Front office manager jobs in Pasadena, California - Page 5Create job alerts

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Opportunity for advancement, • Competitive Compensation Responsibilities • Maintain calendar of appointments and meetings, • Design the office layout with efficiency and organization in mind, • Collaborate with human resources to create, update, and maintain office procedures, • Maintain office equipment in good working order with the assistance of the IT department, • Manage day-to-day operations of Dental office(s) with Back Office Supervisors, • Manage and direct front office team members assignments and activities, in accordance with office policies and applicable laws, • Maintain communication with Back Office Management Team, Back Office Clinical Team, as needed, to ensure flow of the office(s), • Manage the hiring and ongoing performance of front office staff, • Ensure daily, weekly, and monthly reports are sent to Upper Management, • Accurately maintain general office budget, • Manage compliance with OSHA, state and federal regulations with COOQualifications, • High school diploma/GED required, college degree preferred, • Previous experience as an Office Manager for a Dental practice, • Understanding of office equipment, systems, and procedures, • Skilled in Microsoft Office, Excel, and Outlook, • Excellent time management skills and ability to prioritize multiple tasks, • Strong problem-solving skills and attention to detail, • Excellent verbal and written communication skills

Job DescriptionSalary: $21.37 Position Title: Dental Front Office Clerk Department: Dental Position Reports to: Dental Office Manager Status: Full-Time, Union Position Summary: Position requires excellent customer service skills with patients, employees, and the public, including but not limiting to: offering friendly, courteous, and confidential assistance to every patient to ensure that the patient has a positive experience while at Clinica Romero. Assist with the provision of quality services in the areas of scheduling, patient flow, information and clerical tasks. Individual must also be flexible, organized and must be able to manage a demanding workload with accuracy. In addition, supports Clinica Romeros mission statement and complies with the all policies and procedures of the Organization. Responsibilities: • Welcomes and greets patients as they come in to the Dental Department., • Assist patients with questions and direct them to proper departments or personnel., • Register patients for all appointments including walk -ins utilizing EMR system., • Obtains updates and modifies patient's demographic data in person or by phone, including but not limited to: patients address, phone number, demographics, migrant status, SOGI status, homeless status, proof of income, family size, income etc., • Initiate billing forms and interview patients for eligibility determination of various programs that are part of the financial screening process., • Maintains familiarity with various types of Medi-Cal, Health Plans and other programs., • Verifies and prints eligibility for all Medi-Cal/ Manage Care patients and other programs by utilizing the appropriate web portals., • Scans pertinent patient information into EMR including patient identification cards, benefit cards, eligibility verification printouts, etc., • Preforms daily reminder calls to patients for their upcoming appointment and documents telephone call in EMR., • Audit medical record for accuracy and completeness, note deficiencies and refer for appropriate follow up and completion., • Assist patients or family members with completion of varied registration forms., • Initiate new patients record number and chart., • Prepares EMR charts for clinic services one day before., • Utilizes Microsoft Outlook for all incoming emails, confirms and timely responds to, • emails from Supervisor and other departments., • Conducts daily review and provides response in a timely manner to all incoming WELL app messages, Epic In basket messages & referrals, as well as afterhours calls messages pertinent to Dental Department., • Collecting co-payments, including cash, checks, and credit cards., • Schedules appointments according to Clinica Romero Scheduling Guidelines and keeps up with any new scheduling needs and changes., • Adheres to Clinica Romero Petty Cash P&P, completes a daily reconciliation form, and submits all monies (cash and/or credit card receipts) to immediate supervisor for review., • Answers incoming calls, take messages, transfer calls and provide information to other departments upon request., • Assist in the completion of data for department reports., • Translates for patients when necessary., • Assist with rescheduling patients anytime we have provider call outs., • Assist in the training of new personnel., • Completes assignments by the end of the scheduled shift., • Seek out additional duties to promote continuity of operations., • Demonstrate a positive, can do attitude in responding to employee and patients needs., • Attends In-Services and/or trainings., • Assure timeliness of services to patients and looks after their comfort while on premises., • Operations of standard office machines., • Required to travel from site to site. Required to participate in the outreach program. Qualifications/Requirements: • High school graduate or equivalent., • Background in Dentistry is a must., • Dental Billing experience/ training in a medical office or similar setting., • Typing and computer skills. MS Excel / EPIC experience preferred., • Ability to communicate effectively, verbal and written; work without close supervision, detail oriented and well organized., • Work in team-oriented environment, and work well under deadlines., • Previous experience in a community clinic setting, billing and/or collections a plus., • Bi-lingual English and Spanish required., • Ability to handle multiple tasks and work in a busy environment.

