Quality Document Control Clerk
20 days ago
Jacksonville
Job Description Quality Document Control Clerk Position Type: Full-time/ Exempt/ Salary Reports to: QA Manager Supervisory Responsibility: None Location: Jacksonville, FL (Manufacturing Facility) Company Summary Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma, and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region. Summary Objective The Quality Document Control Clerk plays a critical role in supporting the company’s Quality Management System (QMS) by obtaining, organizing, managing, and maintaining all quality-related documentation. This position ensures that documents are accurate, up to date, and compliant with internal policies, industry standards, customer requirements, and applicable regulatory guidelines. This role also contributes to audit readiness, lifecycle document control, and cross-functional coordination to support continuous improvement and quality assurance efforts. Essential Functions • Maintain, manage, and distribute quality-related documentation for projects —including QMS procedures, work instructions, forms, records, and manuals—ensuring consistency, accuracy, and version control., • Process documents change requests, revisions, and approvals in alignment with company document control procedures and record retention policies., • Ensure only current, approved versions of QMS documents are in circulation; promptly archive and remove obsolete versions., • Organize and maintain both electronic and physical filing systems to ensure traceability, accessibility, and compliance with regulatory and customer standards., • Support internal and external audits by retrieving and providing required documentation and evidence promptly and professionally., • Monitor and track document review schedules and statuses to ensure timely updates in accordance with customer and regulatory requirements., • Provide administrative support to the Quality Assurance team, including data entry, scanning, uploading, customer submittals, document filing, and overall documentation organization to support project and company delivery goals., • Coordinate with internal departments to distribute controlled documents and offer training or guidance on document control policies and best practices., • Ensure ongoing compliance with ISO 9001 and other applicable quality management standards., • Participate in and support continuous improvement initiatives related to document control and broader quality management processes. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Competencies • Ability to work independently with minimal supervision, • Strong technical capacity and attention to detail, • Effective problem-solving and analytical skills, • Sound decision-making ability, • Excellent oral and written communication, • Strong organizational and time management skills Supervisory Responsibility This position has or does not have supervisory responsibilities. Work Location This position will work out of our Manufacturing Facility in Jacksonville, FL. Work Environment Most work is performed in a manufacturing environment. Physical Demands While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus. Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 3:30 p.m. Travel No travel required for this position. Required Education and Experience. • Adequate experience and technical background for information management control, familiar with the universal procedure of information management control and cooperation with other disciplines., • Familiar with information management delivery list and content., • Familiar with prevailing software applications, such as MS Office suite., • At least 3 years’ multi-project work experience, at least 1 year of information management control work experience., • Adequate experience for coordination with other disciplines, familiar with the scope of work split with relevant disciplines. Preferred Education and Experience • Associate degree preferred., • Experience with Procore - construction management software, • Autodesk Construction Cloud (ACC), • Quality Management Systems document control software. Additional Eligibility Qualifications None Work Authorization Must be authorized to work in the USA. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.