Office & Admin jobs in Florida - Page 4

Job Description Clinical Medical Assistant Job Summary We are looking for a reliable, detail-oriented Clinical Medical Assistant to join. Prior experience in women's health or cosmetics related field is preferred. The Clinical Medical Assistant will be responsible for providing assistance to the physician. The successful candidate will have excellent communication and interpersonal skills and be able to provide quality patient care in a professional and compassionate manner. Clinical Medical Assistant Duties and Responsibilities • Prepare examination rooms for patient visits and perform clinical duties, including taking vital signs, and updating patient records, • Assist physicians with patient exams and procedures, • Administer injections, immunizations, and other treatments as directed by physicians, • Answer telephones, schedule appointments, greet patients, and provide general administrative support, • Provide patient education and instructions regarding treatments, medications, and lifestyle changes, • Prepare specimens for laboratory testing and order supplies, • High school diploma or equivalent, • Certification as a Clinical Medical Assistant, or completion of an accredited medical assistant program, • Knowledge of medical terminology, anatomy, and physiology, • Able to multi-task and work in a fast-paced environment, • Able to maintain patient confidentiality, • Computer proficiency and knowledge of Electronic Health Records (EHR) systemsCompany DescriptionCosmetic Gynecology practice with Aesthetics, Concierge medicineCosmetic Gynecology practice with Aesthetics, Concierge medicine

Job Description We are looking for a team player to join us in our efforts to create community oriented events in Fort Lauderdale. We produce a series of events and the Seminole Hard Rock Winterfest Boat Parade is our signature event. Do you have what it takes to be hands on and a team player to enhance our small but mighty staff? Part time, Tuesday-Thursday with more hours possible during our "season" - we need a well rounded individual who is great on the computer and has a "can do" attitude to help execute all the events.

Job Description Primary Function The Administrative Assistant II serves as the primary contact for forensic and valuation client service, incoming telephone calls, visitors to the lobby, managing front desk operations, assist staff with administrative tasks, and special projects on an as needed basis. Summary This is a professional position requiring a high level of skill and competency. The Administrative Associate II must be detail oriented and capable of multi-tasking and working with frequent interruptions. Excellent interpersonal skills and an aptitude for working with and relating to a wide variety of personalities are of utmost importance. A professional demeanor is expected at all times, with a strong work ethic and high energy and enthusiasm. Confidentiality of client information is critical in this position and industry. Responsibilities Front Desk and Lobby Operations • Unlock the door and open the office for business at 9am each day in accordance with company procedures., • Assist clients with their basic requests (copies of tax returns, info needed, etc.), • Backup for answering multi-line telephone system promptly and accurately ensuring that all calls are answered in a timely manner in accordance with company procedures., • Screening phone calls and routing clients to the appropriate staff person and/or provide information with speed and professionalism., • Provide superior customer service to clients and guests., • Daily outgoing mail preparation; ensure all mail is ready for the AM mail pickup., • Purchase postage needed for daily mail preparation from USPS.com., • Daily incoming mail distribution; open and deliver the mail to the appropriate staff., • Building Maintenance – Schedule repairs and services as needed or as directed., • Faxes – Send, receive, and deliver faxes from/to the appropriate staff., • Quality Control – Last point of contact for quality control. Serves as the last set of eyes on all outgoing correspondence, work, communications with clients, etc., is accurate and correct, for both themselves and other employees., • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations., • Track required CPE hours and courses for all licensed staff. Assist with locating CPE courses and course registrations., • Team Building – Assist in organizing staff events., • Reporting - Pull reports on a predetermined basis and email to the appropriate party., • Liaise with the Administrative Team to handle requests and queries from staff and Partner., • Prepare monthly Tax & Accounting and Forensic & Valuation eNewsletter for Director of Operations approval., • Prepare social media posts (Facebook, Instagram, Twitter, YouTube, LinkedIn) in accordance with the social media calendar for Director of Operations approval., • Entering and maintaining contact lists in OfficeTools and Constant contact for marketing/newsletter use., • Tracking birthdays, anniversaries, and social media accounts of clients., • Prepare annual client communications mailing list and content (ex. Move, Happy Thanksgiving, etc.) for the Director of Operations approval., • Maintain Jacksonville Rooms Calendar, • Maintain FVS Deadline Calendar, • FVS Intake, • FVS Document Organization & Indexing, • FVS Engagement Letters – Author and distribute engagement letters as requested., • OfficeTools - Entering prospective FVS clients into OfficeTools and maintaining prospective list., • OfficeTools - Entering new FVS clients into OfficeTools and notifying staff., • Seek greater roles in projects within Administration and other areas of competence. None Budget Authority None Minimum requirements • Associates degree in related field or High School Diploma/GED and two (2) years related experience (previous work in customer service highly desired), • Superior communication and customer service skills, • Previous legal or accounting firm experience preferred, • Friendly, personable and able to communicate effectively with people from diverse backgrounds, • Strong computer skills a must: proficiency in Outlook, Excel, Word, • Ability to sit for extensive period of times and lift up to 30 lbs., • Florida Driver’s license and reliable transportationCompany DescriptionA public accounting firm offering not only traditional tax and accounting services, but also forensic and valuation services. We have offices in Ocala and Jacksonville!A public accounting firm offering not only traditional tax and accounting services, but also forensic and valuation services. We have offices in Ocala and Jacksonville!

Job Description AutoWorks Collision and Paint is a trusted local collision repair and auto paint shop, dedicated to quality service and customer care. We are looking for a reliable, detail-oriented Office Assistant to support our daily operations and help keep the shop running smoothly. Job Responsibilities • Answer and direct phone calls in a professional manner, • Greet customers and provide basic information or assistance, • Perform general computer work including data entry, updating records, and preparing documents, • Organize, file, and maintain physical and electronic records, • Manage incoming and outgoing mail, invoices, and other paperwork, • Assist with scheduling appointments and coordinating with clients, • Support management with day-to-day administrative tasks, • Maintain office supplies and ensure the workspace stays organized

Job Description RESPONSIBILITIES AND REWARDS: As an AJC Tax Professional you will be involved in providing high-quality tax services to our clients. Specific tasks include review and preparation of all types of tax returns (1040, 1065, 1120/1120S, 990, etc.) , assisting clients with their recordkeeping, tax planning, and business strategic planning. Your client-service goal will be to gain client confidence and build a communication rapport to directly handle client relationships. Your success will result in a secure, long-term and lucrative career with lifetime clients to serve. REQUIREMENTS: • A tax preparer with a minimum of 5 tax seasons;, • Bachelor’s or Master's degree in accounting, or equivalent;, • A CPA license or EA license or working toward that goal;, • Experience with QuickBooks and/or similar accounting programs;, • Experience with CCH Profx Tax Preparation software or similar tax preparation software, • Client service oriented BENEFITS: Like most professional careers, public accounting can be demanding. Therefore, AJC provides many benefits and perks to our team. In addition to your competitive salary, we offer employer paid medical, disability and life insurance, matching 401K, a generous paid-time-off plan with great flexibility.

Job Description The Opportunity We are seeking an exceptional Executive Assistant to partner closely with our Vice President of Sales at a pivotal stage of growth. This role is far more than administrative support—it is a trusted business partner position for someone who anticipates needs, drives organization, and enables executive effectiveness across a high-performing, revenue-focused organization. The ideal candidate is polished, discreet, proactive, and energized by operating at the executive level. You will serve as the organizational backbone for a senior leader whose scope includes revenue growth, customer relationships, executive leadership, and external stakeholders. Key Responsibilities Executive & Business Support • Serve as a strategic partner to the VP of Sales, managing complex calendars, prioritizing meetings, and ensuring time is allocated to the highest-impact initiatives., • Act as a gatekeeper and liaison for internal leaders, customers, partners, and other stakeholders., • Prepare and coordinate materials for executive meetings, presentations, customer meetings, and off site events., • Manage domestic travel, including detailed itineraries, logistics, and contingency planning., • Track key action items, follow up on deliverables, and help ensure accountability across sales leadership initiatives., • Assist with sales leadership cadence: forecast reviews, pipeline meetings, compensation reviews, and planning., • Handle confidential information with absolute discretion and sound judgment., • Provide light personal support to enable the VP of Sales to remain focused and effective (e.g., personal scheduling, appointments, and select personal logistics)., • Coordinate occasional personal travel and calendar integration with business commitments., • Act as a trusted extension of the executive, anticipating needs and resolving issues proactively., • The VP of Sales operates with clarity, focus, and leverage., • Meetings are purposeful, well-prepared, and outcome-driven., • Communication flows smoothly across sales leadership, executive peers, and external stakeholders., • 7+ years of experience supporting senior executives, ideally in sales, revenue, or high-growth environments., • Proven experience supporting C-level or VP-level leaders in complex, fast-paced organizations., • Exceptional organizational, time-management, and prioritization skills., • Strong business acumen with the ability to understand sales metrics, urgency, and executive decision-making., • Impeccable written and verbal communication skills., • High emotional intelligence, sound judgment, and the ability to remain calm under pressure., • Advanced proficiency with Google Workspace and/or Microsoft Office; comfort with CRM and sales tools is a plus., • High visibility and direct partnership with a senior revenue leader., • Meaningful impact on the effectiveness of a core executive function., • Exposure to executive leadership, strategic decision-making, and company growth., • Competitive compensation, benefits, and long-term career growth potential.

Job Description Medical Receptionist We are a very busy and thriving Pain Management Practice currently seeking the perfect candidate to assist us in our day-to-day administrative responsibilities. SPECIFIC RESPONSIBILITIES INCLUDE: • Performs day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, faxing, answering phones and data entry., • Welcomes and greets patients/clients/visitors to the clinic in a manner that is helpful and friendly; determines purpose of visit and direct patients/clients/visitors to appropriate person., • Schedules patient appointments/procedures to allow the office to serve an adequate number of patients., • Carefully screens patients for new address, update registration and informs patient of adequate information that must be presented at time of visit., • Must provide excellent customer service for patients; practices confidentiality and privacy protocols in accordance to Office policies and HIPAA requirements., • Maintains patient waiting areas, office files, and front-desk areas in a manner that is organized and neat., • Informs patient of any existing balance noted in computer and request patient be prepared for any payment due at time of visit., • Verifies method of payment for service (Medicare, private insurance, private payee, Workers Comp, No-Fault etc.) and collects data and/or payment as appropriate., • Performs Insurance Verification's and Eligibility checks on all patients and request Prior Authorizations when needed., • Exercises problem-solving and conflict resolution skills when handling patient complaints; refers patient complaints to appropriate designated personnel as needed., • Understands the importance of maintaining confidentiality; able to maintain confidentiality under HIPAA standards., • Must have the ability to exercise a high degree of diplomacy and tact; excellent customer services and interpersonal communication skills; Cultural sensitivity and demonstrated ability to work with diverse people groups., • Intermediate to advanced phone skills; able to effectively relate via the telephone and in-person to serve the needs of Clinic patients/clients/visitors in a manner that is efficient and productive., • Must be highly flexible; able to accommodate changing needs of the department., • Well-developed verbal and written communication skills in English; Additional language abilities desirable., • Knowledge of basic math and modern office procedures., • Ability to work well under pressure with minimal supervision. Proven flexibility and willingness to handle a variety of tasks., • Excellent computer knowledge and skills., • Graduation from high school or equivalent, plus two years of medical receptionist experience in comparable healthcare/medical setting., • Experience with Worker's Compensation and No Fault is a plus.

Job Description Job description We're searching for an Office Manager who is an all-around team player. With the imminent growth of our company we need someone who can fill this role which will grow to include hiring additional office employees to whom aspects of the workload may eventually be delegated. The role will begin as a hybrid office to work-from-home position. This position is critical to the success of our company and the person who fills this role will have the opportunity to grow with a dynamic and ambitious company at a time when the efforts of all involved will be recognized and rewarded. We need someone who: • Can stay productive and motivated with little supervision, • Is very comfortable with computers and is able to learn new softwares and systems and work effectively using computers and smart devices, • Can stay calm and handle customer interactions professionally and compassionately, • Can help our company reinforce our reputation for providing our customers with an exceptional customer experience Responsibilities: • Answer calls, transfer calls and schedule appointments, • Bookkeeping: Create and send Invoices to customers; reconcile income and expenses; take care of maintenance, billing, and collections duties, • Maintain the social media accounts and post regularly to all online platforms, • Take care of customer service issues and complaints

Job Description Job Type: Contract (Service-Based) This is NOT a company driver position Owner-Operators Only About Us: Transporting Materials Globally LLC provides reliable, professional dispatching services for carriers looking to keep their trucks moving and maximize earnings. Our focus is helping Owner-Operators who already have equipment and authority stay consistently booked with quality loads. What We Offer: You keep 100% of load pay We charge a 12% dispatching fee per load Dedicated personal dispatcher Rate negotiation on your behalf Assistance with broker packets & paperwork Local Florida loads available Flexible scheduling — you choose when you run No forced dispatch Who We Are Looking For: Owner-Operators who meet the following requirements: Must have your own equipment (26ft box truck, sprinter van, cargo van, hotshot, etc.) Active MC & DOT Authority Current commercial insurance A factoring company OR ability to pay our 12% fee per load Must be reliable and communicate well Position Description: This posting is for dispatching services, not a company driver role. We work with Owner-Operators who want: Help finding consistent loads Someone to negotiate good rates Support with paperwork Freedom to accept or reject loads Steady movement without the stress of searching load boards Once onboarded, we send you load opportunities daily based on your preferred lanes, equipment type, and availability. How to Get Started: Apply here through ZipRecruiter. Once we receive your submission, we’ll send you our Carrier Packet and next steps for onboarding. Contact: Transporting Materials Globally LLC 727-491-2722

Job Description Job Summary: The Billing Specialist is responsible for maintaining accurate records regarding customers’ accounts. Essential Functions: • Ensure billing is accurate details such as trip duration, distance, job duration., • Submit invoices to customer portals or through other methods as required by customers., • Ensure invoices are submitted in the correct format and within the required time frame according to customer specifications., • Monitor submission confirmations and track invoice status to ensure timely processing and payment., • Maintain and update customer account information, ensuring all records are up-to-date and accurate., • Respond to customer inquiries regarding invoices, payments, and account details., • Creates and reviews Taxi billing., • Excellent verbal and written communication skills., • Excellent customer service skills., • Strong organizational skills., • Proficiency with Microsoft Office and Adobe., • Ability to work independently and as a part of a team. Minimum Requirements: • 0-2 years of experience in billing, accounting, or administrative work., • High School Diploma or equivalent (associate or bachelor's degree in accounting, finance, or business is a plus., • Basic knowledge of accounting principles preferred., • Valid Driver’s License., • Must be legally authorized to work in the United States., • Must be able to read, write, speak, and understand English. Physical Requirements: • Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check. Other Duties Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity and age.

Job Description The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3-5 years of civil defense litigation experience to join its Orlando, FL office. Casualty and/or Health Care experience preferred. Description: • Perform secretarial and clerical duties, • Open mail for attorney and log time on time sheet as necessary, • Enter attorney time sheets into computer on a daily basis, • Answer telephone, giving non-legal information when possible, refer call to attorney and take messages, • Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required, • Maintain files, assisting with filing or request file clerk assistance from office manager/floor supervisor when necessary, • Responsible for scheduling depositions and various other meetings and appointments, • In emergency may have to deliver or collect documents for attorney at courthouse, other law offices, etc., • Make travel arrangements and hotel reservations for attorney, • Maintain attorney diary system, • Must have 3-5 years of defense litigation experience. Casualty and/or Health Care experience preferred., • Must be proficient in Microsoft Office Suite, • Must be able to manage a heavy workload in a fast-paced environment, • Must be able to communicate with clients and co-workers effectively and efficiently Firm offers a sound future, competitive salary, and an excellent benefits package. Qualified candidates should submit cover letter, resume and salary requirement for consideration. We are an Equal Opportunity Employer AA/M/F/D/V #zr #mdadm

Job Description Make The Difference: Our clients are looking for viable alternatives to their current benefit programs and as a result of current economic conditions, the demand for our products and services has never been greater! Our OE Specialists can make a real difference in people's lives. You'll work directly with Americas self-employed, small business owners and individuals to help them access a product suite of affordable business services, consumer savings programs, and wellness benefits with access to health coverage plans. Our trusted advisors planning and guidance can impact, and protect, families for generations. We pride ourselves on being a diverse and unified company who share our values of commitment and dedication with our clients. Career Benefits: • Extensive Product Portfolio - Multiple Product Lines, • Industry Leading Compensation and Rewards Programs, • $75k - $125k First Year (DOE\DOP), • Weekly Compensation from Commission Advances, Cash Bonuses, and Incentive Contests*, • Rapid Career Advancement Based on Performance, • Monthly and Quarterly Bonuses (up to 16 bonuses per year), • Performance Bonuses with Company Growth Sharing Multipliers, • Long Term Wealth Building, • State-Of-The-Art Training Platforms, • Annual Award Trips and Meetings (Incredible Locations), • Servant Mentoring and Leadership Development, • Relaxed Flexible Work Environment (we are fun and family) Advanced Training and Support: Our success depends on your success, that's why we have a super-responsive team of experts making sure every OE Specialist has everything they need to be at the top of their game. Real support means real leadership backing you up. You'll be armed with the tools and know how to best serve clients and take your career to the next level. In the classroom, online and in the field, our most accomplished sales professionals will teach you their most successful formulas and execution strategies that directly lead to success. Job Essentials: • Accountable and Coachable Team Player, • A Passion for Helping Other People Everyday, • Computer and Internet Savvy (CRM helpful), • Excellent Verbal and Written Communication Skills, • Commitment to Excellence, • High Personal Integrity and Character, • Good Work Ethic, Self-Motivation, • Local candidates only, • Pay is commission only / reportable as 1099 income About USHA - 50 Awards for Business Excellence in Just 9 Years!!! Our Mission: Helping Other People Everyday (HOPE) is more than a clever acronym for the people of USHA. For them, it is a mission that is lived on a daily basis; an organization wide commitment to make a positive difference in the lives of others. Nowhere else in America will you find a better opportunity to enjoy personal satisfaction and professional achievement... because nowhere else in America will you find a company that is more committed to your success than USHA. As demands for our products continue to increase, you will advise clients on a portfolio of solutions that best fits their individual needs... in one seamless package. We provide service that is fast, fair, and caring. Because the only thing better than delivering a superior product, is seeing the difference it makes in the lives of our customers.

Job Description Busy G.I. Office located close to Baptist Hospital in Kendall looking for experienced individual to join our team. Working knowledge of EClinical Works a plus. Position /Medical records / Excellent Customer service/Team Player. Bilingual English/Spanish a Must. Experience preferred. Job Description Insurance verification and medical records Responsibilities: • Processing medical records requests, • Sending H&P to Facilities., • Medical Records and filing., • General Office Duties including Emailing, Faxing, and Scanning., • Confident with computer programs and technology., • Excellent customer service personality., • Excellent at oral and written communication., • Ability to multitask and work under stressful situations., • Fluent in English and Spanish., • Drug free Environment. Forward CV to Practice Manager, at

Job Description Position: Store Administrative Support Specialist The Store Administrative Support Specialist provides essential administrative, HR, and operational support to keep the store running smoothly and in alignment with company standards. This role manages office tasks, scheduling, reporting, onboarding coordination, and communication between the store and the corporate office. The position is ideal for someone detail-oriented, organized, and comfortable supporting multiple departments in a fast-paced retail environment. Key Responsibilities • Manage day-to-day store office operations, including email, documentation, communication flow, and administrative tasks., • Serve as the central liaison between the store, corporate departments, vendors, and service providers., • Support HR processes such as onboarding, I-9 verification, disciplinary forms, performance evaluations, and confidential personnel documentation., • Oversee weekly scheduling process, ADP timekeeping, PTO, and labor-related deadlines while partnering with department managers to resolve issues., • Review and maintain key reports and communicate updates, expectations, and deadlines to store leadership and department teams., • Serve as the point of contact between the store and Purchasing team, assisting with ordering issues, delivery tracking, vendor communication, and discrepancy follow-up., • Coordinate repair and maintenance requests and track service tickets., • Ensure pricing signage, TPRs, and item updates are executed accurately and in partnership with the Pricing team., • Support the Store Manager with operational projects, audits, seasonal programs, and corporate initiatives., • Maintain strong organizational systems and ensure company standards are consistently upheld Required • 3+ years of experience in retail administrative support, retail office support, HR support, or office management, • Strong computer skills (ADP, POS systems, scheduling software, Excel, Outlook, or similar programs), • Excellent communication skills — clear, professional, timely, • Highly organized with strong attention to detail and follow-through, • Ability to multitask, prioritize, and meet deadlines, • Experience in grocery, specialty market, food retail, or hospitality, • Familiarity with pricing systems, ordering software, and/or vendor communication, • Office-based role in a fast-paced retail environment., • Ability to sit and work on a computer for extended periods. At Joseph’s Classic Market, we take pride in delivering exceptional quality, value, and customer service. As a Store Administrative Support Specialist, you’ll play a vital role in supporting daily operations and helping our teams succeed. You’ll join a family-owned business where your contributions matter, your ideas are valued, and your work directly impacts the success of the store. Benefits Include: • Positive Work Environment, • Competitive Pay, • Health, Dental and Vision Insurance, • 401(k) Plan, • Paid Time Off & Personal Days, • 20% Employee Discount Interview Process At Joseph’s Classic Market, we utilize VidCruiter as part of our interview process. This platform allows candidates to complete video interviews at their convenience, giving our hiring team the opportunity to better understand your experience and qualifications early in the process. Employment Eligibility Joseph’s Classic Market participates in E-Verify to confirm work authorization for all new employees. As part of the hiring process, employment eligibility will be verified through the U.S. Department of Homeland Security and the Social Security Administration.

Job Description Front Desk Executive – Tax House Miami Tax House Miami is looking for a dynamic Front Desk Executive to join our team! This is more than just a receptionist role—you’ll be the face of our company and play a key part in supporting our operations. We are seeking a motivated leader who can manage the Front Desk, support staff, and take on multiple responsibilities in a fast-paced environment. This role offers both seasonal and permanent opportunities for the right candidate, with room to grow within our company. Work Hours: * On-Season (Jan – May): Monday – Friday, 10:00 AM – 7:00 PM; Saturdays during peak months * Off-Season (May – Dec): Tuesday – Thursday, 10:00 AM – 6:00 PM Responsibilities: * Greet visitors with a welcoming and professional demeanor * Answer incoming calls in a courteous and professional manner * Oversee Front Desk operations and train new team members * Maintain and organize client files * Handle data entry for tax preparation appointments * Schedule and manage client appointments * Assist with special projects and administrative tasks as needed Qualifications: * Previous experience in a high-volume call center * Experience in a management or supervisory role is a plus * Strong organizational skills and attention to detail * Ability to prioritize tasks and manage multiple responsibilities * Excellent conflict resolution and communication skills * Bilingual in English and Spanish * Highly motivated, eager to learn, and grow professionally If you are a proactive, organized, and personable professional who thrives in a client-focused environment, we’d love to hear from you! Company DescriptionAs a small but flexible firm based in South Florida, we take pride in our comprehensive accounting and advisory services, our deep industry experience, and our steadfast commitment to personal service. If you want a rewarding, vibrant career in an independent accounting and consulting firms, we want to talk to you.As a small but flexible firm based in South Florida, we take pride in our comprehensive accounting and advisory services, our deep industry experience, and our steadfast commitment to personal service.\r\n\r\nIf you want a rewarding, vibrant career in an independent accounting and consulting firms, we want to talk to you.

Job Description We are an Internal Medicine Practice, looking for a Front desk receptionist that is enthusiastic, polite, and have good costumer service to join our team. See below for some of the job responsibility require for this position Welcomes patients as they arrive to the office Checks them in and out in the EMR Schedule appointments for patients Answers phone and deliver messages Insurance verification Scanning documents and assigning incoming faxes to the appropriate personnel Maintaining the reception area clean and organize Bilingual in English and Spanish is a must Able to multitask

Job Description Summary: A receptionist at Center Of Recovery & Exercise (CORE) assists with day to day operations of the front desk reception area while providing exemplary customer service and promoting a positive and welcoming culture. Key Duties & Responsibilities: Other assignments, projects, and duties may be required. Secretarial • Greet clients to the CORE standard of customer service, • Answer, screen and direct all incoming calls as the first point of contact, • Maintain, clean, and organize front desk and reception area, • Communicate with clients and training staff of daily schedule updates and changes, • Check in clients for group classes, training appointments, and open gym access, • Collect and process payments, • Complete day of schedule changes, • Resolve client problems quickly, efficiently and courteously, • Stay informed on all services, programs, and policies at CORE, • Provide support to administrative staff including but not limited to marketing tasks and special projects, • Participate in promotional events and fundraisers, • Assist with event planning and preparation, • High school diploma, • Excellent communication and customer service skills, • Proficient in word processing, spreadsheets, and scheduling software, • Long-term commitment highly preferred, • Bilingual (English/Spanish) preferredCompany DescriptionCenter Of Recovery & Exercise (CORE) is a paralysis recovery & wellness center that has been serving the central Florida community for over 13 years. From specialized one-on-one activity-based training on both land and in the water to adaptive fitness classes, our commitment is to provide individuals living with spinal cord injuries and other related neurological conditions the opportunity to achieve their highest potential in a positive and high-energy environment. An incredible team working together to making a difference.Center Of Recovery & Exercise (CORE) is a paralysis recovery & wellness center that has been serving the central Florida community for over 13 years. From specialized one-on-one activity-based training on both land and in the water to adaptive fitness classes, our commitment is to provide individuals living with spinal cord injuries and other related neurological conditions the opportunity to achieve their highest potential in a positive and high-energy environment. An incredible team working together to making a difference.

