Data entry assistant jobs in Philadelphia, Pennsylvania - Page 2Create job alerts

Call Center Representative Agent - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Call Center Representative Agent experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session) If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call center representative, call center agent or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Data Entry Clerk - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Data Entry Clerk experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • High school diploma or it’s equivalent, • $75-$150 (per 1 hour session) If you are a data entry clerk, admin assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Administrative Assistant - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Administrative Assistant experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • $75-$150 (per 1 hour session) If you are a data entry clerk, administrative assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Data Entry Clerk - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Data Entry Clerk experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • High school diploma or it’s equivalent, • $75-$150 (per 1 hour session) If you are a data entry clerk, admin assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Data Entry Clerk - Remote Work From Home Focus Group Panelist - Full Time / Part Time Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. With most of our paid focus group studies, you have the option to participate online or in-person. This is a great way to earn additional income from the comfort of your home. We need participants on the following topics: • Child Related (individuals with children 18 yrs or younger), • Cell Phones (Apple, Android, or Windows...Prepaid or Contract), • Entertainment (TV shows, movies, and video games), • Food (If you buy fast food, casual dining, or upscale dining), • Sports (Casual viewers and die-hard fans), • Electronics (Tell us which devices you prefer and why), • Pets (Animal lovers needed! Dogs, cats, and other pets), • Automobiles (Do you own, make payments, or lease your vehicle?), • Show up at least 10 minutes prior to discussion start time., • Participate by completing written and oral instructions., • Complete written survey provided for each panel., • MUST actually use products and/or services, if provided. Then be ready to discuss PRIOR to meeting date., • Must have either a smart phone with working camera or webcam on desktop/laptop., • Must have access to a reliable internet connection, • Desire to fully participate in one or several of the above topics, • Ability to read, understand, and follow oral and written instructions., • Data Entry Clerk experience is not necessary but helpful, • Flexibility to take part in discussions online or in-person., • No commute needed if you choose to work from home., • No minimum hours. You can do this part-time or full-time, • Enjoy free samples from our sponsors and partners in exchange for your honest feedback of their products., • You get to review and use new products or services before they are launched to the public., • High school diploma or it’s equivalent, • $75-$150 (per 1 hour session) If you are a data entry clerk, admin assistant, receptionist, warehouse or factory worker, driver, medical assistant, nurse, call centre employee or anyone who is looking for a flexible part time remote work from home job, this is a great position to supplement your income.

Job Description Job Description: The Human Resources and Student Employment Coordinator provides general HR and Talent Acquisition support. This position will work onsite a minimum of four days a week. Location: Glenside Responsibilities: Talent Acquisition • Responsible for coordinating the onboarding processes for students., • Maintains an effective employment brand and serves as a positive influence in support of hiring that reflects the university values and strategic goals, • Prepares and adds data both via import as well as manual entry into different systems., • Maintains data integrity of Student Data in HR Systems., • Monitors all student talent acquisition communications and requests., • Coordinates I-9 administration and supports the HR Team with I-9 compliance., • Provides both electronic and in-person customer service for Student Workers., • Approves all employee self-service changes within the HCM system., • Maintains Student payroll spreadsheet & payroll supporting documentation each pay period., • Acts as a back-up to the HR & Talent Acquisition Coordinator., • Participates in department projects. Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information., • Promotes departmental compliance by conducting research, analysis and studies to address significant issues and problems related to student employment. Office Administration • Participates in departmental meetings and events for both HR and Student Employment. Available for occasional evening and weekend programs as needed., • Provides administrative assistance to the HR Office. Some of these functions may include: scheduling, preparing correspondence, organizing and maintaining electronic files, proofreading and editing, customer service, etc., • Associate's or Bachelor's degree preferred with at least two years of relevant work experience., • Excellent communication and organization skills., • Strong problem solving abilities and excellent judgment., • Strong customer service orientation and the ability to interact with a diverse customer base., • Can easily change gears and is adaptable to needs of HR team., • Ability to juggle multiple priorities., • Accurate and detail-oriented., • Ability to handle confidential information, work collaboratively, and research information to clarify and resolve issues., • Ability to take initiative and function autonomously., • Proficiency with Google Suite or MS Office and willingness to learn new technologies as required., • Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration. We welcome candidates who can contribute to the excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our values in their work. At Arcadia University, our Lived Values are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates who embrace those values. Arcadia prohibits discrimination against individuals on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, affectional or sexual orientation, age, gender identity, military or military veteran status, disability, family medical or genetic information, or any other legally protected characteristic. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check. Arcadia offers a competitive benefits package that includes excellent healthcare, generous tuition benefits for employees and their families, retirement benefits, health and wellness programs and resources, and much more. Position Code: AC133F

Job DescriptionProduction Operator – Join a Team That Builds for Aerospace, Medical, and Beyond! Location: King of Prussia, PA Pay Rate: $15.50/hour - Raise to $17 / hour after 6 months Schedule: Monday-Friday - 11PM-7AM Are you looking for a stable career where your work truly makes an impact? We’re hiring Production Operators to join our clients growing manufacturing team. This is your chance to be part of a company known for precision, quality, and innovation—producing stainless-steel tubing and specialty alloys used in aerospace, medical, and critical industrial applications worldwide. Why You’ll Love This Role: • Be part of something bigger: Your work supports industries that save lives, explore space, and drive innovation., • Hands-on & engaging: Operate specialized machinery, perform quality checks, and learn skills that set you apart in advanced manufacturing., • Growth opportunities: We believe in promoting from within and offer training to help you build a long-term career., • Operate and adjust production equipment to meet quality standards., • Perform inspections and measurements to ensure precision., • Package and prepare finished tubing for shipment., • Maintain a clean, organized, and safe work environment., • High school diploma or equivalent., • Prior production or machine operation experience preferred, • Comfort using measuring tools such as calipers and micrometers., • Ability to work independently and as part of a team.

Job DescriptionUniform Gear is looking for an enthusiastic retail Store Manager! Our Store Manager works closely with our clients in the public service industry. Their number one responsibility is maintaining relationships with our clients by offering exceptional customer service. This location only has 2-3 other employees along with the Store Manager. Come join our team! We offer, paid time off, paid lunch, matching 401K and paid holidays (unlike most retail, we are closed for New Years Day, Memorial Day, Black Friday, Fourth of July, Labor Day, Thanksgiving, Christmas Eve AND Christmas!) Store Manager Responsibilities: Drive customer service excellence to every aspect of the store, including store appearance, display of merchandise, product placement, story layout, and selling procedures Supports an environment of teamwork and trust Manages retail staff and retail inventory Manages commercial accounts in house including fittings/data entry - must be excellent communicating via email and telephone Communicates with departments on completed and back ordered items Works the sales floor Oversee retail staff’s daily activities Fix minor computer/printer issues Handle retail customer issues, questions and concerns Execute inventory counting Answer Phones Communicates heavily with Commercial Sales Manager and Customization Manager via phone multiple times a day Assist Sales Associates with custom orders Assist Commercial Sales with uniform measuring, data entry and pick ups Monitor stock and inventory, and perform quality assurance of merchandise on a regular basis Create inventory pos/check on inventory pos/oversee rush orders for retail customers Qualifications for Store Manager: Public Safety Uniform Sales preferred but not required Minimum high school diploma Must be organized Must have great managerial skills and communication Must be comfortable calling main location multiple times a day for stock/commercial customers 3 years of clothing retail sales required 2 or more years of Store Manager or Assistant Manager experience required Excellent organizational, time management, prioritization, and multitasking skills Experience with interviewing, hiring and evaluating candidates, and assessing employee performance Basic math skills sufficient to complete orders, calculate inventory and manage cash registers Able to give clear directions and set expectations for staff Demonstrated ability to lead by example Must work on-site Must be able to sit and stand for multiple hours at a time Climbing small ladder, bending, reaching, squatting Must be able to read and comprehend written/verbal orders Must be able to communicate efficiently in English Must be capable of only taking one meal period per day Must be able to work between the hours of 9am-5pm Monday-Saturday Must be able to lift 30 pound boxes Skills: Critical Thinking Time Management Excellent computer and communication skill Service Orientation Social Perceptiveness Judgment and Decision Making Organization

Job DescriptionDescription: Full-time legal assistant needed for law firm in our Philadelphia location. Experience preferred but entry level position suitable for recent graduates who have an interest in the legal profession. Responsibilities include: organizing and maintaining documents in paper or electronic systems; preparation of correspondence, legal pleadings and court filings through e-filing; telephone communication with clients, adversaries and courts; scanning documents; basic administrative tasks including data entry for calendar. Skills required: extremely organized, detail oriented, proficient in problem solving, Microsoft Office including Word, Excel, Outlook. Our firm seeks someone who possesses an extremely positive attitude to work within a team setting. Insurance litigation experience a plus. Please submit resume with salary requirements to our Director of Human Resources, Rachel Wade (). WCM offers great benefits including health, vision, dental, life insurance, HSA/FSA and 401(k) matching program. Requirements: Education: • Legal Assistant: 1 year (Preferred)

Job DescriptionCome work with a Great Team – One-Night Overnight Warehouse Project, $18/hr + Bonus! Overnight Truck Packers & Organizers Date: Tuesday, 11/04 (Overnight) Pay: $18/hour + $50 Overnight Attendance Bonus (one-night bonus) Location: Various locations across Philadelphia! Why This Project • Terrific pay for a short, one-night assignment, • Supportive team environmentWhat You’ll Do, • Unload materials from trucks, move to assigned locations, and organize, • Organize hopper bags and white boxes; remove/sort contents, • Perform light palletizing of packed totes/boxes (under 30 lbs) and wrap/stage for next-day pickup PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IND3

Job Description • We are hiring immediately for a part time ORDER BUILDER position., • Location: Canteen - 1805 Bridgeboro Road, Edgewater Park, New Jersey 08010. Note: online applications accepted only., • Schedule: Part time; Monday through Friday, hours may vary. 25 hours per week. More details upon interview., • Requirement: Prior warehouse experience is preferred., • Pay Range: $16.00 per hour to $17.00 per hour. *Internal Employee Referral Bonus Available The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: About Canteen: Canteen brings break time to everyone. We combine food, service, and experience backed by industry-leading technology to help companies create a better workplace and connect their employees. Canteen’s solutions include markets, office coffee and snacks, unattended retail, and culinary. Our people are at the heart of everything we do. Their dedication, collaboration, and passion fuel our growth. Interested in joining our team? You bring the enthusiasm, customer service, and commitment; we’ll supply the opportunity and innovation. Together, we’ll continue to transform our industry. Come for the job, stay for the career. We are Canteen. Job Summary Click HERE to see a day in the life of a Canteen Order Builder! You pull, pick and stack. But when you are an Order Builder with Canteen, you are more than that. When our guests are hungry, you provide the things they crave. You make people happy. Come join a hardworking team that is dedicated to the communities we serve. Cash in on growth! You’re a team player and we recognize that. When your team makes more, you will too. On workdays, you can expect to: • Pick fast & pick easy – our smart technology knows exactly how much you need to grab so you will too., • Trash what’s damaged – if it’s popped, beaten, or uneatable, you’ll be the one to toss it., • Skip the gym – you’ll be regularly lifting up to 50 lbs. per day. Dreams of being a manager? As an Order Builder with Canteen, we give you breathing room and space to grow. With us, you’ll gain the skills needed for entry-level management. We want to see you soar. Why work for Canteen? Because you matter to us. At Canteen, we lead our industry by ensuring that wellness, quality and service are our top priorities when working with our trusted clients. But we can’t do this without a hardworking team that supports the same values. We want to encourage an inclusive culture throughout our company where everyone feels like they belong, and we’d love for you to be a part of it. Associates at Canteen are offered many fantastic benefits. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs). Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here for information on additional company-provided time off benefits. About Compass Group: Achieving leadership in the foodservice industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Canteen maintains a drug-free workplace. Req ID:1471047 Canteen

