Invoice processing jobs in Brentwood, New YorkCreate job alerts

Job DescriptionAccounts Payable & Office Administrator Location: Ronkonkoma, NY Schedule: 100% onsite We are seeking an experienced Accounts Payable & Office Administrator to join a growing team in a hands-on, multi-faceted role. This position is ideal for someone who enjoys balancing accounting responsibilities with day-to-day office support and takes pride in keeping operations running smoothly. Key responsibilities include: Full-cycle Accounts Payable processing Invoice entry, coding, and payment support Vendor communication and vendor account management Daily use of NetSuite (required) Experience paying high volume (700-800 per day) invoices General office administration and operational support Managing office supplies, common areas, and routine office upkeep Supporting overall office organization and administrative needs Qualified candidates will bring a combination of AP and office administration experience, with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. Requirements: Hands-on NetSuite experience (required) Background in Accounts Payable and office administration Experience within construction, property maintenance, facilities, trades, or related industries preferred Strong attention to detail and follow-through Comfortable working onsite and wearing multiple hats in a collaborative office setting This is an excellent opportunity for a dependable, experienced professional seeking a stable role with variety, ownership, and meaningful day-to-day impact.

Job Description THIS ROLE WILL BE ONSITE 5 DAYS PER WEEK IN MELVILLE, NY Responsibilities • Review proposed contracts to ensure that the price, delivery schedule, specifications, terms and conditions are consistent with the quotation submitted., • Maintain and reconcile backlogs, bookings and sales reports., • Maintain Salesforce, reconciling to bookings reports., • Maintain customer, supplier and sales rep database in ERP system., • Maintain and monitor customer supplier portals, updating annuals Certs and Reps, invoicing, obtaining new purchase orders, and requests for quotations., • Assist with close-out of contracts including the final billing and retentions or disposition of customer furnished material. Makes final review and submission of required forms to ensure that all requirements, • Routinely interfaces with other business functions to assist with license requirements planning and addresses daily operations issues/questions, • Process all export shipping documents at time of shipment to ensure compliance; customs invoice, review packing lists, create shippers Letter of Instruction. Interface with freight forwarders/customers to arrange the shipment. Coordinate pickup dates to meet our monthly sales requirements., • Supports FSO with visitor request processing. Screen names in Visual Compliance, update visitor log and report findings for final FSO approval. Qualifications • 5+ years contracts admin experience in defense manufacturing, • Familiarity of FAR and DFAR regulations and of ITAR (International Traffic in Arms Regulation) and EAR (Export Administration Regulation), • Microsoft Office proficiency required, • CostPoint and Salesforce experience a plus

Job DescriptionDescription: Overview For over 75 years, Heatherwood has been dedicated to developing upscale residential rental communities, commercial properties, and luxury urban spaces. Our reputation for quality construction, innovative design, and exceptional service has made us a recognized leader in the industry. At Heatherwood, we believe our employees are our greatest asset, which is why we prioritize professional development and promote from within. Heatherwood is on a mission to create high-quality places that inspire a genuine sense of community. As a Maintenance Manager, you are responsible for leading the maintenance operations of the community while ensuring excellent service delivery, operational consistency, and adherence to company standards in a fast-paced, challenging, and rewarding environment. What You Bring to Heatherwood · A positive attitude · Operates with professionalism and integrity · A customer-first approach to service · Safety-first mindset and adherence to all safety policies · High attention to detail and accountability for quality and timeliness of work · Commitment to completing time-sensitive tasks and managing team priorities · Ability to quickly learn and adapt to property management and maintenance software and technology · Strong written and verbal communication skills · Openness to feedback and consistent communication with property leadership and management teams · Valid driver’s license · 3+ years of supervisory experience in multifamily residential, commercial or hotel maintenance, or similar field experience Requirements: Key Responsibilities Operations & Property Maintenance · Maintain property standards for cleanliness, appearance, safety, and functionality · Oversee work order management systems, preventative maintenance programs, inspections, and apartment make-ready processes · Ensure service requests are addressed in a timely, efficient, professional, and customer-focused manner · Lead and oversee apartment turnover activities, including cleaning, painting, and repairs · Assign, coordinate, and monitor maintenance tasks while providing hands-on support as needed · Support oversight of sewer treatment plants and swimming pools (if applicable) · Perform physical tasks including lifting up to 50 pounds, climbing, bending, kneeling, and standing for extended periods Team Leadership & Development · Coach and manage maintenance team performance, including development, accountability, and evaluations · Train and