Invoice processing jobs in Troy, New YorkCreate job alerts

Job Description Wojeski & Company is a thriving, mid-sized CPA firm with an excellent reputation and a distinct culture. We are "accountants with personality" known for our expertise, high service standards, impeccable integrity, community involvement and fun! Our service-oriented firm provides bookkeeping, audit, tax and consulting services to a broad range of clients.Senior Accounting AssociateWe are seeking a "hands-on", Senior Accounting Associate to join our rapidly growing Outsourced Accounting Solutions (OAS) team. We are looking for an individual with general business knowledge and advanced bookkeeping skills to support our clients. The position requires work within the Wojeski office and at various client locations around the Capital District of New York State.Key Responsibilities:Supports OAS operations by monitoring and approving financial processing, reporting, and supervising staff Perform monthly account reconciliations and prepare trial balances for month-end/quarter-end review Demonstrate knowledge of the general ledger and make journal entries Record daily transactions and properly post to the general ledger Invoice and properly record payments and accounts receivable Manage accounts payable and weekly check disbursements Coach clients with tasks and issues that arise in the accounting function of their businesses Create and track classes in QuickBooks Qualifications:High-school diploma or equivalent is requiredAssociates or bachelor's degree in business or accounting is preferred2 to 3 years relevant supervisory experience 3 to 5 years relevant bookkeeping experience Proficiency in QuickBooks Desktop, QuickBooks Online, and Office 365 products (especially Excel) Excellent organizational skills Advanced understanding of the balance sheet and profit and loss statement Ability to manage multiple projects and staff members for different types of clients, in a fast-paced environment Ability to learn quickly and work both independently and as a team member to complete tasks Meticulous attention to detail and follow-through Excellent communication and customer service skills; ability to interact with clients Knowledge of business organizational structuresKnowledge of payroll processing and payroll taxesPositive attitude focused on enhancing the firm's culture and an open-mindedness to change.Benefits and Perks Include:Company OutingsIn-Office EventsCompetitive compensation and PTO401(k) program with employer matchDiscounted Financial Planning/CounselingFlexible SchedulesReduced Summer HoursHybrid Work From Home PolicyHealth and Wellness BenefitsMentorship and Learning Development

Job Description Navarro Research and Engineering is recruiting a Business Admin for the Naval Nuclear Laboratory. An active DOE or DOD clearance is required to be considered for this role. Navarro is an award-winning provider of turnkey solutions, delivering comprehensive nuclear, environmental and technical services to federal agencies, commercial enterprises and private clients across the United States. Our expertise supports organizations such as the Department of Energy, the National Nuclear Security Administration, the Department of Defense and NASA, while also extending to commercial industries and private sector partners facing complex engineering, technical and environmental challenges. Navarro specializes in nuclear operations, environmental remediation, D&D, waste management, advanced energy, facilities management and technical and professional services. For more information, please visit Navarro-inc.com. Business Administrator to support invoice processing, working collaboratively with Procurement and requestors within the organization to ensure the timely routing and approval of invoices. Monitor invoices on hold, work with suppliers to resolve invoice related discrepancies, address supplier inquiries regarding invoicing, and review all incoming invoices to ensure base level requirements are met. The individual in this position will communicate professionally both internally and externally to resolve issues and problem solve. Desired Knowledge, Skills, and Abilities Strong analytical skills with attention to detail. Excellent communication skills for effective interaction with internal and external stakeholders. Ability to handle multiple tasks and prioritize work effectively, independently and as part of a team. Proficiency in Microsoft Office Suite, particularly Excel. Experience with accounting or procurement software is preferred. Previous experience in accounts payable, procurement, or a related financial role. Familiarity with invoice processing and supplier management Requirements High school diploma or equivalent and a minimum of 5 years of relevant experience; or Associate's degree from an accredited college or university in a related field. Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required. Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, religion, color, national origin, age, disability, veteran’s status, or any classification protected by applicable state or local law. EEO Employer/Vet/Disabled Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation & Public Holidays), • Short Term & Long-Term Disability

Job Description Are you the kind of person who enjoys helping others, meeting new people, and staying busy throughout the day? Looking for an opportunity to gain valuable professional experience, build your skills, and grow your career with one of the Capital Region's most respected organizations? We're partnering with a large, well-established, and highly respected local employer that's expanding its Member Support team and looking to hire up to 15 new team members. Whether your experience comes from customer service, retail, hospitality, banking, administrative support, or another people-focused role, we'd love to connect with you! What You'll Be Doing: • Assisting members in person, over the phone, and via online communication, • Answering questions and resolving service-related issues, • Processing transactions and maintaining accurate records, • Identifying member needs and recommending solutions, • Building strong customer relationships, • Working as part of a collaborative, customer-focused team We're Looking For People Who: • Enjoy helping others and creating a positive experience, • Build relationships easily and communicate effectively, • Thrive in a fast-paced environment, • Demonstrate professionalism, reliability, and a willingness to learn, • Bring flexibility and