Administrative Specialist Are you an organized, detail-oriented problem solver with a passion for being a team player while keeping a busy executive team on track? What we’re looking for in our Administrative Specialist... This is ONE role, which is the perfect fit for someone who loves to keep things on schedule and organized. *Important: This position is more than just an administrative assistant. We’re looking for someone to cultivate positive relationships within our internal staff community, as well as be an innovative strategic problem solver. What you’ll be responsible for as an Administrative Specialist: • Prepare reports, memos, invoices, and other documents as requested., • Answer direct phone calls, emails, and other communications., • Communicate with staff members on behalf of the executive team., • Maintain filing systems, both electronic and physical., • Schedule and coordinate meetings, appointments, and travel arrangements., • Order office supplies and maintain inventory., • Support other departments with administrative tasks as needed., • Maintain confidentiality of sensitive information. You'll also thrive in this role if this sounds like you: 1. You have a passion for scheduling. You have a core desire to keep everything running on a set timeline in an extremely busy environment, no matter what it takes., 2. You have a strong attention to detail. People tend to compliment you on your strong attention to detail, and you're constantly reviewing your work multiple times to ensure it's as thorough as possible., 3. You’re a confident decision-maker. You love taking initiative on your tasks, getting them started and completed, which means you don't need to be micromanaged. You can apply the guidelines and prior knowledge to get the job done in front of you., 4. You are over the moon passionate about the company's mission! You always go the extra mile to ensure customers' needs are met!, 5. You can communicate effectively on different levels. People process and interpret information differently based on their experiences, communication styles, and cognitive preferences. As a result, messages may need to be clarified or repeated in different ways to ensure shared understanding. In a nutshell, you have: • Proven experience as an administrative assistant or in a similar role., • Experience in MS Office (Word, Excel, Outlook, PowerPoint) and other standard office software., • Experience in QuickBooks Online, Airtable, Softr.io, Pipedrive, and/or Documint. If not, you are willing to learn., • Excellent written and verbal communication skills., • Strong organizational and time management skills with the ability to multitask., • High level of attention to detail and problem-solving skills., • Ability to work independently and as part of a team., • High school diploma or equivalent required; associate degree preferred. Being a part of the team means: • You love being a part of a hard-working team and collaborating online or on the phone with customers and other team members Position: Full-Time (approx. 40+ hrs per week) Benefits: • Health and dental insurance are available, • 401(k) with company match, • Paid time off and holidays Location: Albany, NY Company DescriptionThe Preferred Group, based in Albany, NY, is a third-party administrator specializing in employee benefits. Founded in 1987, the company offers services such as Flexible Spending Accounts (FSAs), Health Reimbursement Accounts (HRAs), Commuter Reimbursement Arrangements (CRAs), Pre-Paid Benefits Cards, Health and Welfare Trust Funds, and Self-Funded Dental Plans. Their Pre-Paid Benefits Card allows employees to access pre-tax funds set aside in these accounts electronically The Preferred Group is endorsed by the New York State United Teachers (NYSUT) for its FSA and HRA services. They are known for their commitment to customer service, offering quick turnaround for FSA claims and real-time human interaction with customer service representatives.The Preferred Group, based in Albany, NY, is a third-party administrator specializing in employee benefits. Founded in 1987, the company offers services such as Flexible Spending Accounts (FSAs), Health Reimbursement Accounts (HRAs), Commuter Reimbursement Arrangements (CRAs), Pre-Paid Benefits Cards, Health and Welfare Trust Funds, and Self-Funded Dental Plans. Their Pre-Paid Benefits Card allows employees to access pre-tax funds set aside in these accounts electronically \r\nThe Preferred Group is endorsed by the New York State United Teachers (NYSUT) for its FSA and HRA services. They are known for their commitment to customer service, offering quick turnaround for FSA claims and real-time human interaction with customer service representatives.