Job DescriptionAbout the Company e.l.f. Beauty, Inc. stands with every eye, lip, face and paw. Our deep commitment to clean, cruelty free beauty at an incredible value has fueled the success of our flagship brand e.l.f. Cosmetics since 2004 and driven our portfolio expansion. Today, our multi-brand portfolio includes e.l.f. Cosmetics, e.l.f. SKIN, pioneering clean beauty brand Well People, Keys Soulcare, a groundbreaking lifestyle beauty brand created with Alicia Keys, Naturium, high-performance, biocompatible, clinically-effective and accessible skin care, and our newest brand, rhode, a line of curated skincare essentials, formulated for a variety of skin types and needs with high performance ingredients, it’s a daily routine that nourishes your skin barrier over time. In our Fiscal year 25, we had net sales of $1 Billion and our business performance has been nothing short of extraordinary with 26 consecutive quarters of net sales growth. We are the #2 mass cosmetics brand in the US and are the fastest growing mass cosmetics brand among the top 5. Our total compensation philosophy offers every full-time new hire competitive pay and benefits, bonus eligibility (200% of target over the last six fiscal years), equity, flexible time off, year-round half-day Fridays, and a hybrid 3 day in office, 2 day at home work environment. We believe the combination of our unique culture, total compensation, workplace flexibility and care for the team is unmatched across not just beauty but any industry. Visit our Career Page to learn more about our team: Position Summary We are seeking an energetic, highly organized Office Manager to lead daily operations at our new Los Angeles office. As the on-site face of e.l.f. Beauty, you will play a key role in cultivating a warm, efficient, and high-functioning environment. This hands-on role requires a proactive, detail-oriented individual with a strong sense of ownership and a passion for the brand. You’ll oversee everything from guest hospitality and vendor management to facilities and event coordination. Key Responsibilities- Serve as the first point of contact for visitors and employees; provide front desk coverage as needed- Maintain cleanliness, organization, and functionality of all shared spaces, including kitchens, conference rooms, and restrooms- Manage inventory and ordering for office supplies, snacks, beverages, and weekly catered lunches- Oversee e.l.f. product closet: manage inventory, track usage, and coordinate replenishment from warehouse- Coordinate all incoming/outgoing mail, FedEx, and courier services- Plan and execute internal events (e.g., happy hours, celebrations, all-hands meetings)- Manage VIP experiences for guests such as influencers, clients, and partners—ensuring an elevated and professional - environment- Serve as the primary point of contact for influencer visits, providing white-glove hospitality from arrival to departure- Act as the liaison with building management, IT, HVAC, janitorial, and other vendors- Support budget tracking, invoice processing, and purchase order submissions in partnership with your manager and accounting- Lead special office projects and serve as a go-to resource for the LA team Requirements- 5+ years of office management or facilities experience, ideally in a high-paced environment (100+ employees)- Experience coordinating influencer or VIP visits in a corporate or brand environment is strongly preferred- Event planning experience is a plus- Highly organized with strong attention to detail and follow-through- Warm, professional, and approachable; solution-oriented and proactive- Strong written and verbal communication skills- Proficient in Microsoft Office Suite and comfortable with internal tools/systems- High school diploma required; bachelor’s degree preferred- Ability to lift up to 50 lbsThis job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion. e.l.f. Beauty respects your privacy. Please see our Job Applicant Privacy Notice () for how your personal information is used and shared. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionDescription: About Us At Concert Hospitality, we bring a commitment to collaborative excellence, a unified vision, and shared principles of partnership to every aspect of hotel management. Our approach is seamless and tailored, ensuring each property under our management offers a unique and exceptional guest experience. Join our team of Experience Curators! Concert Hospitality has an amazing opportunity as a Front Office Manager About Hilton Garden Inn Hilton Garden Inn offers business and leisure guests upscale and affordable accommodations with modern amenities for a hotel experience that is simply on another level. At Hilton Garden Inn, you’ll find an open, inviting atmosphere with warm, glowing service, thoughtful touches and elevated food and beverage experiences that make your stay easier and more comfortable. You should join our team if you... · Believe in a