Job Description About Schmack Schmack is a young, fast-growing hemp/cannabis company specializing in premium flower, prerolls, gummies, and vapes. Our team is built on hustle, accountability, and real work ethic. We’re a smaller company with massive upside, which means the people who join early have real opportunities to grow into higher-level roles as we scale. We work fast, stay organized, and take pride in doing things the right way. Position Overview We are seeking a highly organized, dependable Administrative Assistant to support daily office operations and assist ownership with day-to-day tasks. This role is critical to keeping the business running smoothly behind the scenes. You will help manage schedules, communications, records, and internal workflows while providing operational, accounting, and HR support. This position works closely with ownership and leadership, making it ideal for someone who enjoys responsibility, organization, and being a key part of a growing company. Key Responsibilities: Daily Office & Administrative Support • Manage schedules, emails, and general administrative tasks, • Assist with calendar coordination and task tracking, • Assist with internal workflows and day-to-day operations, • Help ensure tasks move forward and deadlines are met, • Track invoices, expenses, and receipts, • Assist with organizing financial records, • Review applications and assist with candidate screening, • Schedule interviews, • Maintain accurate internal reports and spreadsheets, • Enter and update company data as needed, • Communicate with vendors and service providers, • Assist ownership with task tracking and priorities, • Help keep leadership organized and focused, • Maintain strict organization of sensitive company information, • Previous administrative or office support experience preferred, • Strong organizational and time-management skills, • Comfortable working with email, calendars, spreadsheets, and documents, • Detail-oriented with strong follow-through, • Professional communication skills, • Ability to handle sensitive information confidentially What We’re Looking For • Organized, reliable individuals who take pride in their work, • Self-starters who don’t need constant supervision, • People who enjoy structure, checklists, and staying ahead of tasks, • $15.00 – $25.00 per hour, based on experience, • Consistent schedule You’ll be working directly with ownership in a fast-moving, hands-on environment where your work matters. This is not a corporate admin role where you disappear into the background — your organization, reliability, and effort will be seen and valued. If you’re sharp, organized, and ready to be part of something growing quickly, Schmack is the place to build long-term opportunity. Job Type: Full-time Experience: • Hemp or Cannabis Sales: 1 year (Preferred) Ability to Commute: • Fort Lauderdale, FL 33309 (Required) Work Location: In person Company DescriptionWe are seeking a highly organized, dependable Administrative Assistant to support daily office operations and assist ownership with day-to-day tasks. This role is critical to keeping the business running smoothly behind the scenes. You will help manage schedules, communications, records, and internal workflows while providing operational, accounting, and HR support. This position works closely with ownership and leadership, making it ideal for someone who enjoys responsibility, organization, and being a key part of a growing company. Key Responsibilities: Daily Office & Administrative Support Manage schedules, emails, and general administrative tasks Assist with calendar coordination and task tracking Maintain organized digital and physical records Operations Support Assist with internal workflows and day-to-day operations Help ensure tasks move forward and deadlines are met Support coordination between departments Basic Accounting Support Track invoices, expenses, and receipts Assist with organizing financial records Support basic reporting (no advanced accounting required) Hiring & HR Support Review applications and assist with candidate screening Schedule interviews Assist with onboarding paperwork and employee records Data Entry & Reporting Maintain accurate internal reports and spreadsheets Enter and update company data as needed Assist with weekly or monthly summaries for ownership Vendor & External Communication Communicate with vendors and service providers Handle follow-ups, scheduling, and basic coordination Management & Ownership Support Assist ownership with task tracking and priorities Help keep leadership organized and focused Handle special projects and overflow tasks Organization & Confidentiality Maintain strict organization of sensitive company information Handle confidential data with professionalism and discretion Requirements Previous administrative or office support experience preferred Strong organizational and time-management skills Comfortable working with email, calendars, spreadsheets, and documents Detail-oriented with strong follow-through Professional communication skills Ability to handle sensitive information confidentially Dependable, punctual, and proactive Cannabis or hemp industry experience is a plus, but not required. What We’re Looking For Organized, reliable individuals who take pride in their work Self-starters who don’t need constant supervision People who enjoy structure, checklists, and staying ahead of tasks Someone who wants to grow with a company, not just clock in and out Compensation $15.00 – $25.00 per hour, based on experience Consistent schedule Opportunity for increased responsibility and growth as the company expandsWe are seeking a highly organized, dependable Administrative Assistant to support daily office operations and assist ownership with day-to-day tasks. This role is critical to keeping the business running smoothly behind the scenes.\r\n\r\nYou will help manage schedules, communications, records, and internal workflows while providing operational, accounting, and HR support. This position works closely with ownership and leadership, making it ideal for someone who enjoys responsibility, organization, and being a key part of a growing company.\r\n\r\nKey Responsibilities:\r\n\r\nDaily Office & Administrative Support\r\n\r\nManage schedules, emails, and general administrative tasks\r\nAssist with calendar coordination and task tracking\r\nMaintain organized digital and physical records\r\nOperations Support\r\n\r\nAssist with internal workflows and day-to-day operations\r\nHelp ensure tasks move forward and deadlines are met\r\nSupport coordination between departments\r\nBasic Accounting Support\r\n\r\nTrack invoices, expenses, and receipts\r\nAssist with organizing financial records\r\nSupport basic reporting (no advanced accounting required)\r\nHiring & HR Support\r\n\r\nReview applications and assist with candidate screening\r\nSchedule interviews\r\nAssist with onboarding paperwork and employee records\r\nData Entry & Reporting\r\n\r\nMaintain accurate internal reports and spreadsheets\r\nEnter and update company data as needed\r\nAssist with weekly or monthly summaries for ownership\r\nVendor & External Communication\r\n\r\nCommunicate with vendors and service providers\r\nHandle follow-ups, scheduling, and basic coordination\r\nManagement & Ownership Support\r\n\r\nAssist ownership with task tracking and priorities\r\nHelp keep leadership organized and focused\r\nHandle special projects and overflow tasks\r\nOrganization & Confidentiality\r\n\r\nMaintain strict organization of sensitive company information\r\nHandle confidential data with professionalism and discretion\r\nRequirements\r\n\r\nPrevious administrative or office support experience preferred\r\nStrong organizational and time-management skills\r\nComfortable working with email, calendars, spreadsheets, and documents\r\nDetail-oriented with strong follow-through\r\nProfessional communication skills\r\nAbility to handle sensitive information confidentially\r\nDependable, punctual, and proactive\r\nCannabis or hemp industry experience is a plus, but not required.\r\n\r\nWhat We’re Looking For\r\n\r\nOrganized, reliable individuals who take pride in their work\r\nSelf-starters who don’t need constant supervision\r\nPeople who enjoy structure, checklists, and staying ahead of tasks\r\nSomeone who wants to grow with a company, not just clock in and out\r\nCompensation\r\n\r\n$15.00 – $25.00 per hour, based on experience\r\nConsistent schedule\r\nOpportunity for increased responsibility and growth as the company expands

Job Description We are currently seeking front desk receptionist to join our team. Must have great patient care service and interpersonal skills, flexibility, good organization and time management skills, attention to detail and professionalism. Responsibilities include: • Coordination of patient care i.e. greeting and checking in/checking out patients, scheduling and confirming appointments, • Answer incoming calls, screen calls, receive and convey messages via HIPAA compliant messaging system, • Verification of current patient demographics and Insurances, • Must understand how insurance works (HMO/PPO), • Collection of co-payments, deductibles, and patient balance, • Daily reconciliation of charges and payments, • Scanning and uploading documents, • May be cross-trained in other areas to meet the needs of the clinic, • Insurances referrals, • High School Diploma or equivalent, • Bilingual skills English - Spanish (preferred but not a must)

Job Description Employment Solutions is currently seeking a Cherry Picker Shipping and Receiving Clerk (Cherry picker operator) to work for a well-established company in the Pompano Beach area. Our client has been in business for over 65 years and provides various electrical components and cable protection and safety products to companies throughout the US. Ideal candidates will have previous warehouse experience responsible for, but not limited to...receiving all deliveries/materials coming into the facility, stock and sorting items away, counting and inspecting items to ensure accuracy vs the BOL and inputting information into the system. You will also be assisting with putting product away and rotating stock using a cherry picker as well as other warehouse duties as needed.... be able to work in a fast pace environment, be detail orientated with the ability to multi-task. Hours are Monday through Friday10am to 6:30pm Pay - $18.00 per hour Requirements • Shipping/receiving materials, parts and/or products, • Cherry picker experience required, • Loading/unloading, • Checking in merchandise and assisting with inventory, • Move merchandise/products to designated locations in the warehouse/locations, • Assist in the cleanliness of the warehouse., • Must have at least 4 years previous cherry picker experience, • And other duties as needed Why Work with Employment Solutions: · We work with a variety of clients and consider you for all roles that may match your background and requirements · No fee to you! · We strive to help individuals find their passion and grow their professional experience

Job Description Job Summary: The Mortgage Operations Support Specialist (Mortgage Front Desk Clerk) provides administrative support to the mortgage department. Adept at maintaining customer files, has great customer service abilities and maintains the professional image of the Credit Union to callers and visitors. We encourage you to view and apply directly at edfed.org/careers Duties & Responsibilities: • Answer and route incoming calls, emails, and messages related to mortgage loans services., • Assist members with residential and equity inquiries related to servicing issues., • Assist members with basic home loan inquiries, providing general information about mortgage products, application processes, and required documentation., • Process payoffs of equity loans., • Assist with department walk-ins, scheduling appointments, answering calls, mailing and scanning of documents., • Assist Branch personnel with equity applications as needed., • Respond to member inquiries regarding process for obtaining Credit Union endorsement on loss draft checks., • Prepare Satisfaction of Mortgage(s) on paid off equity loans and lines., • Escrow Review of 1st lien equity loans and lines for payment of taxes done on quarterly basis., • Issue payoff statements on equity loans and lines as requested., • Process CPI (force placed insurance)., • Review monthly MIS invoice report and issue payment., • Process Symitar account number changes., • Monthly equity reports., • Equity loan and line payment change agreements., • Handle disbursement of loss draft insurance proceeds., • Forward required payoff documentation to Cenlar on residential loans., • Follow up on recorded mortgage on equity loans and lines and reviews for potential intervening liens., • Follow up regarding receipt of final title policy for residential loans, place in permanent file., • Follow up regarding receipt of recorded mortgage for residential loans, place in permanent file., • Performs other duties as assigned by management. Requirements: • Associate’s Degree or equivalent combination, • 1 -2 years of professional office environment, preferably as an administrative or mortgage assistant Every employee is required to comply with all Bank Secrecy Act (BSA) policies and procedures, and to attend required BSA-related training as assigned. The following are some benefits offered to employees: • Paid Holiday, • Paid Birthday, • Paid Sick and Personal Days, • Paid Vacation, • Retirement/401K with matching contributions, • Medical, Dental and Vision Insurance, • Life Insurance and Long Term Disability, • Tuition reimbursement for Undergraduate and Graduate courses, • Various Incentive Programs, • Career opportunities About Us: As a financial institution, EdFed has been dedicated to providing our members, the South Florida educational community, with quality financial services since 1935. As an employer, we strive to provide staff with challenging career opportunities, great benefits, and a friendly work environment. Confidentiality is of the utmost importance in this position. Company DescriptionAs a financial institution, EdFed has been dedicated to providing our members, the South Florida educational community, with quality financial services since 1935. As an employer, we strive to provide staff with challenging career opportunities, great benefits, and a friendly work environment. Confidentiality is of the utmost importance in this position.As a financial institution, EdFed has been dedicated to providing our members, the South Florida educational community, with quality financial services since 1935. As an employer, we strive to provide staff with challenging career opportunities, great benefits, and a friendly work environment. Confidentiality is of the utmost importance in this position.