mentor maintenance technicians on technical and administrative skill sets · Develop and manage associate schedules and payroll administration · Lead or coordinates emergency response protocols and after-hours on-call coverage · Partner with the Sales and Service Team to support effective day-to-day operations Vendor, Inventory & Financial Management · Manage vendor scheduling, materials coordination, project execution and accountability · Manage inventory levels, vendor purchasing, and parts procurement processes to ensure cost efficiency and minimal downtime · Oversee procurement, purchase orders and invoice processing, and budget oversight Compliance, Safety & Standards · Ensure compliance with company standards, policies, and procedures · Maintain compliance with all Fair Housing standards · Participate in snow removal and other seasonal maintenance activities as directed This is not intended to be a complete list of all duties and responsibilities; duties may change base on business needs. Technical Knowledge Advanced expertise in troubleshooting, repairing, and oversight of: · Various HVAC systems · Plumbing systems including boilers and water heaters · Electrical systems · Appliances · Building envelope and structural design · Pool management (where applicable) · Wastewater treatment systems (where applicable) Development & Training · Monthly safety training as part of Heatherwood’s Safety Culture · Ongoing leadership, management, and advanced technical development · Training and support for EPA Universal, CPR, CPO, Standpipe certifications (S95, S12, S13) where applicable · Access to online training resources · Internal growth opportunities

Job Description Accounts Receivable/Accounts Payable Specialist Pennsylvania Steel Company Long Island, NY (Hauppauge) Full Time / Permanent Opportunity Pennsylvania Steel, a full line Steel Service Center, with 11 locations, now in its 50th year, is seeking a Full Time AP/AR Specialist to work in our Hauppauge, NY location. Accounts Receivable/Accounts Payable Specialist Responsibilities: • Daily deposits, • Post, verify, and record customer payments and transactions related to accounts receivable, • Provide professional, prompt and courteous service to customers in resolving individual problems, • Computing and processing credit card charges and refunds, • Identifying delinquent accounts and short payments, • Contact delinquent accounts to request payment, • Resolves account discrepancies by investigating documentation, reviewing files, payments or adjustments, • Process customer account applications, • Process Vendor invoices for payment, • Perform invoice and general-ledger data entry, • Assist with annual audit requests, • Filing and general office tasks, • Mail sorting, • Take on additional duties as experience grows Job Type: • Full-Time Position (Monday-Friday), • Remote work not available Work Location: HAUPPAUGE, NY If you feel you are the correct individual for this position and would like to join the Pennsylvania Steel family, please send us your resume with detailed work experience to: hr.pasteel.com We look forward to hearing from you. • Hands-on experience with MS Word, Outlook, • Microsoft Excel experience required, • Must be reliable and able to preserve sensitive, confidential information, • Excellent organizational skills and strong attention to detail, • Ability to communicate effectively and collaborate with others Benefits: • 401(K), • Health Insurance, • Dental & Vision Insurance, • LTD, STD, Life Insurance,, • PTO Pennsylvania Steel is a Equal Opportunity Employer and Drug Free Workplace

Job Description About Us We are King Quality Roofing & Siding, serving the Long Island and Westchester markets with premium exterior home solutions. With elite GAF credentials and decades of dedicated service, we deliver roofing, siding, and window installations backed by industry-leading warranties and consistent quality. We offer a team-oriented environment with opportunities for career growth, and as we continue to expand, we seek reliable, safety-focused team members to support our operations! Join our team and build your career with a company known for its integrity, standards of excellence, and genuine community focus. Job Title: Accounting Specialist Location: Bohemia, NY Position Type: Full-Time Pay: $65,000 Position Summary As an Accounting Specialist, you'll play a key role in supporting the financial operations of the business by ensuring invoices are processed accurately, customer payments are collected in a timely manner, and accounting records remain organized and up to date. This position primarily focuses on Accounts Receivable and collections while also assisting with light Accounts Payable responsibilities. Success in this role requires someone who enjoys staying organized, communicating across multiple teams, solving problems, and following up to keep work moving. You'll partner closely with Production, Sales, and Finance to help maintain healthy cash flow while providing excellent internal and external customer service. Whether you're managing customer payments, working within lender portals, or assisting with vendor invoices, your work will directly impact the financial success of the business. What You'll Do Accounts Receivable & Collections • Manage customer accounts to ensure invoices are collected accurately and on time., • Coordinate with Production and Sales teams to track completed work and ensure customer payments are received promptly., • Monitor aging reports and proactively follow up on outstanding balances., • Process customer payments and maintain accurate payment records., • Work within financing and lender portals to manage payment activity., • Batch, export, and