Job Description OVERVIEW The Program Assistant will be responsible for supporting the implementation of one or more of the Field Office programs that provide case management and an array of social services to promote social well-being and economic self-sufficiency for refugees (and immigrants) arriving to Albany, NY. They will work with staff in the maintenance of social service cases by assessing client needs, assisting in the development and implementation of service plans, recommending and obtaining services, gathering information necessary for case managers to assist clients in obtaining services that will provide living arrangements appropriate to the clients identified need. Duties include setting up appointments for clients, to driving them to appointments, helping staff with airport arrivals, assisting with housing set-ups, documenting services via case files, providing interpretation when language abilities fit, organizing donated items, and a wide range of other tasks. This position is on-call as needed and reports to the Field Office Director. DUTIES AND RESPONSIBILITIES • Ensure the accuracy and timeliness of all social services provided to USCRI Albany clients., • Assist with disbursement of funds to support clients’ needs., • Assist program staff with achieving program goals., • Assist Case Mangers with file maintenance by updating case management systems, reporting databases, and physical files; maintain confidentiality of information; and, • Perform other job-related duties as assigned by supervisor. All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. Other job-related duties may be assigned, as required by the supervisor(s). POSITION REQUIREMENTS • Bachelor’s degree from an accredited institution and/or at least two years relevant experience is preferred., • Strong communications and writing skills in collaboration with others., • Highly adaptable and flexible with the ability to multi-task and prioritize in a demanding work environment., • Excellent time-management and organizational skills; ability to work as a team member and independently, with a high level of self-motivation and ability to meet goals and deadlines in a fast-paced environment., • Proficient in the use of MS Word, MS Excel, and database programs., • Ability to establish and maintain professional relationships with partner agencies., • Demonstrated support of USCRI’s values by exhibiting respect for others, maintenance of confidential information and an appreciation of a multicultural workplace., • Must have dedication to human rights of refugees, immigrants, asylum seekers, and displaced people., • USCRI has a mandatory COVID-19 vaccine policy. All employees must be fully vaccinated to work at any / all locations at USCRI. TRAINING REQUIRMENTS • Satisfactory completion of USCRI’s Orientation and Training., • Complete additional training as identified by supervisor(s) or Human Resources. PHYSICAL DEMANDS • Use of manual dexterity, tactile, visual, and audio acuity., • Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands., • Occasional lifting (up to 25 pounds), bending, pulling, and carrying., • Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements. EQUAL EMPLOYMENT OPPORTUNITY U.S. Committee for Refugees and Immigrants is an equal opportunity employer. Salary Range: $21.00 to $24.00 per hour

Job Description At TireHub we move more than tires – we move businesses forward, support communities, and help keep America rolling. And behind it all? Our people. We call them Hubbers – because they’re at the center of everything we do. From behind the wheel to the warehouse floor, from customer calls to corporate strategy, every Hubber plays a role in something bigger than themselves. And we show up every day ready to say yes – to challenges, to each other, and to getting it done right. Visit to learn more. The primary role of the Logistics Lead (LL) involves checking and verifying the accuracy of selecting, packing, weighing, marking, and counting tires for customer orders. The LL provides additional leadership in TireHub Logistics Centers (TLC). The LL is expected to maintain safe driving practices, deliver exceptional customer service, and foster strong customer relationships while representing TireHub professionally. The LL will also operate TireHub vehicles to distribute tires as needed. When you say YES to something bigger: This position has a starting wage of $21.50 per hour with guaranteed increases of $2.00 over your first year of employment with TireHub. Monday through Saturday – Fluctuating day shift hours Benefits summary: · Paid weekly on Fridays · Premium-Free Hubber Health Insurance · TireHub funded Health Savings Account · Additional benefit options including TireHub paid short/long term disability and life insurance benefits · Paid vacation and holidays PLUS your birthday off! · Parental leave programs · Build your financial future with 401k including TireHub match · Uniform program · Access to tire discounts, perks, and so much more! This position reports to an Assistant TLC Leader. The individual must exhibit the following TireHub core commitments: • Approachable - If a company could smile, we would. Instead, we rely on our people to show it. We care about each other and our customers because we know business only gets done right when people respect each other and value relationships., • Adventurous - What TireHub is set up to do is intentionally outrageous. So, we readily embrace challenges with the courage to introduce new ideas and the ambition to build something unique., • Relentless - We tackle our work with energy. We deliver on our commitments with enthusiasm. And we don't give up until we get to the end., • Responsible for distribution of tasks including:, • General Warehousing, • Delivery Service, • Responsible for routing and delegating, in a dispatch-like format to Logistics Specialists., • Loads, unloads, inspects, and tallies tires to and from transport vehicles (trailer trucks/box trucks/delivery vans)., • Completes tasks related to customer service & warehouse duties., • Checks and verifies with respect to the accuracy of selecting, packing, weighing, marking, and counting of tires for customer orders, to ensure they are in the assigned staging areas according to bin locator system, while following TireHub safety standards., • Operates order pickers, forklifts, pallet jacks, delivery vehicles and other equipment in the execution of duties and ensures safety guidelines are met in operating the equipment., • Participates in, and performs required cycle counting, tallying, and marking on inventory control documents, including annual physical inventories., • Participates in and oversees proper unloading, loading, palletizing, and stacking of tires, while ensuring safety guidelines are met., • Effectively communicates a detailed summary on a daily basis to Leadership that may include employee, safety, and operational overview., • Collects payments from customers on Cash on Delivery (COD) transactions., • Ensures vehicles remain clean and in good mechanical/physical condition., • Conducts pre/post-trip vehicle inspections daily and immediately reports any operational issues or mechanical defects to the Leader or designated person., • Reports all the necessary driver and vehicle maintenance logs, on a regular basis., • Ensure compliance with all TireHub policies and procedures, as well as Federal Motor Carrier Safety Administration (FMCSA)., • Participates and maintains ongoing training through in-class, in-person, or computer-based learning modules, as assigned., • Optimizes Work Processes: Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement, • Manages Ambiguity: Operating effectively, even when things are not certain, or the way forward is not clear, • Drives Results: Consistently achieving results, even under tough circumstances, • Collaborates: Building partnerships and working collaboratively with others to meet shared objectives, • Builds Effective Teams: Building strong-identity teams that apply their diverse skills and perspectives to achieve common goals, • At least 1 year of general work experience., • Must have a miimum of 2 years of driving history, with a valid driver’s license (does not include driver's permit)., • Excellent communication and customer service skills with the ability to read, write and comprehend., • Experience with general warehousing, to include proper placement of received products in warehouse and proper placement of shipping products in warehouse., • Capable of frequent bending, pulling, rolling, twisting and lifting., • Multitask in a fast-paced environment., • Ability to use computer-based programs include an iPad., • Accurately and efficiently load, unload and place tires in warehouse and delivery vehicles., • Work up to 35 feet above ground-level while tethered., • Follow traffic rules and regulations by safely driving TireHub vehicles to deliver tires to customer locations., • Work independently and as part of a team., • Familiarity with Roadnet, GPS, and Navigation systems., • Must be able to maintain a TireHub sponsored forklift certification., • Required to lift, pull, push, and/or move tires (up to 50 lbs. or greater with or without mechanical assistance following standard operating and safety procedures. Other physical requirements including, regularly being required to stand, walk, kneel, bend, crawl, climb and balance., • Spend extended periods of time working on a computer and performing repetitive key-boarding activities., • Maybe required to handle hazardous materials and wear various forms of protective equipment (gloves, protective eyewear, etc.)., • Specific vision requirements may include close, distance, color, peripheral visions, depth perception and ability to adjust focus., • Works and operate equipment in various settings, ranging from non-climate-controlled warehouses to customer locations., • Extended day, evening, and weekend work (including Saturday) may be required as job duties demand and may include little to no advanced notice., • Driving during the night or in inclement weather may be required. Must not exceed 400 pounds in weight or 6 feet 3 inches in height, to meet physical compatibility with equipment and safety restraints. (These limitations are based on equipment specifications and the need to ensure safe operation; any reasonable accommodations will be reviewed in accordance with the Americans with Disabilities Act (ADA) and other relevant laws). TireHub will consider the employment of all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. TireHub maintains a drug-free workplace in accordance with state and federal law.