service and delivery experience that encompasses all 5 senses. · Have a winning mindset and believe that you are the owner of your success. · Want to work for a company that understands that life is in the details and every touchpoint matters. · Embrace exploration and have a desire to learn and create. · Want to be involved in a storytelling experience, from our Experience Curators to our guests. You're a great fit for this role if you love... Providing excellent customer service and service recovery when necessary, resolving guest relations problems skillfully with a willingness and desire to understand guest’s viewpoint · Hiring, training front office curators · Promoting teamwork among all management and staff We're excited to have you join us because you... Strong customer-relation skills with a total commitment to guest satisfaction. Must be a "people-person" who thrives on public contact. · Professional appearance and mannerism. · Supervisory and performance management skills. · Strong communication skills, both verbally and written. · Accounting and organizational skills. · Ability to deal with guests when they are angry or upset. · Ability to work quickly and thoroughly when under pressure. · Must be flexible and open to changes in procedures. · Ability to attend to more than one task at a time. · Technical knowledge of Front Desk operations. · Knowledge of Los Angeles, California and surrounding communities. Here's the Core of Concert Hospitality: We have a place for you on our team if your passion is to create UNMATCHED COMMITMENTS. What else do YOU need to know…This job posting is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. We are an equal opportunity employer. Requirements:

Job DescriptionJob Description: The ideal candidate will execute front of the house restaurant management including, but not limited to, delegating tasks, leading and coaching, and excellent customer service in order to maintain efficient restaurant operations. The ideal candidate will possess strong leadership, organizational, and communication skills while directing employees and maintaining health code standards, company policy, and ensuring guests a memorable dining experience. Responsibilities Successfully lead the restaurant when the General Manager or Restaurant Manager is not present by delegating duties, assigning tasks, and following up with team members. This will include: Proficiency in each area of the FOH to assist when necessary Training new employees. Assisting the General Manager with labor management by scheduling employee break times. Maintain cleanliness and organization to ensure the restaurant is up to date with health and safety regulations and company policies: Proper sanitation practices, checking food quality and temperature, handling all equipment safely and properly. Ensure strict adherence to Roscoe’s standard of food quality, consistency, and timeliness. Ability to coordinate a wide range of duties and activities while providing excellent communication and successfully meeting all job responsibilities. Act as quality control performing a variety of duties such as: Support staff when busy by stocking supplies, serving, reset tables, assist cashier and to-go station, buss tables, and handle disgruntled customers. Control seating at peak times. Execute perfect opening and closing duties making sure to lock all doors and gates. Troubleshoot small equipment problems and be fully aware of protocols for equipment failure including who to call for repairs, how to solve small problems, and typical equipment substitutions or workarounds. Properly and accurately complete opening and closing checklists, log incidents, manage guest complaints, and report severe issues to management and corporate office immediately. Motivate employees to work as a team, resolve small conflicts and communicate any employee relations issues or guest complaints, and help create a positive work environment. Maintains regular and consistent attendance and punctuality. Other tasks as directed by management. Knowledge, Skills and Abilities: Requirements - 1 year of progressive full-service restaurant management experience or equivalent. Familiar with Focus POS (preferred), Aloha, Micros, Focus, or similar. Availability for at least one graveyard shift and evening shifts, overtime as needed. Food Handlers’ Card (required) or ability to pass test prior to first shift. Additional Information: Experience:Restaurant management: 2 years (Preferred) License/Certification: Driver's License (Preferred) Food Handler Certification (Preferred)Qualifications US work authorization (Required) Associate (Preferred) Restaurant management: 2 years (Preferred) Driver's License (Preferred) Food Handler Certification (Preferred)Education: Associate (Preferred)Benefits:Health Insurance (Anthem), Dental, VisionVacation Pay (up to 40 Hours, accrual) Cell phone stipend Mileage reimbursementsPhysical Setting: Casual dining restaurantWork Location: One locationLocation Los Angeles, CA 90028 ShiftPixy, Inc., including its affiliates and subsidiaries (collectively, “ShiftPixy”) is an equal employment opportunity employer and follows all applicable anti-discrimination laws, rules and regulations including, without limitation, compliance with Title VII of the Civil Rights Act of 1964 and similar state or local laws. ShiftPixy does not and does not permit any of its employees to harass, discriminate against or retaliate against other employees or applicants because of race, religion, national origin, sex, marital or veteran status, age, disability, or another protected category. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. $18 - $21

Job DescriptionBenefits: • 401(k), • Flexible schedule, • Opportunity for advancement We are a dynamic, patient-centered private practice specializing in womens health, minimally invasive surgery, and aesthetic services. Our mission is to deliver exceptional medical and aesthetic care in a supportive, efficient, and respectful environment. We are seeking a highly organized and experienced Office Manager to lead and support our growing team. Position Summary: The Office Manager is responsible for overseeing the daily operations of the medical, surgical, and aesthetics practice. This individual will ensure optimal patient experience, streamline workflows, manage staff performance, maintain regulatory compliance, and support the financial health of the practice. Key Responsibilities: Operations & Administration • Oversee daily front and back office operations to ensure seamless patient care, • Schedule staff and providers efficiently to optimize patient flow, • Manage inventory and ordering of medical and aesthetic supplies, • Monitor patient scheduling systems to reduce cancellations and optimize revenue, • Coordinate facility maintenance and vendor relationships Human Resources • Recruit, onboard, and train administrative and clinical staff, • Manage performance reviews, disciplinary actions, and staff development, • Foster a positive team culture and uphold professional standards of conduct Compliance & Quality Assurance • Ensure HIPAA, OSHA, and other regulatory compliance, • Maintain medical and surgical logs, licenses, and credentialing documentation, • Implement and monitor quality improvement initiatives Billing & Financial Oversight • Work with billing team to ensure accurate coding, collections, and claims follow-up, • Reconcile payments, oversee petty cash, and manage practice-related expenses, • Assist with budgeting and cost-control strategies Patient Experience • Resolve patient concerns or complaints promptly and professionally, • Oversee communication protocols including phones, emails, and patient portal use, • Ensure the environment is welcoming, clean, and aligned with brand aesthetics Qualifications: • 3+ years of experience in medical office management, ideally in both medical and aesthetics settings, • Knowledge of medical billing processes, EMR systems (e.g., Office Ally, etc.), • Strong understanding of HIPAA, OSHA, and healthcare compliance regulations, • Proven leadership, conflict resolution, and team-building skills, • Excellent communication, organization, and multitasking abilities, • Bachelors degree in Healthcare Administration, Business, or related field preferred

Job DescriptionWe're looking for our next Office Manager! If you’re a natural organiser who thrives in fast-paced environments, loves keeping things moving seamlessly, and has a sharp eye for detail – this could be your next big move! \uD83D\uDE80 ZURU is on a mission to disrupt across industries, challenge the status quo and catalyst change through radical innovation and automation advances. This is in play in different pillars of the company: ZURU Toys are re-imagining what it means to play; ZURU Tech is shaping a better future by leading the next building revolution; ZURU Edge is pioneering new generation FMCG brands to better serve modern consumers. Founded in 2003 by EY Entrepreneur of the Year and World Entrepreneur Hall of Fame brothers Nick and Mat Mowbray, ZURU has quickly grown to a team of over 5000 direct and indirect members across more than 30 international locations. One of the largest toy companies in the world, globally recognised and award-winning brands include Bunch O Balloons, Mini Brands, XSHOT, Rainbocorns and Smashers. Our global FMCG brands include MONDAY Haircare, Rascals, NOOD, BONKERS, Gumi Yum Surprise, and more! Role ImpactAs the friendly face of our beautiful LA campus, you will be in charge of and responsible for making sure everything runs smoothly. To thrive in this role you’ll need an eye for detail, a proactive mindset, and a love for the hustle and bustle of a fast-paced environment. You will have a significant impact on the operations and image of ZURU's LA campus. You will be the first point of contact for guests and customers, creating a positive first impression