Visitor services assistant jobs in United States

Job DescriptionAssistant Residence Manager (ARM)Minimum Qualifications Education: High School Diploma or GED required; Bachelor’s or Associate’s in Human Services may substitute for up to 2 years of general experience. Experience: 3 years of experience providing direct services to people with IDD, including supervisory experience. Certifications/Licenses: AMAP, SCIP-R, CPR/First Aid required. Clean, valid NYS Driver’s License. Work Eligibility: Must be authorized to work in the U.S. Work Location Requirement: Onsite position. Compensation Pay rate: $25.88/hr What We Offer • Comprehensive Health Benefits: Medical (HSA), Dental and Vision plans, • 403(b) Retirement Savings Plan with employer match, • Generous Paid Time Off: Vacation, Personal, Sick, Mental Health Days and 12 paid holidays, • Employee Wellness Programs: Employee Assistance Program and mental health resources, • Learning & Development Opportunities: Educational Leave and Tuition Assistance, Training and Career Development Tracks, • Additional Perks: Commuter Benefits, recognition programs, discount programs, flexible spending plans, voluntary benefits including pet insurance, identity theft insurance, legal plans, and voluntary ancillary benefits About the Role The Assistant Residence Manager supports the Residence Manager in supervising staff, overseeing clinical and residential services, ensuring regulatory compliance, and maintaining a safe and supportive environment for residents. This role assists with staff training, crisis intervention oversight, quality assurance, and coordination with clinical teams. Primary Responsibilities • Assist in providing clinical services based on treatment plans developed by the Interdisciplinary Treatment Team (ITT)., • Provide clinical oversight of treatment plan implementation and assign staff responsibilities., • Observe delivery of services, evaluate progress, recommend modifications, and review staff interventions., • Ensure staff collect necessary medical, psychological, and social information for service planning., • Review case records for accuracy, completeness, and regulatory compliance., • Inform staff on available clinical services, community resources, and recreational activities., • Review crisis interventions and ensure staff follow appropriate protocols., • Ensure timely reporting of serious incidents, allegations of abuse, or sensitive situations., • Assist in supervising personnel, creating schedules, managing time clock edits, and evaluating staff performance., • Ensure staff attend required trainings and provide on-site instruction as needed., • Support employee morale, address harassment concerns, and facilitate staff meetings., • Oversee administrative recordkeeping, equipment maintenance, office supply management, and visitor reception., • Ensure compliance with health and safety standards and maintain a clean, safe residential environment., • Initiate repair requests and conduct safety drills and inspections., • Maintain accountability for ICL property, including vehicles, equipment, and supplies., • Assist with quality assurance processes and preparation for regulatory audits., • Promote resident and family involvement in treatment and residence activities., • Support positive community relations and collaboration with community organizations., • Perform additional tasks including facility maintenance coordination and other duties as assigned.

Recruiting Coordinator \n Location: New York, NY \n Onsite: 4 days \n Recruiting Coordinator \n Location: New York, NY \n \n About the Opportunity \n A leading global investment firm is looking to add a Recruiting Coordinator to its New York team. This is a great opportunity to join a highly respected financial organization and work alongside a collaborative recruiting team responsible for hiring talent across the business. \n The ideal candidate is someone who thrives in a fast-paced environment, enjoys working with people, and has a natural ability to keep things organized. This person will be heavily involved in the day-to-day hiring process, serving as a key resource for both candidates and internal teams while helping ensure everything runs smoothly from the initial interview through the final stages of the process. \n \n Key Responsibilities \n\n • Oversee interview scheduling and coordination for candidates at all levels, working closely with the internal recruiting team and various department heads.\n, • Manage busy and frequently changing calendars, coordinating multiple interview rounds, panel interviews, and full-day interview schedules.\n, • Act as a main point of contact for candidates throughout the interview process, providing updates and ensuring they are well prepared for each stage.\n, • Work with internal teams to arrange candidate travel, accommodations, and other interview-related details.\n, • Coordinate in-person interviews, including meeting room arrangements, visitor access, and day-of logistics.\n, • Stay ahead of scheduling conflicts and last-minute changes while balancing multiple requests and deadlines.\n, • Put together candidate profiles, interview summaries, and other materials to help prepare internal teams for meetings.\n, • Assist with tracking recruiting activity, maintaining candidate records, and keeping interview-related information organized.\n, • Handle recruiting expenses, including processing and reconciling expense reports.\n, • Provide general support on recruiting initiatives and special projects as they arise.\n\n Qualifications \n\n • Bachelor's degree required.\n, • 3+ years of experience in an administrative, executive assistant, recruiting coordination, or similar support role.