Job Description Employment Type: Intern Division: Field Operations Department: Field Operations Salary Range: $23 - $28/hour The Field Operations Intern supports Superintendents and Project Managers by assisting with safety program administration, quantity tracking, schedule analysis, and job site documentation. This role offers hands-on experience in field coordination, schedule management, and construction quality within a dynamic construction environment. Responsibilities / Essential Functions • Support the administration of the project safety program to ensure a safe and compliant work environment., • Provide technical assistance by interpreting contract drawings, submittals, and project documentation., • Assist the assistant superintendent, superintendent, and project manager with daily and weekly activities, including preparing daily reports, conducting safety walks, compiling quantity reports, and updating project schedules., • Develop a clear understanding of the overall project schedule, including critical path analysis., • Review and contribute to the short-term planning process to ensure project milestones are met., • Participate in the quality assurance program by attending meetings, performing site inspections, and verifying materials for compliance with project specifications., • Coordinate subcontractor activities to support adherence to project timelines and safety requirements., • Maintain project documentation such as daily logs, RFIs, and submittal tracking to support effective communication and record-keeping., • Monitor onsite material deliveries and inventory to facilitate uninterrupted project progress., • Participate in project team meetings, communicating updates, challenges, and potential solutions., • Observe and report site conditions that could impact schedule, cost, or safety., • Utilize construction management software and tools to accurately track and update project information. Key Skills • Strong written and verbal communication skills to clearly convey information and coordinate with team members, clients, and subcontractors., • Demonstrated interest in construction management and the construction industry., • Proactive problem-solving abilities with an analytical mindset and excellent attention to detail for tracking schedules, quantities, and quality inspections., • Effective time management and prioritization skills to handle multiple tasks and meet deadlines in a fast-paced environment., • Strong organizational skills to manage project documentation and communications., • Ability to work independently and collaboratively within team environments., • Adaptable and eager to learn, with a team-oriented approach to support multiple stakeholders and address site challenges proactively. Required Experience • Currently pursuing a Bachelor’s degree in Construction Management, Engineering, or related field; preference for Civil Engineering or construction-focused programs., • Basic knowledge of construction site safety standards, practices, and protocols., • Proficient in Microsoft Office Suite (Excel, Word, Outlook) with aptitude for learning construction management software., • Ability to read and interpret construction drawings, submittals, and technical documents., • Strong organizational skills for managing documentation and reporting., • Basic understanding of construction scheduling, including critical path method (CPM) concepts.

Job Description Position Summary: Albany College of Pharmacy and Health Sciences is seeking an Assistant Director, Financial Aid in the department of Enrollment Management. The individual will be responsible for financial aid application processing, assistance in administration of financial aid programs, preparation of reports, enrollment management support for students, parents, and contacts, and support of the Director, Financial Aid. Office Details: This position is a hybrid role; individual is expected to be onsite at the Albany campus at least 4 days per week to meet business needs. Major Duties & Responsibilities: • Provide oversight in areas such as Federal, State and Institutional Aid Programs on a rotating basis with guidance from the Director, Financial Aid, • Meet and assist students and parents with financial aid application processing questions and resolutions, • Compute federal, state and institutional financial aid eligibility and prepare financial aid packages for returning and incoming students, • Complete verification of ISIRs and process electronic ISIR files to meet federal and institutional requirements, • Process electronic files for ISIRs, federal and private student loans and entrance/exit counseling requirements, • Assist with document tracking and financial aid communications with students and parents, • Perform account reconciliation as necessary, • Regularly review correspondence and electronic media from federal, state and other agencies to remain informed of changes in financial aid programs, • Review financial aid packages to ensure that over awards do not occur, • Administer the alternative loan program under the supervision of the Director, • Participate in all Enrollment Management functions, • Effective interpersonal, communication and organizational skills, • Ability to handle and prioritize multiple tasks, • Great attention to detail, • Proficiency in Microsoft Office Suite (including Word, Excel, Access, Project and Outlook), • Bachelor’s degree, • One to three years of experience in financial aid, and/or banking Albany College of Pharmacy and Health Sciences (ACPHS) offers a comprehensive benefits package for full-time employees including medical, dental and vision benefits, free life insurance and disability programs, tuition assistance programs, retirement plan with employer match and contribution, and generous time off including 20 paid holidays plus paid sick and vacation time. Additional perks include wellness rewards, free gym access, free parking, identity theft protection and many others. Please note, benefits and benefits eligibility can vary by position, and exclusions may apply for some roles. ACPHS is an Equal Opportunity Employer and does not discriminate against any protected class of job applicant or employee in our hiring and employment practices.

