Office & Admin jobs in Illinois - Page 7

Job Description Job Title: Japanese–English Bilingual Sales Admin Job Summary: Our client is seeking a Japanese–English bilingual Inside Sales and Accounting Administrative Assistant. The primary responsibilities include administrative and office support, data management for monthly reports and expense reports, as well as basic payroll data entry. Qualifications: * Business-level proficiency in both Japanese and English, including reading, writing, and speaking * A minimum of three years of office administration experience * Ability to commute to the Schaumburg, IL office on a daily basis * Willingness to learn new tasks when needed * Business proficiency in Microsoft Excel, and other MS office tools. • Strong integrity and clear, professional communication skills Visa Sponsorship: Not available Location: Schaumburg, IL Employment Type: • Full-time

Job Description If asked to describe the culture at Metropolitan Family Services, we could do that in one word. COMMUNITY! Reflected in both our internal culture as well as through the services we provide, community is at the heart of all we do. Metropolitan Family Services (MFS) empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Are you looking to have an impact on more than just a company’s bottom line? Then we’d love to hear from you! We are currently looking to fill an Office Assistant role at our Headquarters office. SALARY: The average starting salary for this position will fall in the range of $38,000 and $43,000 annually. Where candidates fall in this range will be based on skill and experience level. ESSENTIAL JOB FUNCTIONS: • Greet staff, clients, and visitors professionally, following safety and compliance practices., • Answer and direct phone calls, handling difficult or sensitive inquiries with professional judgment., • Monitor and maintain electronic and physical records and client files, managing open and closed files and responding to record requests and subpoenas., • Use intermediate skills to create and edit documents and reports with agency software., • Manage client interactions per agency policies, including check-in/check-out, processing payments, obtaining signatures, and managing physical and electronic documents. Schedule appointments, arrange meetings, and make reminder calls to clients., • Process account receivables, payables, and program billing as assigned., • Make frequent contacts with community partners and vendors., • Prepare information for dissemination with community partners or at events. Support direct service and administrative staff in agency-wide committees and initiatives, including site/community events., • Set up, coordinate, and purchase items for site events as needed. Collaborate with leadership on additional needs for meetings and events, including taking minutes., • Operate and troubleshoot office equipment, reporting issues to the IS Department., • Order and maintain office supplies and process mail and packages., • May travel to other MFS sites to serve as backup for support staff, training, or operational tasks., • Work evening and weekend hours as needed., • Excellent verbal and written communication skills., • Intermediate proficiency in office software (e.g., MS Office and Outlook)., • Effective interpersonal and problem-solving skills., • Strong organizational and time management skills, with the ability to multitask effectively., • Comfortable working independently in a fast-paced environment., • Ability to interact appropriately with diverse clients and staff., • Use discretion and judgment in handling sensitive situations., • Learn new systems quickly, adapt to change, and take initiative., • High school diploma or equivalent education. Some highlights include: • Medical Coverage, Dental Coverage, and Vision Coverage., • Metropolitan Family Services contributions of $2,000 to individual, and $4,000 to family, HSA accounts, pro-rated to your benefits start date., • FREE General Medicine and Behavioral Health Teladoc services provided to all team members. Metropolitan is Illinois' first comprehensive human services agency and reaches more than 122,970 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs, and DuPage County with services promoting education, economic stability, emotional wellness, and empowerment.

Job Description Administrative Assistant I Full time; Non-Exempt; 37.5 hours/week; Overtime as required. Location; Lake Zurich, IL, US Department: Legal Dovenmuehle Mortgage, Inc. (“Dovenmuehle”) is the leading mortgage subservicing firm in the United States with several hundred financial institution clients nationwide. General Description: To provide support to the Legal Department by performing departmental administration tasks and by assisting the General Counsel and Attorneys, including by reviewing correspondence, maintaining and organizing files, preparing documents in connection with assigned tasks and handling certain other projects as assigned. Hybrid role in the Lake Zurich office 3 days/week Essential Functions and Duties: • Investigates complaints sent to Company by various regulatory authorities., • Review and respond to Customer Service and Research inquiries and requests for assistance., • Processes responses to subpoenas issued to the Company., • Assists General Counsel and Attorneys in litigation, particularly in the assembly and review of factual material needed to assess the merits of the case., • Assists in the preparation and delivery of applications, renewals, and periodic reports necessary to maintain the good corporate standing and/or servicing licenses of the Company and its affiliates., • Perform such other responsibilities and duties as assigned by General Counsel or Attorneys., • Successfully complete annual regulatory compliance training., • 2-3 years in a Law office, corporate legal department, or mortgage servicing company experience preferred., • Superior interpersonal, organizational, and analytical skills; proficiency in Microsoft Office Applications, including Work and Excel; excellent written and oral communication skills; ability/willingness to work overtime as needs dictate., • Experience with MSP is strongly preferred, • Clerical experience in mortgage servicing, banking, or legal environment, • Medical, Dental, Vision, Wellness, Flexible Spending Account, Employee Assistance Program and more., • Employer paid Life Insurance, Short Term Disability, and Long-Term Disability., • 401 (K) Plan with company match The employee must be comfortable in either an on-site office setting, or a quiet, designated work from home space that is free from distractions and noise. The employee is regularly required to communicate (give/receive) information through multiple methods of communication with clear understanding from others. Must be able to exchange accurate information in these situations. The employee must be able to remain in a stationary position and/or move about the organization or remote office. The employee is frequently required to stand or walk (or otherwise move through the organization); sit; use hands to type, write, handle, or feel and reach. May occasionally climb or balance; stoop, kneel, or crouch; or lift and/or move up to 25 lbs. Employees may be required to type and utilize a computer for long periods of time. The employee may be required to frequently operate a standard variety of office equipment including computers, calculators, copy machine, computer printer, and phones. The noise level, if working on-site, is usually moderate and typical of an office environment. In accordance with applicable disability laws, Dovenmuehle works with applicants and employees to make reasonable accommodations to the job or work environment when doing so will enable an employee with a qualified disability to satisfactorily perform the essential functions of the job.

Job Description Job Title: Benefits & Leave Administrator or Benefits Coordinator Location (city, state): Chicagoland Area, IL (In Office) Industry: Environmental Services Pay: Contract hourly rate (based on experience) $55,000–$75,000 Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Our client is a growing organization within the environmental services industry, known for a values-driven culture, strong collaboration, and long-term stability. They offer a supportive HR environment with opportunities for learning and internal advancement. Job Description: This role supports the administration of employee benefits and leave programs. Depending on experience level, the position will focus on benefits coordination, workers’ compensation support, leave administration, reporting, and employee guidance. This is a contract-to-hire opportunity with long-term potential. Key Responsibilities: • Administer and support health and welfare benefit programs, • Coordinate workers’ compensation documentation and follow-up, • Assist with leave of absence processes and employee communications, • Maintain accurate data within the HRIS and Excel-based reports, • Support open enrollment, audits, and compliance activities, • 1–4 years of HR or benefits experience (level dependent), • Hands-on exposure to benefits administration and open enrollment, • Workers’ compensation or leave experience preferred, • HRIS experience required (ADP strongly preferred), • Advanced Excel skills, • Modern office space with great amenities, • Collaborative and supportive HR team, • Strong growth and career development opportunities, • Meaningful work within a sustainability-focused organization

Job DescriptionSchool Secretary We are looking for a hard-working, positive person who is able to learn fast and is comfortable with clerical and computer based tasks. The ideal candidate will possess an Associate's or Bachelor's degree and excellent computer skills, including Microsoft Office Suite. The Office Clerk is responsible for clerical tasks, answering our busy phone lines, and providing support to our hard-working team. This position has direct contact with children and could be responsible for supervising scholars in the school building. This position is a crucial component to the smooth and efficient operation of our school. This is a salaried position. The typical hours are from 7:00am – 4:00pm

Job Description POSITION OVERVIEW: Administrative Assistant: We are seeking a dedicated Administrative Assistant to join our dynamic civil engineering consulting firm. As an Administrative Assistant, you will play a pivotal role in supporting our team by ensuring efficient administrative processes and contributing to the successful delivery of projects. This position will include travel to Illinois Department of Transportation offices in Schaumburg, IL. This position will be part-time at 24 hours per week with the potential to grow. Part-time benefits include 4 hours of holiday pay for any holiday that occurs on a scheduled day of work as well as self-managed PTO on an adjusted KPI scale. Email us if you have any questions! Your responsibilities will include: • Processing consultant invoices, including ensuring appropriate documentation, coordinating with consultants submitting invoices, and creating complex spreadsheets and databases to manage invoices in accordance with our client's requirements., • Project control duties, including keeping track of schedules, costs, and review processes., • Provide administrative support to the team, including managing calendars, scheduling meetings, preparing project meeting minutes; and coordinating travel arrangements for project-related activities., • Assist with data entry of accounts receivable and accounts payables., • Assist in the preparation, editing, and formatting of technical documents, proposals, and presentations, ensuring alignment with company and industry standards and client requirements., • Maintain organized electronic and physical filing systems for project documentation, correspondence, and client information, facilitating easy retrieval and access for the consulting team., • Facilitate communication between internal departments and external stakeholders, including clients, regulatory agencies, and project partners, to ensure seamless project coordination and collaboration., • Manage incoming inquiries, emails, and phone calls, directing messages to the appropriate team members and providing timely responses to client requests and inquiries., • Coordinate logistics for client meetings, workshops, and site visits, including venue booking, catering arrangements, and preparation of meeting materials to support project delivery., • Uphold confidentiality and compliance with company policies and industry regulations regarding the handling of sensitive information and project documentation., • Support the consulting team with ad-hoc administrative tasks and special projects as assigned by management, demonstrating flexibility and willingness to contribute to team success. REQUIREMENTS: • EDUCATION: High school diploma or equivalent required, associate or bachelor's degree in business administration, engineering, or related field is preferred., • SKILL: Applies acquired job skills and company policies and procedures to complete assigned tasks. Strong organizational skills and excellent written and verbal communication skills are necessary. Expertise in Microsoft products including Excel, Word, and PowerPoint is required. Experience in BlueBeam and/or Adobe Pro is desired., • JOB COMPLEXITY: Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice., • SUPERVISION: Normally follows established procedures on routine work; requires instructions only on new assignments.

Job Description Highlights This role requires strong communication skills and the ability to work independently and collaboratively within a team environment. • Business level in English, • Computer / Software skills, • Office Admin work experience is a plus, • Self motivated and task management skill, • Japanese language skill is a plus Main duties • Office supplies maintenance, • Executive support, • HR related administration, • Event planning / organizing Position Summary Provides administrative and clerical level support, including, but not limited to: Executive Management; Human Resources & Administration and Credit Departments. Responsible for day-to-day assistance with, and execution of, applicable office management and related organizational procedures. Initial contact for applicable employee HR and benefit issues. Essential Functions and Responsibilities • Assist with office maintenance needs/issues including contact with Office of the Building, • Coordinate / perform general office duties such as monitoring and maintaining stock of office supplies (coffee, paper, pens, etc.). Prepare and submit for approval purchase invoices., • Provide reception duties including answering main line and forwarding to appropriate department, • Provide general support to visitors (restaurant reservations, meeting room set up, serve refreshments, etc.), • Participate in Human Resources activities: coordinate employee seminars; company events; maintain up-to-date payroll information, and other tasks as requested., • Assist with IT related system needs, work with IT support team to resolve hardware / software issues, track and manage company owned assets (cell phones, laptops, cars, etc.)., • Develop and manage applications in Kintone (Office Management Software) and serve as first level resource for employee issues related to Kintone., • Involvement with Credit Department activities to include gathering necessary data for monthly Marine Insurance report; renewal of business insurance; obtain and distribute Certificates of Insurance., • Review, reconcile, and submit for approval, all group insurance and related benefit plan invoices along with corporate invoices (rent, energy, data services, etc.), • Maintain up-to-date company records. File and retrieve corporate documents, records, and reports., • Review office operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Secondary / Administrative Responsibilities • Prepare agendas, coordinating catering for luncheons, for committee, board, and other meetings., • Make travel arrangements, booking hotels, etc., • Open, sort, and distribute incoming correspondence, including faxes and email., • Prepare outgoing mail (envelopes, packages, etc.), • Associate's degree or equivalent (Bachelor's degree preferred), • Office/Admin work experience preferred, • Fluent / Business level in English, • Japanese skill is not required but helpful, • Excellent communication skills (written and verbal), • Proficient in Microsoft Office, especially in Word and Excel, • Legally authorized to work in the United States

Job DescriptionBenefits: • Competitive salary -Installation Support Review upcoming Install Send 10 day out install emails to clients Make the next day customer install schedule phone calls. Print out daily Installation Reports and prepare Installer Bags for the next day. -Sales Support Review incoming Sales report in Leads Management system Review the sales are entered in the system, paperwork is scanned in all documents has been received from the designer and proper payments -Looking for someone that has: Fantastic customer service skills in person and over the phone Proactive customer interaction managing appts Management experience preferred People skills/ Outgoing Multitasker Ability to overcome obstacles/ challenges Excellent communication skills Excel/Word Outlook QuickBooks a plus Credit Card processing/handling ADP / HR System Management a plus

Job Description PRODUCTION SCHEDULING CLERK Summary: Silva is seeking a Scheduling Clerk to support the Scheduling and Production Departments in a food manufacturing facility. Basic Functions: • Review job information and attached documents in job packet for accuracy., • Printing labels for all productions as needed., • Complete ERP workflow responsibilities for ERP production jobs., • Create job packets and release to Production., • Email pick tickets to Puller Management for timely delivery of raw materials to Production., • Maintain label & printer supply inventory and replenish as necessary., • Allocation, scheduling and closing all production paperwork as directed by the Scheduling Manager or Production Schedulers., • Perform other tasks which may not be reoccurring. Qualifications: • Exhibits a positive and professional attitude., • The ability to speak and write in English., • Strong organizational and time management skills., • Able to work in a fast-paced work environment, paying close attention to detail., • Proficient in Microsoft Office. Physical Requirements: • Standard office environment, • Standard manufacturing environment This is a full-time, hourly non-exempt position (base pay range = $18.75-$20.75/hour; job offer to be commensurate with candidate experience) with benefits package that includes paid time off, medical/dental/vision insurance, 401k retirement plan with employer match, employee assistance program, employer gift-matching program, wellness program, and company-paid holidays. Performance reviews provide opportunity for performance-based compensation increases and bonuses. This position is located in Momence, IL 60954. To apply, please upload a resumé online or send a resumé to . All applicants must be authorized to work in the United States. EOE M/F/Disabled/Vet Employer

Job DescriptionDescriptionThe Production Administrator (PA) will bring strong administrative, and organizational skills to help facilitate successful production projects that meet & exceed customer expectations. Position will manage relationships with Field & HQ teams, through a proven ability to multitask and think critically in a fast paced environment collaborating with Foremen, Clients, Superintendents, Quality Control Managers and fellow Project Managers to ensure project success and customer satisfaction. Key Responsibilities • Coordinate, prepare, and submit permit requests, and manage permit tracking, • Schedule with government agencies and handle related documentation, • Store and maintain Certificates of Insurance (COIs) in a centralized database., • Distribute Emergency Action Plans (EAPs) and Fall Protection Plans (FPPs) to crews, • Source and compare nationwide material pricing and hotel bookings for crews, • Collaborate with Warehouse to maintain accurate inventory and prevent duplicate orders, • Manage safety audits, checklists, and assist with sourcing team inventory, • High school diploma or higher required; Associate’s degree or higher in HR or related field preferred., • SHRM-CP or PHR preferred but not required., • Minimum 2 years of experience in a fast-paced administrative or office role., • At least 1 year of experience in a high-volume construction or industrial setting, • Proficient in Microsoft Office and Google Suite; bilingual in Spanish is a plus, • Work equipment including company phone, laptop, & tablet as needed, • Medical, Dental & Vision Insurance, • Pet Insurance, • Short Term Disability, • Employer-matched 401(k), • Paid Holidays & Paid Time Off, • Health Savings & Flexible Spending Accounts (HSA) & (FSA), • Enterprise Discounts

Job Description Disclaimer: Please be advised that the most accurate and up-to-date information about our open roles—including job descriptions, compensation, and benefits—can only be guaranteed on our official job board. For the latest listings and details, please visit: . JOIN US ON OUR MISSION TO BECOME THE #1 RETAIL TRADING PLATFORM IN THE WORLD Welcome to the dynamic world of NinjaTrader! As an industry-leading trading platform and futures broker, we're empowering traders to take control of their financial destiny. How do we do it? We provide cutting-edge products and services that enhance the trading journey. Whether a seasoned pro or just starting out, NinjaTrader equips traders with award-winning software and brokerage services to navigate the world's leading financial markets with confidence. Our growth story is nothing short of exhilarating. Since 2003, NinjaTrader has been dedicated to understanding and supporting traders on their journey toward trading triumph. Through those efforts, our user base has grown to over 2 million users and we have become the number one rated futures brokerage worldwide. But we're not stopping there. We're constantly evolving, pushing boundaries, and modernizing the futures industry. Our commitment to innovation means users will always have access to dynamic tools, real-time support, and a community of like-minded traders. So, why work at NinjaTrader? Here, you're not just part of a team; you're part of a movement. We empower employees to reach new heights in their careers by providing a dynamic culture focused on social connection, professional development, and employee recognition initiatives. Sounds too good to be true? Take it from our employees. Join us as we redefine what's possible in trading, advocate for our customers, and continue our journey toward becoming the world's top retail-focused trading platform in the world. What you'll do: Provide administrative support to senior leaders across multiple departments, including assistance with calendars, travel arrangements, and internal coordination. You'll manage a variety of tasks such as coordinating client and vendor on-site visits, organizing team events, and documenting new processes. You'll also build strong internal relationships and proactively identify opportunities to improve team efficiency and workflows. In this role you will: • Support the Chief Technical Officer, Chief Product Officer, and Chief Brokerage Officer with light calendar and travel coordination, • Perform administrative tasks such as maintaining department distribution lists, documenting processes, and organizing larger team meetings, • Collaborate effectively with immediate team members and internal partners to build strong working relationships, • 2–5 years of office support experience, preferably in a tech environment, • Proven ability to manage multiple tasks and meet deadlines while maintaining high quality standards, • High school diploma or equivalent required; undergraduate degree preferred, • Proficiency in Microsoft Office programs (Word, Outlook, Excel, PowerPoint), with a willingness to learn new software and technologies, • Strong command of English grammar and the ability to interpret data, charts, and numerical information, • Effective interpersonal, written, and verbal communication skills, • Strong follow-through with the ability to take direction, capture notes, and work independently, • Reliable team player who can work both independently and collaboratively under tight deadlines The salary range for this role will be $80,000 - $90,000 USD. In addition, this position will also receive an annual target bonus of 6%. Bonus pay at NinjaTrader is based on individual performance (50%) as well as company/team performance (50%). Salary and bonus earnings are only two components of the total compensation package offered by NinjaTrader. NinjaTrader offers a 401K plan through ADP under which the company will match up to 3.5% of employee contributions. Annual paid time off allowance accrues at a rate of 18 days per year (some positions may qualify for more) plus seven paid holidays. Location: This role is based in Chicago, IL. We are not open to remote candidates for this role Hybrid: For Chicago-based employees, we follow a hybrid work schedule: In-office Tuesday through Thursday, with remote work on Mondays and Fridays. In addition to these weekly remote days, we offer: • 10 additional flex remote days annually, • Generous PTO, • 7 Paid Holidays Annually + 5 Conditional Holidays Annually, • 1 Service Day Annually, • 401k with 3.5% Company Match, • Paid Parental Bonding Leave, • Health, Vision, Dental Coverage

Job Description Be Part of Something Bigger at Gallagher Asphalt Are you looking for a role that’s more than just a job? At Gallagher Asphalt, you’ll find competitive pay, a 401(k) with employer match, excellent health benefits, and a workplace that values people, performance, and personal growth. We’re proud of our culture and are looking for someone with a can-do attitude who’s ready to join a team that helps build the roads people rely on every day. About the Role As a Scale Clerk, you’ll play an accuracy-critical role in daily plant operations—responsible for controlling, recording, and communicating the flow of materials in and out of our asphalt plants. This position directly impacts billing accuracy, production tracking, and customer satisfaction. This is a seasonal, hourly role typically running from April through late November. The role will be ~75% based in Joliet, IL and ~25% based in Thornton, IL, so reliable transportation and a valid driver’s license are required. Seasonal role (mid March – early December; guaranteed 40 weeks) with a daily start between 5:00–7:30am, primarily early mornings - early afternoons, with significant overtime available in afternoons and on weekends and the flexibility to work evenings/nights/weekends as needed during peak season. This is a fast-paced, high-volume position where attention to detail, customer communication, and problem-solving skills matter every day. What You’ll Be Doing • Operate the ticketing system and manage scale house workflow from the ticketing office window, • Weigh inbound/outbound trucks (aggregate, RAP, liquid asphalt, finished mix), • Generate, verify, and distribute scale tickets using office equipment and technology, • Confirm truck/customer/job/mix information, including tare/gross/net weights, • Correct ticket errors and reissue tickets as needed, • Track daily tonnage by job, mix design, and customer, • Monitor material movement and flag discrepancies in weights or usage, • Serve as the main point of contact for Foremen, truck drivers, on-site customers, and retail orders, • Communicate plant status, load availability, and expected wait times, • Maintain organized logs and run daily production/scale reports, • Support billing/accounting with clean, accurate documentation, • Help enforce scale house safety rules and site procedures, • Primarily early mornings through early afternoons, • Daily start time between 5:00am – 7:30am, • A LOT of opportunity for overtime in afternoons and on Saturdays and/or Sundays, • Must have the ability to work early mornings, evenings, nights, and weekends as needed during peak season, • Seasonal work typically runs mid-March – early December (guaranteed 40 weeks of seasonal work annually) What You Bring to the Table • Highly organized and detail-oriented, • Strong communication skills: face-to-face, phone, and radio/customer interaction, • Self-motivated with a “figure it out” mindset and strong follow-through, • Calm under pressure and able to multitask during peak production periods, • A critical thinker who can quickly identify problems and find solutions, • Comfortable using computers/software systems, • Reliable transportation + valid driver’s license (required), • High school diploma or equivalent Why Join Gallagher Asphalt? • Competitive hourly pay + annual performance bonus, • Full benefits package with top-tier health insurance coverage, • 401(k) + employer match, • Plenty of overtime opportunities, • A team committed to safety, quality, and each other, • A culture where your contributions matter, • Potential to explore opportunities for growth in other roles across the company Ready to roll up your sleeves and help build something that lasts? Apply now and take the next step with a company that values you.