reconcile invoices as needed., • Maintain accurate documentation of customer communications and account activity., • Help identify and resolve billing discrepancies quickly. Accounts Payable Support • Receive, organize, and process incoming vendor invoices., • Scan and route invoices for processing., • Assist with invoice coding and payment preparation., • Maintain organized vendor documentation and accounting records., • Support month-end accounting activities as needed. Cross-Functional Support • Serve as a resource for Sales and Production teams regarding financing, collections, and payment questions., • Communicate professionally with customers, vendors, project managers, and internal teams., • Help improve accounting processes and maintain accurate financial records., • Perform additional administrative and accounting duties as assigned. What We're Looking For • 2+ years of experience in Accounts Receivable, Collections, Accounting, Bookkeeping, or a similar financial support role preferred., • Experience with customer collections, payment processing, or accounts receivable., • Experience with MS office, especially MS Excel, • Strong attention to detail and organizational skills., • Excellent written and verbal communication., • Comfortable working with multiple systems and learning new technology., • Strong problem-solving skills with the ability to follow up consistently., • Ability to prioritize multiple responsibilities in a fast-paced environment., • Customer-focused mindset with the ability to build positive working relationships. Preferred Qualifications • Experience within roofing, construction, home services, or another service-based business., • Experience using ServiceTitan or similar CRM/ERP platforms., • Familiarity with lender or financing portals., • Experience supporting both Accounts Receivable and Accounts Payable functions., • Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred. Why This Role Matters This role helps ensure the business gets paid quickly, invoices are processed accurately, and internal teams have the financial support they need to deliver an exceptional customer experience. Your ability to stay organized, communicate effectively, and proactively solve problems will directly contribute to the financial health and operational success of the company. Compensation & Benefits Disclosure Compensation for this role may be provided as hourly pay, salary, commission, piece-rate, bonuses, incentives, or a combination of these methods, depending on the position. The "Estimate of Total Expected Annual Earnings" listed reflects our good-faith estimate of what we reasonably expect to pay for this role, based on factors such as experience, skills, candidate geographic location, state the job is located in, historical trends, and business needs. Actual earnings may vary. Where required by law, we also provide a general description of benefits and other forms of compensation offered, which may include health insurance, retirement plans, paid time off, and other employee programs. Estimate of total expected annual earnings: $65,000—$65,000 USD Benefits: Full-time employees are eligible to participate in the following benefits: • Health, Dental, and Vision Insurance, • 401(k) with company match, • Company sponsored Life and AD&D coverage, • Paid time off for hourly & salaried employees, • Opportunities for growth and on-the-job training Why Join Us? At King Quality Roofing, we take pride in our people, our work, and our commitment to integrity. If you're looking for a company where you can grow professionally while making a real impact, we'd love to hear from you! Apply Today! King Quality Roofing is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, military service, or any other protected class. If you need a reasonable accommodation due to a disability, please contact Human Resources with your request and contact information. Applicant Privacy Policy

Job Description We are looking for an Accounting Assistant to support day-to-day financial operations with a busy team in Hauppauge, New York. This position is ideal for someone who is organized, detail-focused, and comfortable in a full-time office setting. Your work will be diverse and will include billing, processing credit card charges and reconciliations, as well as dealing with customers over the phone. The role requires accuracy in data entry, confidence in learning, and an interest in a career role with a well-established Long Island company Responsibilities: • Process vendor invoices, verify supporting documentation, and prepare payments in a timely manner., • Record incoming customer payments and maintain accurate accounts receivable balances., • Enter financial data into accounting systems with a high level of precision and consistency., • Assist with maintaining organized records for invoices, payments, and account activity., • Use QuickBooks and related tools to update transactions and support routine accounting tasks., • Reconcile account details and investigate discrepancies to help ensure accurate reporting., • Prepare spreadsheet tracking and other basic reports to support the accounting team., • Support invoice processing activities and help keep financial workflows running efficiently., • At least 1 year of experience in an accounting clerk or similar finance support role., • Working knowledge of accounts payable and accounts receivable processes., • Strong data entry skills with close attention to accuracy and detail., • Familiarity with invoice processing and financial record maintenance., • Proficiency in Microsoft Excel for tracking, organizing, and reviewing information., • Ability to manage multiple tasks effectively and meet routine deadlines.

