Executive Assistant
hace 2 días
Nashville
SAFESPACE GLOBAL CORPORATION Position: Executive Assistant & Office Manager Supporting Dustin Hillis, President & Chief Strategy Officer Nashville, Tennessee | Full-Time, On-Site Reports To: Dustin Hillis, President & CSO — SafeSpace Global Corporation Location: Nashville, Tennessee (On-Site, Full-Time) Department: Executive Office / Corporate Administration Company: SafeSpace Global Corporation (OTC: SSGC) — AI Safety Technology Date: April 2026 About SafeSpace Global Corporation SafeSpace Global Corporation (OTC: SSGC) is a publicly traded, mission-driven technology company specializing in multimodal AI solutions designed to help save lives. With offices in Nashville and Knoxville, Tennessee, and global operations spanning the United States and India (Hyderabad), SafeSpace Global deploys AI-powered safety platforms across senior living, education, transportation, correctional facilities, and commercial environments. The Company's product suite includes SafeSchool (weapons detection and threat identification), SafeFace Access Control, SafeFace Time Compliance, SafeGuard Wander Protection, and SafeTrace Rapid Investigations. SafeSpace Global is in an active phase of commercial expansion, investor engagement, and international deployment. About Dustin Hillis Dustin Hillis serves as President and Chief Strategy Officer of SafeSpace Global Corporation. He is a nationally recognized entrepreneur, Amazon bestselling author, and international keynote speaker recognized by the Nashville Business Journal 40 Under 40, Industry Era Top 10 CEOs, and The Consulting Report Top 50 Consulting CEOs. Dustin is a high-output, faith-driven executive and keynote speaker who operates across multiple ventures, travels nationally and internationally for investor presentations and speaking engagements, and requires an EA who can anticipate needs, protect his time, and represent him with professionalism and warmth. Position Overview This is a dynamic, dual-function role that combines high-level executive support for Dustin Hillis with front-of-house office management and event coordination for SafeSpace Global Corporation. The ideal candidate is a highly organized, proactive, and personable professional who thrives in a fast-paced entrepreneurial environment and understands the weight of representing a publicly traded AI technology company and its visionary leadership. You will be the first face visitors see when entering the Nashville office and the first voice of coordination behind the scenes for one of Nashville's most active entrepreneurs. This role is not for someone who waits to be told what to do — it is for someone who anticipates, executes, and elevates every interaction. Key ResponsibilitiesExecutive Support — Dustin Hillis • Proactively manage and protect Dustin's calendar ensuring zero conflicts and maximum strategic use of time, • Monitor, triage, and respond to Dustin's email inbox on his behalf; draft correspondence, follow-up communications, and executive memos, • Coordinate all domestic and international travel logistics for Dustin, including complex multi-city itineraries, international travel to India (Hyderabad), investor conferences, speaking events, and partner meetings — including flights, hotels, ground transportation, and visa support, • Prepare briefing documents, meeting agendas, investor materials, and presentation support ahead of key meetings, • Manage expenses and reconcile receipts in a timely and accurate manner, • Track action items and follow-ups from executive meetings, ensuring accountability and timely delivery, • Handle confidential information with absolute discretion and professionalism Event Planning & Coordination • Plan and execute investor update events, client appreciation gatherings, team offsites, board-level meetings, and company milestone events for SafeSpace Global, • Coordinate logistics for Dustin's speaking engagements including venue liaisons, A/V setup, travel support, and attendee management, • Manage vendor relationships (venues, caterers, AV providers, transportation) and negotiate contracts as needed, • Build and maintain event checklists, timelines, and post-event follow-up processes Front Desk & Office Administration • Serve as the first point of contact for the Nashville office — welcoming all visitors, investors, clients, and team members with professionalism and warmth reflective of SafeSpace Global's mission and Dustin's personal brand, • Manage incoming calls, route inquiries appropriately, and maintain the professional presentation of the office, • Oversee office supply inventory, vendor accounts, and facility management for the Nashville location, • Support onboarding logistics for new team members, • Maintain organized digital and physical filing systems for executive documents, contracts, and records, • Coordinate conference room scheduling, A/V setup, and visitor logistics for in-office meetings Qualifications & CompetenciesRequired • 3+ years of executive assistant, office management, or similar administrative experience supporting senior leaders, • Demonstrated experience managing complex executive calendars across multiple organizations or time zones, • Experience booking and managing international travel (multi-city, multi-country itineraries), • Excellent written and verbal communication skills — you will draft correspondence and communications on behalf of a published author and keynote speaker, • Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs) and/or Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), • Proven ability to handle sensitive and confidential information with unwavering discretion, • High emotional intelligence and professional presence — this role represents a public company and its executive leadership, • Ability to multitask, re-prioritize quickly, and remain calm under pressure in a fast-moving entrepreneurial environment Preferred • Experience supporting a publicly traded company, startup, or venture portfolio, • Background in event planning or corporate events coordination, • Experience with investor relations support or board-level meeting preparation, • Familiarity with CRM tools, project management software (Asana, Notion, Monday.com), or travel management platforms, • Experience supporting international operations, particularly teams in India, • Alignment with faith-based, values-driven leadership culture Compensation & Benefits Recommendation Compensation Component Recommended Amount / Structure Base Salary: $70,000 – $80,000 per year Performance Bonus: 5–10% of base salary, tied to KPIs Health Insurance: Medical, Dental, Vision coverage Paid Time Off: 15 days PTO + 10 company holidays Professional Development $500–$1,000 annual allowance Technology: Laptop or computer provided Equity / Options: Stock options in SSGC (discretionary; competitive for a public co.) Total Estimated Compensation: $78,000 – $92,000+ (base + bonus + benefits) What Success Looks Like in This Role • Dustin's calendar is protected, organized, and conflict-free — he never misses a meeting or shows up unprepared, • Travel is booked efficiently, accurately, and with zero logistical surprises for the SafeSpace Global team, • Every visitor to the Nashville office leaves with a positive, professional impression of SafeSpace Global and its leadership, • Investor events, speaking engagements, and team gatherings are executed flawlessly and on time, • Dustin's inbox is managed proactively, and communications are professional, on-brand, and timely, • You operate as a trusted extension of Dustin's professional identity — someone he can confidently delegate to, knowing it will be done right Culture & Values Alignment SafeSpace Global Corporation and Dustin Hillis operate from a clear set of values: faith, integrity, excellence, and mission. The ideal candidate for this role shares a commitment to working hard and doing things right, embraces a servant-leadership mindset, and brings genuine care and warmth to every interaction. You will be part of a growing team that believes technology can literally save lives — and your work behind the scenes makes that mission possible. To apply or learn more, contact: Dustin Hillis | SafeSpace Global Corporation | Nashville, Tennessee