Operations administrator jobs in Levittown, New YorkCreate job alerts

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary Responsibilities: We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, teaching, brand ambassador, and event planner. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. Must Be: • Friendly, assertive and able to work independently., • Self-motivated with exceptional time management skills., • Extremely organized, detailed oriented, and able to focus during hectic and busy times of year., • Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position., • Able to work well under pressure with attention to detail., • Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company., • Strong interpersonal skills with the ability to effectively communicate both verbally and in writing., • Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus., • Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities., • Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role., • Answer and direct phone calls, respond to inquiries by text or email., • While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all filing systems (physical and digital) within the office., • Candidate will be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops, Birthday Parties and other special programs., • Maintain collaborative relationships with the schools administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication., • Maintain flow of paperwork throughout the office., • Confirm new jobs that are starting for the following week., • Maintain reports provide management with alerts when registration attendance is low., • Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc., • Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance., • Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns., • Coordination Help organize critical school events, parent coordination, and special projects, • College degree preferred, • 2-3 yrs prior admin or customer service experience, • $47,000 to $52,000 salary.

Company: Sage Parts is the world's largest supplier of GSE (Ground Support Equipment) and airport-related equipment replacement parts with operations in The United States, Canada, Chile, France, Hong Kong, Singapore, Peru, South Africa, The Netherlands, and The United Kingdom. Sage Parts supplies replacement parts and accessories for all types and brands of GSE. Sage provides supply chain management, on site supply services, single source supply, logistics solutions, engineering solutions and other cost reduction programs. Summary: The Data Administrator I is a key role to drive Sage Parts’ strategic advantage of sourcing data management. This role requires a driven and creative individual, who poses strong analytical skills. Below is a detailed list which includes, but is not limited to, the basic job responsibilities, specifications and qualifications. ESSENTIAL DUTIES AND RESPONSIBILITIES: · Perform analysis on large datasets to identify new part numbers and part number linkages. · Review, summarize, pull out pertinent information, and digitize documents and other information to be uploaded into the ERP. · Leverage existing analytical tools and assist development of new tools to perform large data upload, modification, and audits. · Run data queries from tools such as Crystal Reporting, Power BI, and Microsoft Access. · Run upload tools to assist with large data entry into the Sage Parts ERP. · Assist with supplier setup, audit and verify accuracy of quality and ESG documentation. · Set up new parts and Sage Parts sites, ensure parts sourcing and replenishment rules are set correctly. · Perform data validation to avoid data inaccuracies and avoid inadvertent duplication (spelling, proper data formatting, cross check existing database that the part or supplier hasn’t already been defined). · Think critically to identify creative solutions to expand, improve, or maintain Sage Parts’ databases. · Creating and maintaining documentation of data processes and procedures. · Communication between departments and within the Sourcing team to clarify objectives, clear roadblocks, and ensure business objectives are met. · This position is primarily on-site. After an initial period of employment there may an opportunity to transition to a hybrid schedule (working up to two days per week remotely). REQUIREMENTS / REQUESTED QUALIFICATIONS · Strong skill set in Microsoft Office, Outlook, Word, particularly Excel · SQL, DBA, Crystal Reporting, Microsoft Access, JavaScript, Power BI, or HTML coding or report writing experience is a plus · Experience working in (ERP) Enterprise Resource Planning Systems · Prior experience with Epicor Prophet 21 is a plus · Experience reading manuals, blueprints, parts catalogues, and diagrams · Must fluently speak and communicate in English · Additional languages are beneficial and would be considered an advantage, specifically, Spanish, Portuguese, French, or German · Good written and verbal communication skills · Good typing skills – speed and accuracy a must for high volume of data entry · Attention to detail · Ability to multi-task and change priority as necessary We stand behind our customers, products, and services as responsibility, support and continuous improvement are the key words which drive our work attitude. We also believe in work as an essential way to achieve success, and we aim to build a work environment which fosters individual growth and personal achievement for our employees through empowerment. If our values match yours, we would like to hear from you! Benefits Offered Include: Medical, Dental, Vision, Short/Long-Term Disability, Life Insurance, 401(k) plan, HC-FSA, DC-FSA, HAS, Paid time off, Holidays. Sage Parts is an equal opportunity employer. Hiring, promotion, transfer, compensation, benefits, discipline, termination and all other employment decisions are made without regard to race, color, religion, sex, sexual orientation, creed, age, disability, national origin, genetic information, veteran status, pregnancy, childbirth, medical needs arising from pregnancy or childbirth, medical conditions related to pregnancy or childbirth, including, but not limited to, lactation, or any other characteristics protected by law, unless a bona fide occupational qualification applies.