Job Description Overview Rose Associates is your gateway to an exhilarating realm of real estate innovation. Our dynamic services platform spans development, management, leasing, and marketing, catering to private and institutional property owners globally. In the unparalleled market of New York City, where unique needs and challenges abound, we've solidified our position as the go-to industry leader. Established in 1925, Rose Associates boasts almost a century of New York real estate expertise, ccontinuously expanding across the tri-state area. Join us on the forefront of innovation and growth – Rose Associates is where excitement meets opportunity! We are seeking a dedicated and detail-oriented individual to join our team as an Assistant Community Manager for our multifamily properties. The Assistant Community Manager will play a crucial role in supporting the Community Manager in day-to-day operations, resident relations, and administrative tasks to ensure the success of our vibrant residential communities. Essential Job Functions • Address resident requests, complaints, and inquiries in line with contractual obligations and standards., • Liaise between ownership and residents, including drafting and distributing resident communications., • Foster positive relationships among residents, management, and building staff., • Assist in analyzing income and expense patterns, budget forecasting, code and process accounts payable and receivable, file compliance paperwork, and maintain office files., • Manage office supplies inventory and monitor storage, bicycle, and fitness agreements for compliance.Prepare monthly reports, ensuring delinquency is below 0.5% of GPR., • Assist in regular community inspections, coordinate Move In/Move Out schedule, collect insurance certificates, and process Move Out Reports and security deposit refunds., • Assist with data entry in the online work order system and support Resident Manager with post-move out walk-throughs., • Collaborate with property management and maintenance on renovations or CapEx projects, obtain vendor estimates and review contracts, provide recommendations for modifications and coordinate vendors for repairs as necessary., • Conduct leasing demonstrations, monitor and maintain new and renewal leases to include optimal renewal rates, process lease administration paperwork, and enter information into property management systems., • Assist in the lease enforcement process, including reviewing applications, conducting inspections, and ensuring notice requirements., • Maintain competitive marketplace intelligence to contribute to sales, marketing, and operational initiatives for budgeted occupancy and customer retention goals., • Supervise programs for resident retention and collaborate with internal departments., • Be available for after-hours emergencies, ensure proper insurance requirements are met, report liability and property incidents to upper management, and submit necessary paperwork., • Must be present on-site and be able to move throughout the building to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors., • Ability to ascend and descend stairs and be comfortable with exposure to varying environmental climates and circumstances., • Bachelor’s degree in business, marketing, real estate, or finance is preferred., • Minimum of 3 years of multifamily leasing and/or assistant community management experience., • Proficiency in navigating computers and community management software, including Microsoft Office, iLuvLeasing, On-Site, and Yardi., • Technical knowledge of building operations and maintenance., • Understanding of marketing trends, budgeting, and reporting., • Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire., • Work authorization (required) Annual pay range - $46,800 - $ 53,040 Powered by JazzHR bw7gk7UojB

Job Description *Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support our fast-paced department’s day-to-day operations and assist with the MWBE and SDVOB programs. The Project Assistant will provide administrative, logistical, and project coordination support to the OCSD. The ideal candidate will be highly organized, proactive, and passionate about supplier diversity, equity, and inclusion. This role involves maintaining accurate records, assisting with reporting, coordinating, and support of the ongoing MWBE program initiatives. WORK PERFORMED: • Provide administrative support to the Assistant Vice President and Director of OCSD., • Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines., • Support data collection, analysis, and preparation of reports, presentations, and dashboards., • Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS., • Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested., • Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers., • Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences., • Provide the highest standard of customer service to internal and external partners and stakeholders,, • Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments., • Participate in MWBE, SDVOB and other related expos and events, as necessary., • Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary., • Contribute to process improvements and help develop tools or templates for more efficient program delivery., • Perform projects, tasks and other duties as assigned by Supervisor. MINIMUM REQUIREMENTS: Education Level required: Associate degree; (bachelor’s degree preferred, but not required). Relevant experience required: 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Knowledge required: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management. Excellent interpersonal, oral, and written communications skills. Ability to manage multiple projects in a fast-paced environment.

Job Description POSSIBLE HYBRID WORKPLACE OPPORTUNITIY New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State. This position is on HCR's Housing Trust Fund Corporation (HTFC). HTFC is a public benefit corporation, and a Civil Service exam is not required for this position. Candidates must meet the minimum qualifications outlined below to be considered. NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce which represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency. New York State Homes and Community Renewal (NYSHCR) consists of all the major housing and community renewal agencies of New York State, which were recently merged and integrated under a single management structure. The Office of Community Renewal (OCR) is one of four program offices within NYSHCR. The OCR’s mission is to administer a combination of State and Federal funding resources to develop or support programs that provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate-income persons. Position Summary This position will support the NYS CDBG Economic Development program administered by OCR. Project Managers in OCR learn and support regulatory requirements and the administrative functions of the program areas while learning to oversee a portfolio of grant projects and provide technical support to applicants and awardees. Duties Under the general direction of the Program Director or Assistant Program Director, a Project Manager will: • Provide support in the administration of Community Development Block Grant (CDBG) program’s housing and public infrastructure grants, • Carry out routine office activities such as answering and routing phone calls, copying, transcription, filing, data entry, handling incoming and outgoing e-mail, and mail, and other tasks as needed., • Draft memos, correspondence, reports, manuals, presentations or other documents as needed., • Provide database record keeping and reporting support., • Understand and articulate program rules and regulations., • Assist in providing and directing technical assistance to program grantees to ensure comprehension of program regulations, requirements, and the application and award processes., • Assist with review of all Program-related applications and reports and assist with other grant administration correspondence., • Assist with review and processing of all program-related payment requests and contracts., • Track and monitor project portfolio through funding, development, and compliance phases., • Attend, participate, conduct presentations and/or assist with preparation for community development meetings, conferences, webinars and workshops., • Represent the Office of Community Renewal in community development meetings, conferences, and interagency working groups. This job description is not intended to be all inclusive and employee will be expected to perform other reasonably related duties as assigned. Minimum Qualifications and Desired Skills: • Bachelor's degree* planning, economic development, public administration, business, or related field plus work experience in a professional office setting. Government, grants or project management experience a plus., • Two (2) years of experience and/or interest in Housing, Economic and Community Development; Affinity toward technology;, • Strong analytical, organizational and problem-solving skills;, • Understanding of how to work effectively in and with diverse communities;, • Demonstrated experience performing administrative duties with speed and accuracy without immediate and constant supervision., • Ability to communicate effectively both orally and in writing with attention to detail and professionalism in all communications., • Knowledge of Internet and ability to research and retrieve information., • Strong analytical, organizational, and problem-solving skills; self-motivated with ability to work under pressure, while prioritizing and managing multiple tasks., • Database management, database navigation experience., • Experience with reporting software such as Crystal Reports, and PDF forms preferred, • Comprehensive experience with Microsoft Office. Specifically: *Substitutions: four years of specialized experience or associate degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience. Instructions for Applicants: Applicants must include a cover letter and resume for review. Applicants are also encouraged to provide a writing sample that demonstrates their ability to clearly communicate technical concepts or procedures. Resumes not accompanied by a cover letter will be deemed incomplete and will not be considered. Applicants must describe in a cover letter how the applicant meets the minimum qualifications, and how the work experienced outlined in the accompanying resume relates to the available position. Applicants are also encouraged to use the cover letter as an opportunity to identify specific skills, including knowledge of software or database systems that may be useful for this position. WHAT WE OFFER AT NYS HCR: • Extensive benefits package including paid leave, including excellent health, dental, vision and retirement benefits with the New York State & Local Employees’ Retirement System., • Promotional opportunity for dedicated professionals, • Work life balance benefits including a 37.5 hour work week and paid time off benefits including, vacation, sick, personal days, and Federal Holidays, • Opportunity for compressed scheduling, • 12 weeks of Paid Parental Leave, • Paid Family Leave, • As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full-time for an eligible employer. ABOUT NEW YORK STATE HOMES AND COMMUNITY RENEWAL: Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders. Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction. finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies. New York State is an Equal Opportunity Employer (EOE)

Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. If you're looking for executive assistant jobs with remote flexibility, this is your opportunity

