Employee Experience and Compliance Specialist
6 days ago
Minneapolis
Job Description Employee Experience and Compliance Strategist Position Type: Regular Full-Time Exempt Location: Minneapolis, MN 55403 Introduction: MMLA is seeking a dedicated individual to be part of our dynamic team. If you’re ready to contribute your skills and compassion to meaningful work, we invite you to explore this exciting opportunity. The successful candidate will work fully in the office during the training period to ensure comprehensive onboarding and integration into our processes. Upon completion of training, a hybrid work model will be offered, allowing for a mix of in-office and remote work. As a key part of our Human Resources team, the Employee Experience and Compliance Strategist plays a pivotal role in aligning employee-focused initiatives with organizational goals. This position supports employee engagement, manages compliance reporting, and cultivates a positive, healthy, and inclusive workplace culture. The role also supports union relations, employee coaching and development, accommodations, and learning systems, while maintaining strategic plans and employee resources. What’s in it for you? • We believe in work-life harmony. This role offers the flexibility to blend remote work with in-office collaboration., • On Fridays, the office closes at noon and employees enjoy a half-day of paid flex time., • We’re not just ticking boxes. We’re genuinely committed to diversity. Bring your unique identity, experiences, and perspectives—we want them all!, • Our mission? Equal justice for all. In your cover letter, tell us how your background can amplify this cause. Let’s change our lives together., • Discrimination and harassment have no place here. We’re building a respectful, supportive workplace where everyone thrives., • Diversity, equity and inclusion are core values for Mid-Minnesota Legal Aid, and it is critical that we incorporate these values into all aspects of our work. We recognize the particular and highly detrimental impact of racism — and of Minnesota’s racial disparities — on MMLA’s clients and staff. We, therefore, devote special attention to issues of racial justice. Primary Responsibilities: Legal and Regulatory Compliance • Prepare and submit compliance reports including Equal Employment Opportunity (EEO), Affirmative Action Plans (AAP), and Equal Pay reports., • Ensure adherence to all relevant federal, state, and local employment laws., • Submit the Workforce & Utilization Analysis and Annual Compliance Report to the Minnesota Department of Human Rights., • Assist with maintaining and updating the employee handbook to reflect current policies and legal requirements. Union Liaison Support • Assist in coordinating union-related meetings and communications, including “Meet and Confer” sessions as outlined in Article 7 of the union contract., • Coordinate scheduling, prepare agendas, and document outcomes of union-requested meetings to discuss workplace issues., • Annually provide the union with:, • Anonymous employee satisfaction survey results, • Equity updates related to hiring, retention, and pay, • Respond in writing to union recommendations based on these reports within 30 days., • Collaborate with internal stakeholders to develop and implement action plans in response to survey findings and union feedback, supporting continuous improvement in workplace culture and equity. Talent Sourcing and Recruitment Support • Support the talent sourcing process by posting job openings, identifying effective recruitment channels, and collaborating with the Talent Acquisition position to develop and refine sourcing strategies. This role is both hands-on and advisory., • Assist in identifying and implementing effective recruitment strategies., • Support outreach efforts to attract a broad, diverse, and qualified candidate pool., • Work with Talent Aquisition position to support non-discriminatory hiring practices. Strategic Planning and Engagement • Assist senior leadership with the revision and implementation of our Strategic Racial Equity Action Plan, • Assist the HR Manager in designing and analyzing employee engagement surveys., • Manage and support ERGs, providing resources and guidance to group leaders., • Promote ERG initiatives that align with organizational values and goals. Employee Recognition and Coaching • Oversee employee recognition programs and events., • Develop initiatives to celebrate employee achievements and milestones., • Provide strengths-based coaching to support employee development and career growth. Accommodations and Accessibility • Assist in managing religious and all other Reasonable Accommodation requests, • Ensure compliance with applicable laws and internal policies. Learning and Development • Maintain and update the Learning Management System (LMS)., • Support the development and delivery of robust training offerings related to compliance, employee engagement, and workplace culture. Knowledge, Skills, Abilities, and Other Characteristics • Knowledge, • Comprehensive understanding of employment law, including EEO, AAP, and Equal Pay regulations., • Familiarity with HR best practices in employee engagement, recognition, and coaching., • Knowledge of union operations and labor relations., • Understanding of Learning Management Systems (LMS) and training program development., • Awareness of strategic planning frameworks, especially related to racial equity, inclusion and organizational culture., • Familiarity with religious and Reasonable Accommodation processes., • Skills, • Strong written and verbal communication skills., • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Skilled in data analysis and reporting for compliance and engagement surveys., • Effective project management and organizational skills., • Ability to facilitate training sessions and workshops., • Coaching and mentoring skills to support employee development., • Talent sourcing and recruitment support skills., • Abilities, • Ability to manage multiple priorities and meet deadlines., • Ability to work collaboratively across departments and with external partners (e.g., unions)., • Ability to handle sensitive and confidential information with discretion., • Ability to align employee experience initiatives with strategic goals., • Ability to adapt to changing organizational needs and environments., • Other characteristics, • Commitment to fostering a respectful, inclusive, and equitable workplace., • Demonstrated cultural competence and sensitivity to diverse backgrounds., • High ethical standards and integrity., • Self-motivated and proactive in identifying and solving problems., • Bachelor’s degree in Human Resources, Business Administration, or a related field., • 3-5 years of experience in a human resources, compliance, or employee culture/engagement role., • Strong understanding of EEO, AAP, and Equal Pay compliance requirements., • Experience supporting unionized environments and employee groups., • Excellent communication, organizational, and interpersonal skills. Preferred Qualifications: • Master’s degree in Human Resources, Organizational Development, or related field., • Experience in a legal or nonprofit organization., • Familiarity with employee engagement tools and survey platforms., • Work, volunteer, or lived experience with diverse economic, social, rural, and/or cultural communities. Compensation Information: • $80,000-90,182,depending on experience, plus benefits. Benefits include family medical and dental insurance, short- and long-term disability, life insurance, 403(b) with employer match, FSA, employee assistance programs, and generous paid time off. If you require a reasonable accommodation for completing this application, interviewing, or otherwise participating in our employee selection process, please contact Megan Cook at . Please direct all other inquiries to . Mid-Minnesota Legal Aid is an Equal Opportunity/Affirmative Action employer. The terms and conditions of employment, including wages, benefits, and job security, may vary based on union status. Positions within our organization may be governed by collective bargaining agreements and union representation, while others are not.