ABOUT THE JOB We are looking for a highly organized and proactive Office Manager to help keep our headquarters running smoothly. This role plays a key part in supporting daily office operations, coordinating administrative processes, and ensuring our team has the resources and structure needed to work efficiently. Reporting to the leadership team, the Office Manager will oversee day-to-day office functions, coordinate with multiple departments, manage vendor relationships, and support internal operations that keep the business moving forward. This role requires someone who thrives in a fast-paced environment, is detail-oriented, and enjoys building organized systems that support a growing team and company. Job Title Office Manager Job Purpose The Office Manager is responsible for ensuring the smooth day-to-day operations of the office by overseeing administrative functions, managing office resources, and supporting employees and leadership with operational needs. This role coordinates office logistics, maintains facilities and equipment, manages supplies and vendor relationships, and supports onboarding and workspace setup for new employees. The Office Manager also assists with executive scheduling, office events, and internal communication to create an organized, efficient, and productive work environment. Through strong organizational skills and proactive problem-solving, this position helps maintain a well-run office that supports team productivity and a positive workplace experience. General Responsibilities Skills • Proven experience as an Office Manager or Administrative Assistant., • Knowledge of office administrator responsibilities, systems, and procedures., • Proficiency in Google and Microsoft Office, • Excellent time management skills and ability to multitask and prioritize work., • Attention to detail and problem-solving skills., • Excellent written and verbal communication skills., • Strong organizational and planning skills., • A creative mind with an ability to suggest and implement improvements. Requirements • Excellent verbal and written communication skills., • Strong communication, leadership and team management skills, • Excellent organizational and time management skills., • Exceptional interpersonal and conflict-resolution skills., • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, etc.), • Ability to communicate effectively in English, • Full-Time, non-exempt., • Normal working hours are from 9:00 a.m. to 5:30 p.m., Monday through Friday; must be flexible to work evenings and occasional weekends., • Location: Plainview, NY ABOUT US GOAT USA is an American casual lifestyle brand built on confidence, connection, and passion. Founded on Long Island in 2016, the brand was created by showing up, building real relationships, and earning trust through everyday interactions. What started in a basement has grown into a nationwide presence, shaped by a commitment to authenticity and a customer-first experience. We design classic, go-to pieces that balance comfort and style, with collections that evolve through fabric, texture, and fit. Each piece is made to feel natural, versatile, and part of everyday life. Our growth is driven by meaningful connections—through live event across the country, our e-commerce platform, brick-and-mortar stores, and partnerships with leading retailers. With a team of over 150 employees and more than 365 live events annually, we continue to expand while staying rooted in community. At the center of it all is Chuck the GOAT, a symbol of self-belief, positivity, and showing up as the greatest version of yourself. Please visit our Instagram at @goatusa and our website, ___ for a better understanding of the brand, product line, and founder’s story. Ordinary people do extraordinary things. Full Time U.S. Employee Benefits Include • Paid vacation and sick time, • Paid Holidays, • Weekly free lunch, drinks, & snacks, • Health Insurance, • DCA/ FSA account, • Employee discount, • And more Life at GOAT USA Life at GOAT USA is dynamic, fun, and welcoming, where every team member contributes to our energetic and collaborative culture. We believe in celebrating our team with perks like free lunch once a week, complementary drinks and snacks, and generous discounts on all GOAT USA products. Join us and be part of a company that values passion, creativity, and community! Equal Employment Opportunity Statement GOAT USA is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, sex, religion, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status or any other basis protected by law. GOAT USA considers all qualified applicants regardless of criminal histories, consistent with legal requirements.

Title: IT Systems Administrator Job Type: Full time/ direct hire Location: Farmingdale, NY • Own and support a multi-platform infrastructure environment including Windows, Linux, IBM i (AS400), virtualization, storage (SAN/NAS), and cloud/hosted systems, • Troubleshoot and resolve complex system, performance, and connectivity issues across servers, networks, and endpoints, • Manage and monitor backup operations, disaster recovery readiness, and high availability systems (failover, replication), • Collaborate with networking, hardware, and security teams to ensure reliable and secure system operations, • Execute patching, upgrades, and system lifecycle management across diverse platforms and environments, • Drive automation initiatives using tools like Ansible, scripting (PowerShell/Bash/Python), and internal tooling to reduce manual effort, • Evaluate and implement modern tools, monitoring solutions, and AI-assisted technologies to improve efficiency and performance, • Maintain clear and structured technical documentation, runbooks, and operational procedures, • Support a retail-driven environment, including occasional travel to stores and data centers across the NY tri-state area, • Act as a hands-on problem solver and self-starter, working in a fast-paced environment with ownership, curiosity, and a continuous improvement mindset

