Development Coordinator
20 hours ago
Seattle
Job DescriptionDevelopment Coordinator Reports to: Director of Development & Communications Location: Hybrid, Non-exempt (Hourly) Schedule: Full-time (40 hours/week) About EarthCorps EarthCorps is a Seattle-based non-profit that cultivates leaders and community partnerships to advance environmental justice. We believe in the power of people – acting through their collective responsibility to one another and our planet – to tackle the most pressing challenges facing our world. We envision an equitable world where all people and nature thrive together. EarthCorps is committed to becoming a more liberated and anti-racist organization. Through a lens of diversity, equity, and inclusion, EarthCorps is building a network of leaders who have the cultural competency and skills to build a new future, while restoring vital lands and waters and connecting people to nature. This work is ongoing, and the organization is committed to being transparent with program participants about our work, as well as including their input to drive the direction of the organization towards a healthier, equitable, and sustainable community for us all. To cultivate this important work, we train young leaders in ecological restoration. We bring together young adults – who we call corps members - from the US and across the globe for an environmental leadership development and green-jobs training program where we care for the lands and waters of Puget Sound. Corps members gain hands-on leadership experience, cross-cultural skills, and learn technical environmental restoration while building a close-knit community as they care for our natural world. These emerging environmental leaders “think globally and act locally” in leading community volunteers to complete restoration projects such as native tree planting, invasive plant removal, salmon stream restoration, wetland and shoreline restoration, and trail construction. Commitment to Environmental Justice EarthCorps strongly believes in the values of racial equity, diversity, and inclusion. EarthCorps works to ensure that everyone feels engaged and supported in all areas of the organization's operations as we work to become a fully inclusive, multi-cultural, and anti-racist organization. Position Summary The Development Coordinator owns the integrity and execution of EarthCorps’ fundraising operations. This role leads gift processing, CRM data quality, reporting, stewardship systems, and campaign execution logistics. Working in close partnership with the Sr. Manager/ Director of Development & Communications (strategy) and the Communications Coordinator (content production), the Coordinator ensures accurate revenue tracking, strong donor stewardship, and smooth execution of fundraising campaigns and events across the organization. Core Responsibilities & Time Allocation1) Fundraising Operations & Data Integrity — 30% • Upload all gifts daily/weekly to CRM (online, checks, EFT, stock, employer match); code campaigns, appeals, funds, and soft credits., • Generate and mail/email timely acknowledgment letters and tax receipts; ensure personalization and proper recognition preferences., • Maintain spotless CRM records (contact updates, affiliations, giving history, consent/preferences)., • Reconcile gifts with Finance monthly; track pledges and installment schedules, • Document and continuously improve gift processing workflows and CRM data standards to ensure compliance, accuracy, and long-term system sustainability.2) Donor Stewardship & Retention Support — 20%, • Execute stewardship touchpoints for annual donors (thank-you calls, handwritten notes, impact updates, donor surveys)., • Coordinate pull-lists for thank you calls by board/leadership and track completion in CRM., • Support donor segmentation for renewal/upgrade campaigns and lapsed reactivation.3) Fundraising & Communications Campaign Operations— 15%, • Coordinate list segmentation, list pulls, scheduling, and CRM tagging for all fundraising communications in collaboration with Communications., • Track and report on campaign performance (revenue, response rates, and participation metrics)., • Ensure donation forms, appeal materials, and stewardship touchpoints are current and aligned with campaign messaging.4) Events & Donor Engagement Logistics — 10%, • Plan and execute small-to-mid-size donor events (briefings, site tours, cultivation salons) and support larger annual event., • Own guest lists, RSVPs, nametags, room/AV/vendor logistics, run-of-show, and post-event follow-up tagging/notes., • Coordinate volunteer speakers and corpsmember storytelling prep.5) Reporting & Revenue Tracking — 10%, • Build/maintain dashboards and routine reports (retention, LYBUNT/SYBUNT, giving by segment, campaign progress) in collaboration with Salesforce Administrator, • Pull clean, segmented lists for appeals/stewardship and ensure deduping and opt-out compliance., • Conduct light prospect research in collaboration with the Director (basic capacity and affinity notes; no deep profiles)., • Maintain recurring dashboards and standard performance reports; advanced analytics and forecasting are led by the Director.6) Grants & Institutional Giving Support — 10%, • Maintain grants calendar (deadlines, deliverables, reports); track status in CRM/SharePoint., • Coordinate document collection (program data, budgets, letters), attachments, signatures, and portal submissions., • File grant documents and outcomes; assist with outcomes tracking for reports.7) Administrative & Cross-Team Coordination — 5%, • Support for donor meetings; help prep one-pagers, briefing notes, and follow-up tasks in CRM., • Process vendor invoices/expense reports; order print materials; manage inventory of stewardship supplies.Qualifications, • 1–3 years of experience in fundraising operations, nonprofit admin, customer operations, revenue processing, or similar detail-oriented role involving financial transactions and CRM management., • Comfort with a nonprofit CRM (e.g., Salesforce, Raiser’s Edge, EveryAction, Bloomerang, Neon) and Excel/Sheets., • Excellent organization and time management; able to juggle many details and deadlines with accuracy., • Strong storytelling and written communication; customer-service orientation and donor-facing professionalism., • Basic reporting/list-pulling skills; willing to learn segmentation and dashboards., • Event logistics experience (preferred)., • Commitment to equity, inclusion, and environmental justice.Core Competencies, • Detail & Process Excellence: Gets the details right; builds checklists and standard work., • Data Mindset: Treats the CRM as a source of truth; documents and improves data standards., • Follow-Through: Closes loops, communicates proactively, and meets deadlines., • Collaboration: Works well across Development, Communications, Programs, and Finance., • Adaptability & Learning: Comfortable with changing priorities; learns tools quickly. Tools You’ll Use • CRM: Salesforce, • Email: Campaign Monitor, • Productivity: Microsoft 365 (SharePoint/Teams/Excel/Word), Monday, Canva/Adobe (basic)Working Conditions & Schedule, • Hybrid position with occasional evenings/weekends for events., • Ability to lift up to 35 lbs for event materials, stand for event set-up, and travel locally for meetings/tours.Compensation & Benefits, • Salary Range: $60,500-$71,000 annual rate, based on prior experience and education., • Competitive benefits package includes:, • Vacation: 15 days per year., • Sick leave: 12 days per year., • Holidays: 14 holidays and 2 floating holidays per year., • Additional Time-off: The office is closed for 12 business days in December/January., • 401(k): retirement plan with 3% match after 6 months., • Employer-paid insurance premiums: Includes medical, dental, vision, and disability.