Job DescriptionSalary: $17.28 - $20.74 per hour Position Overview: The Compliance Administrator plays a key role in supporting product compliance, documentation accuracy, and regulatory adherence for Waldom and its customers. This position ensures that required certifications, traceability information, and regulatory documents are prepared, verified, and maintained in alignment with internal standards and external regulatory requirements. The ideal candidate is detail-oriented, highly organized, and able to research and interpret technical and regulatory information with accuracy and efficiency. Essential Job Functions: • Prepare manufacturer Certificates of Conformance (C of Cs) for shipment to Waldoms customers, ensuring completeness and accuracy., • Research products requiring manufacturer test reports and gather necessary documentation., • Classify Part Numbers and traceability information to support compliance and product integrity requirements., • Research, compile, and prepare documentation related to environmental and regulatory programs such as REACH, RoHS, Proposition 65, PFAS, and other applicable governmental regulations., • Provide support to the Quality department., • Collect and distribute Product Change Notifications (PCNs) for customers, as needed., • Audit customer orders to ensure compliance and accuracy of required documentation and quality standards. Qualifications: • High school diploma or equivalent required., • Effective internet browsing skills., • Basic Microsoft Excel and Word skills., • Strong verbal and written communication skills., • Highly detail-oriented., • Ability to effective work in fast paced work environment., • Strong organizational skills., • Professional, effective communication and interpersonal skills., • Experience with ERP system preferred., • Prior compliance or quality experience preferred. Physical Requirements: • Ability to lift and carry items up to 25 pounds., • Ability to sit up to 8 hours per day. Working Conditions: • Standard office environment with occasional exposure to the warehouse. Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as required to meet the ongoing needs of the organization. Heres a Few Things We Offer You: • Competitive base salary plus performance-based incentives., • Comprehensive benefits package, including health, dental, vision, and 401(k)., • Opportunities for career growth in a global organization., • A collaborative culture committed to innovation, partnership, and continuous improvement., • Topqualitymedical,dental, vision, and life insurance plansWaldom pays the majority of themedicalplan cost, • Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment)., • 8 Paid holidays plus 1 floating holiday., • 8 hours of paid volunteer time off annually., • Corporate Discount Program., • Employee Assistance Program100% Waldom Paid!, • Generous Paid Maternity & Paternity Leaves., • Tuition Assistance Program., • Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year. Affirmative Action/EEO Statement: Waldom Electronics is committed to providing equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, creed, pregnancy, religion, sex, national origin, age, disability, veteran, marital, or any other protected status. The Company also makes reasonable accommodations for disabled employees. Finally, Waldom Electronics prohibits the harassment of any individual based on their protected status. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, transfer, and social and recreational programs.

Job Description Job description We are Home Health Advantage. A patient centered, home health agency looking for a full-Time Intake Coordinator for our rapidly growing organization. We are searching for an ideal candidate with experience working in the home health care industry that is reliable, organized, a team player, and who has great attention to detail. The Intake Coordinators are first contact for all of our patients/families, Physicians and Referring sources. Their role is to facilitate all functions at the point of a patient’s referral. POSITION SUMMARY This position will work closely with the Benefits Verification Team to obtain prior authorization required for patient’s care in addition to other various duties such answering phone calls, order patient’s supplies and assist with other administrative duties. REQUIRED KNOWLEDGE, SKILLS & TRAINING • Experience with Major Medical Insurance. • Knowledge of ICD-10 Codes (Diagnoses Codes). • Familiar with medical documentation such as H&P’s • ability to Validate that the clinical documentation received is what is required by the plan. • Initiate and follow up on prior authorizations. • Obtain approval/ denial letters. Qualifications • College education associate or bachelor’s degree, • Minimum 2 years of Home Health Experience, • Strong interpersonal skills and professionalism, • Independent problem solver, good decision maker, and robust analytical skills, • Strong attention to detail, • Effective written and verbal communication, • Ability to multi-task, • Ability to work independently or as a team., • Orland Park, IL: Reliably commute or planning to relocate before starting work (Required) This is a full time salaried position with full benefits package including Health, Dental, Life, short and long term disability benefits, Paid vacation, Paid Holidays and Retirement plan benefits. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionDescription: LEON LOGISTICS LTD, a leading company in the logistics sector, is seeking a Safety Administrator to join our team. The ideal candidate will be responsible for developing and overseeing effective safety strategies to ensure the protection of our drivers, vehicles, and facilities. This position will require a proactive approach to risk prevention, as well as a strong ability to lead teams and implement safety policies and procedures. Responsibilities: Develop and implement safety policies and procedures for drivers, vehicles, and facilities. Implement and oversee security measures, including vehicle inspection and maintenance, as well as warehouse and distribution center safety. Lead and motivate staff overall to promote safety, providing training and guidance as needed. Consolidate and analyze data related to accidents and incidents to identify trends and areas for improvement in safety. Ensure compliance with relevant regulations and safety standards in labor and DOT transportation through internal controls and audits. Collaborate with other departments to implement integrated safety measures throughout the organization. Requirements: Bachelor's degree in Industrial Safety, Industrial Engineering, Business Administration, or a related field (preferred). Previous experience in safety management, preferably in logistics or transportation-related environments and extensive DOT knowledge. Solid technical knowledge in vehicle safety, inspection, maintenance, and facility safety. Proven leadership and team management skills. Excellent communication skills and ability to interact with diverse stakeholders. Prevention-oriented and ability to develop proactive safety strategies. Benefits: Competitive salary. Growth and professional development opportunities. Additional benefits such as medical insurance, dental and vision plans, 401k plan, and other incentives. If you are interested in joining a dynamic team and contributing to the success of a leading company in the logistics industry, we invite you to apply! Job Type: Full-time Salary: $55,120.00 per year Requirements: Knowledge in DOT

Job Description The City of Pekin is searching for an Administrative Assistant with a desire to serve the organization. The position requires confidentiality, excellent customer service skills, and ability to work on multiple projects with frequent interruption. This position serves as the initial contact for the front counter of Pekin City Hall and requires patience as well as an attitude of service to the citizens and customers of Pekin. This position will process payments for various departments, maintain an accurate cash drawer, ensure daily reconciliation, process incoming mail, answer inquiries, direct the public to appropriate departments, maintain accurate records and assist with daily office operations. An ideal candidate will possess excellent customer service skills, attention to detail, and a willingness to learn new information. For a full list of job duties, please see the full job description. Work Hours: This position's current hours are 8:00AM - 5:00PM Monday through Friday. Minimum Education, Training and Experience Required: High school graduation, or equivalent, plus elementary technical training, acquired on the job or through one year or less of technical or business school and two years of previous customer service experience; or an equivalent combination of training and experience which provides for an intermediate level of knowledge and skills as referenced in the attached job description. Benefits: The City of Pekin offers a comprehensive benefits package including medical, dental, and vision insurance, voluntary 457(b) retirement plans, paid time off, tuition reimbursement assistance and professional development opportunities. The City of Pekin is an equal opportunity employer.

Job Description The Administrative Assistant provides clerical and/or administrative support to the Youth & Young Adult Program, as assigned. This may include filing, typing, making meeting arrangements, taking minutes, overseeing member money, managing bus and incentive cards, and overseeing client assistance accounts. ESSENTIAL DUTIES & RESPONSIBILITIES: • Assists the Program Leaders with the day-to-day administrative operations of the program, including email and phone communication to leadership and staff., • Receive, distribute, collect and submit Random Moments Sample (RMS) forms from the Dept. of Children & Family Services (DCFS) on a quarterly basis., • Weekly: Reviews of member balances, Finance requests submissions, & member money request collections., • Monthly: Funding request submissions and member custodial statement collection & distribution to Program Director., • Member money, bus card & incentive card distribution., • Meets deadlines, stays focused while being detail oriented. Attends meetings as assigned by supervisor., • Independently provides accurate and timely information to supervisors on topics and issues related to the operation of the program., • Finishes all assigned paperwork completely and on time. This paperwork includes reporting data to and from other internal and external departments., • Excellent record keeping., • Collates information through Microsoft Office 365 products, SharePoint, OneDrive, Teams, Outlook, Excel, Word, GPS Exact, TruLink, etc., • Collection and coding of reports, maintain data on clients, payment vouchers, and interagency operations., • Manages program supply ordering needs., • Ensures that all client and program files are up to date and meet agency/best practice requirements., • Oversees overall office organization and manages program donations., • Assists with maintaining confidential files including electronic records according to agency policy., • May be required to coordinate and negotiate inter‐departmental activities or requests such as events, internal and external audits, conference room scheduling, etc., • HSD or GED Required., • Associate degree desired., • Bachelor’s degree preferred., • 2-4 years of progressive clerical experience preferred., • Strong computer skills required and must have comprehensive knowledge of Microsoft Office., • Considerable experience in Bookkeeping or Accounting, • May be required to have knowledge or learn other pertinent software products WHAT SET THRESHOLDS APART: • Competitive pay: Salary Range: $19.25 - $24.00 per hour / $40,000 - $50,000 annually, • Commensurate with education and experience, • Generous PTO (9 federal holidays, 8 days of sick leave, 3 personal days, & 15 vacation days), • Dental insurance, vision insurance, 4 medical insurance plans, • 403(b) retirement plan with 3% employer match, • Robust employee assistance program (EAP), • Mileage reimbursement, • Public service loan forgiveness, • Cell phone reimbursement (up to $50/month), • Supervision for clinical licensure at no cost (LSW, LCSW, LPC, LCPC) One of the oldest and largest community mental health organizations in Illinois, we pride ourselves in being a Chicago Tribune Top Workplace and one of Chicago’s 101 Best & Brightest Companies to Work For, several years in a row.

Job Description Job Title: Administrative Coordinator Location: Chicago, IL (Loop) – Hybrid Industry: Facilities & Property Management Support Compensation: $23.50–$25.00/hour Work Schedule: Monday–Friday, 8:30 AM–5:00 PM Hybrid schedule: In-office 3 days a week, 2 days remote Benefits: This position may be eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established non-profit organization with a long-standing presence in Chicago. The organization is mission-driven, offers strong benefits, and is known for employee longevity, internal mobility, and a collaborative workplace culture. The office is centrally located in downtown Chicago with easy access to public transportation. Job Description: The Administrative Coordinator will provide administrative and operational support to a facilities-focused team that manages multiple properties and vendor relationships. This role plays a key part in coordinating contracts, assisting with vendor processes, and supporting meetings and events. The position is well-suited for a detail-oriented administrative professional who enjoys working across teams and managing multiple priorities. Key Responsibilities: • Assist with coordinating vendor contracts and supporting the request-for-proposal (RFP) process, including document preparation and review, • Review and compare vendor submissions to support pricing, service, and compliance evaluations, • Serve as a point of contact for vendors and internal stakeholders to ensure timely follow-up and issue resolution, • Prepare summaries, tracking documents, and status updates related to active contracts and projects, • Provide general administrative support to leadership and facilities staff, including scheduling and correspondence, • Support invoice review and assist with resolving vendor billing discrepancies, • Assist with conference room scheduling and meeting logistics using an internal event management system, • Maintain accurate records while handling sensitive and confidential information, • Support organizational initiatives and special projects as needed Qualifications: • 2–3+ years of experience in an administrative or coordination role, • Prior exposure to contract administration, facilities, property management, real estate, procurement, or event coordination preferred, • Strong proficiency in Microsoft Excel and working with spreadsheets, • Excellent organizational skills with high attention to detail, • Strong critical thinking and problem-solving abilities, • Comfortable managing multiple tasks and meeting deadlines, • Bachelor’s degree not required; relevant professional experience is essential, • Ability to work within a mission-driven organization with cultural values Additional Details: • Hybrid work schedule, • Collaborative and supportive team environment, • Opportunity for long-term growth within the organizationAddison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job Description Position Summary: As an Administrative Assistant/Material Certifications Specialist at BBC Fasteners in Alsip, IL you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team. Duties and Responsibilities: • Provide general administrative support to various departments within the company., • Prepare and edit reports, documents, and correspondence., • Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel., • Provide administrative assistance to office staff, including filing, photocopying, and managing office supplies as needed., • Answer and direct phone calls and emails, taking messages and responding to routine inquiries., • Collaborate with team members to ensure effective email and phone communication., • Oversee the collection and organization of material certifications for all incoming materials and products., • Ensure all material certifications are accurate, complete, and comply with industry standards and regulations., • Maintain a digital and physical filing system for material certifications and related documentation., • Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies., • Accurately input data into databases and maintain updated records related to materials, certifications, and inventory., • Generate reports summarizing certification data for internal and external stakeholders., • Stay current with industry regulations and standards related to materials and certifications., • Bachelor's degree in business or related field is a plus, • Proven experience in administrative roles, preferably in a manufacturing or industrial setting., • Familiarity with material certifications and quality control processes is highly desirable., • Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry., • Exceptional organizational and time management skills with a keen eye for detail., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • Strong problem-solving skills and a proactive approach to tasks., • Primarily sedentary work in a general office environment, • Ability to communicate and exchange information, • Ability to comprehend and interpret documents and data, • Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines)., • Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.), • Must be able to lift up-to 30 pounds for 1+ hours per day, • Must be able to sit, stand and walk for 7+ hours per day, • Must be able to perform simple grasping for 7+ hours per shift, • Must be able to express and exchange written or spoken word