Job Description Day Habilitation Administrator Bridges Day Program As the Day Habilitation Program Administrator, you will manage the day-to-day operations of a day hab program. You will ensure services and program environments are of the highest quality to promote maximum integration into the community. You will manage diverse duties and multiple priorities, and maintain effective relationships with people supported, families, staff, and other internal/external departments. You must possess strong initiative, excellent problem-solving skills and the ability to be creative, while managing multiple priorities in our Day Hab Program. Specifically, as the Day Hab Administrator you will: • Monitor the quality of the Day Habilitation services, as well as the maintenance and appearance of the program site, to ensure services and program environment are of the highest quality., • Promote the ongoing development of meaningful activities and community participation activities and ensure consistent implementation in all program areas., • Design and monitor systems, which promote organizational efficiencies as well as compliance with ACLD policies, procedures and governmental regulations., • Oversee the staff hiring, training, supervision, and development., • Ensure staff are supported and provided with the tools and resources necessary to be successful in completing job responsibilities and staff is well informed by facilitating regularly scheduled staff meetings., • Ensure provision of service in compliance with all internal and regulatory quality assurance and corporate compliance standards., • Review and ensure accurate weekly billing through Evero., • Coordinate Incident Reporting and Review., • Develop and manage income and expense budgets to ensure the fiscal integrity of program., • Participate in the development of new program initiatives as well as current and future agency-wide initiatives., • Monitor program census and attendance statistics to ensure budgetary goals are met. We are seeking a candidate passionate about the field of Autism with the following prerequisites: • Bachelor’s degree in the field of Human Services required; Master’s degree preferred., • 5 years’ experience working with adults with developmental disabilities. In-depth knowledge of clinical supports needed to ensure the success of each program participant., • 3 years supervisory experience., • Knowledge of OPWDD systems and regulations is essential, • The ability to obtain/maintain/perform SCIP (Strategies for Crisis Intervention and Prevention) Certification and First Aid/CPR., • Clean, valid NYS driver’s license. Please submit your resume online at or text us for more information at 631-250-8248. Annual Salary range for position is $69,000 - $72,000. An Equal Opportunity Employer M/F/D/V req 5158 Monday-Friday 8am-4pm 35

Job DescriptionDescription: As a Banking Systems Application Manager, you will be responsible for managing key banking applications including the development, configuration and implementation of digital products/systems. This role involves both self-production tasks and the management of a team of System Application Analysts. You will work closely with various stakeholders, including business lines, operations, IT, and other cross-functional teams, to drive the creation and deployment of innovative solutions that enhance business value, internal and external client experience and operational efficiency. About Servbank Founded in 1994, Servbank is a banking institution with local roots and national reach. We were built on a foundation of community-orientation, which ensures that no matter who we serve, we do so with the human touch that marks the gold standard of service. We work with individuals, businesses, and communities, so that whether you’re a student, a homeowner, a small business owner, or a community leader, we can help you fulfill your goals. Come create excellence with Servbank. Principal Responsibilities: • Management of key banking applications, including but not limited to Deposit and Loan Core operating system, item processing systems, treasury management applications (including online banking, remote deposit, positive pay) and other banking systems., • Partner with business lines to determine their needs and identify, recommend, and configure solutions to improve processes and functionality related to internal applications, • Develop and write business and functional requirements for application changes, • Maintain comprehensive documentation of system configurations, procedures, and changes., • Manage, setup, configure the system along with documenting specific application configurations and business-as-usual (BAU) system changes, • Organize and oversee team testing methodology for test scripts and ensure comprehensive full-cycle testing, • Identify risks to the bank and its customers, and work with business partners to mitigate and eliminate these risks, • Assist in defining product vision, roadmap, and growth opportunities, and communicate with stakeholders throughout the project, • Create process documentation, project content, and inputs into project deliverables, assist with training for end-users and provide ongoing support for the banking systems, • Advocate for and socialize project deliverables with key stakeholders, • Support planning and facilitation of business working sessions, resulting in changes to the product backlog, • Participate, facilitate, or lead multiple aspects of technology and process delivery, including analysis, requirements, design, testing, training, release management, and support, • Conduct working sessions with extended field team members and subject matter experts to address gaps and open items in product creation, • Perform user testing sessions and recommend product improvements, • Facilitate proof-of-concept and pilot activities to validate solutions and benefits, • Align business and IT stakeholders on product functions and objectives through clear and concise communication, • Conduct regular performance evaluations to assess individual and team achievements, provide constructive feedback, and identify areas for improvement to enhance overall productivity., • Oversee and coordinate team responsibilities to ensure efficient workflow and achievement of project goals.Requirements:, • Bachelor's degree in Business, Information Technology, or a related field., • Proficiency in data migration, data cleansing, and data integration techniques., • Proven experience as a Business Systems Administrator or similar role in the banking industry., • Strong understanding of banking regulations, compliance, banking operations and digital product development., • Excellent analytical, problem-solving, project management skills, with the ability to troubleshoot complex technical issues., • Ability to communicate effectively with both technical and non-technical stakeholders., • Proficiency in business analysis tools and methodologies., • Ability to take initiative and prioritize tasks; good time-management, problem-prevention, problem-solving, and analytical skills., • Preferred experience with FISERV banking solutions, FISERV DNA Core, Commercial Center, SCO., • Recommended experience with banking acquisitions, data mapping and system integration. EEO Statement: We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Director of Risk Management & Quality Assurance Compensation: $140K-$150K pr/yr Job Type: Full Time, Monday - Friday. Flexible | Time will be split between two clinic locations We are seeking a strategic and operationally-minded Director of Risk Management & Quality Assurance (RM/QA). This pivotal leadership role is responsible for safeguarding clinical excellence and operational integrity across the organization. You will oversee daily clinical operations and service coordination, ensuring our facility remains a leader in patient safety, regulatory compliance, and continuous quality improvement (CQI) Responsibilities: • Clinical Operations & Performance Leadership, • Manage daily clinical operations, staffing, and patient care workflows to ensure seamless service delivery., • Lead the design and execution of performance improvement projects aimed at achieving the "Triple Aim": better care, better outcomes, and lower costs., • Drive data-driven changes, including team-based care and Patient-Centered Medical Home (PCMH) initiatives, in collaboration with the Chief Medical Officer., • Risk Management & Compliance, • Act as the primary point of contact for HRSA, NYSDOH, and CMS; facilitate inspections and manage all Plans of Corrective Action (CAP)., • Ensure 100% compliance with the 19 BPHC program requirements and oversee the annual FTCA application submission., • Manage the end-to-end incident reporting process, ensuring timely notification to state agencies and mandated reporting for sensitive cases., • Data Analytics & Quality Assurance, • Leverage EMR (eCW) and reporting tools (COGNOS) to conduct audits and generate actionable quality data., • Chair the RM/QA Committee and represent clinical quality data to the Board of Directors and Key Management., • Serve as the primary liaison for IPA and ACO contracts, overseeing quality measurement activities and patient satisfaction analytics., • Safety & Environment of Care, • Standardize protocols and policies to ensure a consistent culture of safety across all departments (Medical, Dental, and Operations)., • Oversee emergency preparedness (CMS rules), equipment maintenance, and the overall security/supply chain of the health center., • Protect patient rights and lead the resolution of grievances and recommendations., • Collaborative Human Resources Support, • Partner with HR to oversee regulatory training programs, staff recruitment, and succession planning., • Coordinate with the Compliance Administrator to ensure rigorous maintenance of personnel records, licenses, and certifications., • Manage Code Rule 59 and 60 applications and annual reporting in partnership with the HR Director. Benefits • Retirement: 403(b) with matching, • Insurance: Medical, prescription, dental, life, AD&D, malpractice (occurrence-based), • Time Off: Generous PTO (vacation, sick, holiday, CME), • Financial Benefits: CME reimbursement, NHSC loan forgiveness, FSAs, pre-tax commuting contributions Job Requirements: • Bachelor’s or Master’s degree in Nursing, Healthcare Administration, or a related field., • Minimum of five years of progressive leadership experience in healthcare operations, risk management, or quality assurance., • Direct experience working within an FQHC or a comparable community-based healthcare organization., • Comprehensive knowledge of HRSA, NYSDOH, and CMS regulatory requirements., • Proficiency in Medicare, Medicaid, and third-party billing requirements., • Current Basic Life Support (BLS) certification., • Demonstrated ability to lead multi-disciplinary teams and manage complex clinical workflows., • Experience utilizing EMR systems for data management and quality reporting., • Exceptional communication skills for reporting to executive leadership and the Board of Directors., • Familiarity with serving individuals with intellectual and developmental disabilities is highly desirable. Salary: The posted range is not a guarantee. The actual salary will be based on qualifications, experience, and education and could fall outside of this range. Contact us for more information. If you're excited about the potential of this role, we’d love to hear from you!

Job DescriptionDescription: As a Banking Systems Application Analyst, you will be responsible for managing key banking applications including the development, configuration and implementation of digital products/systems. You will work closely with various stakeholders, including business lines, operations, IT, and other cross-functional teams, to drive the creation and deployment of innovative solutions that enhance business value, internal and external client experience and operational efficiency. About Servbank Founded in 1994, Servbank is a banking institution with local roots and national reach. We were built on a foundation of community-orientation, which ensures that no matter who we serve, we do so with the human touch that marks the gold standard of service. We work with individuals, businesses, and communities, so that whether you’re a student, a homeowner, a small business owner, or a community leader, we can help you fulfill your goals. Come create excellence with Servbank. Principal Responsibilities: • Management of key banking applications, including but not limited to Deposit and Loan Core operating system, item processing systems, treasury management applications (including online banking, remote deposit, positive pay) and other banking systems., • Partner with business lines to determine their needs and identify, recommend, and configure solutions to improve processes and functionality related to internal applications, • Develop and write business and functional requirements for application changes, • Maintain comprehensive documentation of system configurations, procedures, and changes., • Manage, setup, configure the system along with documenting specific application configurations and business-as-usual (BAU) system changes, • Organize and oversee team testing methodology for test scripts and ensure comprehensive full-cycle testing, • Identify risks to the bank and its customers, and work with business partners to mitigate and eliminate these risks, • Assist in defining product vision, roadmap, and growth opportunities, and communicate with stakeholders throughout the project, • Create process documentation, project content, and inputs into project deliverables, assist with training for end-users and provide ongoing support for the banking systems, • Advocate for and socialize project deliverables with key stakeholders, • Support planning and facilitation of business working sessions, resulting in changes to the product backlog, • Participate, facilitate, or lead multiple aspects of technology and process delivery, including analysis, requirements, design, testing, training, release management, and support, • Conduct working sessions with extended field team members and subject matter experts to address gaps and open items in product creation, • Perform user testing sessions and recommend product improvements, • Facilitate proof-of-concept and pilot activities to validate solutions and benefits, • Align business and IT stakeholders on product functions and objectives through clear and concise communication Requirements: • Bachelor's degree in Business, Information Technology, or a related field., • Proficiency in data migration, data cleansing, and data integration techniques., • Proven experience as a Business Systems Administrator or similar role in the banking industry., • Strong understanding of banking regulations, compliance, banking operations and digital product development., • Excellent analytical, problem-solving, project management skills, with the ability to troubleshoot complex technical issues., • Ability to communicate effectively with both technical and non-technical stakeholders., • Proficiency in business analysis tools and methodologies., • Ability to take initiative and prioritize tasks; good time-management, problem-prevention, problem-solving, and analytical skills., • Preferred experience with FISERV banking solutions, FISERV DNA Core, Commercial Center, SCO. EEO Statement: We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionSenior Bookkeeper / Office Administrator $38/hour | Full-Time | Westbury, NY (On-Site) About the Role We are seeking a highly experienced and detail-oriented Senior Bookkeeper / Office Administrator to take full ownership of our day-to-day accounting operations. This is a hands-on, high-responsibility role focused on maintaining accurate financial records, managing cash flow visibility, and ensuring operational discipline across accounts receivable and payable. You will report directly to ownership and work closely with an external accounting advisor. Key Responsibilities Accounts Receivable (A/R) – Full Ownership • Generate and manage all client invoicing, • Track incoming payments and outstanding balances, • Proactively follow up on collections (email and phone), • Process vendor bills accurately and on time, • Manage payment schedules and approvals, • Perform monthly bank and credit card reconciliations, • Maintain clean and accurate general ledger, • Ensure all financial data is properly recorded and categorized, • Maintain strict accuracy within QuickBooks Online, • Ensure consistency between operational activity and financial records, • Help improve and enforce internal processes and controls What We're Looking For Required Experience • Strong, hands-on experience with QuickBooks Online (required), • Proven experience managing both Accounts Receivable and Accounts Payable independently, • Experience in construction, trades, or project-based businesses (required) Technical Skills • Proficiency in Microsoft Office 365 (Excel, Outlook, OneDrive, etc.), • Strong organizational and documentation skills Core Traits • Extremely detail-oriented and process-driven, • Proactive problem solver, • Comfortable taking ownership and working independently, • Strong communication skills, especially around financial matters Compensation & Schedule • $38/hour (full-time), • Monday–Friday, 9:00 AM – 5:00 PM (on-site), • Benefits include medical insurance, 401(k), paid holidays, and PTO Why This Role Stands Out • Full ownership of accounting operations, • Direct exposure to ownership and business decision-making, • Ability to bring structure and improve systems, • High-impact role within a growing company

