Administrative Assistant $27-$28
16 days ago
Grand Rapids
Location: Grand Rapids, MI Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities • Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting, • Coordinate meetings, conference calls, and internal events, • Prepare reports, format documents, and assist with LinkedIn/profile updates, • Distribute monthly office newsletters and marketing communications, • Track time and support CPA/CPE tasks and other OMP initiatives, • Liaise with clients, schedule restaurant reservations, and arrange gifts as needed, • Provide light tech troubleshooting and document e-signature support, • Assist in planning, coordinating, and executing internal and off-site events, • Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance, • Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications • Previous experience in an administrative or executive support role, • Proficient in Microsoft Office (Outlook, Word, Excel), • Friendly, polished, and professional with strong communication skills, • Strong attention to detail, ability to multitask, and commitment to confidentiality, • Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran