Law Firm Administrator
3 days ago
Miami
Job Description Are you a natural leader with a passion for building systems, empowering teams, and driving growth? Salcines Law, a premier boutique real estate and litigation firm in Coral Gables, is seeking a Legal Office Administrator to oversee firm operations and act as the right hand to the Managing Partner. The Legal Office Administrator will work directly with the Managing Partner to manage day-to-day firm operations, oversee department heads, and ensure that every system, process, and person operates efficiently and profitably. You will serve as the operational backbone of the firm — combining leadership, business acumen, and emotional intelligence to support a high-performing legal team. This is a COO-level role for a results-driven professional who thrives in leadership, accountability, and strategic growth. If you’re ready to help scale a law firm that delivers a white-glove client experience while maintaining excellence, we’d love to meet you. . Compensation & Benefits The firm offers an excellent compensation package, including: • Salary: $85,000 – $120,000 (commensurate with experience)., • Performance-based bonuses tied to firm growth and profitability., • 401(k) with employer match., • Health, dental, and vision insurance., • Paid time off and holidays., • 2 Weeks Vacation., • Personal and professional development., • Ongoing leadership development opportunities. How to Apply If you’re ready to take ownership, lead with purpose, and help scale one of South Florida’s premier boutique law firms, we want to hear from you. Compensation: $75,000 - $100,000 yearly Responsibilities: • Oversee daily operations of the law firm, ensuring smooth workflow across all departments, including intake, closings, litigation, marketing, accounting, and HR., • Develop, implement, and refine firm-wide systems and processes to improve efficiency, profitability, and client satisfaction; manage and improve workflows and technology systems to enhance optimization and client service., • Opening client files and uploading to the CRM software., • Collaborate with the Managing Partner to establish and monitor KPIs (Key Performance Indicators) and ensure accountability across the team., • Manage financial operations, including budgeting, forecasting, reporting, and vendor payments, in coordination with the firm’s accountant., • Supervise and coach administrative, paralegal, and support staff — fostering a culture of excellence, accountability, and professional growth and lead with clarity and compassion., • Conduct regular team meetings to communicate firm goals, track progress, and ensure alignment with the Managing Partner’s vision., • Monitor client experience metrics and lead initiatives to improve responsiveness, communication, and service quality., • Manage human resources functions, including hiring, onboarding, training, performance evaluations, and employee retention., • Oversee marketing and business development support, ensuring consistency in brand messaging and client engagement, and support marketing initiatives and events to strengthen firm visibility and reputation., • Coordinate technology needs, including CRMs, case management systems, and other software tools to maintain operational efficiency., • Maintain firm compliance with legal, ethical, and administrative standards., • Act as the right hand to the Managing Partner, translating vision into strategy and strategy into execution., • Serve as a liaison between ownership, staff, and external partners., • Manage vendor and contractor relationships, including IT, marketing, and facilities., • Prepare and present monthly performance reports and recommend data-driven improvements to streamline operations., • Minimum 5 years of experience in law firm management, operations, or executive administration., • Proven track record in leadership and team development within a professional services environment., • Strong understanding of law firm financials, including budgeting, billing, and profitability metrics.& analysis., • Excellent organizational, strategic planning, and problem-solving skills., • Strong written and verbal communication and interpersonal abilities — capable of motivating and leading diverse teams., • High level of confidentiality, professionalism, and discretion when handling sensitive information., • Tech-savvy and comfortable managing multiple platforms such as Clio, QuickBooks, Lawmatics, Microsoft Office, and Google Workspace., • Strong ability to analyze data, set KPIs, and make data-driven decisions that improve efficiency and performance., • Demonstrated ability to multitask, prioritize, and thrive in a fast-paced environment., • Reliable, self-motivated, and proactive with a focus on solutions, not problems. Preferred: • Bachelor’s or Master’s degree in Business Administration, Management, Finance, or related field., • Experience with EOS / Traction or other business operating frameworks., • Prior experience as a COO, Firm Administrator, or Executive Director in a law firm., • Familiarity with real estate, litigation, or transactional law operations., • Bilingual (English/Spanish) is a must.About Company Founded by Jacqueline Salcines, PA, our firm has spent more than 25 years protecting Florida homeowners, investors, and buyers, as well as providing concierge-level legal service. We combine deep legal knowledge with genuine compassion, helping clients make confident, informed decisions every day. We are a boutique law firm in Coral Gables experiencing exponential growth and looking for new team members to support our already excellent team. Celebrating 26 years in practice, we pride ourselves on excellent customer service to the community as well as empathy and compassion for the client. By joining our team, you are making a commitment to honor our core values. Our firm offers a competitive salary, benefits, and a partner option. Our mission is simple: To empower clients through knowledge and deliver peace of mind — they should never close alone.