dependability to the team, • Want an opportunity to grow with a respected organization What You'll Need: • Customer service experience or other people-focused experience, • Strong communication and problem-solving skills, • Comfort learning new systems and technology, • Ability to multitask while maintaining accuracy and professionalism, • Availability to work a flexible schedule within operating hours of 7:00 AM to 7:00 PM, Monday through Friday, including Saturday shifts from 8:00 AM to 2:00 PM. **Schedules provided two weeks in advance. Great Backgrounds Include: • Customer Service, • Retail, • Hospitality, • Banking, • Call Center, • Administrative Support Why This Opportunity Stands Out: • Temp-to-hire with long-term potential, • Strong training and career development opportunities, • Supportive culture and team environment, • Opportunity to work for a highly recognized organization with a longstanding commitment to the communities it serves Transportation-Friendly: Locations are accessible via the CDTA bus line, making commuting convenient for those who utilize public transportation. Interested? We'd love to tell you more! Call Ashley Veltri & Mary Christman at 518-462-1430 We look forward to speaking with you! • Experience handling account resolution, account adjustments, and account balance research in an operations or financial services setting., • Working knowledge of accounts payable processes, including invoice entry and validation., • Familiarity with banking transactions and account transaction processing., • Strong customer support skills with the ability to communicate clearly and professionally., • Proven accuracy in high-volume data entry and detail-oriented administrative work., • Ability to identify discrepancies, follow procedures, and support risk management objectives., • Proficiency in organizing workload, meeting deadlines, and maintaining accuracy in a fast-paced environment.

AppZen is the leader in autonomous spend-to-pay software. Its patented artificial intelligence accurately and efficiently processes information from thousands of data sources so that organizations can better understand enterprise spend at scale to make smarter business decisions. It seamlessly integrates with existing accounts payable, expense, and card workflows to read, understand, and make real-time decisions based on your unique spend profile, leading to faster processing times and fewer instances of fraud or wasteful spend. Global enterprises, including one-third of the Fortune 500, use AppZen’s invoice, expense, and card transaction solutions to replace manual finance processes and accelerate the speed and agility of their businesses. To learn more, visit us at _. We’re looking for an experienced Sales Development Representative (SDR) to generate sales opportunities and build sales pipeline with prospective clients. The ideal candidate will possess confident communication skills when engaging with potential customers, building relationships and identifying new sales leads. To be successful in this role, the candidate should have previous experience generating leads from inbound and outbound Sales and Marketing activities, and collaborating with account executives in order to meet and exceed pipeline development and lead generation goals. The candidate should also have experience building pipeline utilizing call scripts, generating leads by phone and leveraging social media to target prospects and manage interaction. \n Responsibilities: • Daily outreach to prospective customers via calls, emails and social media, • Utilize social media to identify, target and engage prospective customers and develop leads, • Qualify and develop leads from Marketing campaigns, • Conduct high-level conversations with C-level Finance executives, • Identify customer needs and present potential products and solutions, • Arrange meetings and product demonstrations for Account Executives, • Assist and participate in product demonstrations with Account Executives, • Consistently meet or exceed phone call and social media outreach activities, pipeline development and qualified opportunity quota goals, • Collaborate with Marketing to research accounts, identify key players, and develop scripts and messages Must Have: • Bachelor’s Degree, • Proficiency with cold calling, social media and other sales development techniques, • Ability to work in a time-sensitive, fast-paced environment, • Excellent communication skills, • Passionate about technology, business, and winning, • Highly motivated, competitive self-starter Physical Requirements: • Ability to come into office for at least 8 hours per day, or ability to work from home with reliable internet service when office is closed due to public health guidelines, • Ability to sit or stand at a desk for extended periods of time, • Ability to look at a computer screen for extended periods of time, • Ability to use a keyboard and mouse to navigate a computer, • Ability to talk on the phone for several hours per day Benefits: • Competitive salary package and bonus or variable incentive pay depending on role, • Comprehensive medical, dental, vision and life insurance benefits, • Unlimited PTO, • Paid parental leave for eligible employees, • 401(k) match, • $250 annual reimbursement for continuous learning, • Lots of office perks like snacks, happy hours, company events, • These benefits are only applicable to full time employees \n AppZen is committed to fair and equitable compensation practices. The base pay range for this role is $46,000 to $50,000 and the variable compensation is $30,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. We are equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Position Title: Contract Manager Type: Full-Time (40 hours/week), Non-Exempt Reports To: Vice President of Finance Location: Remote (San Francisco Bay Area-based preferred; some in-person meetings and events required) About LYRIC Founded in 1988, the Lavender Youth Recreation & Information Center (LYRIC) is a nationally recognized leader in youth-led social change. We partner with over 2,000 LGBTQQ+ youth annually to build community, nurture healing, and foster long-term stability through education, career development, wellness, and leadership programs. LYRIC’s vision is rooted in equity, liberation, and joy—especially for trans, nonbinary, Black, Brown, disabled, and system-impacted youth navigating structural barriers. With a $6M annual budget and a multigenerational, multicultural staff of 20+, LYRIC continues to create affirming spaces that center