Job DescriptionBilling Team Specialist Position Summary The Billing Team Specialist is responsible for the accurate and timely execution of all billing operations, including daily invoice processing, portal management, and system configuration. This role serves as a critical link between operations, finance, and customer-facing billing systems, ensuring invoices are delivered correctly and on schedule while maintaining the integrity of billing data across all platforms. Key Responsibilities • Reviewing the daily batch queue prior to release, identifying and resolving any exceptions, errors, or flagged items before invoices are finalized., • Coordinating with internal stakeholders to obtain approvals or clarifications required to clear exceptions in a timely manner., • Releasing completed batches according to established billing schedules, maintaining consistency and reliability in invoice delivery., • Documenting exceptions and resolutions to support ongoing process improvement and audit readiness. • Receiving, reviewing, and processing special billing requests submitted by operations, sales, or account management teams., • Preparing and issuing non-standard invoices in accordance with contract terms, service agreements, or customer-specific requirements., • Coordinating with relevant departments to verify billing details and obtain necessary approvals prior to invoice issuance., • Maintaining accurate records of all special billing activity for reporting and reconciliation purposes. • Managing portal billing for all active company accounts across multiple third-party and customer-operated portals., • Ensuring invoices are submitted through the correct portal channels in the required formats and within customer-defined deadlines., • Monitoring portal activity to identify and resolve submission errors, rejections, or payment discrepancies., • Maintaining up-to-date credentials, account settings, and billing preferences within each portal. • Managing the library of billing templates used for recurring invoices, ensuring all rate, service, and customer data is current and accurate., • Conducting regular audits of recurring invoice configurations to identify discrepancies, outdated pricing, or inactive service lines., • Updating templates in response to contract amendments, pricing changes, or operational adjustments., • Coordinating with account managers and operations to validate recurring billing details ahead of scheduled invoice cycles. • Reviewing and pricing service orders as needed, applying the appropriate rates, service codes, and billing configurations within approved guidelines., • Escalating pricing exceptions or requests outside standard parameters to the appropriate approver for authorization., • Collaborating with operations and sales teams to clarify scope, service details, or customer-specific pricing arrangements., • Ensuring all priced orders are properly documented and entered into the billing system prior to service execution. • Participating in the onboarding process for new customer portals, including system configuration, test invoice submissions, and validation of billing data accuracy., • Developing and maintaining documentation for portal-specific billing procedures, submission requirements, and escalation paths., • Providing training and guidance to team members on portal navigation, submission workflows, and exception handling., • Collaborating with IT, operations, and customer contacts to resolve setup issues and ensure a smooth go-live. • Managing and triaging incoming PestPac requests including new setups, account changes, error investigations, and access provisioning., • Routing requests to the appropriate internal teams or resolving directly in accordance with agreed service level agreements (SLAs)., • Maintaining PestPac configurations critical to billing operations, including:, • Service codes and billing categories, • Pricing setups and rate tables, • Tax settings and jurisdictional configurations, • Payment plans and billing frequency settings, • Invoice and document templates, • Monitoring system behavior for configuration-related billing errors and proactively addressing issues before they impact invoice accuracy., • Serving as a resource for operational teams seeking guidance on PestPac billing workflows and best practices. Qualifications Required • 2+ years of experience in billing, accounts receivable, or a related finance/operations role., • Demonstrated experience with customer billing portals or invoicing platforms., • Strong attention to detail with a track record of high accuracy in data entry and invoice processing., • Proficiency in Microsoft Office Suite, particularly Excel., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Strong written and verbal communication skills for cross-functional coordination. Preferred • Experience with PestPac or similar field service management software., • Familiarity with service-based business billing operations (e.g., pest control, facilities management, or home services)., • Experience supporting system onboarding or user training initiatives., • Knowledge of tax configuration and compliance within billing systems. What We Offer • A collaborative team environment with opportunities for growth and cross-functional development., • Comprehensive benefits including health, dental, and vision coverage., • Paid time off, company holidays, and flexible scheduling options., • Ongoing training and support for professional development in billing systems and operations. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary Responsibilities: We are looking for a teacher / instructor/ performer who is energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. Must Be: • Friendly, assertive and able to work independently., • Self-motivated with exceptional time management skills., • Extremely organized, detailed oriented, and able to focus during hectic and busy times of year., • Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position., • Able to work well under pressure with attention to detail., • Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company., • Strong interpersonal skills with the ability to effectively communicate both verbally and in writing., • Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus., • Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities., • Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role., • Answer and direct phone calls, respond to inquiries by text or email., • While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all filing systems (physical and digital) within the office., • From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs., • Maintain collaborative relationships with the schools administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication., • Maintain flow of paperwork throughout the office., • Confirm new jobs that are starting for the following week., • Maintain reports provide management with alerts when registration attendance is low., • Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc., • Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance., • Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns., • Coordination Help organize critical school events, parent coordination, and special projects, • College degree preferred, • 2-3 yrs prior admin or customer service experience, • $47,000 to $52,000 starting salary.