Job DescriptionWe are looking for an Accounts Payable Clerk to join a steel manufacturing organization in Hauppauge, New York. This position is ideal for an accounting specialist who can manage high invoice volume, maintain accurate purchasing records, and coordinate effectively with vendors and internal teams. The role plays an important part in supporting timely payments, purchase order administration, and month-end accounting activities. Responsibilities: • Manage a steady weekly flow of vendor invoices, ensuring each item is reviewed, coded correctly, and entered with a high degree of accuracy., • Examine invoices for pricing accuracy, proper account allocation, approval status, purchase order alignment, and complete backup documentation before processing., • Prepare, update, and void purchase orders as needed while maintaining organized records tied to materials, receipts, delivery confirmations, and project-related spending., • Act as the main point of contact for suppliers to resolve billing issues, obtain revised paperwork, clarify pricing differences, and monitor order-related questions., • Confirm that required insurance documentation has been received and recorded before issuing purchase orders connected to labor-based services., • Gather and reconcile delivery tickets, packing information, and related purchasing documents submitted by field personnel and property management teams., • Produce and maintain purchasing and accounts payable reports that track invoice progress and summarize activity on a daily, monthly, and annual basis., • Assist with payment processing by preparing checks for approval, coordinating distribution, and keeping both electronic and paper files well organized., • Contribute to month-end close by supporting reconciliations, reviewing accruals, and completing other accounts payable accounting tasks as assigned.• At least 2 years of experience in accounts payable or a closely related accounting support role., • Demonstrated ability to process invoices, apply accurate coding, and support check run activities in a fast-paced environment., • Advanced Excel skills, including practical experience with PivotTables and lookup functions., • Strong attention to detail with the ability to verify pricing, approvals, and supporting documentation consistently., • Experience working with purchase orders, invoice matching, and vendor communication., • Solid organizational skills with the ability to manage multiple priorities and maintain accurate records., • Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.

Job Description Company Overview Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do. At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today! Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place. Our Comprehensive Employee Benefit and Perk Package: • Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure., • 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching., • Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs., • Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth., • Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!, • Bagel Thursdays: Enjoy weekly treats with Bagel Thursdays at our offices!, • Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. Position Overview: Mason Technologies is seeking a detail-oriented Accounts Payable Clerk to join our Finance team. This entry-level position is responsible for accurately processing vendor invoices, maintaining organized financial records, and supporting the day-to-day accounts payable function. The ideal candidate is organized, dependable, and eager to learn. Strong attention to detail, data entry accuracy, and the ability to work efficiently in a fast-paced environment are essential to success in this role. Responsibilities: • Accurately enter vendor invoices and bills into the accounting system., • Review invoices for completeness and verify supporting documentation., • Match invoices to purchase orders and receiving documentation when applicable., • Assist with maintaining organized accounts payable records and files., • Communicate with vendors regarding invoice questions or missing information., • Support the processing of weekly payment runs., • Work closely with internal departments to resolve invoice discrepancies., • Ensure invoices are processed in accordance with company policies and procedures., • Maintain confidentiality of financial information., • Perform other administrative and accounting support duties as assigned. Qualifications: • High school diploma or equivalent required; Associate's degree in Accounting, Business, or a related field preferred., • 1–2 years of accounts payable, accounting, administrative, or office experience., • Strong attention to detail and accuracy., • Excellent organizational and time management skills., • Basic proficiency with Microsoft Office, particularly Excel., • Strong written and verbal communication skills., • Ability to learn new accounting software and systems quickly., • Ability to work independently and as part of a team. Salary: $50,000.00-$55,000.00/year Position Type: Full-Time, In-Person We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.

Job DescriptionCompany Overview UltraFlex Power Technologies is a leading manufacturer of industrial induction heating equipment, committed to innovation and excellence in the manufacturing sector. Our systems serve engineers, foundries, manufacturers, and labs worldwide. We are seeking a detail-oriented and reliable Bookkeeper / Accounting Assistant to join our dynamic team at our Ronkonkoma, NY headquarters. About the Role You will keep our day-to-day financial records accurate and current — recording and categorizing transactions, managing the full AP/AR cycle, reconciling bank and credit card accounts, and supporting monthly reporting. You will work closely with our accounting team and take a proactive approach to spotting and resolving discrepancies. Key Responsibilities • Manage full-cycle Accounts Payable and Accounts Receivable, including invoice and credit processing, vendor payments (check/ACH), and customer portal submissions., • Record and categorize daily financial transactions in QuickBooks and complete the posting