Job Description Lakeshore Financial Group, a leading financial services firm in Illinois, is seeking a highly organized and detail-oriented Administrative Assistant to join our growing team at our Chicago location. This is an in-person position. This is a great opportunity for the right person to get their foot in the door with a growing firm and learn directly from an experienced, successful advisor. In this role, you will be responsible for supporting a managing associate of our firm by engaging with clients, managing calendars and communication, and ensuring accurate client data within our CRM system. Benefits: • Salary is $45,000 - $55,000 annually., • Competitive benefits package., • Opportunity for mentorship, professional growth, and development., • Dynamic and team-oriented work environment. This is an in-person position. Compensation: $45,000 - $55,000 yearly Responsibilities: Client Communication: • Proactively reach out to current and prospective clients., • Serve as the primary point of contact for assigned clients., • Respond to client inquiries and address issues promptly and professionally, ensuring clear and consistent communication., • Build rapport and maintain positive client relationships., • Manage and maintain the schedule of one financial advisor, ensuring their time is optimized for client needs., • Organize and coordinate meetings, reviews, and video calls efficiently., • Maintain and update the firm's Client Relationship Management (CRM) system with accurate and up-to-date client information., • Generate reports and perform data analysis as needed., • Stay up-to-date on CRM best practices and contribute to system optimization.Qualifications:, • Bachelor's degree in Finance, Business Administration, or a related field., • Strong organizational and time management skills with the ability to prioritize multiple tasks., • Excellent communication and interpersonal skills, both written and verbal., • Proficient in Microsoft Office Suite (Word, Excel, Outlook)., • Ability to work independently and as part of a team.About Company At Lakeshore Financial, our Financial Representatives and Advisors take pride in nurturing strong and meaningful connections with a diverse range of individuals. Our services are designed to cater to specific needs, offering comprehensive financial strategies or focusing on particular areas that require attention. What sets us apart is our commitment to providing a unique and all-encompassing approach to evaluating and developing financial wellness strategies tailored to each individual's circumstances. We genuinely care about clients' well-being and want them to experience our dedicated and holistic method. To ensure the highest quality of guidance, our team follows a comprehensive process. By leveraging this approach, we strive to deliver exceptional results and empower clients to achieve their financial goals with confidence.

Job DescriptionSUMMARY The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. This is a full-time position. ESSENTIAL DUTIES AND RESPONSIBILITIES * General Duties Include: * Process listings, sales, and closings that are turned in by the agents in the region * Scan and deposit checks * Use our various computer programs to process listings, sales, and closings for the region * Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings * Process incoming and outgoing mail * Assist our Sales Agents with troubleshooting and resolving issues * Assemble listing and buyer packets, as needed * Maintain accurate logs and monthly reports for the office * Monitor office supplies and complete order process when necessary * Maintain organized and accurate files on all work processes * Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.) * Support the managing broker as needed * QUALIFICATIONS Person should possess the following: * Excellent communications skills * Personable and friendly * Proficient with technology (Microsoft Office, Google products and other back-office software) * Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines * Consistent with follow up and follow through * Strong typing skills * Ability to handle and resolve recurring problems * Must be highly organized * Adaptable to various personalities/situations EDUCATION and/or EXPERIENCE * Combination of education and experience sufficient to successfully perform the essential duties of the job LANGUAGE SKILLS * Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner MATHEMATICAL SKILLS * Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements REASONING ABILITY * Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives PHYSICAL DEMANDS * Mobility to work in a standard office setting using standard office equipment including: * Stamina to maintain attention to detail despite interruptions * Strength to lift and carry files weighing up to 3 pounds * Vision to read printed materials and a computer screen * Hearing and speech to communicate in person and over the telephone WORK ENVIRONMENT * Frequently subject to interruptions in a moderate noise level office setting HOURS * Monday - Friday 8am- 5pm

Job Description FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! * Benefits for Full-Time Employees: * Newly hired employees are eligible for benefits on the first day of the month following one month of service * Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits * Employer funded Health Savings Account * Basic Life Insurance & Accidental Death and Dismemberment * Voluntary Life Insurance * Short-Term Disability & Long-Term Disability * Paid Time Off (PTO) * 11 Paid Holidays, including a Floating Holiday * Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) * Culture supporting Work/Life Balance * 401k Plan (3% Employer Contribution After Vested) * Professional Development Opportunities, including Tuition Reimbursement * Health, Wellness and Financial Educational Resources * Public Service Loan Forgiveness (PSLF) Eligible Employer * Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: * Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. * Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. * Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. * Ensure safety protocols and policies are practiced at all times. * Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. * Responsible to ensure all office equipment is in proper working order. * Assist with all client requests for information. * Follow all protocols and procedures for processing money in accordance with accounting policies. * Manage and track inventory of supplies and ensure adequate supplies are available when needed. * Ability to organize and maintain data and confidential information. * Adhere to standards adopted through Council on Accreditation. * Develop and maintain working relationships with all internal and external clients. * Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. * Special projects as assigned. * Ensure safety protocols and policies are practiced at all times. * Assume responsibility for professional development and cultural competency. * *Perform other duties as assigned. Education and Experience: * High school diploma or equivalent required. * 1-3 years experience required. Competency: * Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. * Excellent written and verbal communication skill * Strong interpersonal, problem solving, and teamwork skills. * Ability to organize and maintain data and confidential information. * Ability to establish and maintain a client focus. * Ability to set and maintain professional boundaries with clients. * Must pass required background check with Illinois Department of Children and Family Services (DCFS). * Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. * Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. * Utilize time tracking software and all other software required to fulfill duties. * Safe, reliable personal vehicle, to be used for FamilyCore business. * Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. * Successfully complete FamilyCore training as required. Physical: * Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. * Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. * Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. * Perform all job requirements with or without reasonable accommodation. Work Environment: * Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. * May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

Job Description General Summary The BY YOUR SIDE Office Administrator is responsible for providing excellent parent experience to all prospective and current families by ensuring accuracy and efficiency for all communication and documentation from parents and clinical staff. The Office Administrator will be the primary point of contact for all day to day center maintenance related needs. The Office Administrator operates in a professional and clinical environment. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a full-time position and hours of work and days vary based on the needs of clients/business. Occasional evenings, weekend work, and on-call shifts may be required as needed. Compensation: $19-$22.50/hr We Offer • Full Time Schedule: Monday-Friday 8am-5pm, • Full benefits package + Pet Insurance, • 5+ Weeks off per calendar year including PTO, Holidays & Wellness time, • 401K with Company Match, • Career Progression program, WE will invest in YOU! Core duties and responsibilities include the following. • Provide exceptional customer service by building strong relationships with all new and current clients and employees., • Assist with any parent and employee concerns or needs., • Greet all families, clients and visitors in a professional environment and direct them to the appropriate location or person as needed., • Liaison for any parents or staff communication., • Parent collaboration regarding attendance, vacations, and changes in availability, while staying in line with policies set in place per parent agreement., • Primary contact for all incoming calls and prospective families., • Responsible for supporting the Scheduling Manager as needed with entering and auditing schedules to ensure accuracy., • Coordinate all intakes with direction from Director – Center Operations., • Setting up and maintain all client files to remain in compliance through regular audits., • Data entry for basic accounting transactions and client demographics., • Oversee all day to day center maintenance which includes but not limited to opening/closing, restocking office and clinical supplies, and ensuring a healthy and safe environment for all., • Support clinical team on therapy floor as needed., • Responsible for auditing documentation, following up appropriately, and completing parent tours and consultations as scheduled., • Uphold the intake process by ensuring all communication and documentation are obtained and provided to ensure a smooth and easy process for the family and clinical team., • Review all new parent paperwork with parents to ensure policies are understood., • Assist the marketing team with outreach activities., • Consistently present on the floor, especially during busier transitions., • Assist with breaks for staff in therapy., • Audit therapy rooms and administrative rooms to ensure they are stocked, clean and safe for proper use., • Maintaining the cleanliness of the center., • Restock items as needed. Include demonstrated competencies and physical, mental, & interpersonal skills. • Bachelor's degree strongly preferred., • 5+ years overseeing the daily operations in a clinic setting, under direction of the Director – Center Ops., • 5+ years providing excellent customer service., • Strong verbal and written communication and collaboration skills., • High interest in working with children on the autism spectrum., • Flexibility and dependability with schedule as weekend coverage and on-call hours may be expected. o Ability to work effectively and efficiently with changing priorities and deadlines., • Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with attention to details., • Must possess strong analytical and problem-solving skills., • Reliable transportation and the ability to travel as needed., • Proficiency in Microsoft Office Products., • Other duties as assigned

Job Description Perkins&Will in Chicago, IL is looking for one admin assistant to join our team. Our ideal candidate is a self-starter, punctual, and reliable. Responsibilities • Field telephone calls, • Receive and direct visitors, • Maintain and coordinate schedules, appointments, and calendars, • Create spreadsheets, presentations, and marketing materials, • Maintain an organized filing system, • Conduct internet research, • Place orders for office equipment or business needs, • Enter data into reports as needed, • Create email and postal mail campaigns Qualifications • Exceptional attention to detail, • Ability to organize and create orderly systems Available shifts and compensation: We have available shifts all days of the week. Compensation depends on your experience. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job DescriptionBenefits: • 401(k), • Dental insurance, • Health insurance Job Description: We are looking for a friendly and organized Receptionist/Administrative Assistant to join our team. This role is vital for ensuring efficient operations and providing excellent customer service to our patients and staff. The ideal candidate will demonstrate excellent communication skills, the ability to multitask effectively, and a genuine enthusiasm for customer service. Key Responsibilities: • Serve as the first point of contact for office personnel, providing a welcoming and professional interaction via phone, email, and virtual platforms., • Manage incoming calls, address inquiries, and direct calls to appropriate personnel in a timely manner., • Maintain accurate records, including patient files, • Assist with administrative tasks including data entry, document preparation, and maintaining office supplies., • Support clinical staff with communication and documentation, facilitating seamless interactions between patients and provider teams.Qualifications:, • High school diploma or equivalent; additional training or certification in office administration is a plus., • Previous experience in an administrative or receptionist role, preferably in a healthcare setting., • Strong computer skills, including proficiency in Microsoft Office Suite and experience with electronic health record (EHR) systems., • Excellent verbal and written communication skills, with an emphasis on customer service., • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment., • Strong attention to detail and problem-solving abilities., • Flexibility and adaptability to changes and new technologies.If you are enthusiastic about contributing to a dynamic team dedicated to patient monitoring and care, we encourage you to apply for the Receptionist/Administrative Assistant position.