Medical Office Administrator with experience in Healthcare Insurance Authorization and Revenue Cycle Operations. Advanced knowledge of medical insurance verification, prior authorization processes, and reimbursement methodologies. In this role you will be serving as the lead specialist for insurance

The Sales Support Administrator role involves sales support, operations, and administrative responsibilities. We are currently looking for a well-rounded Sales Support Administrator.

Office Administrator / Bookkeeping Assistant. We are seeking a highly organized and dependable Office Administrator / Bookkeeping Assistant to support day-to-day operations at a fast-paced, design-driven company.

Job Description With over 50 years of combined award-winning experience, NC Custom is a top-40 ASI Supplier, and a leading diversified manufacturer of 3,000+ items ranging across confectionery, mints, chocolate, hard goods, health and beauty, wellness, premium apparel, and soft goods, servicing distributors in the promotional products industry. We are currently looking for a well-rounded Sales Support Administrator. The Sales Support Administrator role involves sales support, operations, and administrative responsibilities. The individual in this critical role will support our senior management team, our largest national accounts (promotional products), and our division trade show needs. Through training, you will be responsible for acquiring a deep knowledge of our product lines and will work with customers to make recommendations to enhance their online presence. This position requires working on-site between both our Hicksville and Ronkonkoma locations. The ideal candidate must be driven and focused to enhance key accounts, improve sales processes, and help drive revenue growth, while working closely with other departments (Operations Team, Sales Team, and Graphic Art Team). Key Responsibilities The ideal individual will enjoy working on a variety of tasks and projects centered around eCommerce, sales, operations, and administrative responsibilities, including but not limited to: • Provide daily administrative and operational support to sales representatives to ensure seamless account and order management, • Coordinate with clients, vendors, and cross-functional internal teams to keep projects moving forward efficiently, • Manage professional email correspondence related to quotes, orders, samples, proofs, and approvals, • Proactively follow up with clients to secure approvals and maintain sales momentum, • Prepare accurate and detailed sales quotes, including pricing, product specifications, and turnaround times, • Order, track, and distribute product samples for sales and client review, • Create digital and virtual mockups for customer review using provided artwork and branding, • Revise proofs based on feedback and obtain final client approvals, • Communicate with internal departments regarding product availability, production schedules, and timelines, • Partner with internal teams to resolve issues and meet deadlines, • Maintain organized and accurate records for quotes, proofs, samples, and ordersThe Ideal Candidate Will Exemplify:, • Proficiency in Excel and a love of spreadsheets, • Strong organizational skills and the ability to produce accurate daily reports as needed, • Proven ability to learn and use multiple operating systems (including proprietary systems such as Profit Maker), • Ability to prioritize and multitask with maximum efficiency without sacrificing accuracy, • Prior administrative and/or sales support experience in an office setting, • Excellent written and verbal communication skills, • Professional and pleasant phone manner for incoming and outgoing calls, • Bachelor’s degree preferredSchedule, • Monday – Friday: 8:30 AM – 5:30 PMLocation, • On-site: Hicksville and Ronkonkoma (set schedule to be discussed)Perks and Pay, • Medical, Dental, Vision, and AFLAC, • Paid holidays, PTO, and vacation, • 401(k), • Pet insurance We are an Equal Opportunity Employer.