Job Description Job Title: SR Legal Assistant/Paralegal Company: Orlans Law Group, LLC About Us Orlans Law Group an innovative default law firm representing servicers and secured creditors in multiple jurisdictions. We are on the lookout for a passionate and experienced Senior Legal Assistant to join our elite team and make a significant impact from day one. If you are ready to advance your legal career in a fast-paced, intellectually stimulating environment, this is the opportunity for you! Job Description: Responsible for preparing, reviewing and processing legal documents based on the specific area of practice referral using accurate information pulled from our internal case management system as well as client websites with a high level of attention to detail. Correctly and accurately enter response deadlines and milestone completion details to client sites and internal case management system. Manage and prioritize workflow in a timely manner to satisfy client SLA’s. Review Chapter 13 plans and provide objection recommendation. Your role will encompass a diverse range of responsibilities, including but not limited to: Client Interactions (40%) • Monitoring and Updating Client websites with milestone completion and document uploads, • Effectively and professionally communicates with clients via email, phone calls and client site intercoms, • Respond to client status reports and inquiries timely, • Request loan documents and follow up on required executables, • Conduct SCRA and PACER searches, • Prepares, reviews and processes legal documents (ex. Complaints, Judgments, Publications, Proof of Claim, Motion for Relief), • Monitor work queues to complete and reproject work items within time requirements, • Update internal case management system with legal deadlines and milestone completion, • Assures documents are compliant for filing and recording in multiple jurisdictions, • Maintains all relevant documentation to our internal case management system, • Pull and review workload and work queues reports, • Effectively participates with team members to meet performance goals, • Train and mentor new hires, • Prioritize workflow based on client deadlines, • Accurately performs Data Entry, • Expected to learn and understand client websites, screen prints and loan documents, • Understands client and jurisdictional specifics, • Regularly communicates with Orlans PC Attorneys, • Performs other related duties as assigned, • File as necessary Job Requirements: • High school diploma or equivalent required, bachelor's degree preferred, • Experienced in mortgage default, helpful, • High degree of customer service, • Advanced computer skills and ability to quickly grasp new technologies, • Error-free data entry skills and detail oriented, • Ability to prioritize and multi-task frequently and/or shift focus quickly, • Appropriate email and telephone etiquette, • Ability to work efficiently as an individual in a team environment under the pressure of deadlines, • Quick learner with ability to take direction and know when to ask questions for better understanding, • Critical thinking skills with ability to solve problems, • Ability to read and understand PACER, • Understands client specifics and recognizes jurisdictional nuances, • Ability to adapt easily Technology Required: Position requires advanced knowledge of Windows and MS Windows and Office (including Word, Outlook, and Excel) experience required; knowledge of Adobe/Nuance Power PDF Proficiency and potential for advancement will be measured by: • Quality/error rate, • Productivity, • Ability to learn new areas of practice, • Being a team player, • Effectively and efficiently communicate, • Competitive Compensation: Enjoy a generous salary and comprehensive benefits package., • Professional Growth: Take advantage of unparalleled opportunities for career advancement and skill development., • Innovative Environment: Thrive in a forward-thinking firm that values creativity and fresh perspectives., • Supportive Culture: Be part of a close-knit team that fosters collaboration and mutual respect., • Work-Life Balance: Benefit from flexible work arrangements that prioritize your well-being. #ZR

Job Description CORA Services is a dynamic and growing not for profit organization in Philadelphia. For more than 50 years, CORA has served children and families experiencing emotional, academic and social challenges that impact their development and productivity. Our mission is to empower children, young people and families to thrive through quality and compassionate service. CORA's Good Shepherd Mediation division is seeking a Full-time Program Assistant for the Eviction Diversion Program (EDP) which provides an opportunity for landlords and tenants to resolve disputes without going to court. The Program Assistant position will work primarily with EDP Landlord Liaison staff to assist unrepresented landlords with the complex Eviction Diversion process. This role will also support operations of the program. In addition, the successful candidate will obtain working knowledge of all aspects of the program. There is an opportunity for the successful candidate to mediate, if trained, or to attend training and then mediate. HOURS AND LOCATION: This is a part-time position requiring approximately 25 hours per week, which will be spread throughout the work week (Monday - Friday) during regular business hours: 9 AM to 5 PM. The location will be at a Center City office to facilitate assisting landlords in person. Some work-from-home hours are possible. In addition, there are occasional mandatory meetings at CORA’s main building in the Fox Chase neighborhood of Philadelphia. PAY RATE: $19.50/hr. with HS diploma + 3 years experience $20.64/hr. with BA degree + 3 years. All CORA team members are expected to uphold the mission, vision and values of CORA Services which includes valuing all individuals and supporting each individual’s potential for growth. In addition, as a Program Assistant - EDP at CORA your duties will include: RESPONSIBILITIES: • Monitor and respond to phone calls and emails about EDP; direct program participants to other staff or program partners as needed., • Assist landlords, in person and/or remotely, with the EDP process, from application through program completion. This might include: explaining the program to landlords, helping them apply, and troubleshooting any problems they might experience with the online portal or other aspects of the program., • Enter data into various databases, web portals, and spreadsheets., • Update and maintain records, forms, and templates, as needed., • 3+ years of experience with client service, administrative, and/or receptionist work., • Proficiency in Microsoft Office., • Experience with Microsoft Bookings strongly preferred., • Ability to quickly and proficiently adapt to new software and technology, • Experience with data entry and recordkeeping; exceptional attention to detail., • Excellent organizational and time management skills., • Excellent customer service, interpersonal, written and conversational skills., • Ability to thrive in culture of change while managing a high-volume caseload., • Ability to establish and maintain strong working relationships with colleagues, participants, and program partners at multiple diverse organizations., • Ability to work independently and collaboratively as part of a team., • Medical, dental and vision coverages with a competitive company premium contribution (eligible 1st day of the month following date of hire), • Company paid life/AD&D and LTD coverages, • Supplemental voluntary benefits including STD, accident, critical illness, etc., • 403b retirement plan with generous company contribution after one year of service, • Paid time off + paid agency holidays, • Employee Assistant Program, • Family Planning Benefits (including cash benefit to assist with IVF, egg freezing, adoption, or surrogacy)