Job DescriptionAt the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team. We currently have a part-time opening in our Chicago, IL office. Our position is for 15hours per week at $20.50 per hour.Job Responsibilities • Preparing for daily client visits, • Prepping clothing to be delivered, • Locating necessary client information (A/R balances, sales sheet), • Updating sales materials regarding fabrics/options, • Coordinating and maintaining all client orders/files, • Communicating with clients:, • Setting up appointments, • Providing status of orders, • Scheduling deliveries, • Sending reminders, • Supporting the sales efforts of the sales professional by:, • Communicating regularly with the sales professional and other members of the store team, • Meeting with the sales professional to set goals, • Managing daily calendar, • Organizing inventory, • Pursuing efficiencies for processes and communication, • Picking up and delivering client items as needed, • Prospecting new clients using internet and social media applications, • Digital marketing - proficient in LinkedIn, Instagram, Facebook, Threads, Twitter, • Entering referrals into proprietary system, • Sending introductory and promotional messages, • Creating call lists/hot lists, • Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors, • Maintaining a professional image to interface with corporate clientsA successful candidate fits the following criteria:, • Confident, independent worker, • Strong communication skills (verbal, written, listening), • Excellent organizational skills, • Outstanding time management skills, • Professional customer service skills, • Social Media savvy (especially on LinkedIn & Instagram), • Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms, • Possesses basic accounting skills (such as balancing accounts), • Enjoys being flexible and multitasking, • Motivated to tackle challenges, • Yearns to work in a fast-paced team environment, • Able to bend and lift 20 lbs., • Valid Driver’s License requires (Exception: larger metropolitan areas), • Two years office-related experience is preferred.

Job Description Administrative Assistant Our company has an outstanding opportunity for a results-focused, highly driven and experienced Administrative Assistant. The Administrative Assistant will execute administrative policies determined by or in conjunction with executives by performing the following responsibilities. JOB RESPONSIBILITIES • Coordinates Service Manager’s calendar, scheduling appointments and conference calls (where applicable), • Composes routine schedules and data entry for service claims, • Coordinates month-end reports with the direction of the Service Manager, • Assists Service manager with internal and external client concerns, • Greets visitors and directs them to the appropriate area or member if neccesary, • Professionally administers overflow of incoming phone calls for service, • Ensure calls are routed to appropriate department as requested by clients, • Updates client records as needed We will train. Must me dependable and timely with assignments PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Our comprehensive benefits package includes medical, vision, and dental insurance, a 401(k) plan, paid time off (PTO), bonuses, and holiday pay. About Us Discover a career at Patriot Motors, the premier locally owned and operated auto dealership in the heart of the Midwest, where excellence defines our every endeavor. We pride ourselves on creating a supportive and dynamic workplace where every team member can thrive and grow professionally. Our training program equips team members with advanced tools and systems, empowering them to enhance customer experiences and streamline operations seamlessly. As part of our team, you'll enjoy competitive compensation packages, comprehensive insurance benefits, and abundant opportunities for professional growth. Join us at Patriot Motors and be part of a team that values excellence, community impact, and continuous improvement.

Job Description Position Overview: The Finance Department is seeking a highly organized and proactive Administrative Coordinator to provide essential support in travel coordination, expense reconciliation, and insurance compliance. This role is ideal for a resourceful individual who thrives in a dynamic, fast-paced environment and enjoys managing diverse administrative tasks. Duties & Responsibilities: • Travel platform administrator for all company travel including assisting in travel arrangements, • Reconcile corporate credit card statements to ensure accuracy, proper documentation, and correct general ledger coding., • Certificate of Insurance Compliance – ensure companies are compliant with providing accurate and current insurance certificates., • Switchboard coverage, • Assist in scanning and organizing various documents, • High school diploma required, • Proficient in Microsoft, Excel, Word, & Adobe Normal standing, bending, walking and lifting for an office environment. Ability to communicate at all levels and the ability to function in a dynamic environment are required.

Job Description 6-month contract assignment. Must have face to face customer service exp (no call center), ability to work onsite, can stand, walk and stand 80% of the time, office exp. lifting up to 50lbs, basic computer knowledge. Complete Description: The Office Services Assistant performs a wide variety of stock room support in addition to clerical, administrative, and mailroom duties which includes providing a high level of customer service while consistently managing multiple projects simultaneously and producing an excellent output. Operates office and stock room equipment and refills office and pantry supplies as needed. Principal Duties & Responsibilities (Essential Functions): Process all incoming and outgoing deliveries at the corporate office and Mock Store. Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment. Receive, organize, and transport deliveries via rolling cart, dolly, flat bed, or pallet jack Stock, organize and maintain office, pantry, and coffee/tea supplies for the Tallgrass facility. Assist with general appearance of office, including weekly maintenance checks and reporting all issues to the Facilities Manager so that repairs can be completed in a timely manner. Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support. Assist with special projects and events as needed and directed by the Facilities Manager. Monitors the Corporate Facilities email regularly, responds to customer/client requests via email and in person in a professional manner. Identifies and responds to associate issues/problems in a timely manner, seeks feedback/follow-up as appropriate. Builds effective business partnerships with the corporate teams. Required Skills: High School Diploma required Minimum of 2 years experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Able to work on site 100% of time Proficient with Microsoft Office Comfortable with and embrace new technologies and digital tools, such as apps, databases, financial management, work order management, communications and handheld mobile technologies and applications Physical ability to assist with warehouse operations On a regular basis requires the ability to walk, reach with hands and arms, stand for a minimum of 6-8 hours, and able to lift50 lbs. Highly adaptable and flexible, ability to work independently with little supervision. Excellent communicator, comfortable interacting with all levels of employees, management, and third-party vendors.

Job DescriptionDescription: Lighthouse Hospice is driven to provide a professional hospice workplace where the employee is respected and valued. We recognize that creating a culture of trust, kindness and appreciation is required to retain the best talent, dedicated to making a difference in the lives of the people we serve. Our team members all have one special thing in common. We deeply care for each other as much as we care for our patients and families. Each member of our team has been carefully chosen, not only for their exceptional skill set but also for their gifts of compassion and respect for others. We found that hiring people for this reason, combined with creating an environment where each individual can showcase their strengths, enables our team to achieve their highest potential. If you are searching for a great place to work, a place where you can make a real difference, where you can learn and grow with some of the best talent in the area, then we would love to speak with you! Job Title: Administrative Assistant Job Summary: The Administrative Assistant plays an essential role in ensuring efficient daily office operations by providing comprehensive clerical and organizational support. This position is responsible for managing calendars, scheduling appointments, preparing documents, maintaining organized filing systems, and coordinating internal and external communication. The Administrative Assistant will serve as a primary point of contact for staff, visitors, and external partners and will support the Executive Assistant in daily tasks and special projects. Proficiency in Microsoft Office (Excel, Word, Outlook, etc.) and strong attention to detail are essential for success in this role. Job Qualifications: Education: High school diploma required; Associate’s degree in Business Administration or a related field preferred. Licensure: Current Driver’s License. Experience: Minimum of one year of administrative support experience in an office environment. Prior experience supporting leadership or executive staff is preferred. Experience in healthcare or hospice settings is a plus but not required. Skills: Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) and general office technology. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. Strong attention to detail and accuracy in work. Transportation: Reliable transportation and valid auto liability insurance. Environmental and working Conditions: Work is performed in a routine office environment, with noise levels that may be moderately high at times. This position may require a flexible schedule and occasional extended hours to meet organizational needs. Some local travel may be required, which may involve exposure to inclement weather. The role may also involve limited exposure to common office materials such as toner and related supplies. Requires the ability to handle stressful situations in a calm manner. Essential Functions: • Utilizes effective communication skills when directing phone calls, greeting visitors, and assisting staff or external contacts., • Provides comprehensive clerical and organizational support to ensure efficient office operations, including managing calendars, scheduling appointments, and handling correspondence., • Prepares, organizes, and maintains documents and files; assists with copying, scanning, and records management., • Monitors, orders, and maintains inventory of office supplies, forms, and other operational materials., • Facilitates communication systems by distributing mail, managing phone systems, routing messages appropriately, and ensuring information is delivered in a timely and professional manner., • Performs data entry, basic computer support, and updates to electronic and paper-based information systems., • Provides clear and effective communication to team members and external healthcare professionals while always maintaining strict confidentiality., • Supports the Executive Assistant with assigned tasks, projects, scheduling, and administrative coordination., • Assist with scheduling and coordinating meetings, appointments, and training sessions for the Executive Assistant., • Assist in preparing reports, presentations, and correspondence., • Assist with the implementation and tracking of operational policies and procedures., • Assist with addressing and resolving operational challenges in collaboration with the Executive Assistant. Physical and Mental Effort: Prolonged sitting. Works in a routine office environment. Possible exposure to toxic materials, toner, etc. Requires the ability to handle stressful situations in a calm manner. Light lifting up to 20 lbs; frequent use of a computer and standard office equipment.

Job DescriptionThey would come into corporate week, so in person at least 6 days/month, with the rest remote. Position Summary: Temporary administrative assistant position is responsible for supporting the Conscious Beauty team in giving our guest more choices and guidance as they shop brands and products certified under one or more of our pillars. This role will also help provide a seamless experience for our brand partners participating in the program. Role is approximately 20 hours per week. Core Job Responsibilities: In-Store Merchandising: responsible for the proofing of internal documents used for in-store signs and store set plans to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Digital Merchandising: Proof various landing pages to ensure brand pillar certifications are accurately represented within store merchandising and visual initiatives. Review guest facing, brand assets and content within the environment for opportunities to drive further transparency to the guest. Marketing: Help procure samples from the merchant team or distribution centers to support marketing initiatives like print adv and marketing asset photography. Fill out sign request forms. Track and keep record of Conscious Beauty social media content. Promotions: Enter promotional pricing into merchandising systems Collaborate: Keep brand partner contact information up to date. Partner with key brand contacts to ensure their good standing within our pillar standards. Assist: Senior Manager and assistant buyer on ad hoc projects Collaboration: Develop and maintain internal and external relationships, including Distribution Centers, eCommerce, Marketing, Operations, Planning & Allocation, Stores and brand partners. Values: Exemplifies Beautys core values within role. Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication Requirements For Consideration: Education Requirements: Bachelors degree preferred Years of Related Experience: Some relevant experience preferred. Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Creative and resourceful problem solver. Professionalism and confidentiality required. Passion for the business.

Job DescriptionBenefits: • 401(k), • Health insurance, • Paid time off, • Training & development Meeting and Event Coordinator/Administrative Assistant We're looking for a dynamic person to support events, communications and membership initiatives for membership organizations. you'll support the Director with planning and provide assistance implementing in-person meetings and conventions as well as virtual educational sessions. Communications and Marketing skills will be an asset so that you can plan and distribute promotional emails and manage social media messaging. Experience creating digital and print materials such as flyers, advertising and signage using Canva, and/ or managing basic website content updates is a plus. Our ideal candidate will have experience coordinating projects, developing communications, working as part of a team and will have a basic knowledge of posting on social media platforms. In-state travel will be required one to two nights per month to provide onsite event support such as registration desk, session support, and casual video or photography to post on our social media and other communications. Benefits include 401k, health insurance, paid leave, short and long-term disability. Training on specific platforms and processes will be provided.

Job Description We are currently seeking a Permanent, Full-Time scheduler for therapy staffing services office in Orland Park (16616 107th Court 60467) Minimum Requirements:- 1- Great personal and organization skills (is a must). 2- Excellent Computer Skills. 3- Minimum 2 years College Degree. 4- Bilingual/Spanish speaking (preferred but not required). This is a position with great benefits ranging from health, dental, vision and life insurance, retirement plan, and great other benefits. PLEASE ONLY QUALIFYING CANDIDATES APPLY!!! Home health scheduler/Customer Support Specialist . The responsibilities of this position include: • Managing large amounts of incoming calls., • Providing accurate, valid, and complete information to ensure the highest level of customer satisfaction., • Acting as an effective daily liaison between our customers and therapists., • Use of multiple computer systems such as , Kinnser as well as our Electronic Medical Records (EMR) therapyBoss system to track, gather information, and/or troubleshoot customer issues in a timely and effective manner.