process., • Investigate and resolve payment discrepancies; apply wire and check payments accurately., • Process and reconcile credit card transactions., • Perform monthly bank and credit card reconciliations, comparing bank information to company records., • Assist with intercompany transactions and ensure proper documentation., • Prepare account analyses and resolve financial discrepancies on a monthly basis., • Maintain organized digital and paper financial records in compliance with company standards., • Support the preparation of scheduled financial reports., • Assist with tax-related documentation and perform additional accounting tasks as assigned. Qualifications • Associate degree preferred, or equivalent experience., • Minimum of 5 years of experience in general accounting or a related field., • 3–5 years of hands-on experience with QuickBooks., • Minimum 2 years of experience in a manufacturing environment (required); familiarity with inventory/build processes is a strong plus., • Proficiency in Microsoft Office Suite., • Solid understanding of accounting principles and financial reporting., • Analytical skills to identify errors and discrepancies; high level of accuracy, efficiency, and accountability., • Strong communication and interpersonal skills to collaborate with accounting team members and vendors., • Strong work ethic, initiative, punctuality, and consistent attendance., • Ability to adapt and prioritize effectively in a fast-paced environment., • Discretion and confidentiality in handling financial information. What We Offer • Competitive compensation, • Health, dental, and vision insurance, • 401(k) with company matching, • Paid time off, • Friendly and supportive work environment, • Opportunities for career advancement within an international organization Work Schedule & Location • Monday to Friday, office-based role, • Job Type: Full-time, • Must reliably commute to Ronkonkoma, NY 11779, or plan to relocate before starting work (required)

Job DescriptionSalary: $50,000 to $60,000 dependent on level of experience Company Description T.J. Russo Consultants has been a trusted leader in fire investigation services for over 45 years, serving the New York Metropolitan Area. We specialize in determining fire origins and causes while providing valuable insights that help insurers, legal professionals, and businesses resolve complex cases. Known for our quick turnaround and strong local authority relationships, we excel in navigating larger losses and addressing coverage concerns with unmatched expertise. Our commitment to delivering Faster Findings and Bigger Recoveries sets us apart as industry-leading professionals. The Operations Generalist supports the day-to-day administrative and case-related operations of TJ Russo. This role is responsible for investigator estimates, invoice support, timesheet and bonus administration, case file preparation, report formatting, and administrative follow-through related to client and investigator activity. The position works closely with investigators, managers, and shared-services leadership to ensure timely, accurate, and organized operational support. Key Responsibilities • Prepare investigator estimates and related documentation., • Troubleshoot invoice issues and support timely invoice submission and resolution., • Assist with billing workflow administration, including platform-specific submission follow-up., • Review, organize, and prepare case files for internal or external requests, including attorney review requests., • Coordinate administrative preparation of case materials for disclosure, review, or delivery, under internal guidance., • Edit, format, and finalize investigator reports and related documents for submission., • Approve or route invoices through internal systems such as Salesforce or similar workflow tools., • Review timesheets and support bonus calculations for payroll processing., • Respond to investigator and staff questions regarding administrative processes, invoices, timesheets, and case support., • Maintain accurate records and tracking for operational and case-related tasks., • Coordinate follow-up on assignments, submissions, and administrative deadlines., • Escalate issues appropriately to leadership or shared-services support when needed., • Assist with general office, operations, and administrative projects. Qualifications • 2+ years of experience in operations coordination, administrative support, billing support, office management, or professional services administration., • Strong organizational skills and attention to detail., • Experience with document management, invoicing workflows, and timekeeping support preferred., • Strong written communication and document editing skills., • Ability to manage confidential and sensitive materials with discretion., • Comfortable working in a deadline-driven, service-oriented environment., • Proficiency with Microsoft Office and familiarity with systems such as Salesforce, payroll, or accounting tools preferred. Core Competencies • Administrative accuracy, • Organization and follow-through, • Case support coordination, • Billing and workflow support, • Written communication, • Responsiveness, • Confidential file handling, • Time management

Benefits Administrator Islandia, NY Salary: $65,000–$70,000 LHH Recruitment Solutions is seeking a Benefits Administrator on behalf of one of our clients in the Islandia, NY area. This position is ideal for an HR professional with experience administering employee benefits, leave programs, and HR operations while delivering exceptional service to employees and ensuring compliance with applicable employment regulations. Position Summary The Benefits Administrator will support the day-to-day administration of employee benefits and leave of absence programs while partnering closely with Human Resources, Payroll, managers, employees, and third-party vendors. This individual will serve as a key resource for employee benefit inquiries, leave administration, HRIS data management, and compliance-related activities, helping to ensure an exceptional employee experience. Key Responsibilities • Administer employee leave programs including FMLA, ADA, Paid Family Leave (PFL), short- and