youth voice, safety, and power. About This Role We’re hiring a Contract Manager to support LYRIC’s fiscal integrity and contractual compliance across all government and institutional grants. This role is essential to the success of our Finance Department—ensuring our programs are well-resourced, accountable, and aligned with our mission to serve LGBTQQ+ youth. The Contract Manager will manage all phases of contract administration, from budget development and invoicing to reporting and audit preparation. You’ll work closely with the VP of Finance, Executive Director, and internal teams to ensure that all deliverables are met and funds are accurately tracked. This is a key cross-functional role that connects finance, programs, development, and human resources in support of LYRIC’s long-term sustainability. This is a remote position with required in-person attendance at periodic meetings, trainings, and community events in San Francisco. What You’ll Do Contract Administration & Compliance • Manage contract processing for new and renewing grants, including scopes of work, budgets, and required attachments., • Monitor and ensure compliance with all funder requirements, deadlines, and documentation standards., • Serve as a liaison to government agencies and attend all required funder trainings and meetings., • Maintain digital contract records in QuickBooks Online, Box, and internal tracking systems., • Support monitoring visits and audits by preparing reports and documentation in coordination with the VP of Finance. Invoicing & Financial Tracking • Prepare and submit monthly invoices for all government contracts; follow up on receivables and reconcile payments., • Run reports and generate financial exports in QuickBooks Online to support contract-specific coding and tracking., • Maintain accurate records of accounts receivable and reconcile outstanding balances., • Coordinate with internal teams to allocate expenses, staff time, and benefits in alignment with contract budgets. ️ Internal Coordination & Systems Management • Maintain the organization’s “Fiscal Year Schedule of Government and Other Contracts” and “Invoice Status” documents to ensure clear, timely communication across departments., • Develop allocation tools for tracking deliverables, expenditures, and staff allocations in partnership with the Finance Manager., • Collaborate with HR to ensure benefit costs are accurately applied to grants and budgets. Budget Development & Audit Preparation • Assist in developing LYRIC’s organizational and contract-specific budgets, including mid-year modifications., • Support monthly financial closes and year-end audits by preparing journal entries, reconciling expenses, and compiling documentation., • Prepare journal entries for payroll, insurance, 403(b) contributions, and other allocations. Funder Relations & Cross-Department Collaboration • Communicate regularly with city departments and funders regarding invoicing, contract status, and deliverables., • Collaborate with LYRIC’s program and development teams to align contract terms with service delivery and fundraising goals., • Participate in cross-departmental initiatives and meetings as a member of LYRIC’s core operations team. Organizational Engagement • Attend all-staff meetings, cross-department retreats, and LYRIC-hosted community events., • Engage with youth and staff in organization-wide campaigns and grassroots fundraising efforts., • Step into organization-wide projects and support collective goals as needed. Who You Are • A nonprofit finance or contract administration professional with 3+ years of experience managing grants—especially with city, state, or federal funders., • Detail-oriented and highly organized, with strong skills in documentation, financial tracking, and coding accuracy., • Proficient in QuickBooks Online, Excel (intermediate to advanced), and Google Workspace., • Familiar with San Francisco’s grantmaking systems and reporting tools—or excited to learn them quickly., • Knowledgeable about nonprofit budgeting, invoicing, and audit preparation., • An effective communicator with funders, colleagues, and community stakeholders., • Committed to LYRIC’s mission and values, and grounded in equity, accountability, and healing justice frameworks., • Technically savvy and comfortable managing data systems, digital records, and collaborative project tools., • A proactive team player who can also work independently and meet deadlines with minimal supervision. Preferred Experience • Experience with City & County of San Francisco grants and reporting systems., • Familiarity with nonprofit compliance requirements, including cost allocation and audit processes., • Background working with or on behalf of LGBTQQ+ youth, especially youth of color, system-impacted youth, and youth with intersectional identities., • Lived or professional experience in multiracial, intergenerational, or multicultural environments., • Ability to lift up to 20 lbs and navigate a three-story building as needed. Compensation & Benefits Annual Salary: $76,550.53 (non-negotiable under LYRIC’s equity-based compensation model) Benefits Include: • $800/year Health & Wellness Cash Supplement, • $1,000/year for external professional development, • 100% employer-paid medical, dental, vision, and acupuncture/chiropractic, • Optional Health FSA and commuter benefits, • 403(b) retirement plan with up to 4% employer match Time Off: • 19 paid holidays (including your birthday and a winter break), • 19 vacation days, • 18 sick days, • 1 personal day, • Critical incident, bereavement, and jury duty leave Why LYRIC? Join a mission-driven organization that centers youth leadership, fiscal transparency, and community accountability. As Contract Manager, you’ll play a critical role in ensuring that the resources supporting LGBTQQ+ youth programs are used ethically, efficiently, and with lasting impact. Be part of a cross-functional team that’s reimagining systems with equity, rigor, and joy.How to Apply Submit your resume and a brief cover letter through our application portal. No phone calls or email inquiries, please. We will contact you if we are interested in your application. Equal Opportunity Statement LYRIC is an equal opportunity employer. We strongly encourage applications from women, people of color, immigrants, LGBTQQ+ individuals, people with disabilities, people living with HIV/AIDS, and system-impacted individuals. Pursuant to the San Francisco Fair Chance Ordinance, we welcome applications from people with arrest and conviction histories.

Who We Are Finance leaders choose Billtrust to get paid faster, control costs, and maximize customer satisfaction. As the leader in B2B accounts receivable workflow and payment software, we provide the world’s leading brands with AI-powered solutions across the full AR lifecycle—from invoice presentment and payment processing to cash application and collections. With over 2,600 global customers, more than $1 trillion in invoice dollars processed, and a proprietary network of 13 million buyers, Billtrust delivers business value through deep industry expertise and a culture relentlessly focused on meaningful customer outcomes. We’re an AI-first company, not just in what we build for our customers, but in how we work. Across every function, our teams use AI tools daily to work faster, make better decisions, and deliver higher-quality outcomes. We hire exceptional people, give them cutting-edge AI capabilities, and measure success by the impact they create. If you want to do the best work of your career at the frontier of AI and fintech, Billtrust is the place to do it. Our Values Customers We relentlessly increase value for customer and do the right thing for them. Action We make ‘thoughtfully fast’ decisions, act quickly, cut through red tape, deliver progress not perfection, take ownership and accountability. Team Spirit We put the team ahead of ourselves, foster trust and respect, collaborate with passion, despise toxic politics, value our differences, and celebrate together. Innovation We challenge the status quo, experiment thoughtfully, and are novel and brilliant in what we create. Excellence We love to win, but we hate losing even more. We aspire to be the best and take pride in our work. When we fall short, we own it and come back stronger. About the Role: We're looking for an Associate Data Scientist to help turn complex data into clear, actionable business decisions. You'll develop predictive models using statistical and machine learning techniques, analyze large datasets to surface meaningful patterns, and partner with cross-functional teams to design data-driven solutions. You'll communicate findings through clear visualizations and reports, stay current on emerging data science techniques, and help bring your work to life through web interfaces and API deployments. This is a great opportunity for someone early in their data science career looking to build hands-on experience across the full lifecycle, from modeling to deployment. What You'll Do: Develop predictive models using statistical and deep machine learning algorithms to solve business problems Analyze large and somewhat complex data sets to identify patterns and insights that drive key business decisions Collaborate with cross-functional teams to design data-driven solutions that meet business objectives Communicate results and insights to stakeholders through visualizations and reports that are easy to understand Review the latest developments in data science and machine learning techniques, and continuously improve the organization’s analytical capabilities Identify opportunities to use data to develop new strategies and improve business performance Present workload in a tangible manner, such as through web interface and API Gateway Telecommuting from anywhere in the U.S. is permitted. What You'll Bring: Required • Bachelor’s degree in Computer Science or a related field and 1 year of experience in the job offered or any related occupation., • 1 year experience with statistical analysis and predictive modeling., • 1 year experience with model deployment in production using different tools and methods including Docker, Docker Compose, FastAPI, Flask, Gunicorn., • 1 year experience with big data and database, including SQL and NoSQL. Experience may have been gained concurrently. The expected base salary range for this position is $105,000 - $120,00 annually. Compensation may vary depending on several factors, including a candidate’s qualifications, skills, experience, competencies, and geographic location. Some roles may qualify for additional incentives like equity, commissions, or other variable performance-related bonuses. Further details will be provided by our Talent Acquisition team during the interview process. What You’ll Get At Billtrust, we believe your total rewards should reflect the impact you make. Our benefits package includes comprehensive health coverage, competitive retirement, generous PTO and parental leave, flexible work options, and meaningful investment in your professional development. We’re building something special and we want you to feel supported while doing it. At Billtrust, we value an equitable and inclusive work environment and strive to build and foster diverse teams. Even if your work experience doesn’t align exactly with the position requirements, we’d still love to hear from you. You may just be the right candidate for this or other roles. We are committed to building a team that represents a variety of diverse backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace that celebrates and supports diversity and inclusion. We make all employment and related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.

