Operations administrator jobs in Bay Shore, New YorkCreate job alerts

Job Description Office Administrator Assistant – We are seeking a dependable Office Administrator Assistant to support our office and management team. This role is ideal for someone highly organized, detail-oriented, and comfortable in a fast-paced environment. Schedule & Pay: • $28–$30 per hour, • 4 days per week, with potential to become full-time, • Provide administrative support to management and office staff, • Assist with payroll, billing, and collections, • Data entry and record maintenance, • Answer phones and manage client communication professionally, • Strong organizational, communication, and time-management skills, • Construction office experience preferred, • Knowledge of COIs, OCIP forms, and compliance portals a plus, • QuickBooks, • Google Workspace

Job Description iRocket is engineering fully reusable, fully autonomous small launch vehicles to enable responsive, cost-effective, and sustainable access to space. Our team is building both the space hardware and the ground / facility infrastructure needed to support frequent launches and mission operations. We are seeking an IT Specialist/Systems Administrator to support and grow our internal systems, networks, and infrastructure. This role will be key in ensuring reliable, secure, and scalable IT operations across the company. The Role • Maintain, support, and monitor internal IT systems (servers, workstations, network, cloud services, backups), • Plan and implement infrastructure upgrades, patches, and system improvements, • Administer identity and access management, permissions, and directory services, • Troubleshoot hardware, software, and network issues; provide helpdesk support, • Ensure cybersecurity best practices, security monitoring, and incident response, • Document IT architecture, policies, procedures, and system configurations, • Coordinate with external vendors, service providers, and contractors, • Support onboarding/offboarding of employees with IT provisioning Requirements • Bachelor’s degree in Information Technology, Computer Science or related field (or equivalent experience), • 3+ years of experience as a systems administrator, IT engineer, or similar role, • Experience managing Windows, macOS, and Linux environments, • Hands-on experience with networking (firewalls, VPN, switches, routing), • Familiarity with cloud platforms (AWS, Azure, GCP) and hybrid infrastructure, • Strong security mindset: experience with endpoint security, access controls, monitoring tools, • Ability to document, communicate, and collaborate with technical and non-technical stakeholders, • Proven ability to multitask, respond to urgent issues, and work in a fast-paced environment Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Family Leave (Maternity, Paternity), • Short Term & Long Term Disability, • Wellness Resources

Job Description NOT IT RELATED LHH Recruitment Solutions has an opening for a Project Administrator for our client in the Bohemia, NY area. This direct hire role allows you to expand your project management career within a state-of-the-art technology organization. You will be responsible for the execution and oversight of multiple projects, throughout the entire project execution cycle, according to published scope of work and project definition. Candidates should have experience in capital equipment system projects, financially and commercially, from receipt of purchase order through customer acceptance. This on-site role requires a minimum of three-years current experience in project management experience in a project administration role for a technological manufacturing organization. Prior experience working in the x-ray or non-destructive testing (NDT) market HIGHLY preferred. Candidates MUST have experience in preparing and submissions of technical and formal engineering reporting. Salary range estimation: $75,000-$85,000.00 annually. RESPONSIBILITIES: • Primary point of contact for customer and fully responsible for the oversight of customer expectations, communication, and client satisfaction., • Thoroughly review all customer commercial terms and conditions and manage any possible and occurring deviations to ensure all terms are acceptable to both organizations and parties involved., • Ensure project designs and deliverables meet the defined scope of work, technical proposal outlines and/or customer specifications., • Collaborate with multiple teams to develop and implement a budget and schedule for each and every project., • Monitor task completion, purchasing and material control to ensure all completed according to schedule and budget., • Raise red flags for all deviances, possible or occurring., • Manage all project subcontractors, fabricators, vendors in accordance with project SOW., • Manage schedules and budgets aligned with customer requirements., • Prepare weekly reports for management/stakeholders to summarize progress of project execution against budget and schedule including variances and red flags noted., • Work with sales team pre and post-sale to fully understand project scope and pricing., • Interact with a cross-disciplinary engineering team, operations team, installation team and sales team to ensure proper management, execution and completion of project according to defined budget and schedule., • Travel to customer sites worldwide to participate in concept and technical discussions, kick off meetings, oversee installations, or to ensure maintenance of a positive customer relationship. Global travel up to 20% of the time with potential travel to India, China, and France. REQUIREMENTS:, • Proficient in SolidWorks., • Proven proficiency in MS Office Suite and MS Project., • Candidates MUST have experience in preparing and submissions of technical and formal engineering reporting., • Must have minimum five (3) years of project management experience with at least two (2) years of concentration on budgeting, cost management and commercial terms oversight., • Should have experience managing capital equipment projects., • Experience working with an ERP or MRP system - MS Dynamics highly preferred., • Proven proficiency in establishing, negotiating, and monitoring commercial terms and conditions., • Must be able to thrive in a fast paced, demanding environment and able to quickly assess project status and take appropriate action to control and maintain project scope, schedule, and budget., • Proven capability of effectively communicating both internally and externally using all available methods of communication., • Prior experience in a QA controlled design environment. (ISO 9000, NQA-1, or similar), • Understanding or prior experience working in the x-ray or non-destructive testing (NDT) market HIGHLY preferred., • Fluency in multiple languages a plus. Health insurance, dental insurance and life insurance are offered with this full-time direct hire role. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance Pay Details: $75,000.00 to $85,000.00 per year Search managed by: Laura Orozco Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionTemp Mortgage Administrator Location: Commack, NY Schedule: Monday-Friday | Full-Time | Onsite Pay Rate: $28-30/hour (dependent on experience) Position Overview We are seeking a detail-oriented Mortgage Administrator to provide temporary, full-time onsite support to a busy mortgage team in Commack, NY. This role will focus on administrative support, data management, and assisting with mortgage-related documentation to help keep loan processes moving efficiently. Key Responsibilities • Provide administrative support to mortgage professionals throughout the loan lifecycle, • Assist with preparing, organizing, and tracking mortgage-related documentation, • Maintain and update spreadsheets, reports, and trackers using Microsoft Excel, • Enter, review, and verify data for accuracy and completeness, • Coordinate with internal teams to ensure timely processing of files, • Handle general administrative tasks as needed to support daily operationsRequirements, • Ability to work full-time, onsite in Commack, NY, • Previous experience in a mortgage admin, loan processing, or related administrative role, • Strong Excel skills (spreadsheets, data tracking, reporting), • High attention to detail and strong organizational skills, • Comfortable working in a fast-paced, deadline-driven environmentWhy This Role, • Competitive hourly pay based on experience, • Hands-on exposure within a mortgage operations environment, • Full-time schedule with consistent hoursPay Details: $28.00 to $30.00 per hour Search managed by: Clare Rant Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job Description Job Title: Cyber Security Engineer Location: Hauppauge, NY (Long Island) Schedule: Onsite Mon-Fri 9:00 AM-5:00 PM during training; Once training is completed, the candidate will transition to a second shift from Hybrid 2PM-10PM. Hybrid eligibility following successful completion of probationary period. Additionally, the Cyber Security Engineer will participate in an after-hours on-call rotation and Incident Response Team. Visa Sponsorship and relocation are not available for this position. Applicants are required to currently reside within an hour commute of job posting location. Ready to Get Started? Acture Solutions is looking for a motivated and service-minded Cyber Security Engineer to support our Security Operations Center (SOC) and customer environments by monitoring, investigating, and responding to security events while continuously improving security posture across client networks. This is a customer-facing role that requires strong technical expertise, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will also serve as an escalation point for SOC Analysts, contribute to process improvements, and participate in an after-hours on-call rotation and incident response coverage with additional compensation for time worked outside regular business hours. What You’ll Do • Serve as an escalation point for SOC Analysts by providing technical guidance and support on complex security investigations., • Help define, document, and improve SOC processes and procedures to ensure consistent, high-quality security operations., • Provide recommendations to leadership and customers to strengthen security posture, reduce risk, and improve resiliency., • Partner with internal teams, clients, and vendors to drive resolution of high-priority security issues and coordinate security initiatives. Operational Responsibilities: • Uphold and exemplify Acture’s Core Values: Accountability, Customer First, Trust, Integrity, Opportunity, Nurturing Positive Culture & Fun., • Investigate and determine root cause of all security alarms no matter the level of threat. Provide references to the research related to the conclusion., • Manage daily security operations in accordance with SLAs, severity-based prioritization, and escalation requirements., • Own and support customer network security posture across perimeter, internal network, and cloud connectivity, ensuring confidentiality, integrity, and availability., • Assess, deploy, monitor, manage, and maintain network security controls including next-gen firewalls (NGFW), IDS/IPS, web filtering, VPN concentrators, WAF (where applicable), and security appliances across customer environments., • Configure, harden, and validate firewall policies (least privilege, object/group standards, rule lifecycle management), including NAT, geo/IP reputation controls, application control, SSL inspection (where approved), and logging requirements., • Design and maintain secure network segmentation (VLANs, ACLs, inter-VLAN routing controls) to limit lateral movement and isolate critical assets (servers, backups, OT/IoT, guest/wireless)., • Support and improve secure remote access including site-to-site VPN, client VPN, MFA integrations, certificate-based authentication, and conditional access alignment., • Monitor and analyze network telemetry across environments using SIEM/XDR/NDR tools; triage and investigate alerts related to network-based threats (command-and-control, beaconing, lateral movement, brute force, anomalous authentication, DNS abuse)., • Perform packet-level and log-level troubleshooting (PCAPs, NetFlow, DNS logs, firewall logs, proxy logs) to determine root cause, scope, and containment actions., • Scan for vulnerabilities and misconfigurations affecting network and perimeter systems (firewalls, switches, routers, wireless controllers, VPNs); coordinate remediation across systems, tools, and customer technologies., • Investigate and remediate threats, including performing incident response tasks as part of the Incident Response Team; execute containment actions such as blocking malicious IPs/domains, disabling compromised accounts, isolating hosts, and tightening access paths., • Research adversary activity and generate correlation, detection, and suppression rules to improve alert quality and SOC efficiency, including network-focused detections (impossible travel, unusual egress, port/protocol anomalies, DNS tunneling indicators)., • Develop and manage SOC projects, including initiatives that improve network visibility, logging coverage, and automation (standardizing firewall baselines, centralized logging, automated blocks, playbooks)., • Maintain accurate documentation of work performed and customer security environments, including network diagrams, firewall policy standards, segmentation maps, and change history., • Communicate directly with customers daily—review reporting and clearly explain network security needs, findings, and recommendations (risk-based, business-friendly language)., • Support the day-to-day operation of customer infrastructure and serve as a point of contact for executives, vendors, and internal teams as needed; coordinate with ISPs/carriers during outages or security events., • Participate in an after-hours on-call rotation and incident response coverage as required, including critical perimeter events (active exploitation, DDoS indications, VPN compromise, widespread malware). What You Bring Knowledge/Skills/Abilities • Security+ or higher certification required., • Minimum of 4 years of experience as a Systems Engineer/Systems Administrator/Network Administrator., • Strong experience with corporate antivirus/antispam, security, and backup solutions., • Strong knowledge of VMware and virtual environments., • Strong knowledge of Active Directory, Group Policy, and PowerShell scripting., • Knowledge of enterprise network security fundamentals: TCP/IP, DNS, DHCP, routing/switching, segmentation, VPNs, NAT, and secure network design., • Hands-on enterprise firewall experience (NGFW preferred): building and troubleshooting rules, NAT, VPN tunnels, content filtering, threat profiles, logging, and policy optimization., • Experience with IDS/IPS and/or enterprise network detection concepts (signatures, anomaly detection, tuning, false-positive reduction)., • Knowledge of switching and routing, including secure configuration practices Education/Experience: • Security+ or higher certification required. Acture Solutions Inc. is a trusted IT Managed Service Provider (MSP) delivering secure, scalable technology solutions. We partner with organizations to enhance operations, cybersecurity, and long-term growth through exceptional service. Why Join Acture Solutions? At Acture Solutions, we don’t just support IT—we support people. As a trusted Managed Service Provider, we deliver secure, scalable technology solutions that help organizations thrive. We're committed to professional growth, high-quality work, and a workplace where your contributions matter. What We Offer This position is expected to pay between $80,000 and $125,000 per year (base salary). The actual base salary offered will be determined based on the candidate’s experience, skills, certifications, geographic location, and internal equity. This range is based on a position located in New York State and is intended to cover candidates working in Hauppauge, NY (Long Island) NY. We offer a competitive Benefits package with medical, dental, paid holidays, sick, time and generous DPTO. If you're passionate about tech, love helping people, and want to grow your career in a role that makes a real difference—apply today. Valid driver’s license, background check, and fingerprinting required. Hybrid Monday-Friday 2:00 PM - 10:00 PM Eastern after onsite training Monday-Friday 9:00-5:00 PM Eastern completed. On Call Rotation Requirement

Job DescriptionLHH Recruitment Solutions is partnering with a company in Islandia to fill an Accounting Administrator position, managing accounts receivable (AR) and accounts payable (AP) processes using an ERP system. Position requires handling construction project billing, sales/use tax allocations, and maintaining client relationships through effective communication and problem-solving skills. This is a direct hire position, onsite Monday through Friday and will pay $65-$68K with some flexibility. RESPONSIBILITIES: AP Invoice Receipt & Item Entry • Verify all AP Invoices against purchase orders in and ensure accurate entry, • Reconcile all vendor AP statements, • Coordinate with Controller and Director of Financial Operations to generate biweekly check runs, • Send vendor lien waivers to for all PO payments over 25k, • Receive all corporate AP credit card statements each month and ensure correct payment and coding of expenses Sales/Use Tax • Ensure sales/use tax is properly allocated on both AR and AP invoices, • File monthly sales/use tax reporting, • Assist in any sales/use tax audit as necessary Invoicing - Service Division • Process and manage billing for the Service Division. Inclusive of providing additional backup required based on client contract/po, inclusive of lien waivers on other related billing documents required., • Perform Collections on outstanding invoices and meeting with Service Division Manager on Open AR / Aging, • Maintain Client Terms on an ongoing basis and forge collections efforts in accordance with the established client account terms. Qualifications: • Minimum 3 years of experience in Construction accounting required, • Advanced knowledge Microsoft Excel required, • Prior experience with ERP strongly recommended, • Strong written and verbal communication and follow up skills a must Please apply for immediate consideration Pay Details: $65,000.00 to $70,000.00 per year Search managed by: Ginny Butindari Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance OrdinanceMassachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Estimating Coordinator – Junior Project Manager Track.No relocation assistance provided.Build your career in construction while staying close to home.This is a great opportunity for someone who wants to grow into a junior project management role over time, while working in a stable, office-based e

We work with state-of-the-art techniques researching and developing new technologies and concepts; designing and testing software, components or integrated systems; developing models and performing data analysis; supporting operations and developing process controls and procedures. Required Combinat

Administrative Assistant Opportunity.Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!.Paid Vacation with time accumulated.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional ass

Creative problem solving to support the overall operations of the clinic.

The Administrator, Office ensures that all office activities are performed efficiently and in accordance with company specifications.

If you've got years in the plumbing trade, know your materials, and take pride in smooth operations this is the perfect opportunity for you. Shop Operations & Inventory Manager. We're looking for a dependable and organized Shop Operations & Inventory Manager to help keep our plumbing team running s

Oversee office operations including facilities, safety, security, and vendor relationships. Operations, Customer Service & Logistics. Bachelor's degree in Business, Operations, Engineering, or a related field; advanced degree preferred.

Experience in operations, project coordination, or a Chief of Staff–adjacent role is a plus. Executive Assistant to the CEO / Senior Executive Operations Manager. Gerber Tours is seeking a highly capable Executive Assistant to the CEO / Senior Executive Operations Manager to serve as a true force

As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes.

Plan all construction operations and schedule intermediate phases to ensure deadlines will be met.

Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators.

The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office.This position is responsible for managing a variety of administrative tasks that support daily business functions, including organizing files, coordinating meetings, and handling correspond

Administrative Support Position.Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering

The Axel Group is seeking an Environmental Project Manager to join our client's team out of Suffolk County, New York.This organization is a well-established environmental consulting firm with over 35 years of experience supporting redevelopment and infrastructure projects throughout the Northeast.Th

We are currently engaged by a growing heavy civil contractor with an established presence in the New York market.Due to continued success within public infrastructure and transportation projects, they are looking to add an experienced Project Manager to their team.This is an opportunity to join a co

We are looking for an experienced Project Manager to join an established construction management firm to oversee projects from planning through completion.This role is responsible for coordinating teams, managing schedules and budgets, and ensuring projects are delivered safely, on time, and within

Servpro of Buffalo/Tonawanda is hiring an Administrative Assistant!.Paid Vacation with time accumulated.As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and gen

This position will support PGT Procurement inbox requests, including triaging incoming requests, working with project teams on answers, providing standard responses.

Outreach Development Corporation.Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training and tools to build healthy lives.Our mission is to inspire indiv

You will be essential in providing support for program management and assist in oversight of house operations and employees.

Professional Administrative Assistant.Professional Administrative Assistant.Full-Time | Monday Friday | 9:00 am 6:00 pm.Employer-supported medical insurance.In addition to 401(K) matching, you will share in the company's profits.As the Administrative Assistant at Zibiz Corporation, you will handle

Bachelor's degree in operations, Planning or an Engineering discipline preferred. We are seeking an experienced and results-driven Director of Operations to lead all operational activities at our Islandia, NY facility. Reporting directly to the CEO, the Director of Operations will manage multiple op

This role partners closely with managers and cross-functional teams to ensure day-to-day operations run smoothly, documentation is accurate, and priorities stay on track. Cross-functional collaboration with teams such as Operations, Quality, Regulatory, Finance, HR, and Manufacturing. Growth potenti

The Administrative Assistant will work for the associate deans and also work with the Administration Office when needed for specific tasks.The Administrative Assistant will be responsible for handling administrative tasks for the associate deans and faculty which would include typing, scheduling mee

Outreach Development Corporation.Outreach is a non-profit organization that helps people address the issues stemming from substance use and behavioral health disorders by providing the highest quality, life-changing treatment, training and tools to build healthy lives.Our mission is to inspire indiv

Immediate need for a talented Administrative Assistant with experience in any industry.This is a 06+ months contract opportunity with long-term potential and is located in Bay Shore, NY.Working hours: 3 pm to 11 pm (Mon - Fri) No interview, direct hire.Key responsibilities: Planning and coordinating

Construction Project Safety Manager.Montante Construction is seeking a Construction Project Safety Manager to join our growing team! If your skills, experience, and passion for safety at the job site align with this position, we would love to hear from you!.Montante Construction is a full-service co

Family Service League Administrative Assistant.Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations.Family Servi

Core BTS seeks a Network Administrator to maintain the daily operations of the computer network and perform technical duties relating to the installation, configuration and management of network operating system software and communications hardware.

The Administrator, Office ensures that all office activities are performed efficiently and in accordance with company specifications.

Legal Administrative Assistant.The law firm of Marshall Dennehey seeks a full-time Legal Administrative Assistant with 3-5 years of civil defense litigation experience to join its Melville, NY office.Perform secretarial and clerical duties.Open mail for attorney and log time on time sheet as necessa

ROLE: Systems Administrator (Junior).

Are you a direct mail production expert who loves turning complex projects into seamless, on-time campaigns? Do you thrive in a fast-paced agency environment where details matter and teamwork drives success? Are you excited about supporting progressive nonprofit organizations that are working to mak

The Axel Group is seeking an Environmental Project Manager to join our client’s team out of Suffolk County, New York.This organization is a well-established environmental consulting firm with over 35 years of experience supporting redevelopment and infrastructure projects throughout the Northeast.

Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's operations.

As an Administrative Clerk, you will play a critical role in ensuring smooth billing operations, accurate reporting, and efficient workflow processes.

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do.Our employees are unified in a shared dedication to our customers' mission and quest for professional growth.L3Harris provides an inclusive, engaging environment designed to empower employ

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do.Our employees are unified in a shared dedication to our customers' mission and quest for professional growth.L3Harris provides an inclusive, engaging environment designed to empower employ