Job Description If you are a bright, positive professional who exemplifies 5 star customer service: WE NEED YOU ON OUR PHONES! This is not a remote position... we love smiling faces in our office! Start today!! We have full and part time positions available and provide on the job training! Company DescriptionWe provide Termite and pest control services to our community since 1993.We provide Termite and pest control services to our community since 1993.

Job Description Job Title: Medical Billing Specialist Location: Tampa, FL (Onsite) Company Overview Blackstone Medical Services is a leader in healthcare services, specializing in at-home sleep testing for sleep apnea. Our mission is to provide exceptional service to our clients while ensuring compliance and efficiency in all operations. Position Summary The Medical Billing Specialist is responsible for managing the billing and reimbursement cycle for sleep testing services. This role ensures accurate claim submission, proper follow-up with insurance companies, and resolution of billing discrepancies to maximize revenue and maintain compliance with payer requirements. Key Responsibilities • Prepare, review, and submit clean claims to insurance companies in a timely manner., • Verify insurance eligibility and benefits for patients prior to services being rendered., • Post payments, adjustments, and denials accurately into the billing system., • Follow up on unpaid or denied claims, working with insurance representatives to resolve issues., • Communicate with patients regarding billing questions, account balances, and payment arrangements., • Maintain knowledge of payer rules and guidelines specific to sleep testing and durable medical equipment (DME), when applicable., • Assist with appeals and provide documentation to support claim reconsideration., • Generate and analyze billing and accounts receivable reports to identify trends and areas for improvement., • Ensure compliance with HIPAA, payer policies, and company procedures., • Collaborate with the revenue cycle team to improve workflows and enhance efficiency. Qualifications • High school diploma or equivalent required; Associate’s degree or certification in medical billing/coding preferred., • 2+ years of experience in medical billing, preferably in sleep medicine, diagnostics, or DME., • Knowledge of ICD-10, CPT, HCPCS codes, and insurance claim processes., • Familiarity with electronic health records (EHR) and billing software., • Strong understanding of payer requirements, including Medicare and commercial insurers., • Excellent organizational skills, attention to detail, and problem-solving ability. Blackstone Medical Services is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Job Description Overview We are on the lookout for a proactive and detail-oriented Accounts Receivable Specialist to join our finance team. In this role, you will be the key player in managing incoming payments, ensuring accurate recording of financial transactions, and maintaining healthy relationships with our clients. The ideal candidate is passionate about numbers, organized, and eager to support the financial health of our organization through precise account management and excellent customer service. Whether you’re experienced in public accounting or have a background in medical billing or governmental accounting, your expertise will help us streamline our revenue cycle management and uphold compliance standards. Responsibilities • Manage the full accounts receivable process, including payment processing, and account reconciliation., • Ensure adherence to posting payments within Sage 100 accounting software., • Perform detailed account analysis to identify discrepancies and resolve billing issues efficiently., • Proficiency with accounting software such as Sage 100 or similar platforms; experience with food industry is a plus., • Knowledge of accounts receivable processes, accounts payable procedures, and revenue cycle management techniques., • Excellent analysis skills for account reconciliation and account analysis tasks., • Ability to perform data entry accurately while managing multiple priorities in a fast-paced environment.

Job DescriptionAdministrative Assistant AKA "Rockstar"Ethos Health Group was founded to change lives locally and save lives globally. We are seeking a Medical Administrative Assistant, AKA Rockstar, focused on helping patients suffering from personal injury accidents and slips and falls, along with some patients who are dealing with Traumatic Brain Injuries. The word “ethos” refers to the underlying culture of a people group or organization. 10% of our profits are donated to charities that feed, clothe, educate, and minister to children worldwide. Why do we say we are looking for a "Rockstar"? A person with "Rockstar" qualities would be defined as focused, resilient, disciplined, driven, and willing to go above and beyond to stand out in their role. A "Rockstar" is a staple and renowned in their field of accomplishment.We are a fast-paced office looking for someone who likes to stay busy and can multi-task with a focus on keeping up with the flow of patients and paperwork. The ideal candidate must be a problem solver and have a happy personality; they would be the first face our patients see here at Ethos. We want to ensure that patients have a great experience at Ethos from start to finish! Our patients depend on us to help them navigate this journey to recovery, which is why we are looking for a compassionate individual who delivers service with a smile. Ethos offers employees a great place to call home. The company provides benefits, which include Medical, Dental, Vision, Life, 401K, Vacation, Sick Time, Paid Holidays, and more. Don't miss this opportunity to be a part of a company making a difference in the lives of others! We are willing to train the right individual.

Job Description This is not your average office management job. You’ll be working side-by-side with the owner, someone who moves fast and appreciates people who anticipate needs and runs with them. This role is a great match for a proactive individual who can handle a variety of operational duties with a good balance of independence and support. What You'll Do: • Office Oversight: Keep the office well-stocked, organized, and functional; manage vendors and service providers., • Administrative & Project Support: Help coordinate project logistics, manage documentation and permits, and assist engineers and field staff with various project needs., • Scheduling: Handle calendars, appointments, travel arrangements., • Owner Support: Assist the owner with ad hoc tasks, follow-ups, project tracking, and day-to-day decision support., • Employee Onboarding: Manage the onboarding process for new recruits, including paperwork, training coordination, and access to all necessary equipment (laptops, phones, etc.) and digital tools (Microsoft 365, QuickBooks Time, etc.)., • Compliance & Records: Maintain proper documentation (projects, licenses, etc.), update client and project files, and ensure reports are submitted on time., • Financial Tasks: Support the finance team by handling occasional administrative tasks like check preparation or invoice preparation as needed. What You Bring: • Experience: 3–5 years of office management experience, ideally in a small firm, construction, engineering, or environmental services., • Resilience: You’re comfortable working with a team who appreciates efficiency, accuracy, and follow-through., • Independence: You’re skilled at turning loosely defined tasks into finished deliverables while working independently., • Organization: You have strong systems for staying on top of details and managing multiple tasks and deadlines at once., • Tech Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat, experience with Canva. Bonus If You Have: • Familiarity with asbestos, lead, or mold abatement documentation., • Knowledge of regulatory and environmental compliance processes., • Experience supporting field staff or managing remote communication., • Experience with QuickBooks Online. Why Work With Us: • Your work directly supports public health and safety., • You’ll play a central role in a tight-knit team., • You’ll have ownership over your domain and the chance to shape systems that work., • We're honest, direct, and deeply committed to doing the job right. Work Environment: • This is a full-time, in-office role requiring your presence at our Tampa office during regular business hours.

Job Description Evolve Health is transforming the patient experience in communities throughout Florida and Texas. Our physicians deliver comprehensive conservative and surgical solutions for all foot and ankle conditions in a fully-equipped, comfortable setting. With convenient online booking and check-in, extended office hours, and a compassionate team, Evolve improves access to high-quality lower extremity healthcare. Combining specialized training with advanced treatment options, we are the leader in foot and ankle health. At Evolve Health, you can expect Big-City Technology with Small-Town Care.® Position Summary: The Patient Coordinator serves as the first point of contact for patients and plays a key role in delivering a welcoming, efficient, and organized office experience. This role is responsible for managing front office operations, supporting patient needs during visits, handling administrative tasks, and ensuring accurate documentation in patient records. The ideal candidate is friendly, detail-oriented, and committed to excellent customer service. Key Responsibilities: • Front Desk & Patient Interaction:, • Greet and check in patients upon arrival., • Address patient questions and requests while they are in the office., • Collect payments for services, orthotics, and other goods., • Scheduling & Insurance:, • Schedule and confirm patient appointments., • Verify and update insurance information to ensure accuracy and eligibility., • Ensure all patient chart data is correct and complete in the electronic medical record (EMR)., • Documentation & Communication:, • Monitor and respond to the office email account., • Retrieve and scan necessary information from office mail., • Complete and scan the daily end-of-day log., • Reporting & Coordination:, • Send daily end-of-day summary emails to the Supervisor, Regional Manager, and VP., • Track orders for shoes and inserts; notify patients promptly upon arrival., • Previous experience in a front office medical setting preferred., • Knowledge of insurance verification and patient billing processes., • Strong organizational and communication skills., • Comfortable with technology, email platforms, and EMR systems., • Ability to multitask in a fast-paced, patient-facing environment., • Professional, courteous, and patient-focused demeanor., • High level of accuracy and attention to detail., • Willingness to participate in ongoing training and staff development. Pay: $15.00 - $15.25 per hour Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Uniform allowance

Job Description This company specialize in wholesale mortgage, consumer loan origination and is affiliated with a top rated mortgage company. We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • As an Administrative Assistant your role would include but is not limited to greeting and welcoming customers, clients, and other visitors. Check visitors in and direct them to specific destinations. Inform other employees of visitors’ arrivals or cancellations. Answering telephone calls and taking messages or transferring calls. Scheduling appointments and updating calendar events., • Handing incoming and outgoing mail. Maintaining databases and filing systems, whether electronic or paper, such as copy, file, and maintaining paper or electronic documents. Prioritizing and handling multiple tasks in a challenging environment. You must be able to work in a team setting and have exceptional verbal and written communication skills, both English and Spanish., • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skills