Job Description We are seeking a highly professional, detail-oriented, and client-focused bilingual English/Spanish speaking Front Desk Administrator with experience in a medical office setting. This individual will serve as the first point of contact for patients and plays a vital role in creating a welcoming, organized, and efficient front-office environment that reflects the highest standards of patient care. The ideal candidate thrives in a fast-paced healthcare environment and demonstrates an understanding of medical scheduling, patient intake procedures, and daily administrative workflows. This role requires the ability to manage multiple responsibilities simultaneously while maintaining accuracy, professionalism, and a calm, patient-centered demeanor. The Receptionist will support both patients and clinical staff while ensuring seamless front desk operations and an exceptional overall patient experience. Key Responsibilities • Greet patients and visitors in a warm, courteous, and professional manner, • Manage incoming calls, demonstrating excellent phone etiquette and communication skills, • Schedule, confirm, and coordinate patient appointments while maintaining accurate calendars, • Perform patient intake, including verifying and updating demographic and insurance information, • Maintain accurate patient records and ensure all data entry is completed with a high level of precision, • Ensure compliance with confidentiality and privacy regulations at all times, • Maintain a clean, organized, and professional office area, • Coordinate with physicians, medical assistants, and administrative staff to ensure smooth daily operations, • Handle general administrative duties including filing, scanning, document preparation, and correspondence as well as assist with basic office management tasks as needed Qualifications • Prior experience in a medical office or healthcare setting recommended (training will be provided), • Bilingual in Spanish and English (required), • Knowledge of medical scheduling, patient intake, and front desk operations, • Experience handling multi-line phone systems and high call volumes, • Excellent organizational, multitasking, and time management skills, • Strong interpersonal, verbal, and written communication skills, • High level of professionalism, reliability, and attention to detail, • Ability to work both independently and collaboratively in a team-oriented environment, • Demonstrated ability to handle sensitive information with discretion and confidentiality Join our team and become part of a professional, patient-focused environment where your skills and dedication to exceptional service will make a meaningful impact every day. Company DescriptionOur number one priority is our patient care and providing exceptional patient experience.Our number one priority is our patient care and providing exceptional patient experience.

Job DescriptionBenefits: • Bonus based on performance, • Competitive salary Responsibilities: We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. Must Be: • Friendly, assertive and able to work independently., • Self-motivated with exceptional time management skills., • Extremely organized, detailed oriented, and able to focus during hectic and busy times of year., • Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position., • Able to work well under pressure with attention to detail., • Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company., • Strong interpersonal skills with the ability to effectively communicate both verbally and in writing., • Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus., • Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities., • Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role., • Answer and direct phone calls, respond to inquiries by text or email., • While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all filing systems (physical and digital) within the office., • From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs., • Maintain collaborative relationships with the schools administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication., • Maintain flow of paperwork throughout the office., • Confirm new jobs that are starting for the following week., • Maintain reports provide management with alerts when registration attendance is low., • Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc., • Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance., • Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns., • Coordination Help organize critical school events, parent coordination, and special projects, • College degree preferred, • 2-3 yrs prior admin or customer service experience, • $47,000 to $52,000 starting salary.

Job Description Position: Administrative Assistant/Security Access Coordinator Reports to: Finance & Administration Manager Division: Airport Management Services Division Location: Republic Airport Basic Functions Under general direction, plan, manage and coordinate the security-related activities, communications, and security program for Republic Airport and provide administrative support to the Airport Management staff. More specifically the Security responsibilities include the following: • Serve as the Airport’s immediate contact for security-related activities and communications with tenant activities., • Manage airport access control system. Process new user access requests, modify existing user accounts, deactivate/delete user records/accounts. Reset passwords and unlock user accounts., • Central point of contact for all access problems/questions of tenant “Designated Employee Representative (DER).”, • Maintain database of access control master list. DER for Airport staff and Echo ramp tenants for ID badging process., • Develop and conduct initial and recurrent training for all Airport personnel and tenants on Airport badging, access control and security procedures. The Administrative responsibilities include the following: • Administer the general airport files, and the airport agreement files, including monitoring agreement schedules, generating necessary documentation and tenant insurance requirements schedules, and interfacing with NYSDOT regarding lease related requests., • Perform website administration duties including working as a liaison with Republic Airport website administrator., • Perform filing, including sorting and arranging of material into files according to prescribed system., • Open and sort incoming and inter-company mail or facsimile for distribution. Collect and prepare outgoing letters, packages, etc. for mailing., • Answer and screen phone calls in a professional manner, respond to inquiries, greet visitors, take messages, prioritize important calls, contact appropriate persons., • Type material of more than average difficulty from clean copy to rough draft using a computer. Involves planning, set-up and arrangement of work and exercise some judgment and initiative, e.g. correction of errors in spelling, grammar, punctuation, etc., • Order office supplies and services. This often involves working with vendors, negotiating orders, follow-up, verification of delivery and preparation and completion of inventory protocol., • Maintain knowledge of automation equipment and procedures and a high level of proficiency in the airport computer system., • Coordinate airport meetings, airport management schedules, and seminars attendance, including making and confirming registration, travel arrangements and preparation of expense reports. SKILLS & QUALIFICATIONS • Responsible for handling confidential information, • Familiar with computer equipment and word processing and spreadsheet applications., • Participate in OSHA programs when required., • All other tasks/projects as may be directed by the Airport Director, Airport Manager, Assistant Airport Manager, or Finance and Administration Manager., • Skill in managing the activities of personnel engaged in unit functions. Skill in effective communication, both orally and written., • Skill in establishing and maintaining effective working relationships with NYSDOT, tenants and county, city, state and federal agencies., • Ability to assess situations and make accurate decisions within a limited time frame., • Ability to exercise independent judgment and initiative. MINIMUM REQUIREMENTS • 2-year college degree or equivalent required, 4-year degree preferred., • Minimum three years of recent experience in office procedures., • General clerical skills, including word processing skills and computer operations., • Type at least 45-50 words per minute. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS Must maintain a valid NYS driver’s license as a condition of employment. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee frequently is required to climb or balance, stoop, kneel, crouch, or crawl, and smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Printed Employee’s Name Employee’s Signature Date

Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!.Paid vacation with time accumulated.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and gene

This role also involves preparing performance reports, assisting project managers with contract and billing tasks, managing office operations, and ensuring accurate federal contract revenue reporting.

Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!.Paid vacation with time accumulated.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and email, and gene

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office.This position is responsible for managing a variety of administrative tasks that support daily business functions, including organizing files, coordinating meetings, and handling correspond

Assistant Manager, Product Operations - Roosevelt Field. You're responsible for driving profitable sales growth through all aspects of the store including; customer and product operations, merchandising, and talent development.

You're responsible for driving profitable sales growth through all aspects of the store including; customer and product operations, merchandising, and talent development.

Great contractor on Long Island is hiring for a Project Manager ASAP!.This Jobot Job is hosted by: Paul Madden.Are you a fit? Easy Apply now by clicking the "Apply" button.Salary: $140,000 - $170,000 per year.Based on Long Island, we are a top construction company that helps build commerci

Who we are: As one of the largest for-profit thrift operators in the United States, Canada and Australia for value priced pre-owned clothing, accessories and household goods, our mission is to champion reuse and inspire a future where secondhand is second nature.We supply our stores with gently-used

Growing Landlord Tenant Management Company on Long Island is Seeking a Full time Administrator Assistant We are a 30 year real Estate Management Company looking for career driven professionals to join our team.

Provide clerical support to the Provost and Vice President of Academic Affairs (PVPAA).Assist Academic Affairs Coordinator in day-to-day division responsibilities.Provide coverage in absence of Academic Affairs Coordinator.Provide clerical support, which includes, but is not limited to: answering an

Northwell Health - - Responsibilities: Typing correspondence and reports; Greeting and directing visitors; Answering telephones and taking messages; Scheduling appointments and meetings; Maintaining department/office files and patient records.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Northwell Health - - Responsibilities: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing.

You will be essential in providing support for program management and assist in oversight of house operations and employees.

Northwell Health - - Responsibilities: Greeting and directing internal visitors, as well as patients and/or their family members; Answering telephones, taking messages, and, as needed, following up on calls from patients; Scheduling appointments/meetings; Maintaining department/office files, record

Payroll Administrative Assistant.The Payroll Administrative Assistant plays a critical role in ensuring accurate and timely processing of payroll for construction industry employees across various projects in the United States.This position involves managing employee timekeeping records, verifying p

Northwell Health - - Responsibilities: Perform diversified clerical duties including typing correspondence, greeting visitors, answering telephones, scheduling appointments, maintaining files, taking meeting minutes, and ordering supplies.

Where state and federal laws/regulations allow, accountable for performing day-to-day non-clinical pharmacy operations, administrative activities; Ensures efficient pharmacy workflow and a positive patient experience. Manages core pharmacy workflow and drives excellence in pharmacy operations. Accou

Northwell Health - - Responsibilities: Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping; Taking meeting minutes.

The candidate for the Administrative Assistant should be organized and familiar with Microsoft Excel and Microsoft Word.They would work closely with their team, the field staff, and the project management staff.They should be capable of completing and understanding routine tasks, developing, and man

All compensation and pay rates are dependent upon skills and experience.PrideStaff is an equal opportunity employer.Join Our Talent Community We will notify you about relevant positions, and keep you in mind whenever we have interesting opportunities.

State Farm Insurance Agent located in Melville, NY is seeking an outgoing, career-oriented professional to join their team.As a State Farm team member for Brian Gill - State Farm Agent, you will build and develop customer relationships within the community to promote State Farm products including au

Northwell Health - 300 Community Drive [Medical Office Assistant] As an Administrative Support Assistant at Northwell Health, you'll: Assist with administrative tasks such as scheduling appointments, managing calendars, and organizing files; Provide customer service by answering phone calls, respond

The Pharmacy Operations Manager is responsible for the branch pharmacy operations under the advisement of the General Manager. Oversees and directs warehouse operations, pharmacy inventory management, prescription compounding, dispensing process, home medical equipment management and supply manageme

Northwell Health - - Responsibilities: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, directing intercom pages; Scheduling appointments/meetings; Maintaining department/office files, record keeping, patient record filing.

We are looking for an energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event pla

Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators.