Executive Business & Marketing Coordinator
5 days ago
Alexandria
Job DescriptionExecutive Business & Marketing Coordinator Location: Alexandria, VA Title: Executive Business & Marketing Coordinator Reports to: Chief Executive Office Classification: Exempt Why You’ll Love Working at RedPeg: Voted as one of The Washington Post’s Top Workplaces, we are an independent full service experiential marketing agency that connects brands to the consumers they need to reach through customized, personal engagement. Every day, we come together to create experiences that inspire extraordinary memories. With our main office in the Washington D.C metro area., we work with a roster of incredible brands including Capital One, Marriott Bonvoy, In&Out, Meta, Niantic, Nike, USAA and Virginia Lottery. We’re looking for highly personable, passionate, and innovative marketers to bring the true entrepreneur spirit, growth mindset, and independent thinking to our team! Why RedPegsters Are Comfortable Being Their True Self: RedPeg is dedicated to fostering an inclusive workplace where employees of all backgrounds can contribute and thrive. The company's policies and culture prioritize diversity at all levels and ensure fair treatment based on merit and potential rather than protected classifications factors (such as age, race, gender, religion). This deliberate and intentional effort is highlighted and supported, with continual accountability placed on appropriate parties to ensure forward momentum by the RedPeg Employee Resource Groups (ERGs), specifically Equally (LGBTQI+ Community and Allies), Parents of RedPeg, ROC (RedPegsters of Color), and WOR (Women of RedPeg). Our ERGs are the backbone of our culture at RedPeg. They help us educate, celebrate, and facilitate meaningful action throughout our organization and in our local communities. What This Role is About: The Executive Business & Marketing Coordinator will serve as a strategic right hand to the CEO/Owner, blending high-level administrative support, creative marketing contributions, and selective executive-level business development outreach. The selected candidate will act as an extension of the CEO — ensuring communications, priorities, and materials reflect his voice, vision, and standards at all times. This is not a traditional Executive Assistant or Business Development role — it is a unique hybrid that requires exceptional organizational skills, a creative marketing mindset, and the ability to represent the CEO in professional communications. You will support the CEO in select personal administrative tasks, ensuring seamless coordination between professional and personal commitments, while also contributing to ideation, strategy, and the creation of compelling marketing materials that drive growth for the agency and its ventures. Executive Support & Coordination • Manage the CEO’s calendar, inbox, travel, and scheduling, ensuring priorities are aligned and time is optimized., • Handle a mix of professional and personal administrative tasks with discretion and reliability., • Draft and send communications on behalf of the CEO to senior executives and partners., • Maintain organized documentation, contact lists, and client folders to ensure smooth access to information., • Track outreach, relationships, and executive-level follow-ups with accuracy., • Prepare reports, summaries, and briefing documents to keep the CEO informed and prepared., • Coordinate with other agency departments as needed to support CEO-led initiatives., • Serve as a reliable point of contact for handling the CEO’s daily priorities and logistical needs., • Capture meeting notes, prepare briefs/recaps, and ensure timely follow-ups.Marketing & Creative Development, • Support the CEO in creating marketing strategies, concepts, and client-facing decks., • Conduct research on industry trends, clients, and competitors to inform proposals and pitches., • Translate the CEO’s vision and ideas into polished, professional materials aligned with brand standards., • Collaborate with internal teams to ensure consistency of messaging and creative excellence., • Maintain and update a library of marketing collateral, proposals, and case studies for quick access., • Translate high-level strategies and creative ideas into actionable plans and materials., • Develop decks, one-sheets, and proposals for both the agency and its ventures.Executive-Level Business Development, • Coordinate outreach and follow-ups with prospective clients and high-level executives on behalf of the CEO., • Prepare briefing documents, research summaries, and backgrounders before key meetings., • Maintain executive-level relationship tracking to support long-term growth efforts.Technology & AI Integration, • Leverage AI tools to draft communications, create research summaries, and develop pitch/strategy concepts., • 3–5 years of experience in executive support, marketing coordination, or similar hybrid roles (agency experience a plus)., • Strong organizational skills with the ability to balance admin, marketing, and growth tasks simultaneously., • Exceptional written and verbal communication skills, capable of representing the CEO with polish and professionalism., • Comfort with creative work: developing decks, strategies, and marketing concepts., • Tech-forward and AI-savvy, with curiosity for leveraging new tools to work smarter. Next Steps: To apply for this position please respond to this posting with your cover letter, resume and salary requirements. Only qualified applicants will be contacted. It is the policy of RedPeg to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, RedPeg will provide reasonable accommodations for qualified individuals with disabilities. Powered by JazzHR FuliBQ8lQY