long-term disability, military leave, and other company-sponsored leave programs., • Guide employees and managers through the leave process from initial request through return to work., • Coordinate with third-party administrators, benefit carriers, payroll, managers, and employees to ensure accurate and timely processing., • Support the administration of medical, dental, vision, life insurance, disability, retirement, FSA/HSA, and voluntary benefit programs., • Process benefit enrollments, qualifying life events, terminations, and annual open enrollment activities., • Assist with benefits billing reconciliation, vendor coordination, and invoice processing., • Maintain accurate HRIS records, employee data, and reporting., • Ensure compliance with applicable federal and state regulations, including FMLA, ADA, COBRA, ACA, HIPAA, and ERISA., • Prepare reports, audits, and other HR metrics while maintaining strict confidentiality., • Provide additional HR operations support and assist with special projects as needed. Qualifications • Associate's degree in Human Resources, Business Administration, or a related field required; Bachelor's degree preferred., • Minimum of 2–3 years of Human Resources, Benefits Administration, or Leave of Absence Administration experience., • Hands-on experience administering employee benefits and leave programs., • Knowledge of federal and state employment laws related to benefits and leave administration., • Experience working with HRIS and payroll systems., • Strong customer service, communication, organizational, and problem-solving skills., • High attention to detail with the ability to manage multiple priorities., • Proficiency with Microsoft Office, including Excel, Word, and Outlook., • Bilingual Spanish is a plus. Schedule • Full-time, • Monday–Friday, • 8:00 AM – 5:00 PM Compensation: $65,000–$70,000 annually If you're an HR professional with experience in employee benefits and leave administration and are looking to join a collaborative team, we'd love to hear from you. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to _

Job Description An industry-leading global developer and manufacturer of integrated X-ray sources and high-voltage generators is seeking a dynamic Accountant. This role is responsible for the accurate processing and reporting of financial transactions, including accounts receivable, accounts payable, bank reconciliations, and other critical financial tasks. Key Responsibilities: • Accounts Receivable (AR): Manage the full AR process, including invoice generation/distribution, payment validation, tracking payments, and conducting collections calls. PDF • Accounts Payable (AP): Review AP activities to ensure accurate and timely processing, providing backup support as needed. PDF • Financial Reporting & Analysis: Prepare and post journal entries, accruals, adjustments, balance sheets, and income statements. Regular preparation of cash flow, AR, AP, GRNI, and cost analysis reports is also required. PDF+ 1 • Reconciliations: Assist with daily domestic/international bank reconciliations, inventory reconciliations, monthly inter company billing, and general account reconciliations. PDF • Cross-Functional Collaboration: Partner with Purchasing, Sales, and Inventory Control departments. Work closely with colleagues, vendors, and customers to resolve discrepancies and optimize cash flow. PDF+ 1 • Compliance & Support: Assist with internal and external audits. Ensure compliance with local, state, and federal legal financial requirements, as well as company and OSHA safety policies. PDF+ 1 Candidate Qualifications: Essential Skills & Education • Education: Bachelor’s degree in Accounting. PDF • Experience: 2–4 years of accounting experience within a manufacturing or corporate environment. PDF • Systems: Proficiency with ERP/MRP or other accounting systems, Microsoft Office Suite, and advanced Excel. PDF • Core Competencies: Strong analytical skills, strict attention to detail, excellent communication/interpersonal skills, and the ability to multitask in a fast-paced environment. PDF • Requirements: Must be authorized to work in the US and pass a background check and drug screening. PDF

Job DescriptionDescription: Overview For over 75 years, Heatherwood has been dedicated to developing upscale residential rental communities, commercial properties, and luxury urban spaces. Our reputation for quality construction, innovative design, and exceptional service has made us a recognized leader in the industry. At Heatherwood, we believe our employees are our greatest asset, which is why we prioritize professional development and promote from within. Heatherwood is on a mission to create high-quality places that inspire a genuine sense of community. As a Lead Technician, you are the driving force in providing great service to our residents in a fast-paced, challenging, and rewarding environment. What You Bring to Heatherwood • A positive attitude, • A customer-first approach to service, • Safety-first mindset and adherence to all safety policies, • Ability to combine hands-on maintenance expertise with operational oversight and coordination, • Leadership-focused, team-oriented approach with the ability to motivate, support and effectively guide team members, • High attention to detail and accountability for quality and timeliness of work, • Proven track record of reliability, dependability, and sound judgment, • Strong commitment to completing time-sensitive tasks and managing priorities for the team, • Strong ability to quickly navigate, learn, and adapt to maintenance and property management software, • Strong written and verbal communication skills, • Openness to feedback and consistent communication with property leadership and management teams, • Minimum of 3+ years in a lead or supervisory maintenance role in multifamily, commercial, hotel, or similar environments, • Valid driver’s license Key Responsibilities • Knowledge of and compliance with company standards, policies, and procedures, • Maintains compliance with all Fair Housing standards in all resident interactions, • Maintain property standards for cleanliness, appearance, safety, and functionality, • Maintains a professional appearance