Job Description Job Title: Prior Authorization & Laboratory Billing Specialist Location: On-site - Tampa, FL Employment Type: Full-Time Department: Laboratory Revenue Cycle / Billing Position Summary We are seeking an experienced Prior Authorization & Laboratory Billing Specialist to support our clinical laboratory revenue cycle operations. This role focuses on obtaining prior authorizations, verifying insurance coverage, and ensuring accurate billing for laboratory testing services. The ideal candidate understands laboratory billing requirements, payer-specific authorization rules, and documentation standards necessary to support compliant and timely reimbursement. Key Responsibilities • Obtain and track prior authorizations for clinical and diagnostic laboratory testing, • Verify patient insurance eligibility, benefits, and medical necessity requirements, • Review test orders for completeness, coverage criteria, and payer-specific authorization needs, • Communicate with payers regarding authorization requirements, claim status, denials, and appeals, • Ensure accurate documentation of authorization reference numbers and payer communications, • Submit and review laboratory claims for accuracy and compliance, • Assist with denial management, appeals, and payer audits related to laboratory testing, • Work closely with accessioning, client services, and billing teams to prevent claim delays, • Maintain compliance with CLIA, payer policies, and laboratory billing regulations, • Stay current on changes in payer rules, LCDs/NCDs, and laboratory billing guidelines Qualifications • High school diploma or equivalent required; associate’s degree preferred, • Minimum [1–3] years of experience in laboratory billing, prior authorization, or revenue cycle operations, • Working knowledge of CPT, ICD-10, and HCPCS codes related to laboratory testing, • Experience with Medicare, Medicaid, and commercial payer authorization requirements, • Familiarity with laboratory information systems (LIS), EHRs, and billing software, • Strong attention to detail and documentation accuracy, • Excellent communication and follow-up skills, • Ability to manage high-volume workflows in a fast-paced laboratory environment Preferred Experience • Clinical or reference laboratory billing experience, • Toxicology, molecular, or specialty testing authorization experience, • Knowledge of medical necessity documentation, ABNs, and payer audit processes, • Denial appeals and reimbursement optimization experience What We Offer • Competitive compensation based on experience, • Benefits package including [health insurance, PTO, holidays, retirement options], • Stable, compliance-focused laboratory environment

Job Description Busy office seeking a team member as a full time front desk/receptionist. Full time position hours are 9AM to 5M. We are also seeking a part time receptionist for evening hours 5pm to 9pm and Saturday 9am to 5pm. Applicants must be bilingual; English and Spanish. Applicants must be able to think on your feet, be responsible and motivated. If the above describes you, we would be happy to train you.

Job Description Busy practice is looking for a Medical Receptionist/Patient Registration Specialist. Workflow and tasks include efficiently and accurately pre-registering patients, scheduling office visits, with a caring, thoughtful and helpful spirit. Applicant should possess knowledge of general insurances guidelines regarding eligibility for coverage and reimbursement (i.e. copay, deductible, coinsurance, etc.). Employee will be expected to accurately document Insurance and Demographic information in order to properly provide the correct information for billing. Initiate benefit verification for services as appropriate per patient's plan requirements. Request payments from patient for their co-pay or out of pocket responsibility at or before the Point of Service. Accept and process patient payments for visits and account balances, ensuring cash is accurate and secure at all times. Document scanning. Ability to work in multiple computer systems simultaneously. Ensure all encounters occur in a courteous, professional and confidential manner. Minimum of a high school diploma or equivalent. Minimum of 2 years in Healthcare customer service.

Job Description We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. Responsibilities: • Manage records and information, • Plan and maintain work facilities, • Invoicing, Accounts Receivable and Payable, • Encourage and improve cross-department internal communication, • Previous experience in administrative services or other related fields, • Ability to prioritize and multi-task, • Strong organizational skills, • Deadline and detail-oriented, • Strong leadership qualitiesCompany DescriptionWe are a structural engineering firm providing services to South Florida and Caribbean since 1998We are a structural engineering firm providing services to South Florida and Caribbean since 1998

Job Description Luxury Senior Living Communities In Kendall, Coral Gables & Homestead Is looking for Unit Secretary Weekends 7:30 AM - 7:00 PM for its Brand New Palace at Weston An Independent, Assisted Living & Memory Care Community 16025 Emerald Estates Dr. Weston, FL 33331 Winner of Gallup's Great Workplace Award The #1 Priority of this position is… To provide clerical assistance to the Nursing Department. Essential Duties & Responsibilities * Audit new admission charts for correctness of Face Sheets information, completeness of initial nursing assessment and personal inventory sheet. * Make and confirm necessary in-house and outside doctor appointments and update family members. * Obtain results of test performed for residents outside the facility (i.e. hospital, urgent care) and send lab reports to assigned physician. * Maintain logs for rental equipment and track radio log. * Order supplies and track inventory. Qualifications * Experience in long-term care setting, preferred. * High school degree or equivalent, preferred. * Basic math skills required. * Must be able to speak, read and write in English. Spanish preferred. * Ability to read and interpret documents, such as medical records, prescriptions, instructions and procedure manuals. The Ideal Candidate * Responsible, always on time, resourceful, very accurate & detail oriented. * Flexible as to work schedule. Must be available to work on weekends, holidays & in emergencies. * Able to apply common-sense understanding to carry out instructions furnished in written, oral or diagram form. * Must be able to work under pressure and multi-task. * Self-motivated with a strong work ethic and the ability to work independently AND as a team member. * Must enjoy teamwork. * Demonstrate excellent verbal communications & interpersonal skills. #ZR Company DescriptionSince 1980, The Palace Group has set the standard for Senior Living... Welcome to The Palace Group of Senior Living Communities. We invite you to visit our beautiful communities in South Florida, and to meet our residents and staff. You'll understand why thousands of families have entrusted the care of their older family members to us. We founded The Palace Group in 1980 as a 21-bed ALF and have grown to multiple, nationally-renowned and award-winning communities and services, serving over 1,500 residents and 1,100 employees. The Palace offers a choice of care levels including Independent Living, Catered Living, Assisted Living, Nursing & Rehabilitation, Home Health Services, Luxury Living for those 55 & Over, and a Continuing Care Retirement Community. Even with our growth and success, The Palace Group remains a privately-owned "labor of love." Along with our sons Zack and Haim, we all live nearby; we frequently dine on-site; we know our residents & families. Our hands-on approach means there's no "corporate red tape" that gets in the way of delivering exceptional service, care and memorable experiences. Helen & Jacob Shaham Founders & OwnersSince 1980, The Palace Group has set the standard for Senior Living...\r\nWelcome to The Palace Group of Senior Living Communities. We invite you to visit our beautiful communities in South Florida, and to meet our residents and staff. You'll understand why thousands of families have entrusted the care of their older family members to us.\r\n\r\nWe founded The Palace Group in 1980 as a 21-bed ALF and have grown to multiple, nationally-renowned and award-winning communities and services, serving over 1,500 residents and 1,100 employees. The Palace offers a choice of care levels including Independent Living, Catered Living, Assisted Living, Nursing & Rehabilitation, Home Health Services, Luxury Living for those 55 & Over, and a Continuing Care Retirement Community.\r\n\r\nEven with our growth and success, The Palace Group remains a privately-owned "labor of love." Along with our sons Zack and Haim, we all live nearby; we frequently dine on-site; we know our residents & families. Our hands-on approach means there's no "corporate red tape" that gets in the way of delivering exceptional service, care and memorable experiences.\r\n\r\nHelen & Jacob Shaham\r\nFounders & Owners

Job Description Administrative assistant needed for a small facility-service company in Miami. If you have expertise in office administration and bookkeeping then we'd like to talk to you! We offer a flexible work schedule and a pleasant and positive working environment. 40 hours per week, lots of room for growth. ( more details to be provided at interview) The right candidates must posses a positive attitude, strong communication and analytical skills and be detailed-orientated. Applicants must have strong computer skills and be bilingual (English / Spanish). QUICKBOOKS KNOWLEDGE / EXPERIENCE IS A HUGE PLUS! General Duties • Manage work orders from customers, • Work with bookkeeper on Accounts payables / receivables, • Manage Banking and Finance Records (reconciling of bank accounts), • Keeping customers notified on work status, • Filing / data entry / light bookkeeping, • Assist owner with daily tasks, • Ordering of office and maintenance supplies Skills that would be helpful, but are not mandatory include: • General knowledge of social media apps, • Posses a creative inclination to help in marketing tasks If interested, please respond with your resume. Intro emails and/or letters are encouraged. Company DescriptionAbout us TFS was founded in 2011, as an idea to provide customers with a full facility service concept. Backed by over 25 years of industry experience, TFS slowly began growing from having 2 small accounts and 3 employees, to having a presence in every city in the South Florida tri-county area, and employing over 200 employees at one time. TFS has undergone many changes since its conception in 2011, but still operates its business with its same core values: a small local facility service company with an environmentally-conscious mindset and a strong desire to bring value to our customers. "Total Facility Solutions: Delivering the solid business support and expertise of a large facility service company with the care and sense of urgency of a small one".About us\r\n\r\nTFS was founded in 2011, as an idea to provide customers with a full facility service concept. Backed by over 25 years of industry experience, TFS slowly began growing from having 2 small accounts and 3 employees, to having a presence in every city in the South Florida tri-county area, and employing over 200 employees at one time. \r\n\r\nTFS has undergone many changes since its conception in 2011, but still operates its business with its same core values: a small local facility service company with an environmentally-conscious mindset and a strong desire to bring value to our customers.\r\n\r\n"Total Facility Solutions: Delivering the solid business support and expertise of a large facility service company with the care and sense of urgency of a small one".