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Job DescriptionBenefits: • Health insurance, • Opportunity for advancement, • Paid time off, • Training & development Job Title: Administrative Assistant to CEO and President Real Estate Development Firm Job Summary: We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide dedicated support to the CEO and President of our fast-paced real estate development firm. This role is critical to ensuring seamless operations, managing complex schedules, and facilitating high-level communications in a dynamic, deadline-driven environment. The ideal candidate thrives under pressure, excels at multitasking, and has a strong understanding of real estate development processes. Key Responsibilities: • Manage the CEO and Presidents calendars, scheduling meetings, appointments, with precision and flexibility., • Coordinate high-level meetings, including preparing agendas, presentations, and materials, and taking detailed minutes., • Serve as the primary point of contact for internal and external stakeholders, including clients, contractors, and government officials., • Handle confidential correspondence, draft emails, reports, and proposals, ensuring accuracy and professionalism., • Assist with project coordination by tracking timelines, deliverables, and communications for real estate development projects., • Maintain and organize critical documents, such as contracts, permits, financial reports, and development plans., • Support the CEO and President in preparing for board meetings, investor presentations, and industry events., • Manage expense reports, budgets, and reimbursements for executive activities., • Monitor and prioritize incoming communications, flagging urgent items and ensuring timely follow-ups., • Assist with light research on market trends, zoning regulations, or potential development opportunities as needed., • Handle ad-hoc tasks and special projects as directed by the CEO and President in a fast-moving environment. Qualifications: • Bachelors degree or equivalent experience; 2+ years of administrative experience, preferably supporting C-suite executives., • Experience in real estate development, construction, or a related field is highly preferred., • Exceptional organizational and time-management skills, with a proven ability to thrive in a fast-paced setting., • Proficiency in Microsoft Office Suite, Google and real estate tools, • Strong written and verbal communication skills, with a professional and polished demeanor., • Ability to handle sensitive information with discretion and maintain confidentiality., • Quick learner with adaptability to shifting priorities and tight deadlines., • Knowledge of real estate development processes, terminology, or regulations is a plus., • High energy, initiative, and a problem-solving mindset.

Reporting to the Vice President of Communications, the Director of Communications serves as a senior leader within the HESC Communications Division and is responsible for setting and executing the agency's digital and content strategy. Represent the Communications Division, and when appropriate, the

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Working at the Naval Nuclear Laboratory we foster pride in belonging to an organization whose culture is made up of these core values: Trust, Empowerment, and Collaboration.Our company promotes a positive culture while ensuring the safety and reliability of our nation's naval nuclear reactors, and t

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Position: Project Manager Location: Albany, NY (Hybrid) Hours: M-F 8:00 am - 4:30 pm Pay Rate: $60.Job Summary Tri-Mar Consulting has several IT projects.Each project will need some degree of technology support.ITS will need to manage the planning and implementation of these projects to be sure tech

Competitive pay / Medical, dental & vision / 401k match / PTO - As an Administrative Assistant at ITG Communications, you will: Manage and organize all incoming and outgoing correspondence and documents; Schedule and coordinate meetings and appointments; Maintain and update databases and records; An

Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative assistant admin experience is not necessary. If you are

Project Manager – Building / General Contracting.We are hiring a skilled Project Manager with experience in ground-up building construction, interior fit and finish, and building renovations.The PM must have experience managing subcontractors, vendors and craft employees to successfully complete p

Our client is a NYC based General Contractor specializing in the commercial sector.Due to continued growth, they are looking for experienced.We are looking for a strong MEP-focused Project Manager to lead complex projects from preconstruction through closeout.This role will be site-focused, managing

Accounts Receivable / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Accounting Specialist, you will: Be responisible for accounts receivable cash receipts applications and reporting; Assist in vendor set up and maintenance; Assist in fiscal period clos

NYC (Projects across boroughs).Our client is a NYC General Contractor experiencing rapid growth.They are looking for an ambitious.This role is ideal for an APM looking to step up and gain hands-on experience delivering commercial projects.You will work closely with senior leadership and field teams

Accounts Receivable / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Accounting Specialist, you will: Be responisible for accounts receivable cash receipts applications and reporting; Assist in vendor set up and maintenance; Assist in fiscal period clos

At The Brothers that just do Gutters, you.We truly believe in investing in our employees and creating a work culture unlike any other.This is an experienced position, and the ultimate candidate will have at least 5+ years of skilled gutter and/or exterior construction experience.A positive attitude

Accounts Receivable / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Accounting Specialist, you will: Be responisible for accounts receivable cash receipts applications and reporting; Assist in vendor set up and maintenance; Assist in fiscal period clos

NYSTEC is a nonprofit technology consulting company, advising agencies, organizations, institutions, and businesses since 1996.We're independent and vendor-neutral, so we have our clients' best interests at heart.At NYSTEC, we know that we succeed when individuals and teams flourish personally and p

Accounts Receivable / Remote] - Anywhere in U.Competitive pay / Medical, dental & vision / 401k match / PTO - As an Accounting Specialist, you will: Be responisible for accounts receivable cash receipts applications and reporting; Assist in vendor set up and maintenance; Assist in fiscal period clos

Duties Description • Enter delivery information into the Dock-Master computer system.Coordinate and assign unloading area for delivery vehicles.Answer incoming phone inquiries relating to delivery protocols and scheduling.Work closely with State Police staff to assist with questions regarding driv

Title Office Assistant 2 (Stores & Mail) - VID 207254.

Reachable on the Department of Civil Service Eligible list for Beginning Office Assistant.

Holds National Medical Assistant Certification: CMA, CCMA, RMA. Medical Assistant - Urology Office -Clifton Park, NY - FT. If you are looking for a Medical Assistant position in a provider office, full time, this could be your opportunity.

Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Office Assistant 1-Keyboarding, Office Assistant 1-Keyboarding (Chinese Language) or Office Assistant 1-Keyboarding (Spanish Language).

Represent the organization in communications and conferences.

At STERIS, we help our customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.As an Installation Project Manager at STERIS, you will be responsible for leading Installation for an assigned territory, providing p

Communications Specialist Trainee 2, NS=Grade 10: Satisfactory completion of one year of service as a Communications Specialist Trainee 1; or high school graduation or possession of high school equivalency diploma and one year of experience as follows:• police, emergency services, or public safety

Operates the Capital radio network and all telephone equipment; ensures compliance with Federal Communications Commission (FCC) rules and regulations. Controls based, fixed, and mobile communications by operating all radio and telephone equipment, including the 911 system; maintains the status and c

Submits various daily reports to the communications supervisor for reviewMaintains communications files and performs other communication-related duties as required by the shift supervisor. Title SP Security Specialist 2 - Communications. Duties Description Under the supervision of a State Police Sec

Graduate of a Medical Assistant Training Program Holds National Medical Assistant Certification: CMA, CCMA, RMA. Description: Medical Assistant FLOAT - Outpatient Offices - Capital Region - Per Diem. If you are looking for a Medical Assistant position in Latham, in our Sports & Spine Offices, this c

Title Office Assistant 2 (NY HELPS) - VID 206942. Provide verbal and written communications to internal and external stakeholders, including vendors and state contractors to support OCM.

Medical Assistant- Outpatient Cardiology Office - Niskayuna, NY - FT. The Medical Assistant is responsible to perform the duties of the position in support of the nurses and physicians in providing quality medical care. The Medical Assistant will perform all job functions in a courteous and professi

Duties Description The Office of Mental Health (OMH) is recruiting to fill an Office Assistant 1, Grade 6, position in the Bureau of Procurement Enterprise Services (BPES). Minimum Qualifications Non-competitive HELPS minimum qualifications: There are no education or experience requirements for Offi

Such titles include Office Assistant 2 Keyboarding, Office Assistant 2 Calculations, Office Assistant 2 Stores/Mail. Office Assistant 2, G-9 (NY HELPS). The New York State Department of Agriculture and Markets is seeking Office Assistant 2s to work in Albany and be responsible for wide range of offi

Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical, or keyboarding title allocated to Grade 6 or higher.

Are you ready to take the next step in your project management career?.Fisher Associates is seeking a motivated Transportation Project Manager with a strong foundation in civil engineering, infrastructure design, and quality control to join our growing team.In this role, you'll play a key part in en

Project Manager For Network Firewall Migration.Position: Project manager for network firewall migration.Location: Remote (Columbus, OH).Job Description: Coordinate and lead planning sessions for project development and execution.Managing staffing and other resources need to maximize potential for su

Growth Marketing Specialist - SEO & Inbound.Hybrid - Albany, Fishkill or Purchase, NY.Turn Search Intent into Revenue in a Role Built for Impact.Acture Solutions is looking for a.You'll work side-by-side with Sales, tapping into the power of SEO and analytics to drive real, measurable growth.Just th

The Office Assistant 2 will perform a variety of administrative and support duties to support efficient office operations. Permanent Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service as an Office Assistant 2 G-9, OR one year or more of per