at all times by practicing good personal hygiene and wearing a clean, presentable uniform., • Respond to service requests in a timely, professional, and customer-focused manner, • Oversee and manage preventative maintenance programs and scheduled inspections, • Assign, coordinate, and monitor maintenance tasks while providing hands-on support as needed, • Lead and oversee apartment turnover activities, including cleaning, painting, and repairs, • Flexibility to work overtime, on weekends, and participate in the emergency on-call rotation, • Train, coach, and mentor maintenance technicians on technical and administrative skill sets, • Serves as the primary support to the Maintenance Manager and assumes leadership responsibilities in their absence, including but not limited to payroll administration, scheduling, procurement, purchase orders and invoice processing, budget oversight, work order management, inspections, and operational tracking., • Provide real-time feedback to support professional development and performance management, • Support oversight of specialized systems such as sewer treatment plants and swimming pools (if applicable), • Maintain clear, consistent communication with property leadership and management teams, • Perform physical tasks including lifting up to 50 pounds, climbing, bending, kneeling, and standing for extended periods, • Participate in snow removal activities as directed by the management team, • This is not intended to be a complete list of all duties and responsibilities; duties may change based on business needs. Technical Knowledge • Advanced expertise in troubleshooting, repairing, and oversight of:, • Various HVAC systems, • Plumbing systems including boilers and water heaters, • Electrical systems, • Appliances, • Building envelope and structural design, • Pool Management (where applicable), • Waste Water Treatment Systems (where applicable), • Advanced ability to oversee building systems including fire sprinkler, fire alarm, and central mechanical/HVAC systems (as applicable), • Expert understanding of maintenance operations, work order management, preventative maintenance, and apartment make-ready processes Development & Training • Monthly safety training as part of Heatherwood’s Safety Culture, • Ongoing leadership, management, and advanced technical development, • Training and support for EPA Universal, CPR, CPO, Standpipe certifications (S95, S12, S13) where applicable, • Certifications including: EPA Universal, CPR, CPO, • Access to online training resources, • Internal growth opportunities Requirements:

Job Description Benefits and Leave Administrator - Islandia, NY LHH Recruitment Solutions is seeking a Benefits and Leave Administrator on behalf of one of our clients in the Islandia, NY area. This position is ideal for an HR professional with experience administering employee benefits, leave programs, and HR operations while delivering exceptional service to employees and ensuring compliance with applicable employment regulations. Position Summary The Benefits Administrator will support the day-to-day administration of employee benefits and leave of absence programs while partnering closely with Human Resources, Payroll, managers, employees, and third-party vendors. This individual will serve as a key resource for employee benefit inquiries, leave administration, HRIS data management, and compliance-related activities, helping to ensure an exceptional employee experience. Key Responsibilities • Administer employee leave programs including FMLA, ADA, Paid Family Leave (PFL), short- and long-term disability, military leave, and other company-sponsored leave programs., • Guide employees and managers through the leave process from initial request through return to work., • Coordinate with third-party administrators, benefit carriers, payroll, managers, and employees to ensure accurate and timely processing., • Support the administration of medical, dental, vision, life insurance, disability, retirement, FSA/HSA, and voluntary benefit programs., • Process benefit enrollments, qualifying life events, terminations, and annual open enrollment activities., • Assist with benefits billing reconciliation, vendor coordination, and invoice processing., • Maintain accurate HRIS records, employee data, and reporting., • Ensure compliance with applicable federal and state regulations, including FMLA, ADA, COBRA, ACA, HIPAA, and ERISA., • Prepare reports, audits, and other HR metrics while maintaining strict confidentiality., • Provide additional HR operations support and assist with special projects as needed. Qualifications, • Associate's degree in Human Resources, Business Administration, or a related field required; Bachelor's degree preferred., • Minimum of 2-3 years of Human Resources, Benefits Administration, or Leave of Absence Administration experience., • Hands-on experience administering employee benefits and leave programs., • Knowledge of federal and state employment laws related to benefits and leave administration., • Experience working with HRIS and payroll systems., • Strong customer service, communication, organizational, and problem-solving skills., • High attention to detail with the ability to manage multiple priorities., • Proficiency with Microsoft Office, including Excel, Word, and Outlook., • Bilingual Spanish is a plus. Schedule, • Full-time, • Monday-Friday, • 8:00 AM - 5:00 PM Compensation: $65,000-$70,000 annually If you're an HR professional with experience in employee benefits and leave administration and are looking to join a collaborative team, we'd love to hear from you. Pay Details: $65,000.00 to $70,000.00 per year Search managed by: Renee Walker Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Company Overview Since 2002, Mason Technologies has been a leader in technology integration, proudly certified as a Woman-owned Business Enterprise (WBE) both in NYC and nationally. With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown NYC, and resources across the nation, we design, implement, and service innovative solutions in low-voltage structured cabling, audio visual systems, data centers, and unified security. We serve a variety of industries including healthcare, government, higher education, finance, and business (both big and small). We're always aiming to build lasting relationships based on trust, respect, and a shared vision for a better future. Our founder, Jennifer Mason, has cultivated a family-like environment that emphasizes deep care and commitment to our people and the clients and communities we serve, forming the foundation of everything we do. At Mason Technologies, diversity and inclusion drive our hiring, ensuring we bring together the most talented individuals regardless of race, age, religion, gender identification, or sexual orientation. If you want to have a career of unparalleled growth, a team with a family-strong bond, and an unmatched atmosphere of motivated and caring professionals, apply to Mason today! Let’s craft a future together that's built upon integrity, equality, professional pride, the authentic spirit of our family, and a commitment to making the world a better place. Our Comprehensive Employee Benefit and Perk Package: • Medical, Dental, and Vision Coverage: We provide comprehensive healthcare benefits to keep you and your family healthy and secure., • 401k with Matching: Plan for your future with our 401k program, featuring competitive company matching., • Paid Time Off (Holiday/Vacation/Sick/Personal): Generous PTO to ensure a healthy work-life balance and time for relaxation and personal needs., • Unlimited Growth Opportunities: We believe in fostering talent and providing opportunities for continuous professional growth., • Family-Friendly Company Events & Outings: We host regular events and outings to foster a family-friendly atmosphere and build team camaraderie, like our Warehouse Jam Sessions and Holiday Parties!, • Bagel Thursdays: Enjoy weekly treats with Bagel Thursdays, • Caring Ownership: We believe in mutual dedication. If you're committed to Mason Technologies, we are equally committed to you. We prioritize the well-being of our employees and their families, ensuring a supportive and caring work environment. About the Position: We are seeking a highly skilled and detail-oriented Senior Accountant to take ownership of key accounting operations, including accounts payable, accounts receivable, general ledger management, reconciliations, bookkeeping, and month-end close processes. This role is critical in ensuring accurate financial records, timely reporting, and efficient accounting workflows. The ideal candidate will have 5+ years of progressive accounting experience with strong hands-on experience managing the full accounting cycle. This individual should be comfortable both overseeing accounting processes and actively performing day-to-day accounting functions as needed. You will play a key role in improving financial processes, maintaining accurate records, and providing reliable financial information to support business decisions. This role offers broad exposure across accounting operations with opportunities to expand into more advanced accounting responsibilities, including financial reporting, budgeting, forecasting, and FP&A initiatives as the company continues to grow. You will work closely with finance leadership as a trusted accounting partner while collaborating across departments to improve financial visibility and operational efficiency. Responsibilities: • Own and manage accounts payable processes, including invoice review, coding, approvals, vendor management, payment processing, and resolving discrepancies, • Oversee accounts receivable activities, including invoicing, customer account management, collections support, aging analysis, and reconciliation of outstanding balances, • Maintain accurate general ledger records, ensuring proper classification, completeness, and accuracy of financial transactions, • Perform full-cycle bookkeeping activities, including journal entries, accruals, adjustments, and account maintenance, • Prepare and perform bank, credit card, and balance sheet reconciliations on a monthly and as-needed basis, • Support and drive the month-end and year-end close process, including preparation of schedules, reconciliations, and supporting documentation, • Analyze financial data and prepare internal reports for management review, • Ensure accounting records are maintained in accordance with GAAP and company policies, • Assist with process improvements, automation, and implementation of best practices across accounting workflows, • Develop and maintain Excel-based reports, financial models, and reconciliations, • Support audits, tax filings, and external reporting requirements as needed, • Partner with internal teams to resolve billing, payment, and accounting discrepancies, • Identify opportunities to improve accuracy, efficiency, and scalability within accounting operations, • Contribute to building a strong, collaborative finance function aligned with company goals, • Support future initiatives related to budgeting, forecasting, and financial analysis Qualifications: • Bachelor’s degree in Accounting, Finance, or related field (CPA or CPA track preferred), • 5+ years of accounting experience with demonstrated ownership of accounting operations, • Strong hands-on experience with accounts payable and accounts receivable processes, • Experience managing the full accounting cycle, including general ledger, reconciliations, and month-end close, • Strong understanding of GAAP and accounting principles, • Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, formulas, data analysis), • Experience with accounting systems/ERP software (Sage, QuickBooks, NetSuite, or similar), • Strong analytical skills with exceptional attention to detail and accuracy, • Ability to prioritize multiple responsibilities in a deadline-driven environment, • Strong communication skills with the ability to collaborate cross-functionally, • Self-starter with the ability to work independently and take ownership of responsibilities, • Strong problem-solving skills with a process improvement mindset Salary: $90,000.00-$100,000.00 per year Job Type: Full-time, In-Person We are currently only considering candidates who already live within commuting distance of our office. This role is not open to relocation and relocation assistance is not provided.