Job DescriptionAnling Health is a growing primary care practice dedicated to providing compassionate, patient-centered healthcare. We value professionalism, teamwork, and excellent service to our patients and community. Responsibilities • Greet patients warmly and manage check-in/check-out process, • Schedule appointments and manage provider calendars, • Answer phone calls and respond to patient inquiries, • Verify insurance and collect co-pays/payments, • Maintain patient records with confidentiality and accuracy, • Assist with administrative duties (scanning, faxing, filing), • Coordinate referrals and prior authorizations (if applicable), • Support providers and staff with daily clinic operations, • Facilitate labs.Qualifications, • High school diploma or equivalent (required), • Prior experience in a medical office setting preferred, • Strong communication and interpersonal skills, • Bilingual [English/Chinese/Spanish/Vietnamese/etc.] a plus, • Proficiency with EMR systems (will train) and Microsoft Office, • Ability to multitask and work in a fast-paced environment, • Professional, reliable, and compassionate attitudeBenefits, • Competitive pay (based on experience), • 401(k) matching, • Opportunities for growth and training, • Supportive team-oriented work environment, • Holidays and paid time off

Job Description Join Our Vibrant Team! Are you ready to be a part of a dynamic, growing team? Look no further! We're currently seeking dedicated individuals for our Warehouse Associate role at The House of Lights, a premier lighting showroom in Melbourne renowned for its quality products and exceptional service. Key Requirements: • Local Candidates Only: This position is for those residing near Melbourne, Florida., • Valid Florida Driver's License: A clean driving record is essential.Your Role: As a Warehouse Associate, you will be instrumental in managing and maintaining our extensive inventory. This position involves a range of operational duties including, but not limited to:, • Assembly, repair, and installation of merchandise., • Delivery of products to customers., • Handling inventory tasks: receiving, shipping, stocking, and order management., • Assisting with showroom displays and product relocation., • Utilizing computer databases for merchandise tracking., • Collaborating with the sales team to provide technical support., • Engaging in facility maintenance as needed.Who Should Apply: We're looking for candidates who are:, • Passionate about providing excellent service and a proven professional., • Self-motivated, detail-oriented, and organized., • Eager to learn, grow, and contribute to a team.Skills and Qualifications:, • Experience in warehouse operations and delivery., • Background in electrical work and maintenance., • Strength to lift 50+ pounds, • Strong balance and the ability to climb ladders 18’ to 20’, • Ability to understand and communicate technical information clearly., • Strong skills in Microsoft Office and openness to learning new systems., • Excellent communication skills, both oral and written., • Professionalism, dependability, and punctuality., • Ability to manage time effectively and handle multiple tasks., • Positive attitude and a sense of humor.What We Offer:, • Paid Vacations and Holidays., • Benefits Stipend., • Employee Assistance Program., • Employee Discounts.The House of Lights is committed to creating a family-friendly work environment where each team member is valued and responsible for their contributions. We're proud of our 60-year heritage and excited to welcome new members to our team. How to Apply: Submit an up-to-date resume and a brief cover letter outlining your suitability for the role. Include your salary history and/or requirements. Please refrain from phone calls or emails outside of the application process. Equal Opportunity Employer: The House of Lights values diversity and inclusivity and is an Equal Opportunity Employer.

Job DescriptionAbout Us: The Law Offices of Robert M. Bell, P.A. is an esteemed immigration law firm based in Hollywood, Florida. With a focus on providing personalized legal counsel and defense to immigrants and their families, our legal team has earned a solid reputation for excellence. Specializing in immigration and nationality law, we approach every case with meticulous preparation, professionalism, and expertise, ensuring exceptional customer service and value for our clients. Position Overview: We are seeking an Administrative Assistant to join our team. The Administrative Assistant will be the first point of contact for the business. Some of the duties are: provide administrative support to the Paralegal Manager and team, manage all incoming and outgoing mail, scanning and distributing physical mail, close files and prepare boxes for storage, prepare FOIA (Freedom of Information Act Requests), complete other duties as assigned by Paralegal Manager or operations manager, communication with clients by phone and email, receptionist duties during the receptionist lunch hours and any other administrative task assigned by the paralegal manager. Qualifications: · 2 years of experience as admin assistant in a professional office setting · Computer Literacy with Microsoft outlook and Microsoft word · Reliable, punctual, and a team player · Outstanding customer service skills · Valid FL driver’s license for delivery of outgoing mail to postal service or court · Fluency in both English and Spanish (verbal and written) Benefits: · Schedule: Monday-Friday 8:00am-5:00pm · Pay rate $24/hour · Performance-based bonuses · Comprehensive health, dental, and vision insurance · Vacation and sick time, including 9 paid holidays · 401(k) with employer match Join our team and make a difference in the lives of immigrants and their families while advancing your career in immigration law. Note: Only qualified candidates will be contacted for further consideration. We appreciate your interest in joining our firm.

Job Description 25 HOURS FOR FILING CLERK, SPEAK CREOLE HAITIAN Company DescriptionThis Office is a small boutique law firm specializes in immigration law. Very fast paced.This Office is a small boutique law firm specializes in immigration law. Very fast paced.

Job DescriptionWe are looking for the right candidate who will be long term, that can keep up in our fast paced environment! Position Overview The Administration position is responsible for assisting in payment to vendors, receivables from customers and providing financial, administrative, and clerical support services. Our customers are our main priority and ensuring they are taken care of from start to finish is the goal. This is a M-F, 9-5 position, with occasional flexibility needed. Internal customer interaction and service is required. Ideal candidate exercises initiative, independent judgment and discretion in carrying out assignments. • Answer phones and direct all calls to appropriate department or take messages as needed, • Keep office and aircraft cabin supplies up to date., • Adhere to our flight management schedule, • Data entry - QuickBooks and internal records, • Microsoft office, • Google drive, • Receive, verify, and code invoices and requisitions for goods and services in QuickBooks, • Maintain and keep company files up to date, • Reconcile company expenses, monthly, • Create and maintain monthly customer invoices, • Attend weekly meetings, • Reconcile and manage internal banking accounts, • Misc duties to obtain business needsNo aviation experience needed, onsite training. Customer service is essential. We are a small company looking for a long-term employee to join our team. Every day here is different- Looking for someone who is not afraid to step right in and learn. A positive attitude goes a long way with us. Business casual attire for our workplace. Professional presentation is an integral part of our customer experience. Overtime is available if desired but not required. Job Type: Full-time Benefits: • 401(k), • Dental insurance, • Health insurance, • Paid time off, • Vision insuranceWork Location: In person

Job DescriptionStratus is searching for a Senior Construction Administrator to contribute to our highly innovative and diverse team of professionals. Duties: • Coordinate architectural and consultant activities related to construction contract administration, including process sketches and permit revisions, field observations, reports, change orders and contractor’s applications for payment., • Review project submittals for compliance with contract documents including drawings, specifications, and owner requirements. Coordinate submittals with consultants and review consultants’ comments., • Review, coordinate with consultants, and respond to contractor’s Requests for Information (RFIs)., • Review, distribute to consultants and certify contractor requests for payment., • Review, track and process project cost modifications including change orders, contract allowances and construction contingencies for contract conformance., • Attend project construction meetings; prepare and distribute meeting minutes as required by contract., • Perform periodic site visits to observe progress of work and compliance with contract documents, coordinate consultant site visits; prepare and distribute reports., • Perform site visit and coordinate with consultants to perform site visit to establish substantial completion. Complete documents required by contract establishing substantial completion date., • Conduct walkthrough with owner, contractor, and consultants to prepare punch list of items requiring attention, correction or replacement by contractor., • Communicate effectively and maintain proactive working relationship with clients, agencies, consultants, and contractors., • Review contractor’s project as-built and record drawings, warranties and other post-construction submittals., • Managing monthly project invoicing, reviewing and approving consultant invoicing, managing project team time expenditures, preparing additional services requests for extended construction administration activities., • Compile, evaluate and present feedback information related to necessary changes in construction documents., • Other related activities include assisting with the development and improvement of the contract administration process with emphasis on efficiency, quality assurance, quality compliance, and project closeout. Qualifications: • 10+ years in Construction Administration is required., • Bachelor’s degree in Architecture, Engineering or Construction Management is required., • Knowledge of sustainable design and construction process is preferred., • Field experience is preferred., • Basic computer application proficiency is required. Knowledge of Newforma (or Similar Construction Tracking Program) AutoCAD and/or Revit is preferred Equal Opportunity Statement Stratus is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. Stratus Team’s management Team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment #LI-MV1

Job Description Location: South Florida (Pompano Beach area) Schedule: Monday–Friday, 8:00 AM – 4:30 PM Pay: $22 – $25 per hour (based on experience) We are a small, growing electrical contracting company with three service trucks on the road. We are looking for a reliable, self-motivated Office Manager to handle daily administrative, scheduling, and bookkeeping responsibilities. Much of the day is spent working independently, so the ideal candidate must be comfortable taking initiative, managing tasks without constant supervision, and handling responsibilities with confidence and professionalism. Primary Responsibilities: • Answer incoming customer calls in a friendly, professional manner, • Schedule and dispatch technicians efficiently, • Manage service calendars and appointments, • Handle Accounts Receivable: invoicing, payment tracking, and follow-ups, • Use QuickBooks Online for bookkeeping and record-keeping, • General office support, data entry, filing, and organization, • Assist with day-to-day administrative tasks as needed Requirements: • Experience with QuickBooks Online is required, • Strong phone etiquette and customer service skills, • Ability to multitask, stay organized, and prioritize, • Reliable, professional, and detail-oriented, • Able to work independently for a majority of the day Preferred (but not required): • Previous experience working for a contractor, electrician, HVAC, plumbing, or similar service company, • Experience with scheduling/dispatching technicians Benefits (after one year of employment): • Paid vacation, • Paid holidays

Job Description We are looking to hire a Law Office Manager to join our Personal Injury Law Firm. You will be responsible for overseeing the administrative activities of the organization. Responsibilities: • Manage employees including scheduling and HR., • Track costs and expenses for Personal Injury Matters, • Prepare settlement statements and issue checks., • Previous experience in Personal Injury Legal Sector., • Ability to prioritize and multi-task, • Strong organizational skills, • Deadline and detail-oriented, • Strong leadership qualitiesCompany DescriptionCoral Springs Law FirmCoral Springs Law Firm

Job Description Billing Specialist - Law Firm Experienced Regional Law Firm is seeking a Billing Coordinator with law firm experience to join a multi office law firm in Downtown of Miami! The candidate will work closely with other members of the accounting area including the Firm Administrator in the handling of the day-to-day billing operations of the firm. Billing Specialist Job Duties: • Monthly billing cycle including pre-bill edits and multiple e-billing systems, • Monthly collections when needed, • Client and vendor communication, • Opening new client matters, • Proficiency in Microsoft Excel and Outlook is required i, • Proficiency in accounting software, • Must be experienced with law firm billing processes specifically electronic billings, • 3+ years’ experience working in law firm Billing Dept., • Ability to work well independently and effectively prioritize assignments Billing Assistant Billing Specialist Legal Billing Assistant Bookkeeper Accounting Clerk Billing Clerk Billing Coordinator If you are interested in learning more about this outstanding opportunity, please contact Lilliana del Real at Ref 16259 #ZR Legal Search Solutions is a specialized staffing firm that focuses on the legal industry. If you're looking for your next great position, please review our other open jobs at or click here.

Job Description Construction Office assistant administrator in Miami (Bird Road and SW 72 Ave) We are a local South Florida construction company in business for more than 20 years. We are looking for an Assistant Contract Administrator to join our team. Fast paced friendly environment. If you have good computer skills and are detailed oriented, we can teach you how to use our software. Duties to include: · Contract administration (making sure subcontractors contracts and insurances are up to date etc). · Maintaining and updating construction software (procore). · Assist with purchasing. · Call for inspections and maintaining inspection log. · Answering phones and filing. · Accounts payable · Tracking Notice To Owner and making sure all lien waivers and releases are up to date · Assist with permitting. Benefits · Competitive salary commensurate with experience (TBD). · Retirement plans, and paid time off. · Collaborative and team-oriented work environment. · Flexible hours Candidate must have a minimum of 2 years experience in a professional setting, preferably in the construction industry, knowledge of general accounting procedures, proficient in data entry, have excellent skills in MS Office, excellent oral and written skills in the English language. Must be detailed oriented, have the ability to complete projects timely and accurately and communicate effectively with Project Managers and others and work well in a fast paced environment.

Job Description We are seeking a Medical Office Assistant Manager to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly. Responsibilities including but not limited to: • Overseeing the work of medical assistants, • Coordinating schedules and managing patient flow, • Ensuring compliance with healthcare regulations, • Managing administrative and clerical tasks, • Responding to patient messages, • Scheduling appointments, • Maintaining medical and staff records, • Liaising with doctors and nurses, • Arranging cleaning staff and emergency maintenance services, • Providing informative material for patients, • Previous experience in healthcare administration or other related fields, • Familiarity with medical billing procedures, • Strong organizational skills, • Ability to thrive in a fast-paced environment

Job Description PrideStaff on behalf of a client in Broward County is looking for a detail-oriented and proactive Administrative Assistant to join their busy team. This role is essential in ensuring the smooth operation of our office and supporting team members in their daily activities. The Administrative Assistant will handle a variety of responsibilities, including managing schedules, maintaining files, and facilitating communication within the organization. Responsibilities • Provide administrative support to team members and management as needed., • Manage calendars, schedule appointments, and coordinate meetings., • Maintain organized filing systems for both physical and digital documents., • Assist with light accounting tasks using QuickBooks Online, including invoicing and expense tracking., • Answer phone calls and manage phone systems to ensure effective communication., • Prioritize tasks effectively to manage time efficiently and meet deadlines. Qualifications • Proven experience in an administrative role is a MUST., • Strong organizational skills with a keen attention to detail., • MUST have experience with QuickBooks Online, • Bilingual in English and Spanish is a plus, • Excellent time management skills with the ability to multitask effectively., • Strong verbal and written communication skills., • Ability to work independently as well as part of a team. Must be able to submit to a background check and drug screen PrideStaff Financial is an equal-opportunity employer

Job Description About Us: ALEXIS is a Miami based globally recognized fashion brand, celebrated for its sophisticated, feminine designs that blend effortless elegance. Our team is dedicated to innovation, creativity, and excellence, crafting pieces that resonate with the discerning tastes of our clientele. Position Overview: We are seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO/Creative Director. This individual will serve as a trusted partner, managing a dynamic schedule, overseeing critical communications, and ensuring seamless coordination across business and creative endeavors. This is a unique opportunity to contribute to the success of a leading fashion brand. Key Responsibilities: • Schedule Management:, • Maintain and optimize the CEO/Creative Director's calendar, ensuring efficient time allocation for meetings, design reviews, and strategic initiatives., • Coordinate appointments, travel arrangements, and personal commitments with precision and discretion. Talent Acquisition & Hiring Support: • Partner with the CEO/Creative Director and HR to identify, scout, and recruit top talent across all departments, ensuring alignment with the brand's vision and standards., • Assist in coordinating interviews, reviewing candidate profiles, and managing follow-up communications., • Stay informed about industry trends and emerging talent to support strategic hiring initiatives Communication & Liaison: • Serve as the primary point of contact for internal and external communications, including stakeholders, partners, and team members., • Draft and manage correspondence on behalf of the CEO/Creative Director., • Act as a gatekeeper, prioritizing and escalating matters as needed. Project Support: • Assist with the organization and execution of special projects, events, and presentations., • Collaborate with cross-functional teams to ensure deadlines and goals are met. Administrative Excellence: • Oversee daily administrative tasks, including expense reports, document management, and maintaining office supplies., • Manage confidential and sensitive information with utmost professionalism., • Overall Office management Qualifications: • Experience:, • Minimum 5-7 years of experience as an Executive Assistant, preferably in the fashion, luxury, or creative industries. Skills: • Exceptional organizational and multitasking abilities., • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools., • Personal Attributes:, • High level of professionalism and discretion., • Detail-oriented with a proactive, problem-solving mindset., • Ability to thrive in a fast-paced, high-pressure environment. What We Offer: • Competitive salary and benefits package., • Relocation packages available for qualified employees, • Opportunity to work closely on creative projects around the world, • A dynamic, creative, and collaborative work environment.

Job Description Explore exciting career opportunities with Callahan & Fusco, LLC, a rapidly growing regional defense law firm. At the forefront of the legal landscape, we specialize in diverse practice areas, including trucking and transportation, general insurance defense litigation, product liability, construction/construction defect, condominium and cooperative, and premises liability, serving high-profile clients involved in nationally recognized cases. This full-time position, based in our Fort Lauderdale, FL office. Our firm offers competitive benefits, including medical, dental, vision, and a 401k package. Founded in 2001, our roots trace back to a small husband-wife partnership that has evolved into a mid-sized regional powerhouse with offices along the East Coast. Join us in maintaining large firm capabilities with small firm flexibility, fostering long-term client relationships. As an Equal Opportunity Employer, we take pride in our diverse and dynamic workplace. Our firm is seeking a subpoena clerk for our Fort Lauderdale, FL office. In this role, you be will responsible for preparing, issuing, tracking, and following up on subpoenas related to case files. The role involves collecting critical information—from medical records to employment documents—to support the firm’s litigation strategies. This is a full-time position. Responsibilities: · Prepare and issue subpoenas · Coordinate, arrange, and track service of process · Maintain subpoena compliance by keeping subpoena chart up to date, ensuring timely service of subpoenas, and following with those served so that the firm receives all records timely · Working with paralegals and attorneys to ensure records received are complete and identifying missing or incomplete records · Ensure records, subpoenas, service information are maintained in the firms Document Management system Qualifications: · Experience as a subpoena clerk or file clerk in a Florida law firm · Experience e-filing in Florida · High level of communication and collaboration · Proficiency with Document Management Systems and Florida civil procedure · High level of attention to detail Benefits: · Salary Range: $50,000 to $65000 dependent upon experience · Health, Dental and Vision insurance · 401(k) plan · FSA – both health and dependent care · Life Insurance Company DescriptionCallahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.Callahan & Fusco is a growing regional law firm. Its main practice areas include trucking and transportation, general insurance defense litigation, construction/construction defect, and premises liability. Callahan & Fusco is known for attaining high-profile clients and its involvement in highly publicized cases. The firm prides itself on providing large firm capabilities with small firm flexibility while maintaining long-term relationships with its clients.