Job Description About the Role: The Administrative Assistant plays a crucial role in ensuring the smooth operation of our office within the Professional, Scientific, and Technical Services industry. This position is responsible for providing comprehensive administrative support to various departments, facilitating effective communication and organization. The successful candidate will manage calendars, coordinate travel arrangements, and maintain records, contributing to the overall efficiency of the team. By handling general clerical tasks and multi-line phone systems, the Administrative Assistant will help create a productive work environment. Ultimately, this role is essential for enabling our professionals to focus on their core responsibilities while ensuring that administrative functions are executed seamlessly. Minimum Qualifications: • High school diploma or equivalent., • Proven experience as an administrative assistant or in a similar role., • Associate's degree in business administration or a related field., • Experience in a professional services environment., • Manage and maintain executives' calendars, scheduling appointments and meetings efficiently., • Coordinate travel arrangements, including booking flights, accommodations, and transportation., • Answer and direct incoming calls on a multi-line phone system, providing excellent customer service., • Organize and maintain office records and files, ensuring easy access to important documents., • Assist with general clerical tasks such as data entry, document preparation, and office supply management. The required skills for this position, such as general administrative abilities and calendar management, are utilized daily to ensure that all tasks are completed efficiently and on time. Proficiency in maintaining calendars allows the Administrative Assistant to prioritize appointments and meetings effectively, minimizing scheduling conflicts. General clerical skills are essential for managing documents and records, ensuring that all information is organized and easily retrievable. The ability to handle travel arrangements is crucial for supporting team members in their professional commitments, allowing them to focus on their work. Additionally, strong communication skills are vital for managing multi-line phone systems and providing excellent service to clients and colleagues alike. EEO/AA Employer/Veteran/Disabled Statement: VDA provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. VDA is the global leader in vertical transportation consulting and inspection services. We’ve helped clients with their vertical transportation needs since 1980. Our expertise and services impact the design, reliability, lifespan and safety of vertical transportation equipment.

Job Description Position Summary: This is administrative staff work performing a variety of assignments of a non-confidential nature for a division manager or higher. Duties and Responsibilities: An employee in this class serves in a liaison capacity between the Associate Director and other staff and officials and provides a variety of administrative support services to the Associate Director. The work includes composing a wide variety of correspondence and reports, including reports required by the Office of Child Development and Early Learning, the state monitoring agency; developing internal operational procedures including document and file management systems; and supporting communication with contracted agencies for their compliance with financial documentation and contractual requirements. The Administrative Assistant will enter missing start dates daily into the PELICAN database; utilize data reports in PEIDS, PELICAN, COGNOS and Qlik; upload and organize documents in BOX; collect new provider qualification documents; updating the Master Referral List Calendar every six months; print, mal or fax documents including referral source letters and three-month waiver letters; send email notifications with attachments of referral fax notices to the Service Coordination Entities; send mass distribution communication via email and keep email lists current according to Program Analyst and agency changes; and other assignments as required. Assist and provide administrative support in preparing agenda, agreements, memoranda, correspondence, reports, forms and other documents. Drafts, take notes, proofreads and checks typed and other materials for accuracy, completeness and compliance with DBHIDS standards, policies and procedures; ensure materials, reports and documents for signature are accurate and complete. Coordinate, arrange, schedule and confirm meetings; arrange for meeting room setup; prepare and distribute meeting minutes as directed. The Administrative Assistant will manage zoom & remote meetings, attend ITEI meetings and provide meeting minutes as directed. Perform research for the assigned administrator; develop and recommend work standards and procedures and maintain discretion & confidentiality as required. Skills Required: Knowledge of Policies and practices in such areas as operations, organization, staffing, and procurement as required by departmental assignment. Knowledge of organization and operations of City departments. Report writing- business English and spelling. Business arithmetic- research methods and data analysis. sources of information, methods, and techniques used in administrative research. Super user of interactive computer terminal entry and retrieval procedures- the uses and capacities of word processing and spreadsheet software programs such as Microsoft Word, Excel and specific apps like Qlik and Electronic Heath Record. Education and Experience: EDUCATION: Education equivalent to completion of a bachelor or associate degree. AND SPECIFIC EXPERIENCE Five years of advanced level clerical or administrative experience OR Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above. NOTE: An associate degree in Business Administration or related field may be substituted for two years of experience. Equal Opportunity Employment: PMHCC, Inc. is committed to equal opportunity. It is our policy to support equal employment for all employees and applicants without regard to race, religion, color, sex, sexual preferences, age, national origin, disability, behavioral health status, military status or any other characteristic protected by law. Americans with Disabilities Act: Employees as well as applicants who are currently, or become disabled, must be able to perform the functions of the job with either reasonable accommodation or unaided. PMHCC, Inc. will examine reasonable accommodations on a case by case basis in accordance with the law

Job DescriptionWe are seeking a proactive, highly organized Temporary Office Manager to provide maternity leave cover from early November through March of 2026. This role is critical to ensuring the smooth running of our offices during an important transition period, including a move to our new office space and the lead-up to our annual company event. The successful candidate will thrive in a dynamic environment, enjoy problem-solving, and be comfortable juggling both routine operational tasks and ad-hoc requests. Job Details: Contract Office Manager | Event Coordinator Schedule: Monday - Friday, Normal business hours Pay Rate: $30-40 / hour, based on relevant Experience Job Description: Office Operations - Handle daily and weekly routines such as: • Monitoring and clearing office phone line voicemails., • Checking, scanning, and distributing incoming mail., • Managing office supplies and coordinating with vendors for restocking., • Overseeing office repairs and maintenance requests., • Ensure health & safety and compliance processes are maintained., • Coordinating logistics with the moving team and suppliers., • Helping employees settle into the new workplace (desks, equipment, facilities)., • Contribute to the planning and logistics of the company’s flagship event., • Coordinate with the Synapse project team on operational and on-site requirements., • Provide administrative and logistical assistance to leadership and employees., • Act as a point of contact for important partners and suppliers (list provided)., • Be flexible to take on ad-hoc requests that arise post-move and in the lead-up to Annual Event.Job Requirements:, • At Least 3 years of prior experience within office management, facilities/event coordination, or excecutive administration., • Strong organizational and multitasking abilities., • Excellent communication and interpersonal skills., • Comfortable working independently and taking initiative., • Experience coordinating moves, events, or large logistics projects is a plus PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics. PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. IND1

Job Description Job Title: Administrative Assistant Division: FiOptix Inc. FSLA Status: Non-Exempt Reports To: Project Manager Job Summary: This position is responsible for performing a wide variety of administrative functions as required by daily operations in the local office. Essential Duties and Responsibilities: • Provide administrative support to assigned departments including, general data entry, photocopying, faxing, filing, and collating, • Prepare, organize, and maintain and project documentation, • Contact vendors and subcontractors to obtain project information, • Create, publish, and distribute reports as required, • Answer phones, take messages, and answer all routine and non-routing questions Education: High School Diploma, general education degree (G.E.D.), or related trade school education Experience: • One-year experience in an administrative position, • Computer and Microsoft Office proficiency, • Highly organized and detail oriented, • Strong verbal, written, and interpersonal communication skills, • Ability to work independently and as a member of various teams, • Must be able to pass pre-employment screening that includes background and drug testing, • Must have a valid driver’s license and a driving record that meets Company requirements, • May be required to work long and unpredictable hours

Job DescriptionDescription Job Title: Administrative Assistant Location: Philadelphia, PA Job Type: Full-Time The Administrative Assistant will support day-to-day operations by performing administrative tasks and providing assistance to [team/department]. This role is crucial to maintaining the smooth operation of our office and ensuring efficient communication across teams. The ideal candidate is organized, proactive, and able to handle a wide range of responsibilities with professionalism. Key Responsibilities • General Office Support: Manage office operations, including handling incoming calls, emails, and correspondence, greeting visitors, and maintaining a clean, organized work environment., • Scheduling & Coordination: Schedule and coordinate meetings, appointments, and events; manage calendars and prepare meeting agendas and minutes as needed., • Document Management: Organize and maintain files, records, and databases, ensuring accuracy and confidentiality., • Communication & Correspondence: Prepare and distribute internal communications and announcements; draft and format external correspondence and reports., • Expense & Invoice Tracking: Assist with processing expenses and maintaining accurate records for billing and financial tracking., • Project Support: Provide administrative assistance on projects, including research, data entry, and basic report preparation., • High school diploma or equivalent; an associate’s degree or relevant certification is a plus., • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), • Strong organizational and time management skills, • Excellent verbal and written communication skills, • Ability to prioritize tasks and work independently, • Competitive salary and performance-based bonuses., • Health, dental, and vision insurance., • 401(k) plan with company match., • Paid time off and holidays., • Opportunities for professional development and career growth.

Job DescriptionJob Overview WES Health Inc. is a leading firm in our industry in the tri-state area. We're now hiring au Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, WES Health Inc. is a great place to get ahead. You'll be glad you applied to WES Health Inc. Salary: $38,000 Responsibilities for Administrative Assistant Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment Organize and maintain files and databases in a confidential manner. Perform eligibility and insurance verification and program billing reports. Manage communication, including emails and phone calls. Screen phone calls, redirect calls, and take messages. Schedule appointments, meetings, and reservations as needed receive deliveries; sort and distribute incoming mail, maintain and ordered office supplies. Receive invoices and review them for accuracy. Coordinate staff travel arrangements, including transportation and accommodations. Create and organize program schedules with Program Coordinator. Complete, attach and /or distribute 9 different intake forms, schedule intake appointment. Early engagement with new participants, Special Projects/ events with Director Program billing and reports. Assist with program community inclusion activities. Requirements Qualifications for Administrative Assistant A high school diploma or general education degree (GED) is required. Associate degree in Business Administration preferred. 2-3 years of clerical, secretarial, or office experience. Strong organizational and time management skills with the ability to multi-task independently. Proficient computer skills, including Microsoft Office. Strong verbal and written communication skills. Comfortable with routinely shifting demands. A high degree of attention to detail. Data entry experience. Working knowledge of general office equipment.

Job Description We’re looking for a self-motivated, detail-oriented Assistant Office Manager to support our growing team. This role will focus heavily on financial responsibilities up front, including accounts receivable, accounts payable entry, and outbound billing communication. Proficiency in QuickBooks online and a strong understanding of finance is essential for this role. As the role grows, you would be taking on more general office responsibilities—supporting communication, improving operational efficiency, and assisting with cross-departmental coordination. Key Responsibilities: • Manage accounts receivable and proactively follow up on outstanding payments, • Enter and organize accounts payable data, • Outbound billing communication with customers and partners, • Support the current bookkeeper as needed, • Maintain accurate financial records and assist in basic reporting, • Assist with improving office systems and communication, • Collaborate with various team members to keep the office running smoothly, • Strong financial and QuickBooks proficiency, • Experience in office administration or finance, • Excellent communication and organizational skills, • Ability to work independently and manage multiple priorities, • Familiarity with blue collar home services is strongly preferred. Associates or Bachelors degree in Business or accounting. Benefits Benefits Include: • 401(k) with Company Match, • Health Care Coverage (Medical, Dental, Vision), • Two Weeks Paid Time Off (PTO), • Supportive Team Environment, • Opportunities for Growth and Cross-Training

Job Description Midwest Veterinary Supply is seeking an Assistant Warehouse Manager for our Norristown, Pennsylvania Branch. Job Summary: The primary objective of the Assistant Warehouse Manager is to ensure that customer service levels are high by minimizing shipping/receiving errors and making sure that orders are fulfilled within shipping cutoffs. The objective will be met by providing the training, directives, and motivation to all positions within the Pulling, Shipping, and Receiving departments so that they function at maximum efficiency and represent the Company as it relates to corporate policies and procedures. Essential Job Functions: • Serve as a supervisor for the Pulling, Shipping, and Receiving departments. Provide the tools, directive, and motivation necessary for employees to perform at maximum efficiency, but also be available to perform any of the warehouse functions on an as needed basis., • Ensure timely resolutions of outstanding warehouse tasks including order waves, replenishments, cycle counts, receipts, put-aways, and immediate needs., • Perform supervisory functions including recruitment, employee training, employee scheduling, performance evaluations, progressive discipline, and employee problem resolution. Work with Branch and Warehouse Managers on all hiring and termination decisions., • Provide training of new staff and ongoing training of existing staff for their relevant work duties regarding policy and procedure updates or revisions., • Ensure compliance of safety policies and procedures., • Answer questions related to products, policies, and procedures. Assist in the resolution of problems that may arise related to order processing and managing inventory control., • Utilize records of employee errors to provide re-training and guidance in order to reduce error frequency., • Work with Branch, Warehouse Managers and Human Resources department on employee matters to include payroll/timekeeping, hiring, disciplinary action, terminations, and employee benefits. The Assistant Warehouse Manager supervises Production Supervisors, Team Leaders, Pullers, Shipping Clerks, Receiving Clerks, and Delivery Drivers. Organizational Competencies: Must be able to perform job responsibilities in a professional manner, consistent with the needs of our internal and external customers and in accordance with all policies, procedures, and manuals. Maintain a good work ethic while taking intentional steps toward the fiscal health of Midwest Veterinary Supply. Job Requirements & Qualifications: • Must be able to perform each essential function satisfactorily, • A high school diploma or equivalent (GED) is required, • Specialized warehouse management training of at least two years is preferred, • A minimum of two years of experience as a supervisor within a distribution setting is preferred, • A minimum of two years of experience within the veterinary industry is preferred, • Must have a valid Driver’s License, • Forklift certified or ability to become forklift certified required, • Ability to read, write and speak English, • Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals, • Ability to perform general building maintenance, • Basic computer skills, ability to operate a Windows-based computer and data entry, • Ability to differentiate details related to product codes and descriptions (such as verifying a string of numbers), • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percentages., • Good listening and verbal communication skills to include the ability to demonstrate diplomacy and professionalism, • Strong organizational skills, • Ability to manage, delegate to, and lead employees to ensure ultimate performance levels, • Ability to work well with others and independently, • The ability to make quick decisions based on sound business logic, • Ability to work with Corporate office to achieve mutual goals, • Attention to detail critical to ensure accuracy and completion of objectives, • Regular interaction with people, team-player, • Fast pace of work which requires multi-tasking and ability to work under pressure, • Vision: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus., • Repetitive motion: reaching, grasping, pushing, pulling, carrying, • Regularly lift/move up to 20 pounds, frequently lift/move up to 70 pounds, and occasionally lift/move up to 100 pounds, • Ability to climb ladders/stairs, balance, stand/walk on concrete floor for extended periods, • Bending, twisting, kneeling, crouching, • Ability to work long hours as needs arise, • Frequent use of a telephone – listening and speaking, • Ability to work at a desk throughout the day Windows based computer, tape gun, safety knife, 2-way radio, safety equipment, markers, label equipment, packaging materials, ladders, box cutter, forklift, pallet jack, safety inspected vehicle, hand cart. Work Environment: Work will be performed indoors in a relatively temperature-controlled climate where moderate heat, cold or humidity may be experienced. Moderate exposure to dust and dirt may also be expected. Occasional travel may be required. May require handling of products with cautious warning labels. This is a safety sensitive position. Pre-Employment Screening As part of our hiring process, all offers of employment are contingent upon successful completion of a background check and drug screening. Salary/Benefits: We offer competitive pay and a comprehensive benefits package including Medical, Dental and Vision insurance, Life and Accidental Death & Dismemberment (AD&D) insurance, Short- and Long-Term Disability insurance, a 401k plan, paid holidays, and Paid Time Off (PTO). Job duties and requirements may be subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of the minimum levels of education, experience and skills required to perform the essential functions of this job. The job description does not constitute a written or implied contract of employment. Midwest Veterinary Supply reserves the right to revise or change job duties and responsibilities as the need arises. About Us: Midwest Veterinary Supply, Inc. (MVS) has provided quality service and merchandise to the veterinary profession since 1961. Our products are distributed from eight branches located in key geographic locations within our trade area. We take great pride in getting our orders out the same day as called in and having the product in the customer's hand the next day. MVS carries products and equipment from most major manufacturers. As we continue to grow, our goal will be, as it has always been, to provide the veterinary profession the very best in service along with quality merchandise at fair and competitive prices. Midwest Veterinary Supply believes in providing equal employment opportunities for all employees and will not violate any law prohibiting discrimination for or against any employee or applicant for employment on the basis of any characteristic protected under local, state, or federal statute, ordinance, or regulation. To view applicable employment notices, please click here to visit our Careers page. California residents, click here to view the California Consumer Privacy Act Disclosure. MVS 1961

Job Description Manager of Administration and Development About AccessMatters AccessMatters, a non-profit, public health organization located in Center City Philadelphia, envisions a future where every person has the health care and information they seek. In service to that vision, AccessMatters’ mission is to protect, expand, and enhance access to sexual and reproductive health care and information for all people. Our team strives to advance our mission in accordance with these guiding principles: (1) sexual health is an essential component of health and wellbeing across the life span; (2) access to quality, affordable health care – including sexual and reproductive health care – is a fundamental human right; (3) every person, family, and community deserves to be treated with dignity and respect; (4) programs and services should be evidence-based, prevention-focused, and person-centered; (5) organizational excellence is best achieved through a culture of various perspectives, innovation, and accountability; (6) clients, volunteers, staff, partners, and supporters should be treated with kindness, dignity, and respect in a comprehensive environment; and (7) everyone deserves a caring workplace environment that fosters trust, teamwork, creativity, and work-life balance where work is enjoyable and where staff are supported in their professional development and their pursuit of excellence. Job Summary The Manager of Administration and Development provides accountable, high quality administrative support and leadership to internal and external stakeholders, including the President/CEO, the Board of Directors, donors and funders, provider network partners, and agency staff. The Manager of Administration and Development serves as right hand support to the President/CEO and Board of Directors, with an emphasis on proactivity and confidentiality. This position manages the President/CEO’s workflow including calendar, travel itineraries, appointment scheduling, expense reports, and general correspondence. The Manager of Administration and Development also provides administrative support to the Board of Directors and Board Committees. This role collaborates with President/CEO and Board of Directors on resource development strategy and implementation. The Manager of Administration and Development also takes responsibility for special initiatives and other responsibilities as assigned, such as development activities, strategic plan support, and other projects. This role supports development activities such as: supporting appeal requests,, assisting with campaigns, donor prospecting and relationship maintenance, managing donor software platform and relevant donation-related data reports. This role works closely with the AccessMatters Communications and Advocacy team to ensure alignment with organizational messaging to stakeholders, and with the Fiscal team to ensure donations are recorded accurately and acknowledged. This position is full time and exempt. Essential Functions: Reporting to the President/CEO, the Manager of Administration and Development will: Provide Executive Level Administrative Support to the President/CEO • Serve as a positive, administrative “ambassador” for the President/CEO in all assigned duties., • Maximize the President/CEO’s leadership capacity by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; preparing reports., • Apply keen attention to detail and proofreading to ensure all written materials are polished and accurate., • Organize President/CEO’s appointment schedule for maximum efficiency and impact by planning and scheduling meetings, conferences, teleconferences, and travel., • Support and/or prepare meeting schedules, agendas, and notes as applicable for Senior Leadership Team and Senior Management Team., • Prepare and submit timely and accurate fiscal reports on behalf of the President/CEO, such as monthly travel expense reports, accounting vouchers, and monthly American Express reports, and periodic lobbying reports., • Manage the flow of corporate contracts, checks, and other corporate obligations requiring documented approval/signature by the President/CEO., • Complete biweekly timesheet data entry for payroll and accurate fund allocations for the President/CEO., • Maintain a CEO “follow-up tracker” for Board, donor, and partner interactions to ensure timely responses and completion of commitments. Support the President/CEO and Board in Corporate Governance Functions • Serve as the key administrative interface between Board and staff, assisting the President/CEO in ensuring that staff and Board share up-to-date information about essential organization activities., • Coordinate processes and provide administrative support for assigned Board Committees, including Executive, FAI (Finance, Audit and Investment), Development, and Governance & Nominating., • Assist the Board and President/CEO with ensuring that meetings of the Board and Board Committees are run according to current non-profit best practices., • Set Board and Committee meeting schedule for the year and implement all logistics, including meeting notices and reminders, room reservations, meeting set up, technology, and refreshments., • For Board meetings, prepare draft agendas and meeting packets for Board President and President/CEO, proactively alerting them to outstanding action items and issues needing their attention., • For assigned Committees, work with designated Board and Staff Liaisons to prepare draft agendas, meeting packets, and minutes., • Schedule, develop, and document annual orientation program for new Directors; recommend placement of new Directors for Committee service., • Conduct an annual review of Committee charters and Committee liaison program to recommend changes for improving Committee effectiveness and stakeholder engagement., • Proactively maintain Board Member information database, including contacts, demographics, Skills and Attributes matrix, Board terms, and committee assignments, and proactively alert the President/CEO and Governance & Nominating Committee of areas of need and upcoming term endings requiring succession planning., • Manage all aspects of Annual Disclosure of Director Political Contributions and Conflict of Interest Statement., • Track and follow up on all Board and Committee action items to ensure commitments are completed on time. Development Management • Work with the CEO to identify potential grant opportunities to present to SLT for consideration, conduct preliminary research on local and national funders’ eligibility criteria, application processes and timelines, • Maintain an active grants calendar, with reporting requirements included., • In partnership with Board Development Committee and AccessMatters Communication and Advocacy team, support regular appeal campaigns for mail and digital avenues, track gifts received, and prepare timely acknowledgement letters to donors., • Collaborate with AccessMatters' President & CEO and Board of Directors on resource development strategy and implementation., • Manage and make timely updates to the AccessMatters supporter database and maintain individual donor and foundation files., • Handle the scheduling of meetings with prospects, maintaining an active pipeline of prospects to schedule meetings with key Board members or staff., • Ensure the CEO and Board members receive complete, up to date donor profiles prior to meetings., • Act as staff liaison to the Board Development Committee. Maintain Bylaws and Other Essential Corporate Documents for AccessMatters • Work with the CEO and Board President to review bylaws annually to ensure that required corporate formalities have been met (e.g., Board and Committee composition, meetings, documentation, filings)., • Coordinate the annual legal assessment of bylaws to identify and recommend updates as needed., • In collaboration with Human Resources, maintain all essential corporate documents and historical information in a secure location (electronic and/or hard copy as required), while also leading office processes for secure storage, retention, and destruction of records both onsite and offsite, by managing the Iron Mountain contract relationship with Iron Mountain. Manage Essential Administrative Services and Office Operations • Assist with documentation requests for fiscal and organizational audits as needed., • Schedule Senior Leadership Team (SLT) and Senior Management Team (SMT) meetings as needed., • In partnership with Human Resources manage vendor relations in core areas including property and equipment, supplies, business communications (VoIP telephone system, fax, postal), visitor hospitality, and facility security, maintenance, and security., • Provide technical and logistical support for all general meetings and events as assigned., • Regularly review office processes and vendor relationships to identify opportunities for efficiency and costs-effectiveness Advance the Mission of AccessMatters and Fulfill Organizational Duties and Special Initiatives as Assigned • Demonstrate passionate commitment to AccessMatters’ strategic plan, mission, and vision., • Serve as agency “ambassador” and key administrative contact for external stakeholders, including consultants, funders, donors, peer agencies, vendors, and prospects for Board and staff positions., • Provide support and assistance to President/CEO and organization in developing and executing fundraising activities, development data tracking, and prospect research., • Model AccessMatters’ Core Values and contribute to a learning culture that is supportive of varied community perspectives and ideas, in which all staff foster an environment where everyone feels valued and appreciated, where all staff hold themselves accountable to each other and to our community and stakeholders., • Consistently exercise discretion to analyze, interpret and act, evaluating possible courses of conduct and make decisions for the best outcomes for the client, team and the organization., • Maintain high ethical standards and conduct regarding confidentiality, and integrity while representing AccessMatters effectively to all stakeholders., • Complete other projects and performs other duties as assigned. KNOWLEDGE, SKILLS, ABILITIES • Demonstrated success providing high-level administrative support to a C-level executive, with the ability to anticipate needs, manage competing priorities, and ensure timely follow-up on all action items., • Strong development administration skills, including experience with donor databases (e.g., Raiser’s Edge, DonorPerfect, Salesforce), gift acknowledgment processes, and grants/fundraising tracking., • Experience preparing accurate and polished written materials for Board, donors, and executive audiences., • Experience supporting nonprofit governance processes and working directly with Board members strongly preferred., • Proficiency in board and governance support, including meeting logistics, agenda/minute preparation, action tracking, and records management., • Proven ability to handle highly sensitive and confidential information with the utmost discretion., • Exceptional organizational skills with the ability to manage multiple complex projects simultaneously and meet tight deadlines., • Strong interpersonal skills to build effective working relationships with Board members, donors, vendors, and staff at all levels., • Excellent written and verbal communication skills, with the ability to proofread and edit for clarity, accuracy, and tone., • Solid financial acumen for tracking budgets, processing expense reports, and monitoring vendor contracts., • High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with office/conference technology (VoIP phone systems, projectors, video conferencing)., • Experience using web-based collaboration tools, information management systems, and online meeting platforms (Zoom, Teams, SharePoint, etc.)., • Flexible and adaptable in response to shifting priorities or urgent requests., • Commitment to fostering a respectful, comprehensive, and mission-driven organizational culture., • Minimum five (5) years as an Administrative Manager and/or Executive Assistant to C-level executive., • Bachelor’s Degree. Coursework or other training in relevant aspects of the role including but not limited to technology, business, marketing, communications, and project management is preferred. Relevant industry specific experience may be considered in lieu of degree., • Eligible for all city and state mandatory clearances, e.g., criminal and child abuse. ANNUAL SALARY: $77,000.00 HOW TO APPLY: Submit both a cover letter and a resume to the Manager of Administration and Development position posted at our online career site, by going to this link: . Address cover letter to Raeann Billey, Vice President of Human Resources. Please include salary requirement and potential start date. NOTE: This is a hybrid position, candidates are expected to reside within commuting distance of our headquarters in Center City, Philadelphia. No calls, please. ACCESSMATTERS IS AN EQUAL OPPORTUNITY EMPLOYER.