Job DescriptionAbout the Role We are looking for a motivated and detail-oriented Entry-Level Administrative Assistant to support our operations team. This role is ideal for someone eager to learn, grow within the company, and take on more responsibilities over time. The position involves assisting with administrative tasks, monitoring day-to-day operations on the floor, and ensuring that employee task lists and duties are completed efficiently. The ideal candidate will be hands-on: ready to step in on the floor to fix small issues, coordinate with vendors, and support smooth day-to-day operations throughout the facility. Key Responsibilities * Be present on the floor to identify, address, and resolve operational issues as they arise. * Perform light facility troubleshooting (e.g., reporting maintenance issues, restocking supplies, minor fixes). * Check in regularly with employees to ensure daily task lists are being completed accurately and on schedule. * Provide updates to management regarding workflow progress, task completion, and any obstacles. * Assist with bill organization, payment coordination, and vendor communication (e.g., invoices, supply orders, service schedules). * Support the coordination of staff schedules, meetings, and internal communications. * Organize and maintain inventory, office supplies, and essential equipment. * Help maintain accurate administrative records, invoices, and documentation. * Perform other administrative duties as assigned to ensure efficient clinic operations. * Contribute ideas to improve workflow efficiency, team collaboration, and overall organization. Qualifications * High school diploma or equivalent (Associate’s or Bachelor’s degree a plus). * Strong organizational and communication skills. * Comfortable being on the floor in a fast-paced environment and assisting where needed. * Ability to multitask, prioritize, and adapt to changing needs. * Team-oriented, proactive, and eager to learn. * Basic computer skills (Microsoft Office, Google Workspace, etc.). * Willingness to assist with vendor and billing processes (training provided). Growth Opportunities This is an entry-level position with clear potential for advancement. As the candidate gains experience and demonstrates leadership, they may grow into supervisory roles. Compensation & Benefits * Competitive entry-level pay * Opportunities for training and professional development * Supportive team environment focused on mentorship and growth Powered by JazzHR 7KGHN0CCnm

Job DescriptionPosition Summary: Casa Central’s Early Learning Academy (Center-Based program option) provides high quality, comprehensive early childhood education and childcare services for young children, ages two to five, and their families. The Administrative Assistant provides clerical support, such managing databases, answering phones, typing, scheduling appointments, photocopying, faxing, filing, handling correspondence, organizing and maintaining paper and electronic files, greeting visitors, answering telephone calls and providing information to callers, supporting program data management and eligibility determination, collecting parent payments, etc., to ensure that the program runs effectively and efficiently. This position is a shared role, split 50/50 between the Human Resources Department and the Early Learning Academy. The Administrative Assistant provides clerical, reception, and program support that ensures smooth and efficient operations for both areas. HR-related duties are charged at the approved rate for the Receptionist role, in alignment with operational functions that support agency-wide administrative needs. Essential Duties and Responsibilities Include the following, other duties as assigned: General Administrative Tasks Approve time sheet and ensure compliance with agency and funder guidelines, ensuring that daily activities are within the allowable activities approved by the agency. Prepare and maintain records and reports necessary for the program. Maintain office and program area in manner appropriate to the standards of the organization. Interpret and act on administrative decisions and policies. Read and prepare reports on breakdowns of data and summarize information to facilitate review by the administration. Examine and check reports and databases for completeness and accuracy; determine compliance with established requirements and conduct follow-ups on discrepancies. Give information to the public and staff members on questions not requiring attention of administration. Establish and maintain a complete and detailed filing and data management system. Take meeting minutes. Program-Specific Activities Ensure compliance with all Early/Head Start Program Performance Standards, including as interpreted by Start Early, as well as with relevant federal, state, city, and accrediting/licensing body regulations and requirements. Engage in Active Supervision strategies to support the safety, wellbeing, and appropriate supervision/oversight of children at all times. Act in accordance with the program’s Standards of Conduct, building respectful relationships with families, honoring parents/caregivers as their children’s first and most important teachers, and maintaining strict child, family and staff confidentiality at all times. Provide appropriate information and referrals on phone inquiries ranging from routine matters to complaint problems of a delicate nature. Complete data entry and support acceptance of childcare co-payments. Program Support Assist program director to successfully fulfill their role as leader, manager and overseer of resources at the site. Support with socialization and parent meeting activities, including scheduling, ordering food and supplies, welcoming participants, etc. Performance & Quality Management Nurture positive and collaborative working relationships with other agency staff and outside stakeholders and partners. Implement the agency mission, philosophy, and core values to direct daily work and decision-making. Adhere to agency policy. Cultivate a professional and respectful work environment. Be actively involved with, and knowledgeable about, the agency’s Performance Quality Improvement (PQI) structure and process. Community Outreach Actively and enthusiastically support recruitment efforts to ensure that the program is fully enrolled year-round, including periodically attending health fairs, resource fairs, and community events, including evening and weekend events to connect with families and share information about early childhood programming. Child Care Access & Security Support Responsible for buzzing employees and childcare participants in as well as checking them in/out. Additionally, issue security passes to all visitors while following the agency’s established policy and procedures about giving access to Child Care facility when a request to see a child is made. Responsive to the special needs of the Child Care Facility. Use good judgement when requests to see children in the Child Care Facility are made and immediately notifies Child Care staff before giving access to the facility. Follows the Agency’s established policy and procedures in regard to giving access to the Child Care facility when a request to see a child is made. Buzzes childcare participants into secured Child Care facility. Child Care check-in and check-out. Issues security passes to all visitors and have them signed in and out in the visitor log. Receptionist Tasks The receptionist is responsible for providing excellent customer service by answering and transferring phone calls courteously and professionally while encouraging callers to leave messages or call back when needed. They maintain a welcoming and helpful tone, ensuring that all inquiries are directed to the appropriate staff or department. In support of administrative operations, the receptionist manages daily office tasks such as sorting/coordinating mailing and postage needs, ordering supplies, and preparing employee anniversary and birthday communications. They also assist with agency engagement events and ensure internal communication runs smoothly across departments. The role includes maintaining accurate records of incoming packages and donations, completing in-kind forms upon request, and coordinating with facilities to ensure timely delivery to the correct staff. Additionally, the receptionist directs job applicants to Casa Central’s website and provides guidance on completing applications. As part of quality and performance efforts, the receptionist tracks community inquiries and needs, compiles service metrics—including walk-ins, calls, and referrals—and presents quarterly data to the PQI committee. They actively contribute to the agency’s continuous improvement initiatives and integrated service delivery efforts through participation in the Quality Improvement Cycle (QIC). Overall, this position supports agency operations by maintaining organization, facilitating communication, and ensuring a positive and efficient front-line experience for employees, visitors, and community members. General Requirements: Sensitivity to cultural diversity is required. Will be subject to pre-employment screening that includes a medical, lift and drug and alcohol screening, as well as aptitude and skills’ testing, where applicable. Education/Experience: High School graduate, or GED and 2-3 years of experience in office setting or administrative support; AA degree in Business Administration preferred. Knowledge of modern office practices, procedures, business equipment and of English, spelling and math. Familiarity with elementary principles of business and accounting. Good judgment in making decisions, recognizing established procedures and resourcefulness in meeting problems. Ability to work effectively under pressure. Ability to handle administrative details independently, including composition of important letters and memoranda without dictation. Ability to establish and maintain harmonious working relationships with others and the public. Careful attention to detail required. Language Skills: Bilingual Spanish preferred. Computer Literacy & Knowledge Skills Abilities: Word processing; spreadsheets; internet skills; data entry skills and in managing Microsoft applications to facilitate communication. Preferred knowledge of ChildPlus or other online database systems. Mathematical Skills Basic mathematical skills are required. Operating Environment and Working Relationships: Ability to work within an interdisciplinary team as a cooperative and supportive team member. Ability to establish relationships with families from diverse backgrounds. Acts as clerical assistant to the Administrator establishing and maintaining daily schedule, screening calls, mail, and unscheduled visitors, as well as handling routine inquiries. Shows initiative and otherwise relieves supervisor of clerical detail and minor administrative matters while acting only on general instructions. Knowledge of Head Start Performance Standards preferred. Decision Making Authority: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or scheduled form and convey needed information with stakeholders in a manner which improves early learning experience for children/families. People Management Ability to utilize reflective practices to provide support to volunteers, interns, and team members. Strong people skills, ability to express oneself clearly and effectively, superior interpersonal abilities, ability to get along with diverse persons and personalities. Must be tactful, mature and flexible. Remote Work/Technology (WIFI)/Mobile Phone Usage: Not eligible for remote work. A personal mobile phone is not required and therefore not eligible for mobile phone reimbursement. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee frequently is required to use hands. Must be able to lift and carry up to 25lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The content of this job description is not intended to be constructed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Job DescriptionBenefits: • 401(k), • 401(k) matching, • Dental insurance, • Health insurance, • Paid time off, • Parental leave, • Vision insurance Job Description: Administrative Coordinator Title: Administrative Coordinator Job Type: Full-Time Position Reports to: Head of Schools Required: Bachelors degree and at least five years of experience in an administrative role Work Days/Hours: 7:30am-3:30pm Monday-Wednesday & Friday; Thursday 7:30am- 4:30pm Job Summary: The Administrative Coordinator serves as a critical partner to the Head of Schools, providing high-level administrative support and ensuring the smooth and effective operation of Daystar Academys daily functions. This role is central to maintaining strong communication and coordination across school leadership, faculty, families, board members, and the broader school community. Acting as both a liaison and a logistical anchor, the Administrative Coordinator helps facilitate essential school operations, manages key communications, and represents the Head of Schools when delegated. This individual also plays an important role in cultivating a welcoming, organized, and mission-aligned environment where students feel known, valued, and supported. As a visible and trusted presence in the life of the school, the Administrative Coordinator upholds Daystars mission to empower students to positively impact the world through faith-based, culturally engaged, and globally minded education. All Staff Responsibilities: • Provide a safe school environment, indoors and out, per directives regarding building operations (keys, fobs, alarm codes), the Daystar Distinctives and Responsive Classroom practices, • Participate in a brief staff prayer to start the day at 7:35 sharp on Monday through Thursday in the Gathering Place, • Participate in school engagement events to promote positive school culture, • Complete arrival and dismissal duties as assigned, • Fulfill essential job functions based on ones specific job description; and during times of school drills or emergencies, assist others as able, • Be on time, appropriately dressed and ready for work at assigned days/times, • Adhere to all of the requirements outlined in the Staff Handbook and comply with the school policies, • Be an excellent ambassador of Daystar Academy at all timesEssential Job Functions Relative to Role: Administrative Support & Office Management • Maintain well-organized hard copy and electronic filing systems to support efficient recordkeeping., • Perform general clerical tasks including photocopying, scanning, mailing, emailing, and document filing., • Review and prioritize incoming correspondence; assess memos, submissions, and reports to determine significance and plan appropriate actions., • Draft and prepare responses to routine inquiries and requests regarding school policies, procedures, and general operations., • Gather and compile relevant information from articles, online research, and internal sources, presenting it in clear and actionable formats., • Respond professionally to questions about school operations from staff, parents, and community members., • Compose and format original correspondence, memoranda, reports, and other administrative documents., • Coordinate and maintain agendas for administrative team meetings., • Oversee the management of schoolwide and parent-facing calendar events via Google Calendar, including space reservations and conference room bookings., • Review and edit reports, letters, and memos for clarity, accuracy, and alignment with school standards., • Assist in compiling and maintaining documentation for accreditation, school improvement planning, board policies, the staff handbook, and other institutional records., • Oversee building operations and serve as the primary liaison with vendors and contractors., • Manage building security and safety, ensuring compliance with protocols and proper distribution of alarm codes, fobs, keys, fire safety procedures, and ensure adherence to the Daystar Crisis Manual., • Oversee medical readiness by maintaining EpiPen and AED compliance, leading staff training on emergency kits, inhalers, and related procedures., • Oversee communicable diseases to public health authorities and ensure appropriate internal communication., • Organize and coordinate staff events, including the procurement of food, supplies, and logistics.Meeting & Communication Coordination, • Schedule and coordinate internal and external meetings, conferences, and events on behalf of the Head of Schools., • Attend designated meetings and accurately record, prepare, and archive meeting minutes., • Create and distribute clear, timely agendas and meeting minutes to all relevant stakeholders., • Ensure timely and consistent communication of key dates, events, updates, and school-wide announcements to staff, families, and community members., • Manage the Head of Schools calendar, prioritizing meetings and commitments, and exercising sound judgment to adjust the schedule as needed., • Coordinate travel logistics, including arranging transportation and lodging, completing travel authorizations, and processing expense reimbursements.Project & Process Management, • Coordinate and execute special administrative projects as assigned by the Head of Schools., • Assist in the development, implementation, and evaluation of office procedures to enhance efficiency and effectiveness., • Proactively identify opportunities to improve office operations, streamline workflows, and reduce response times., • Collaborate with staff across departments to deliver high-quality service to faculty, students, families, board members, volunteers, and guests.Leadership Support, • Serve as a designee for the Head of Schools when needed, exercising discretion, professionalism, and sound decision-making., • Support leadership initiatives while maintaining strict confidentiality in all communications and documentation., • Respond to requests and inquiries related to school policies and general operations with professionalism and accuracy., • Oversee coordination of custodial services and facility operations to ensure a safe, clean, and functional environment., • Represent the Head of Schools at meetings or events as assigned, modeling Daystars mission and values.Essential Functions Relative to Member of Daystars Administrative Team:, • Provide reports to the Daystar Board as requested, • Serve on school-wide committees as requested, • Participate in and assist with planning and implementation of staff-wide professional development, • Participate in regular Administrative Team meetings, providing counsel and insight on areas impacting the school as a whole, • Participate in planning and management of school-wide events, including but not limited to back-to-school parent and student events, parent-teacher conferences, holiday programs, learning showcase nights, athletic banquets, middle and high school special events, and 8th and 12th-grade graduation ceremonies