and setting the tone for their experience at ZURU. By maintaining a clean, organized, and well-stocked office, you’ll help create a productive work environment for the team. You will coordinate and take a lead on team events, communications, and travel arrangements to help ensure the smooth running of the office and support the success of the team. You will help promote a positive office culture and provide support to new hires and departing team members, making a lasting impact on the office environment and team morale. Overall, this role will play a crucial role in ensuring the success and growth of ZURU's new LA campus.Roles & Responsibilities • Make First Impressions Count, • Create a positive first impression for all guests and customers at ZURU by greeting them warmly at reception, providing a seamless check-in experience and making them feel welcome and taken care of from the moment they arrive., • People/Team Support, • Be the backbone for the LA team, lending a hand with everything from setting up and scheduling meetings to prepping/printing all the materials needed., • Coordinate and manage team and customer meetings and events like a pro, managing everything from IT to logistics, meeting rooms, catering and beyond, ensuring events and meetings go off without a hitch, both on and off site., • Manage communications throughout the office by providing administrative support for various forms of internal and external correspondence, managing the company's communication channels, and ensuring timely and accurate dissemination of information., • Support team travel bookings and arrangements as and when required to improve efficiency and productivity of the team as well as make cost savings to the business where possible., • Assist the People and Culture team in welcoming new hires and bidding farewell to departing team members by providing onboarding and offboarding support, coaching and training as necessary., • Assist the People and Culture team in recognizing and celebrating team member milestones and special events., • Be a huge ZURU advocate, help make peoples jobs easier and enhance the office culture to make the office a better place and keep people around for the long-term., • During peak times, such as toy fairs, bring on temporary staff to provide ample support., • Support our North America team during toy fair season, offering a helping hand with everything from planning, travel and accommodation to meeting management, all while keeping calendars organized and everyone feed and energised., • Partner with and support other Global Office Managers and Administrative team members where possible to support improved coordination and collaboration across the business, leading to a more efficient and effective work environment., • General Office Management, • Manage the day-to-day operations of the office, including overseeing the procurement and maintenance of supplies and equipment, as well as vendor management., • Maintain a safe, clean and organised office environment by ensuring rubbish is disposed of appropriately; the kitchen and bathroom is kept clean/fully stocked, washing dishes, and storage spaces are kept in order., • Ensure the office is always fully stocked and stock is effectively managed and maintained. This includes ordering stationery, necessary office equipment, kitchen supplies/snacks etc., • Craft and roll out any new office processes to ensure the office runs like a well-oiled machine., • Manage all incoming and outgoing mail and couriers (including distribution)., • Monitor and manage the office budget, including processing expense reports, handling invoices for payment, and generating reports as required., • Manage the upkeep of the LA campus, including overseeing repairs and renovations, ensuring the office complies with all relevant health and safety regulations. Skills & Experience, • A positive, responsive, proactive, approach to the role, • Always looking for ways to improve the office environment and customer/team experience., • Proven experience (2-4 years) in a front facing, fast paced role., • Knowledge of office management procedures and basic accounting principles., • Ability to multitask and prioritize effectively., • Strong communication and interpersonal skills., • Proficient in Microsoft Office, • Excellent organizational and time-management skills., • Ability to maintain confidentiality and handle sensitive information., • Valid US work permit is required #LI-SD2 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionSalary: $68,400.00 - $84K Position Title: Clinic Office Manager Status:Exempt/Salary Department: Operations Reports to: Operations Director Summary of Position: Under the direction of the Operations Director, the Clinic Office Manager (COM) is responsible for the day-to-day operations of the clinic. The COM will ensure that the highest quality of care is delivered to CMOAR patients through excellent customer service and the timely delivery of services. The COM will have direct supervision over the sites Front Office Assistant staff. The COM will work closely with the Nursing Director to ensure that the Front and Back Office works synergistically together to support patient and care team needs. The COM will work closely with the Operations Director to implement workflows that support quality of care and efficiency management, including the effective utilization of EHR. Additionally, this position will support quality reporting measures such as Meaningful Use, UDS, Pay for Performance, PCMH, and HRSA 18 requirements. The COM will be responsible for opening provider schedules in EPIC and scheduling support staff. The COM will support providers in meeting their per day targets by ensuring that the schedule is booked to capacity and by facilitating walk-in patients to replace no-shows. Responsibilities: • Manage and open all provider schedules, ensuring that all appropriate modifications have been made for holiday, vacation, meeting, and training days., • Support the Front Office and work at the highest level of their scope and abilities, meet their performance benchmarks, and always demonstrating exemplary customer service., • Identify and provide the tools, training, and support to help staff achieve these goals, and hold staff accountable to all Policies, Procedures, and Protocols., • Ensure that the clinic meets daily productivity targets for Medical, Behavioral, Optometry, Dental, and Specialty Services., • Identify, develop, and implement operational Policies and Procedures that support improvements in Front Office workflows., • Support open access for next-day and same-day appointments, including abiding by IPA and insurance access expectations., • Clearly post all required signage in the patient lobby; update on a monthly basis., • Ensure that Read All about it is posted throughout the clinic in a timely manner., • Ensure that Read All about It is posted throughout the clinic in a timely manner., • Submit weekly, monthly, quarterly, and annual reports, including but not limited to: productivity report, BMM report, progress updates, enrollment, and special project reports., • Ensure that special projects are successful and that benchmarks are met, included but not limited to: homeless/NEVH numbers, patient donations, SOGI, SDOH, etc., • Support PCMH, PCP Empanelment, and Team-Based Care., • Support Quality Improvement projects such as EHR optimization, MU/UDS/Pay for Performance measures., • Ensure the successful implementation of new workflows that support these projects., • Reconcile Cash Deposits., • Attend all Operations meetings as required: Operations & Safety Committee, BMM Meeting, QI/QA Committee, and others as needed., • Attend quarterly health plan meetings., • Ensure timely and accurate reporting and submission of variance reports; handle and resolve patient complaints., • Works in conjunction with designated Medical Director, Operations Director and Nursing Supervisor team to enhance provider satisfaction. Assists in resolving provider-related issues when necessary., • Monitors the impact of growth on the facilitys existing space plan based on projected enrollment, visits and utilization., • Maintains a professional facility appearance that meets patients expectations., • Reports progress, operational issues, organizational opportunities and threats to the Director of Operations on a monthly basis or as needed., • Monitors patient satisfaction through various programs such as the formal complaint process, patient survey, etc. Responds as appropriate., • Responsible for team development including recruitment, counseling, mentoring and termination of teammates., • Ensures all billing policies and procedures are followed., • Adheres and monitors compliance with all to learn and implement appropriate Federal, State, and local regulations., • Uses, protects, and discloses HCP patients protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards, • Ability to multi-task and complete projects in an efficient and effective manner to ensure site and overall business needs are met., • Responsible mail and ordering supplies for the Clinic., • Ensure that the Eligibilities team receives all training, certification, and re-certification as needed, and that they meet minimum enrollment requirements. Qualifications/Requirements: • Bachelors degree from a four-year college; Degree in Health Care field preferred or equivalent experience preferred., • Spanish Bilingual is required., • Some healthcare industry experience within managed care and/or medical group operations environment, preferably FQHC., • Excellent knowledge of reporting procedures and record keeping., • A business acumen partnered with a dedication to legality., • An analytical mind able to see the complexities of procedures and regulations., • Excellent interpersonal verbal and written communication skills., • Proficient Microsoft Office applications skills.