Job Title: Accounts Payable Specialist For immediate information: https://talentassistant.actalentservices.com/assistant/bookings/uC6llvBO Job Description The Accounts Payable Specialist is responsible for managing and distributing all accounts payable transactions to support operations across multiple campuses. This includes processing invoices, reimbursements, refunds, credits, and other related transactions using various payment methods. The position ensures accurate and timely payment of payables while adhering to all relevant policies and regulations. The role demands exceptional service delivery to both internal and external stakeholders. Responsibilities + Ensure accurate and timely processing of invoices, reimbursements, refunds, credits, and related transactions in the Enterprise Resource Planning (ERP) software. + Consider sensitive payment terms, rebates, or discount opportunities based on payment timing. + Identify and address issues requiring additional intervention promptly. + Compile and distribute mailed payments accurately and in a timely manner. + Enforce compliance with all applicable policies, procedures, and regulations, ensuring all invoices and expense reimbursements have the necessary documentation and approvals. + Maintain supplier file processes to ensure correct invoices and payments to suppliers, locations, and through the appropriate payment method. + Manage a database for supplier invoices that cannot be processed in ERP, ensuring documentation is accurate and updated weekly. + Respond to inquiries and requests for assistance professionally and promptly. + Educate and support departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment statuses. + Assist with monthly and year-end activities, including completion of 1099 filings. + Identify and pursue unclaimed funds for the organization. + Maintain accessible records to support compliance with financial processes and regulations. + Collaborate with other departments to support the organization's and Supply Chain missions, ensuring outstanding customer service. Essential Skills + Experience in accounts payable + Proficiency in accounting software + Skill in managing vendor invoices and communication + Proficient in Microsoft Office, especially Excel + Strong administrative support skills + Competency in filing, scanning, and computer skills + Attention to detail Additional Skills & Qualifications + 2+ years of experience in Accounts Payable + Associate's degree Work Environment The work schedule is from 8am to 4:30pm, Monday through Friday, with a 30-minute lunch break. The dress code is business casual. You will be part of an Accounts Payable team consisting of over 15 people. Job Type & Location This is a Contract to Hire position based out of Menands, NY. Pay and Benefits The pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Menands,NY. Application Deadline This position is anticipated to close on Sep 28, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

_ is the email marketing platform experts choose to grow their audience, deepen their relationships, and build a business around the work they love. For coaches, YouTubers, authors, podcasters, and other creatives, there isn't a better marketing hub to rely on to grow audiences, automate email marketing, and sell digital products — all within one platform. More importantly, there isn't a team more committed to helping creators earn a living. We're on a mission to help creators earn $1 billion using our creator marketing platform. We have always been 100% independent and 100% remote. We are proud to have built a product that our customers love, and we look for people who have enthusiasm and belief in our mission, vision, and values to join our team. We're also embracing AI thoughtfully — both in how we build and how we hire to ensure our team is adaptable, innovative, and ready for what's next. As Kit continues to grow, our Finance team needs reliable, detail-oriented support to keep our day-to-day spend operations running smoothly. We're looking for a Finance Operations Specialist to own accounts payable, invoice processing, credit card reconciliation, and month-end close support — keeping our financial operations accurate, timely, and well-documented. This is a part-time contract role (25 hours/week) for someone who takes pride in doing careful, accurate work, stays organized across multiple active priorities, and communicates clearly with teammates who may not have a finance background. You'll report to _, Accounting Manager, and work closely with the broader Finance team. You'll also interact regularly with team members across Kit when processing invoices, answering payment inquiries, or following up on missing approvals — so clear, patient communication matters here. Process invoices end-to-end — intake, coding, routing for approval, and payment runs in _ — accurately and on time. Reconcile company credit card transactions (Brex) in QuickBooks Online and ensure accurate general ledger coding and expense classification. Respond to payment inquiries timely from team members and vendors with clarity and patience. Flag spend anomalies, miscodes, missing approvals, duplicate invoices, and unusual vendors — and escalate appropriately. Support month-end close activities, including balance sheet reconciliation updates and resolving outstanding items. Handle vendor setup, W-9 collection, and vendor file hygiene. Maintain accurate documentation and a clean audit trail throughout. Contribute to ad-hoc projects — spend analysis, process documentation, or lightweight automation work using AI-assisted tools — as directed by the Finance team. Skills Accounts payable execution: invoice intake, coding, routing, and payment runs done accurately and on time Proficiency with QuickBooks Online and at least one AP or spend management tool (_, Brex, or similar) Excel or Google Sheets for reconciliation, variance flagging, and basic spend analysis Clear written communication, especially with teammates who don't speak finance Familiarity with general ledger coding, expense classification, and W-9/vendor file hygiene Experiences At least 2–3 years processing accounts payable or doing similar finance operations work Handled corporate credit card programs or expense reconciliation in a previous role Worked in a remote or distributed environment where async communication was the norm Used AI tools or accounting automation platforms to reduce manual work (nice to have) Experience supporting month-end close activities (nice to have) Traits You catch your own mistakes before anyone else does — accuracy matters to you personally, not just procedurally. You ask clarifying questions early instead of guessing, and you flag issues rather than let them sit. You manage your time well without being reminded — you know what's due, and you get it done. You communicate with kindness and patience, even when the person on the other end doesn't know what a W-9 is. You're curious about AI and automation, and you look for ways to work smarter without sacrificing accuracy. Needing heavy day-to-day direction on how to prioritize or sequence your work Discomfort with async, written communication as the primary way to get things done Preferring verbal confirmation over documented processes and audit trails Frustration when priorities shift or ad-hoc requests come in — that's a normal part of how Finance work flows here This role requires residency in the continental United States. This is a 6-month part-time contract (25 hours/week), with the possibility of extension. The monthly retainer is $4,000–5,000, based on experience. We usually receive a large number of applications, and our goal is to follow up with you within two weeks. You’ll hear from us either way. Here’s what you can expect from the rest of our hiring process: Hiring manager interview Final interview with the hiring manager and Director of Finance We’ll keep you informed through every step. To get started, complete this application, including a cover letter and answers to the questions on the next page. We read every single application, and your cover letter and responses help put your experience into context. Kit is an equal opportunity employer We value diversity in all of its forms. Research tells us that applicants who are female or non-binary, as well as applicants who are people of color, are less likely to apply for roles they do not feel 100% qualified for. If you think you meet more than 50% of our requirements but fewer than 100% of them, please apply. We’re imperfect communicators, so think of our job postings as the starting point for discussion rather than proof that you shouldn’t apply. Kit does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Health-Dental-Vision-Life-Disability / 401(k) matching / HSA / EAP / Educational Assistance - As an Accounting Assistant at BerryDunn, you will: Manage accounts payable and receivable processes, including invoice processing and payment reconciliations; Perform monthly bank reconciliations and assist

Accounts Payable Clerk Job Duties: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Reconciles processed work by verifying entries and comparing system reports to balances. Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries. Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation. Ensures credit is received for outstanding memos. Issues stop-payments or purchase order amendments. Pays employees by receiving and verifying expense reports and requests for advances; preparing checks. Maintains accounting ledgers by verifying and posting account transactions. Verifies vendor accounts by reconciling monthly statements and related transactions. Maintains historical records by microfilming and filing documents. Disburses petty cash by recording entry and verifying documentation. Reports sales taxes by calculating requirements on paid invoices. Protects organization's value by keeping information confidential. Updates job knowledge by participating in educational opportunities. Accomplishes accounting and organization mission by completing related results as needed.

Under the direction of the Accounts Payable Manager, the Accounts Payable Clerk I is part of the team responsible for the payment or distribution of all accounts payable related transactions to support the operations of all campuses of the Albany Med Heath System (AMHS). This includes supplier invoices, reimbursements, refunds, credits and related transactions, issued by all payment methodologies. The team is accountable for ensuring payment of payables and related credits in an accurate and timely manner, while ensuring compliance with all applicable policies and regulations. The team is also responsible for responding to inquiries and requests regarding payments which includes coordinating and organizing of payment scheduling and payment issue research and resolution. This may also include supplier statement review. The position will provide outstanding levels of services to all stakeholders, both internal and external to the organization. Work collaboratively and effectively as a member of the team responsible for coordinating the scheduling and payment of invoices, reimbursements, refunds, credits, and all related transactions. Respond to requests from suppliers and departmental staff regarding scheduling or status of payment requests in an accurate, timely, and professional manner. Assist with the coordination and organization of strategies and resources used to support payment processing such as scheduling, tracking, and monitoring of invoices. This includes use of existing resources such as spreadsheets and reports, as well as creation and implementation of new resources as appropriate. Ensure transactions are processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software in accordance with cash allocation issued by Treasury. This includes awareness of and consideration for invoices with sensitive payment terms or rebate or discount opportunities based on payment timing. Issues that require additional intervention should be identified and addressed timely. Ensure timely and accurate compilation and distribution of payments. This includes tracking and follow up to ensure successful completion of the payment process. This also includes researching and coordinating with other team members to resolve payment related issues needed to successfully complete the payment process. Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status. Ensure compliance with and enforcement of all applicable policies, procedures, and regulations. This includes ensuring all invoices and expense reimbursements include appropriate and required documentation and approval(s). Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method. Assist with identification and pursuit of unclaimed funds identified for the organization. Ensure records are maintained and accessible to support and comply with financial processes and regulations. Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner. This includes but is not limited to Supply Chain departments of Sourcing & Contracting, Data Integrity, Accounts Payable, and Receiving and Distribution, but also Finance and Treasury. Other duties as assigned. It is expected that this position be available and willing to provide assistance or coverage for colleagues to meet the operational needs of the organization. Additionally, staff may be asked to assist in other duties or projects not specifically outlined in this job description. It is expected that staff willingly assist to the best of their abilities and within the expectations of their position. AMHS also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either temporary or permanently. Thank you for your interest in Albany Med Health System! Albany Med Health System is an equal opportunity employer. This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

The State University of New York, or SUNY, is the largest comprehensive system of public higher education in the United States, with 64 colleges and universities spanning the state from Long Island to the Adirondacks to Buffalo. SUNY System Administration employees, based in Albany and New York City, provide critical support for SUNY campuses, employees, and students to advance SUNY's mission of providing high-quality, affordable higher education for all. Across a wide range of roles, from finance and legal counsel to student support, academic affairs, IT, admissions, and more, our employees work toward advancing the four priority pillars established by SUNY Chancellor John B. King Jr. and the SUNY Board of Trustees: student success; research and scholarship; diversity, equity, and inclusion; and economic development and upward mobility. Job Description: This position will support the Executive Vice Chancellor (EVC) for Academic Affairs and Provost, State University of New York (SUNY) System and President, SUNY Research Foundation (RF) as well as the EVC's executive leadership team. Reporting to the Chief of Staff, duties for the Program Manager and Special Assistant include: Executive Support: • Serve as the principal executive support to the Executive Vice Chancellor, ensuring the effective daily operation of the Office of the Provost., • Manage a highly complex executive calendar, exercising independent judgment to prioritize competing demands, coordinate meetings, and anticipate scheduling conflicts., • Serve as the primary point of contact and gatekeeper for the Executive Vice Chancellor, managing communications and ensuring timely responses to internal and external stakeholders., • Coordinate the preparation of daily briefings, meeting materials, presentations, talking points, and background information for executive meetings, conferences, and public engagements., • Draft, edit, proofread, and coordinate executive correspondence, reports, presentations, speeches, and other communications on behalf of the Executive Vice Chancellor., • Track executive action items, commitments, and strategic priorities, ensuring timely follow-up and completion. Executive Coordination: • Coordinate meetings with the Chancellor's Executive Leadership Team, Board of Trustees Office, SUNY campuses, the Research Foundation, state and federal agencies, industry partners, and external organizations., • Plan and coordinate executive travel, including itineraries, logistics, travel authorizations, expense reconciliation, and supporting documentation., • Organize and support Board of Trustees committee meetings, advisory groups, and executive leadership meetings by preparing agendas, presentation materials, minutes, and follow-up documentation., • Serve as liaison among the Provosts Office, ORIED, Academic Affairs, System Administration offices, the Research Foundation, and campus leadership to facilitate communication and execution of strategic initiatives. Administrative Operations & Training Program: • Oversee office administrative operations, including procurement, purchasing, records management, inventory, telecommunications, technology coordination, and office procedures., • Coordinate budget tracking, invoice processing, travel reimbursements, purchasing card reconciliation, and other administrative functions in accordance with SUNY and Research Foundation policies., • Assist in the preparation of budget projections, reports, data analyses, and executive presentations supporting academic and research initiatives., • Maintain confidential personnel, financial, legal, and executive records while exercising sound judgment and discretion., • Coordinate required and professional development training sessions within the Provosts Office. Stakeholder Relations: • Respond to inquiries from System Administration leadership, campus executives, Board members, government officials, industry partners, and the public with professionalism and discretion., • Welcome and coordinate visits by external stakeholders, ensuring appropriate logistics and executive support., • Perform other duties as assigned. Minimum Qualifications: • Bachelor's degree in Business Administration, Public Administration, Communications, Higher Education Administration, or a related field., • Five years of progressively responsible experience supporting a senior executive in higher education, government, nonprofit, or corporate administration., • Demonstrated experience managing executive calendars, preparing executive communications, coordinating complex meetings, and supporting senior leadership., • Strong project management, organizational, and analytical skills., • Exceptional written and verbal communication skills., • Ability to exercise sound judgment, maintain confidentiality, and manage multiple competing priorities., • Proficiency with Microsoft Office Suite, collaboration platforms, and project management tools. Additional Information: • Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $70,000 - $80,000 annually., • The posted salary range reflects the minimum and maximum target for this position. Individual starting salaries are determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. While the full range is provided for transparency, starting salaries generally fall near the entry to midpoint of the range. Salaries at or near the top of the range are rare and reserved for candidates who exceptionally exceed all posted requirements., • This position will be based in Albany, NY., • Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation, and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information., • Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union. Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.

The Accounting Manager is responsible for all areas relating to financial reporting for BSTGF's clients. This position will be responsible for developing and maintaining accounting principles, implementing practices and procedures to ensure accurate and timely financial statements and controls are in place for each client. The Accounting Manager is responsible for supervising a team of accounting specialists to ensure that work is properly allocated and completed in a timely and accurate manner. The Accounting Manager could manage up to 7-12 clients at a time. This position addresses tight deadlines and a multitude of accounting activities, including month-end close preparation, financial reporting, implementation of new systems and processes, year-end client tax and audit projects, and the support of budget and forecast activities. Essential Responsibilities: • Serve as the primary point of contact for assigned clients, building and maintaining strong professional relationships, • Manage client accounting projects from planning to completion, ensuring quality standards and deadlines are met, • Develop and implement accounting systems and processes tailored to client needs, • Provide financial insights and advisory services to support clients' business decisions, • Conduct regular client meetings to discuss financial performance and strategic opportunities, • Supervise, mentor, and develop a team of accounting specialists, • Assign and review work, providing constructive feedback and guidance, • Monitor team workload and project status to ensure efficient resource allocation, • Foster a collaborative team environment that promotes knowledge sharing and continuous improvement, • Participate in and present at board meetings or management meetings, • Build a forecast and budget for small to medium clients, • Oversee purchase orders, accounts payable, and accounts receivable processes, including vendor management, invoice processing, payment approvals, customer invoicing, collections, and strategic financial guidance, • Assist with developing standardized procedures and methodologies for clients, • Overall day-to-day management of financial reporting accuracy and on-time processing of client information, • Produce financial reporting packages on a monthly or quarterly basis, • Lead audit and tax return preparation annually, • Supervise, mentor, and develop a team of accounting specialists To be successful in this role, you will bring with you: • Bachelor's degree in accounting preferred or Associate's Degree with requisite experience, • Valid driver's license and reliable transportation required for travel to client sites, • Proficient knowledge of GAAP and financial reporting, • Strong understanding of internal controls and financial processes, • Experience with a CPA firm environment and/or outsourced accounting services, • Experience with cloud-based accounting solutions and integrated technology platforms, such as QBO, Sage Intacct, Fund Ez, Net Suite, Workday, etc., • Comprehensive knowledge and experience in managing payroll processes, • Capable of building, revamping or improving a month-end close process for small to medium clients., • Strong computer skills with advanced knowledge of Excel and Microsoft Products (Outlook, Teams, Planner, etc.), • Excellent client relationship management abilities, • Strong leadership and team development capabilities, • Superior written and verbal communication skills, • Exceptional problem-solving and analytical thinking, • Ability to translate complex financial information into actionable insights, • Strong project management and organizational skills, • Detail-oriented perspective with high standards for quality and accuracy, • Demonstrated engagement management skills and ability to manage a book of 7-12 clients; understanding of scope, timeline and budget; ability to identify roadblocks and meet deadlines., • Innovative thinking and approach to enhancing controls and efficiencies, • Ability to apply the audit approach to month-end close process and financial reporting, • Ability to prepare balance sheet and income statement reconciliations to supporting documentation and/or subledger data, • Analytical capabilities to review general ledger for missing transactions and/or trends in the data to ensure accuracy of financial reporting on a monthly and annual basis, • Ability to work in a standard office environment and sit at a desk for extended periods BST Gallagher Flynn is a regional accounting and advisory firm formed through the merger of BST & Co. and Gallagher Flynn & Company. The combined firm provides assurance, tax, advisory, outsourced accounting, consulting, valuation, forensic accounting, and other specialized services to businesses, nonprofit organizations, governmental entities, and individuals across the Northeast and beyond. With headquarters in Latham, New York and South Burlington, Vermont, the firm brings together the collective expertise, industry depth, and relationship-driven culture of both organizations to help clients navigate an increasingly complex business environment with confidence. • Diversity of our Expertise, • Communication is Open and Objective, • Professional Environment and Attitude is Fostered, • Advancement is Encouraged, • Ideas are Welcome, • Community Impact and Employee Engagement, • Named one of Albany's Best Places to Work, • Hybrid and Flexible Work Model BSTGF offers a competitive benefits package, base compensation, and an employee bonus program for eligible roles based on individual and firm performance per program guidelines. The salary range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience; prior relevant experience, skill sets, training; licensure and certifications; market data and other business and organizational needs. A reasonable estimate of the current salary range for this role can be found in the posting, and an actual offer can vary based upon the role, hiring location, and qualifications. At BSTGF, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each individual case. BSTGF offers a robust benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life and disability insurance, flexible work, development and tuition reimbursement. For additional information on BSTGF's total rewards, visit our website at: www.bstco.com

The Accounts Payable Analyst primary responsibilities will include high-volume invoice processing, support with accounting needs, support with department budget and various financial matters for the Legal Department and Player Health group. Maintaining Legal Department accounting files/information.

We are seeking a Part-Time Finance Assistant to support our U. This role will assist the finance team with invoice processing, vendor coordination, and day-to-day financial administration.

We are seeking a Part-Time Finance Assistant to support our U. This role will assist the finance team with invoice processing, vendor coordination, and day-to-day financial administration.