Job Description Position: Administrative Assistant Location: Southwood Interventions, 5701 S. Wood St., Chicago, IL 60636 As an Administrative Assistant, you will perform administrative, clerical and routine billing and accounting activities for a program or facility and provides administrative support to the administrative office. Job Type: Full-time Let's Change Lives Together. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you – both at home and at work. • Medical & Dental & Vision Insurance, • Flexible Spending Accounts, • Basic Life & Short-Term Disability Insurance, • 401(k) Savings Plan, • Life Assistance Program (LAP), • Tuition Assistance Program, • Paid Time Off (PTO) * Paid Holidays * Paid Training Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Primary Duties and Responsibilities • Assists team in promoting quality internal and external communications between the program, referral agencies and other external sources., • Keeps records of invoices and support documents., • Composes various daily, weekly, monthly and quarterly reports as assigned. The following educational requirements are acceptable for this classification including: • High school diploma or equivalent and five years of office related experience; OR, • Associate’s degree and two years’ experience; OR, • Excellent grammar, communication and organization skills., • Ability to compose and edit grammatically correct correspondence and reports., • At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization., • As we work to make a difference in people’s lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees., • As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey., • Whether you’re looking to begin a rewarding career or you’re a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels., • At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. We are Hiring and We Want You on Our Team!

Job Description Cashier, data entry, Stock and customer service. Company DescriptionRetail- Clothing and BootsRetail- Clothing and Boots

Job DescriptionDescription: Empowering Lives. Building Futures. Fostering Growth. At A Safe Place, we’re united by a mission to empower survivors of domestic violence and human trafficking. For over 48 years, we’ve been a beacon of hope in Lake County, offering comprehensive programs that promote healing, resilience, and independence. Our Zion Housing Department supports permanent residents with services that foster stability, independence, and an enhanced quality of life. We promote community integration through engaging activities, advocacy, and education on essential life skills. Join us in creating a community of strength, resilience, and change, where every survivor finds hope and opportunity. Your Role: Part-time Housing Administrative Assistant As the Housing Administrative Assistant, you’ll provide essential administrative and clerical support to the Zion Campus Team, ensuring the smooth operation of housing programs and enhancing the quality of service for residents. Key Responsibilities: • Waitlist Management: Assist the Director with client communications, scheduling, assessments, and application processing., • Service Coordination: Schedule client appointments for supportive services., • Administrative Duties: Process requests, order supplies, and manage paperwork, logs, and grant-related data., • Client Engagement: Handle inquiries and address client needs., • Data Management: Maintain case files, perform grant-related bookkeeping, and complete data entry., • Professional Conduct: Engage clients authentically, maintain boundaries, and adhere to ethical standards., • Team Collaboration: Work effectively as part of the team., • Training: Complete IM+CANS certification and 40-hour Domestic Violence training within the first month; complete Safe Zone, Mandated Reporter, and other required trainings within 60 days., • Bachelor’s degree in counseling, social work, psychology, rehabilitation counseling, family therapy, or a related human services field., • Bachelor’s degree in any field plus two (2) years of documented clinical experience in a mental health setting under a QMHP., • High school diploma or GED plus five (5) years of documented clinical experience in mental health or human services., • Bilingual Spanish proficiency required., • 2+ years of administrative experience, with Excel proficiency., • Experience in crisis intervention, case management, or advocacy., • Strong trauma-informed skills, communication, and conflict resolution abilities., • Ability to develop and present client programs using technology., • Cultural competence and adherence to professional ethics (e.g., NASW Code of Ethics)., • Familiarity with electronic medical records is a plus., • Proficiency in Microsoft Office, Outlook, and Teams., • Effective time management, organizational, and prioritization skills., • Commitment to supporting survivors and fostering a violence-free society., • Working Hours: Monday–Friday, 9:00 AM to 5:00 PM; must be available on Wednesdays., • Additional Hours: 3.5 hours weekly assisting staff as needed, totaling 19.5 hours per week., • Work Environment: Professional office settings and secure shelters., • Physical Requirements: Lift up to 20 pounds, navigate stairs, and move freely across facilities., • Service Commitment: 70% direct service (60% for supervisors)., • Team Engagement: Active participation in 70% of staff meetings., • Holiday Shifts: Commitment to 2–4-hour shifts during holidays, if required., • Travel: May include role-specific travel for outreach and training., • Hourly Rate: $20–$25 per hour, paid bi-weekly (26 pay periods annually)., • Compensation Factors: Based on grant funding, skills, experience, and expertise., • Be a part of a mission-driven team transforming lives daily., • Contribute to fostering independence and stability for survivors.

Job Description JOIN HELGET GAS PRODUCTS AS A BRANCH ADMINISTRATIVE ASSISTANT! Are you ready to be an essential part of our team? As a Branch Administrative Assistant at Helget Gas Products, you will support daily operations at the branch level, ensuring everything runs smoothly and efficiently. Reporting directly to the Branch Manager, your proactive and flexible approach will be key to our success. Your Role: Your day will start with gathering, reviewing, and submitting morning DOT paperwork. You'll sort and prepare billing documents for manager review and compile compliance paperwork for quality control. Filing daily DOT, truck, and compliance paperwork will be part of your routine. Every two weeks, you'll handle hydrotesting paperwork and prepare a hydrotest report for branch-owned cylinder transactions. In office management, you'll oversee the office supply inventory, prepare purchase orders, coordinate with vendors for bulk orders, and arrange shipping through third-party vendors. In financial and payroll support, you'll assist branch personnel with expense reports, verify payroll systems, and input payroll adjustments. For travel coordination, you'll manage the branch PTO and travel board and book travel arrangements for branch personnel. You'll also maintain compliance files, update weekly helium reports, and collaborate with corporate inventory departments on monthly cycle counts. Special projects and ad hoc reports requested by branch managers will also fall under your responsibilities. What We Seek: • Proven experience as an administrative assistant or in a relevant administrative role., • Strong organizational skills with the ability to prioritize tasks and manage time effectively., • Attention to detail and problem-solving skills., • Proficiency in MS Office, particularly Excel and Word., • Excellent written and verbal communication skills., • Ability to work independently with minimal supervision., • Knowledge of DOT regulations and compliance procedures (preferred)., • Experience with payroll systems and financial documentation (preferred). At Helget Gas Products, you'll be part of a dedicated team committed to excellence. We value integrity, teamwork, and continuous improvement, providing a supportive work environment where you can thrive. Our competitive compensation and comprehensive benefits package make Helget Gas a great place to build your career. Our Benefits: • Competitive Compensation, • Health, Dental, Vision Insurance, • 401K with Company Match, • Paid Holidays, PTO, Volunteer Time Off, • Employee Referral Bonus, • Dress Code Flexibility Apply today and take the next step in your career with Helget Gas Products! We're an equal opportunity employer, celebrating diversity and fostering an inclusive workplace for all. Job Posted by ApplicantPro

Job Description Join our team at American Family Insurance as an Agent Assistant! Were looking for a friendly, organized, and proactive individual to support our agencys day-to-day operations. Benefits Annual Base Salary + Bonus Opportunities Dental Insurance Vision Insurance Mon-Fri Schedule Life Insurance Career Growth Opportunities Paid Time Off (PTO) Responsibilities Assist the agent with daily administrative tasks Run and track reports to support agency operations Help manage customer files and documentation Provide excellent customer service, both in person and over the phone Support the agent in achieving the agency's goals Requirements Strong organizational and time management skills Attention to detail and accuracy Comfortable with technology and learning new systems Positive, welcoming attitude and a collaborative spirit Prior administrative or insurance experience is a plus, but not required Fluent in both English and Spanish

Job Description Absolute Rent A Car in Elgin, IL, is looking for a driven full-time Automotive Admin Assistant to join our team. This isn't just a desk job; it's a chance to be the central nervous system of our dealership, ensuring every vehicle's journey from service to sales is seamless. You can expect a competitive hourly wage of $25–$30 per hour based on experience. You'll also get to take part in our supportive company culture and enjoy the following benefits: • Paid time off, • Growth opportunities, • On-the-job training for all platforms, • Direct mentorship from the owner, • Long-term career opportunities, • A high-performing team environment ABOUT THIS AUTOMOTIVE ADMIN ASSISTANT ROLE: As an integral member of our team, you will serve as the vital link between our service teams, accounting department, and customer experience group. In this fast-paced role, you will meticulously manage every vehicle that enters our operation by tracking repairs, reconditioning costs, and vendor charges, as well as creating estimates and ordering parts. Your responsibilities extend to providing excellent customer service as the first point of contact, coordinating with vendors, and supporting internal teams by maintaining accurate records and handling critical documentation. Your keen eye for detail ensures our entire operation runs smoothly and efficiently. THE SCHEDULE THAT AWAITS: We are open Monday to Friday: 9:00 am - 6:00 pm and Saturday: 10:00 am - 2:00 pm, and you will work within our business hours. WHY WE DO WHAT WE DO: Absolute Rent A Car has been proudly serving the Chicagoland area since 2002, providing reliable luxury vehicles along with a Rent 2 Own program that ensures everyone can drive, with no credit checks needed. We're recognized for our willingness to say "yes" when others might say "no," a philosophy that also shapes our workplace culture. Our team members benefit from paid time off, direct mentorship from the owner, comprehensive on-the-job training, and long-term career paths within a high-performing team environment. If you seek opportunities for growth, support, and a role where your contributions truly matter, Absolute Rent A Car is the perfect fit for you. WHAT WE ARE LOOKING FOR IN AN AUTOMOTIVE ADMIN ASSISTANT • Valid driver's license and clean driving record, • Tech-savvy and willing to learn multiple platforms (TechMetric, CCC, DCS, CRM), • Confident communication skills with vendors and team members, • Positive, energetic, and solutions-oriented, • Detail-oriented and organized, • Automotive service advisor or writer, • Parts counter specialist (OEM or aftermarket), • Vehicle buyer, wholesaler, or dealership sales rep with technical knowledge, • Auto technician or support role within a dealership or shop, • Any role requiring hands-on familiarity with automotive systems or components DON'T LET THIS AMAZING OPPORTUNITY PASS YOU BY! If you think this Automotive Admin Assistant job is a fit for what you are looking for, then applying is a snap. The initial application should take you less than 3 minutes to complete. Good luck! Job Posted by ApplicantPro

Job Description Part-Time HR Assistant (~20 hours/week) Location: Schaumburg, IL (In-office) Compensation: $19 - $22 per hour, commensurate with experience About the Role: Seeking a highly organized and detail-oriented HR Assistant to support the HR department. This flexible part-time role entails approximately 20 hours per week, working onsite to assist with general administrative tasks and HR operations. Responsibilities: • Assist with maintaining employee records and HR databases, • Support recruitment processes including scheduling interviews and candidate communications, • Help prepare HR documents, reports, and correspondence, • Manage onboarding logistics and paperwork for new hires, • Provide general administrative support to the HR team, • Handle confidential information with discretion and professionalism Qualifications: • Previous experience in HR or administrative support preferred, but not required, • Strong organizational and communication skills, • Proficiency in Microsoft Office (Word, Excel, Outlook), • Ability to handle sensitive and confidential information, • Detail-oriented with good multitasking abilities, • Reliable and able to work independently with minimal supervision Disclosure: By applying, you acknowledge and consent that your personal information will be used by our recruiting firm solely for recruitment and hiring purposes. Your information will be handled confidentially in accordance with our privacy policie

Job Description Join Our Team as an Admin Assistant at SPERO COMMUNITY SERVICE! Are you an organized, detail-oriented individual looking to make a difference in a supportive and community-focused environment? SPERO COMMUNITY SERVICE, located in Urbana, IL, is seeking an Admin Assistant to join our team. Whether you're just starting your career or looking for a fresh opportunity, this role offers a chance to grow and contribute to a meaningful mission. About Us At SPERO COMMUNITY SERVICE, we are dedicated to fostering a positive impact in our community. Our team is passionate about creating a welcoming and supportive environment where everyone can thrive. If you value collaboration, efficiency, and making a difference, you’ll feel right at home with us. What You’ll Do As our Admin Assistant, you’ll play a vital role in keeping our operations running smoothly. Your responsibilities will include: - Managing and organizing office files and documents. - Assisting with scheduling and calendar management. - Handling phone calls and emails with professionalism and care. - Supporting team members with administrative tasks as needed. - Maintaining a welcoming and organized office environment. What We’re Looking For We’re excited to welcome someone who brings: - Strong organizational and multitasking skills. - Excellent written and verbal communication abilities. - A proactive and detail-oriented mindset. - Basic computer proficiency (e.g., email, word processing, spreadsheets). - A positive attitude and willingness to learn—no prior experience required! Why Join SPERO COMMUNITY SERVICE? While we offer great health, vision & dental benefits, we provide: - A supportive and inclusive work environment. - The opportunity to grow your skills and contribute to meaningful work. - A chance to be part of a team that values community, collaboration, and dedication. Our Culture and Values At SPERO COMMUNITY SERVICE, we believe in the power of teamwork and the importance of serving our community. We are committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. If you’re looking for a role where your contributions truly matter, this is the place for you. Ready to Apply? If you’re ready to bring your organizational skills and enthusiasm to our team, we’d love to hear from you! Apply today and take the first step toward an exciting opportunity with SPERO COMMUNITY SERVICE in Urbana, IL. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description Administrative Office Assistant Primary Duties • Preparing Expense Reports, • Setting/Managing Calendar for Executives, • Making Travel Arrangements, • Organizing files and spreadsheets, • Preparing logs to track all correspondence, • Proficient Microsoft office, (excel, word), • PowerPoint, • Organizational skills, • Creative writing abilities, • Dependable, • Monday through Friday, • 8:30 am 4:00 pm

Job DescriptionSalary: $17-$21 per hour Administrative Assistant Decatur Office Liaison Technology Group Location: Downtown Decatur, IL Employment Type: Full-Time, In-Office About Us At Liaison Technology Group, we believe the future of home living is defined by convenience, comfort, and intelligent control. Our cutting-edge solutions transform homes and businesses into connected, intuitive environments that respond effortlessly to the needs of our clients. If youre passionate about excellence in technology and want to be part of a growing, forward-thinking company, we want to hear from you. Position Summary We are seeking a detail-driven, organized, and proactive Administrative Assistant to support our Decatur office. The ideal candidate will communicate clearly, manage multiple priorities with ease, and thrive in a fast-paced, process-oriented environment. This role supports government procurement activities, vendor management, financial documentation, and general administrative duties. Key Responsibilities Government Procurement Support • Monitor daily alerts from multiple government platforms., • Qualify opportunities (scope, geography, requirements, timeline) and maintain a Bid/No-Bid matrix. Present 510 qualified opportunities weekly., • Manage the government-procurement inbox and all related portal registrations., • Track addenda, deadlines, and required meetings., • Build and maintain requirements and compliance checklists., • Organize all forms, signatures, insurance certificates, bonds, and licenses., • Request and standardize supplier quotes (cost, lead time, warranty, freight, terms & conditions)., • Prepare pricing tabs, draft submission packages, route for signatures, and ensure timely submission., • Log and track submission status through award or interview phase. Vendor & Financial Administration • Process vendor invoices and daily expense reports with accurate project and cost-center coding., • Match purchase orders and delivery receipts for smart home equipment and components., • Verify pricing, quantities, and approvals prior to payment., • Communicate with vendors regarding discrepancies, credits, or missing documentation., • Support the controller with financial reporting and accruals., • Reconcile vendor statements and resolve discrepancies proactively., • Maintain vendor insurance certificates, W-9s, 1099s, and contracts., • Ensure thorough documentation and recordkeeping for audits and reporting. General Administrative Duties • Answer and route phone calls or take messages for appropriate team members., • Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution., • Maintain accurate and up-to-date database records. Required Skills & Qualifications • Associate's degree or higher in Finance/Accounting or Related Field Required, • 3-5+ years of experience as an Administrative Assistant, • Strong verbal and written communication skills., • Experience with Google Office Suite or Microsoft Office Suite, • Highly organized, detail-obsessed, and deadline-reliable., • Self-motivated with excellent problem-solving abilities., • Comfortable using portals and light AI tools., • Experience with QuickBooks, Google Suite, and spreadsheets., • Ability to work on-site full-time in the Downtown Decatur office., • Strong communication skills with vendors, installers, and internal project managers to ensure billing accuracy. Disclaimer: This job description outlines the general nature and scope of the role. It is not an exhaustive list of all duties or responsibilities. Team members may be asked to perform additional tasks as needed.

Job Description Metropolitan Family Services empowers families to learn, to earn, to heal, to thrive. Part mentor, part motivator, part advocate, since 1857, Metropolitan Family Services has been the engine of change that empowers families to reach their greatest potential and positively impact their communities. Metropolitan is Illinois’ first comprehensive human services agency and reaches more than 122,900 individuals and families in Chicago, Evanston/Skokie, the southwest suburbs and DuPage County with services promoting education, economic stability, emotional wellness and empowerment. We are now hiring for a full-time Office Assistant 1 to join our Calumet Team at Altgeld Gardens! ESSENTIAL JOB FUNCTIONS: • Assists with data entry in the Client Management Database., • Will be held accountable for following all Performances Standards presented within non-direct performance grid., • Using tact and consideration, responds to telephone and in-person client inquiries, takes telephones messages, and assists clients in waiting room as required. Records, files, and retrieves a variety of documents using manual or automated systems. Destroys files and other records according to established procedures. • Receives, stamps, records, and distributes incoming mail. Responsible for checking client history. Records payments. Distributes memos, schedules, bulletins, etc. to staff as required., • Reviews all general information, goals, goal descriptions, signatures and goal completion (as appropriate) are completed appropriately and legibly on the IAP; ensures all appropriate verifications are provided, and ensures that the accompanying contact notes support the IAP. Operates TDD equipment and fax machine. May be key operator for copier, including maintaining equipment and xeroxing specific or voluminous assignments. • Organizes and files papers and correspondence. Responsible for general maintenance of open and closed files. Retrieves and maintains closed files. Some assignments may require ability to stand and move about for extended periods, and carry files or similar materials., • Processes monthly closing of files., • Safeguards the provision of quality services. Using basic skills, operates computer using agency software. • Warrants the information entered into the Client Management Database aligns with the client’s individual files., • Compiles a spreadsheet to document all data entered into the data management systems., • Proficient with the data management systems and the ability to pull reports., • Supports internal auditing of client record keeping to ensure compliance with CHA expectations., • Performs other tasks as assigned., • High School Diploma or equivalent with one (1) year office experience or equivalent training required., • Data Entry experience required., • Computer knowledge of applicable software at an entry level. Strong organizational, verbal and written communication skills. • Ability to manage multiple tasks simultaneously., • Ability to exercise initiative and judgment, maintain accurate files and records, including numerical data., • Basic knowledge of grammar and spelling, position requires Aptitude testing., • Blue Cross and Blue Shield Medical Coverage: HMO, Traditional PPO, or PPO w/ HSA contributions., • Dental and Vision Insurance Options, • 11 paid Holidays, • Paid Time Off (PTO), • 401K Plan, • Training and Professional Development Plan with E- Learning, • Wellness Initiative Program, • Employee Assistance Network

Job Description Our company is in search of a highly organized and efficient individual to join our team as an Administrative Assistant. This position is perfect for someone who thrives in a fast-paced environment, has exceptional organizational skills, and enjoys being the backbone of office operations. Administrative Operations Responsibilities • Manage and coordinate daily calendar appointments, meetings, and events for team members and executives., • Prepare and handle correspondence, reports, and documents with a focus on accuracy and professionalism., • Serve as the first point of contact for office visitors and manage incoming communications, directing them appropriately., • Maintain office supply inventory and place orders to ensure resources are available when needed., • Support team coordination and project management tasks to ensure smooth office operations.Administrative Assistant Qualifications, • High school diploma or equivalent; further education or certification in office administration is advantageous., • Proven experience in an administrative or office assistant role., • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Excellent organizational skills and attention to detail., • Strong communication skills and ability to multitask effectively.Key Skills for Administrative Excellence, • Effective time management and ability to prioritize tasks., • Strong problem-solving abilities and proactive approach to challenges., • Ability to maintain confidentiality and handle sensitive information with discretion., • Interpersonal skills to work collaboratively with different departments., • Adaptability and willingness to learn new tools and systems as needed.Administrative Role Benefits, • Competitive salary with opportunities for performance-based bonuses., • Comprehensive health, dental, and vision insurance., • Paid time off for holidays, vacation, and personal days., • Opportunities for professional development and career advancement. We are an equal opportunity employer, and we encourage applications from candidates of all backgrounds. We do not discriminate based on gender, race, age, sexual orientation, or disability, and are committed to promoting diversity in the workplace.