\n, • Previous experience working in a fast-paced professional environment, ideally within financial services or a corporate setting.\n, • Comfortable managing multiple calendars, coordinating complex schedules, and working through frequent changes.\n, • Strong communication skills and the ability to interact confidently with individuals at all levels.\n, • Highly organized, detail-oriented, and able to prioritize effectively in a deadline-driven environment.\n, • Professional, personable, and able to exercise discretion when handling confidential information.\n, • A proactive mindset with the ability to anticipate needs and take ownership of responsibilities.\n, • Strong Microsoft Office skills, particularly Outlook. Workday experience is a plus.\n\n Additional Details \n\n • Hours: Monday–Friday, 8:00 AM – 6:00 PM ET\n, • Location: New York, NY\n\n

Job DescriptionAbout the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place. About the Role: This is a hybrid Executive Assistant and Office Manager role. You will be the operational backbone of the New York office and the day-to-day right-hand to senior leaders. On the EA side, we want someone who is hands-on, who takes real ownership of People, Finance, and Legal work and projects alongside us, and who acts as a thought partner: someone who spots what needs to happen, pushes back when something looks off, and helps us decide what to do next. The office side is just as important. You make sure the space runs seamlessly, every person who walks in feels taken care of, and nothing falls through the cracks. You are the first and last line of defense for the physical space, the employee experience, and day-to-day operations. You will report to and partner closely with the People team. This is an on-site, full-time role. Responsibilities Executive Support & Thought Partnership • Provide full executive assistant support to senior leaders including calendar and inbox management, travel, scheduling, and meeting preparation, • Act as a thought partner, not just an executor: anticipate needs, flag risks and conflicts early, offer a point of view, and help leaders prioritize, • Take on real work across People, Finance, and Legal, including special projects, analysis, document preparation, and tracking deliverables through to completion, • Handle highly confidential information with discretion and sound judgmentOffice & Space Management, • Own the physical state of the office at all times: common areas, conference rooms, soft seating, and executive offices should always be clean, properly staged, and guest-ready, • Coordinate all repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork, furniture) end-to-end: identify, source, schedule, and follow through to completion, • Manage all vendor relationships, including cleaning services, office supplies, plants, and repairs; you own the relationship and the quality of their output, • Manage mail, packages, and deliveries, • Track office expenses, including lunch support, cleaning, supplies, and other recurring costs, • Manage the visitor and guest experience, • Maintain and update the office seating chart, tracking team presence, how often people come in, and whether employees are sitting with their teamsNew Hire Experience & HR Support, • Own the full new hire arrival experience: desk setup, welcome materials, equipment coordination, and first day communications, • Be the go-to resource for new hires beyond day one, helping them acclimate, understand the office, and know how to get what they need, • Partner with HR and IT on onboarding logistics, including I-9 verification, compliance training coordination, and new hire orientation planning, • Serve as a key point of contact for employees and managers on day-to-day office questionsEvents & Culture, • Own all office events end-to-end: happy hours, team events, giveback events, and internal gatherings, • Handle all event logistics, including vendor coordination, scheduling, day-of execution, and invoice/billing management, • Champion office culture and create touchpoints that make your location a place people are excited to work from and collaborate in every dayIdeal Background, • 5+ years of experience as an executive assistant, in office management, or in workplace experience, ideally supporting multiple senior leaders and running a physical office on-site full-time, • A track record of going beyond scheduling: owning projects, working with confidential People, Finance, or Legal matters, and being treated as a partner by the executives you support, • Strong judgment and discretion, with the confidence to share a point of view and push back constructively, • Hands-on ownership of facilities, maintenance, and vendor relationships, with a high bar for keeping spaces polished and guest-ready, • Experience partnering with HR and IT on onboarding, and planning office events and culture initiatives end-to-end, • Comfortable tracking budgets and supporting cross-functional teams on ad hoc projects, • Proactive and service-minded, with the instinct to anticipate needs before they become problems, • Excellent written and verbal communication skills, with the ability to build strong relationships with employees, leadership, and vendors alikeBenefits We take care of our people so they can do their best work. • Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings., • Time Off PTO and paid holidays., • Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits., • Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch. Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Client Overview With locations in coveted neighborhoods across the country, our client takes beauty personally. Founded on a client-first service model that emphasizes hyper-personalized, high-quality experiences, the leading luxury beauty destination, our client offers a highly curated and premium product assortment across a range of categories. Our client is redefining modern luxury in beauty and remains committed to exceptional customer service and their purpose to be the ultimate specialist in the beauty of their clients. Currently, they are expanding their team and looking to add an Executive Assistant & Office Manager to their team on a temp-to-perm basis. Salary/Hourly Rate $50/hr (Temp) $110k - $115k + 6% Bonus (Perm) Position Overview This role is a dual Executive Assistant & Office Manager position supporting the CEO of a leading luxury beauty retailer. The Executive Assistant & Office Manager will manage complex executive calendars, travel, meetings, presentations, and communications while acting as a strategic gatekeeper who protects the CEO's time and helps drive priorities forward. In addition, the Executive Assistant & Office Manager will oversee day-to-day office operations, including vendor management, onboarding logistics, workplace initiatives, office events, and maintaining a polished, high-end office environment. The ideal Executive Assistant & Office Manager candidate is highly organized, proactive, polished, and experienced supporting senior executives in a fast-paced retail, beauty, luxury, or consumer-facing organization. This role is in the office from Tuesday to Thursday in Long Island, NY. Responsibilities Of The Executive Assistant & Office Manager • Executive Support:, • Provide high-level support to the CEO, including calendar management, scheduling, travel coordination, and meeting logistics., • Prepare presentations, reports, and executive materials while managing correspondence, expenses, and confidential information., • Serve as a key point of contact for internal and external stakeholders and support leadership meetings, Board meetings, and special projects., • Coordinate cross-functional activities, travel, conferences, and day-to-day administrative needs., • Office Management:, • Oversee daily office operations, ensuring the workspace is organized, stocked, and visitor-ready., • Manage office supplies, mail, packages, vendors, invoices, and workplace services., • Coordinate onboarding logistics for new hires and partner with HR, IT, and Finance on office initiatives., • Lead office culture and employee engagement efforts, including back-to-office initiatives, monthly team lunches, and other workplace experience programs. Required Experience/Skills For The Executive Assistant & Office Manager • 5+ years in executive support, office management, workplace operations, or similar., • Experience supporting a CEO/senior executive., • Exceptional organizational skills and attention to detail., • Highly proactive with strong follow-through and problem-solving abilities., • Excellent written/verbal communication skills., • Strong judgment and discretion with confidential information., • Professional, polished, warm, service-oriented demeanor., • Ability to manage competing priorities and work independently in a fast-paced environment., • Ability to lift/move boxes up to 25 lbs., • Strong interpersonal skills; comfortable interacting with executives, employees, vendors, and external partners., • Proficiency with Microsoft Office and/or Google Workspace., • Retail/beauty/luxury/consumer experience. Preferred Experience/Skills For The Executive Assistant & Office Manager • Recent executive support in the retail, luxury, or beauty industries. Education Requirements • Bachelor's degree is preferred. Benefits • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Description Who We Are: CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. The CAMBA Education Center (CEC) offers ESOL classes primarily to individuals who are at least 16 years old, who are not enrolled or not required to be enrolled in the New York City public school system, and who live or work in the Flatbush/East Flatbush communities of Brooklyn, New York. Each year, over 1,000 people from Africa, Asia, the Caribbean, Europe, and Latin America enroll in our ESOL classes. In general, we provide our English learners with the type of educational, case management, career counseling, and technical services that can help them realize their family, educational, employment, and/or other personal goals. Position: Program Assistant/Student Intake Specialist Reports To: Supervisor of Student Affairs Location: 10 Snyder Avenue (3rd Floor), Brooklyn, N.Y. 11226 What a CAMBA Intake Specialist/Receptionist Is Expected to Do: ESSENTIAL DUTIES AND RESPONSIBILITIES: The person filling this position is expected, under close supervision, to: (1) operate multi-line telephone system to answer incoming calls, (2) direct callers to appropriate personnel and including the following: • Maintain professional relationships with students and with their confidentiality., • Respond to inquiries from and provide information to individuals who are interested in the services offered by the CAMBA Education Center (CEC)., • Under the guidance and with the approval of the Supervisor of Student Affairs, email flyers and updates to CAMBA programs and to other service providers on a quarterly basis about services at the CEC., • Communicate with/update program representatives about individuals they refer to the CEC for enrollment., • Inform applicants on the requirements to join the CEC’s programs., • Identify the service needed by applicants and refer them to other providers if/when necessary., • Assist applicants in filling out required registration/application forms for CEC programs., • Review, organize, and keep track of applications received in person or from the Online Registration System., • Help enter student enrollment data in appropriate database., • Organize, maintain, and update waiting lists for the CEC’s programs., • Contact applicants for orientation and class placement assessment as requested by the Supervisor of Student Affairs., • Assist the Supervisor of Student Affairs with orientation activities., • Take and deliver messages when appropriate staff member is unavailable., • Welcome onsite visitors, determine nature of business, and announce visitors to appropriate personnel., • Admit individuals to the CEC; pay attention to traffic and activities on the premises., • Observe and report to a supervisor all irregularities (such as unusual visitor or client behavior or visible unsafe/unlawful conditions) in the intake office or anywhere else at the CEC., • Employ crisis prevention/intervention and crisis management skills to prevent conflict., • Assist in ordering, receiving, and maintaining office supplies., • Maintain the professional appearance of the Intake Office., • Receive, sort, and route mail and publications., • Update site bulletin boards as needed., • Assist with filing, photocopying, and collating., • Perform modified, expanded, and new duties as assigned. Education, Licenses and/or Certifications Required: • High School Diploma or a High School Equivalency Diploma (such as the GED). Minimum Experiences and Skills Required: • One year of experience., • Good written and verbal communication skills., • Good interpersonal skills., • Proficiency in Outlook, Word, and Excel., • Literacy in other Microsoft Office Suite products. Preferred Qualifications: • Bilingual in either French, Haitian Creole, Spanish, Arabic, or Russian. Compensation: $21.86 hourly Status: Part-time CAMBA is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, religion, creed, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, pregnancy status or sexual orientation. 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COMPANY: Private Equity Firm \n POSITION: Office/Executive Assistant \n LOCATION: New York, NY (Midtown) \n HOURS: 8:30am-5:30pm with flexibility (in office Monday-Thursday, as needed on Fridays) \n COMPENSATION: $110K DOE + Bonus + Benefits \n BACHELOR'S DEGREE: Preferred \n \n Our client, a private equity firm located in Midtown, is seeking an exceptional Office/Executive Assistant to join their team. This role is central to the day-to-day experience of the office — serving as the first point of contact for guests and callers, keeping operations running smoothly, and providing targeted administrative and office management support to senior staff. The ideal candidate is professional, proactive, and comfortable wearing multiple hats in a fast-paced investment environment \n \n Responsibilities of the Office/Executive Assistant: \n Front Desk & Guest Services \n -Serve as the primary point of contact for all visitors, clients, and guests \n -Register all guests in the building visitor system prior to their arrival \n -Answer, screen, and direct all incoming phone calls; take detailed messages and route urgent calls appropriately \n -Manage daily opening and closing of the office, including lights, phones, and copiers/fax machines \n Office Operations & Facilities \n -Conduct morning floor walk-throughs to ensure suite cleanliness, adequate supplies, and functioning equipment; escalate maintenance issues via work orders as needed \n -Oversee kitchen and snack area restocking daily — coffee, beverages, paper goods, and pantry supplies — performing full inventory at least weekly \n -Manage supply orders (kitchen and general office); obtain required approvals before submitting purchase orders \n -Monitor and replenish restroom supplies; coordinate routine cleaning and maintenance services, keeping relevant contacts informed \n -Manage conference room bookings through Outlook; ensure rooms are properly set up before each meeting and restored afterward \n -Coordinate Tuesday morning all-staff Zoom calls: prepare the large conference room, post the agenda PDF to SharePoint, and manage AV setup \n Mail, Shipping & Courier Services \n -Sort and distribute incoming US Mail and packages daily; allocate fund-related mail \n -Prepare FedEx shipments online and deliver packages to the FedEx location or lobby drop as appropriate \n -Coordinate messenger and courier services as requested \n Food & Catering Orders \n -Order breakfast, lunch, and catering for internal meetings and client events as directed by meeting organizers \n -Coordinate with approved vendors per firm catering standards \n Executive & Administrative Support \n -Provide ad hoc administrative assistance to various departments, including clerical tasks that can be performed from the reception desk \n -Support annual meeting and strategy meeting preparations (name tags, guest coordination, room setup) as directed \n -Maintain building access logs and coordinate new access card requests through the appropriate channels \n -Assist with business card reorders and other vendor coordination as needed \n -Manage fire drill notices and building-wide communications from property management \n \n Requirements of the Office/Executive Assistant: \n -Bachelor’s Degree preferred \n -3-4 years professional experience, preferably within financial services. \n -Strong Microsoft Office skills are a must; familiarity with AI software & SharePoint a plus \n -Excellent verbal communication skills and professional phone manner \n -Strong organizational skills with the ability to multitask and prioritize in a fast-paced setting \n -Reliable, punctual, and flexible \n -Proactive attitude with “no task too small mentality”

Hourly Salary: $20.88/hour - $24.73 Position Summary The Mailroom and Security Representative is a cross-functional role responsible for supporting both security operations and administrative service functions at Headquarters. This position is cross-trained to operate across multiple stations, including Security, Mailroom/Courier Services, Office Support, Reception, and Conferencing Services, ensuring seamless daily operations throughout the building. The position balances building safety responsibilities with service center and workplace support functions. The Headquarters office operates Monday through Friday, 7:00 AM7:00 PM, and flexibility in scheduling is required. The successful candidate provides professional and responsive customer service, demonstrates proactive problem-solving and attention to detail, and adapts effectively to a dynamic, team-oriented environment. Children's Aid Mission To help children in poverty to succeed and thrive. We do this by providing comprehensive support to children and their families in targeted high-needs New York City neighborhoods. Children's Aid annually serves children and their families at over forty sites in New York, as well as through three national program models. Children's Aid is concentrating its efforts on creating cradle-through-college pathways in high-need neighborhoods, with a focus on children's health, family stability, education, and social and emotional development. Culture and Values We put children, youth, and families first: We listen to and incorporate the voices of children, youth, and families in all that we do. We seek equity and transformation in our communities: We courageously work within and outside systems to create opportunities for children, youth, and families. We strive for excellence: We hold ourselves to the highest standards and are committed to continuous learning and improvement. We are powered by collaboration: Our work is stronger when we trust, partner, and respect each other and the communities we serve. We are driven by compassion: We lead with kindness, care, and empathy and believe in the endless potential of the people we serve and our team. Essential Duties and Responsibilities Security • Observe building activities, report irregularities, and maintain the security log., • Respond to emergencies and participate in crisis situations under the direction of the Security Lead., • Learn and follow established safety protocols to support the safety of staff and clients in the building., • Provide backup coverage at security posts as needed., • Escort staff to safety and assist with arranging car service when needed., • Serve on the Emergency Response Team by responding to safety-related incidents and emergencies and assisting with fire and other emergency drills., • Operate the building paging system., • Observe building activity and promptly report safety concerns, unusual activity, or incidents to the Security Lead or supervisor., • Use building management and visitor management systems to check in visitors and maintain accurate visitor logs., • Apply de-escalation practices when responding to challenging or crisis situations., • Perform additional security-related tasks and duties as needed. Service Center and Mailroom • Process all incoming and outgoing mail, overnight packages, and supply deliveries., • Ensure the timely and accurate distribution of sensitive documents to staff, including invoices, correspondence, checks, and legal documents., • Unpack, sort, and deliver supplies., • Serve as a messenger/courier, bringing packages and mail to other Children's Aid sites and locations as needed., • Monitor and service mailroom equipment, replenish postage, track package deliveries, and serve as the contact for regular services such as copier and shredding services., • Regularly check copier functionality, replenish paper and toner, clear jams, and report equipment failures., • Order office and pantry supplies and regularly check pantries for cleanliness, supplies, and organization., • Assist with maintaining shared workspace areas in accordance with workplace health and safety standards., • Distribute, track, and replenish PPE supplies for the office., • Order pickup and retrieval of Iron Mountain records for Headquarters programs and central staff., • Monitor pantry cleanliness, including cleaning surfaces, refrigerators/freezers, and loading and unloading dishwashers as needed., • Assist with minor office setup needs, such as hanging signage or coordinating small workspace adjustments., • Mobilize areas for events, donations, storage, and other departmental needs., • Perform spot cleaning during work hours, including cleaning spills, pantry areas, glass, floors, and other surfaces., • Maintain a professional and responsive approach when assisting staff, visitors, and other stakeholders with service center needs. Conferencing and Audio/Visual Support • Maintain and monitor Headquarters conference room calendars, including reviewing booking conflicts and supporting resolution., • Obtain attendee lists for large meetings and ensure Security receives them in advance., • Confirm and coordinate meeting setup requirements, including catering, room configuration, and A/V or CPR equipment needs., • Operate conference phones, monitors, computers, video cameras, microphones, Zoom, and audio conference systems., • Clean, organize, and maintain conference room A/V systems and coordinate hardware and repair needs with IT, following up until completion., • Check A/V equipment throughout the day and assist staff with meeting setup., • Check conference room calendars periodically throughout the day and follow up with staff regarding meeting requirements., • Provide timely assistance and troubleshooting support for conference room and A/V needs. Reception and Office Support • Greet guests and coordinate meetings with on-site staff., • Interact with the Security Desk and validate meeting status with guests., • Direct phone calls to appropriate parties and offices., • Coordinate incoming and outgoing packages., • Maintain the office phone directory and floor plans on a regular basis., • Maintain cubicle and office signage throughout the office based on updated plans and directory information., • Create staff IDs and program electronic key card access., • Communicate professionally and effectively with staff, visitors, vendors, and other stakeholders., • Respond to questions and requests in a helpful, approachable, and timely manner. Professional Development • Participate in offered trainings, workshops, in-service days, and/or All-Staff conferences., • Maintain required certifications and documentation of participation in professional activities. Health and Safety • Adhere to all applicable state and city licensing requirements and CPR/First Aid certification requirements., • Maintain a healthy and safe environment, including safely storing cleaning supplies and equipment and appropriately marking wet floors., • Follow established health and safety procedures when performing security, mailroom, office support, cleaning, and event-related duties., • Perform other related duties as assigned by the Assistant Director of Facilities., • Adapt work priorities and scheduling as needed to support Headquarters operations during the MondayFriday, 7:00 AM7:00 PM operating hours. Minimum Qualifications • High school diploma or GED required., • Three (3) years of experience in a security role within a multi-floor or building environment., • Two (2) years of experience working in conjunction with a mailroom., • At least one (1) year of experience using building management or visitor management systems to check in guests and maintain accurate visitor logs., • Security Guard license preferred. It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred. \nCompany Description Housing Options and Geriatric Association Resources, Inc. (H.O.G.A.R.) was incorporated in March 1996 to assist society’s most disenfranchised; the elderly, seriously mentally ill adults, the homeless, adults living with Special Needs and the physically challenged by promoting, fostering and providing the highest quality of housing and services in a most therapeutic, rehabilitative and aesthetically satisfying environment. H.O.G.A.R.’s approach to housing and services is based on the philosophy, goals and objectives of psychosocial rehabilitation. The organizations’ goal is to restore an individual’s ability for independent living, socialization and effective life management. H.O.G.A.R.’s services and housing builds on personal strengths to offset the effects of the aging process, illness and history of the homelessness and in coordination with other treatment and rehabilitation services. Housing Options and Geriatric Association Resources, Inc. (H.O.G.A.R.) was incorporated in March 1996 to assist society’s most disenfranchised; the elderly, seriously mentally ill adults, the homeless, adults living with Special Needs and the physically challenged by promoting, fostering and providing the highest quality of housing and services in a most therapeutic, rehabilitative and aesthetically satisfying environment. H.O.G.A.R.’s approach to housing and services is based on the philosophy, goals and objectives of psychosocial rehabilitation. The organizations’ goal is to restore an individual’s ability for independent living, socialization and effective life management. H.O.G.A.R.’s services and housing builds on personal strengths to offset the effects of the aging process, illness and history of the homelessness and in coordination with other treatment and rehabilitation services.\n\n\n

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description Position Summary Practice of Peace Foundation (“POP” or “the Organization”) is a New York City-based nonprofit corporation operating shelter sites and a community resource room across the Bronx and Queens in service of individuals and families experiencing homelessness. The Organization integrates transitional housing with mental health services delivered through the principles of the Health Realization Approach. The Administrative Assistant provides administrative and clerical support to the shelter’s leadership team, ensuring smooth office operations, accurate documentation, and effective communication across departments. This role supports the Site Director, Facility Manager, and Director of Social Services. This position operates within a DHS-funded shelter environment and is governed by applicable DHS provider standards and all other applicable laws and POP policy. Essential Duties & Responsibilities The following duties are essential functions of the position within the meaning of the Americans with Disabilities Act (ADA) and the New York State and New York City Human Rights Laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions, except where doing so would impose an undue hardship on the Organization. The list below is representative and is not intended to be exhaustive. Administrative Support • Provide administrative support to leadership, including scheduling meetings, managing calendars, and preparing correspondence., • Maintain organized filing systems and ensure accurate record-keeping for resident and staff documentation., • Assist in drafting reports, meeting agendas, minutes, and internal communications., • Serve as a point of contact for phone, email, and visitor inquiries. Operations & Compliance Support • Support employee onboarding and help staff get oriented on their first days., • Assist in coordinating staff meetings, training sessions, and special events., • Help process invoices, purchase orders, and expense reports, and track office supplies., • Handle incoming and outgoing mail, packages, and deliveries, and support staff with resident forms and applications., • Ensure compliance with agency policies and maintain confidentiality of sensitive information., • Perform other duties as assigned by the Site Director. Minimum Qualifications Candidates must satisfy the qualifications set forth below. POP reserves the right to determine, in its sole discretion, whether a candidate’s education, credentials, and experience satisfy the requirements of this position. Education & Experience • Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred., • Two to three (2–3) years of administrative experience; social-services or shelter experience a plus. Knowledge, Skills & Abilities • Proficiency in Microsoft Office (Word, Excel, Outlook) and basic database management., • Strong organizational, time-management, and multitasking skills., • Excellent written and verbal communication; professional and discreet., • Ability to work independently and collaboratively in a fast-paced environment. Work Environment & Physical Demands This is an on-site position at the Freeman Residence Shelter, 999 Freeman Avenue, Bronx, NY 10459. The position is regularly scheduled Monday through Friday, 9:00 a.m. to 5:00 p.m.; however, POP shelter sites operate twenty-four (24) hours per day, seven (7) days per week, and the schedule may include evenings, weekends, and holidays as operational needs require. The assigned work location, schedule, reporting relationships, and specific duties are subject to change in the sole discretion of the Organization in response to programmatic, funder, and operational needs, with or without prior notice. The physical demands described below are representative of those that must be met to successfully perform the essential functions of this position. Reasonable accommodations will be considered in accordance with the Americans with Disabilities Act and applicable state and local laws. • Ability to sit and use a computer workstation for extended periods (up to six (6) hours per shift)., • Ability to traverse the shelter facility, including climbing stairs to access multiple floors., • Ability to occasionally lift, carry, push, or pull up to twenty-five (25) pounds (e.g., supplies, donations, files)., • Ability to respond physically to crisis situations, including standing, walking, or moving rapidly through the facility as required., • Ability to communicate clearly in person, by telephone, and in writing in English., • Reasonable likelihood of exposure to a shelter environment serving individuals with complex behavioral health, substance use, and medical conditions, which may include occasional exposure to verbal conflict, emotional distress, or communicable illness. Use of universal precautions and personal protective equipment is required as appropriate. Conditions of Employment Employment in this position is contingent upon, and continued employment requires ongoing compliance with, the following: • Pre-Employment Screening. Successful completion of a criminal background check, fingerprinting (in accordance with applicable DHS and New York State requirements), reference checks, and any other screening required by law or by POP’s funders., • Child Welfare Clearance. For positions involving direct contact with children or with families with children, clearance through the New York Statewide Central Register of Child Abuse and Maltreatment (SCR), pursuant to Section 424-a of the New York State Social Services Law., • Work Authorization. Verification of identity and employment eligibility in accordance with the Immigration Reform and Control Act and the federal E-Verify program., • Confidentiality. Strict maintenance of the confidentiality of all client, personnel, and proprietary information in accordance with HIPAA, 42 CFR Part 2, New York Mental Hygiene Law, DHS confidentiality requirements, and POP’s Confidentiality Policy., • Policy Compliance. Compliance with all POP policies and procedures, including without limitation the Conflict of Interest Policy, Code of Conduct, Anti-Harassment Policy, and all applicable federal, New York State, and New York City laws and regulations., • Training. Timely completion of all DHS-mandated trainings (via the Absorb Learning Management System or successor system) and all POP-mandated trainings, including training in the Health Realization Approach. A failure to satisfy or maintain any of the foregoing conditions, or any material misrepresentation in connection with the application or employment process, may result in disciplinary action up to and including immediate termination of employment, subject to applicable law. Compensation & Benefits In accordance with New York State Labor Law § 194-b (Pay Transparency Law), the annual salary range for this position is $43,000 – $48,000. Actual compensation will be determined based on the candidate’s qualifications, experience, internal equity, and applicable program funding. Eligible employees may participate in the following benefit programs, subject to plan eligibility requirements, applicable waiting periods, and the terms and conditions of the governing plan documents: • Medical insurance, with multiple plan options, • Dental insurance, 100% employer-paid, • Vision insurance, 100% employer-paid, • 401(k) retirement plan with employer matching contribution, • Paid Time Off (PTO), paid holidays, and sick and safe leave in accordance with applicable law, • Employee Assistance Program (EAP) The foregoing is a summary of available benefit programs and does not create any contractual right to any benefit. All benefit programs are governed by the applicable plan documents, summary plan descriptions, and Organization policies, which control in the event of any inconsistency with this summary. Practice of Peace Foundation reserves the right, in its sole discretion and consistent with applicable law, to modify, amend, suspend, or terminate any benefit program, in whole or in part, at any time and with or without notice. Equal Employment Opportunity Practice of Peace Foundation is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, marital or partnership status, caregiver or familial status, pregnancy (including childbirth, lactation, and related medical conditions), military or veteran status, genetic information or predisposing genetic characteristics, citizenship or immigration status, status as a victim of domestic violence, sexual violence, or stalking, arrest or conviction record (consistent with applicable law), or any other characteristic protected by federal, New York State, or New York City law. In accordance with the Americans with Disabilities Act, the New York State Human Rights Law, and the New York City Human Rights Law, the Organization provides reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of their position, except where doing so would impose an undue hardship. Applicants requiring accommodation during the application or interview process should contact Human Resources. Individuals from historically underrepresented communities, individuals with lived experience of homelessness or recovery, and individuals eligible for participation in the New York City 55-a Program are encouraged to apply. General Provisions • Nature of Job Description. This job description is intended to describe the general nature and level of work performed by an individual assigned to this position. It is not an exhaustive list of all responsibilities, duties, skills, working conditions, or qualifications associated with the position, and is not a contract of employment or guarantee of employment for any specific term., • Reservation of Rights. Practice of Peace Foundation reserves the right, in its sole discretion and consistent with applicable law, to modify, add to, or eliminate any of the duties, responsibilities, qualifications, work location, schedule, reporting relationships, compensation, or benefits described in this job description at any time, with or without prior notice, to meet the operational, programmatic, and contractual needs of the Organization., • At-Will Employment; Funder Requirements; Governing Law. Employment with the Practice of Peace Foundation is at-will. Either the employee or the Organization may terminate the employment relationship at any time, with or without cause and with or without notice, subject to applicable law. No statement contained in this job description, in any employee handbook, or in any other Organization communication is intended to, nor shall it be construed to, alter the at-will nature of the employment relationship. This position is supported in whole or in part by government contracts and is subject to all applicable funder requirements, including those of the New York City Department of Homeless Services; continuation of the position is contingent on continued funding and contractual authorization. This job description and the employment relationship to which it relates shall be governed by and construed in accordance with the laws of the State of New York, without regard to its conflict-of-laws principles.

Job Description Administrative Assistant — NY/NJ Support a Management Office/HR team across two sites — handling office administration, consultant onboarding, records, vendor coordination, and day-to-day support for department leadership. Great fit for someone organized, bilingual, and energized by variety. Job Summary: Reporting to the Department Head, the Administrative Assistant is primarily responsible for providing a wide range of support to the Management Office and Administration/Human Resources Department. This position requires the ability to work independently on assigned tasks as well as to accept direction on given assignments, and the judgement in matters related to work procedures and methods. Responsibilities: • Provide general administrative support to the Management Office and the Administration/Human Resources Department, including telephone coverage, mail supplies, travel arrangement, expenses tracking, file maintenance, event coordination, deliveries, response to routine requests, monitoring visitors’ access; logbooks maintenance, photocopying, faxing, filing, collating and other administrative tasks;, • Support consultant management: onboarding, job descriptions, timesheets and invoices processing, terminations, and related records;, • Assist with records management, including maintenance, classification, retrieval and inspection, retention and disposal;, • Purchase and maintain office equipment; manage fixed assets; maintain related records; arrange moving and disposal upon necessary;, • Manage inventory and purchasing of pantry supplies and stationary supplies; set up and restock pantry rooms; update stationary records monthly;, • Process invoices and centralized procurement within policy guidelines;, • Maintain accurate records of checks; manage inventory of blank check stocks;, • Liaise with building management on facilities related issues and visitor arrivals;, • Update branch phone extension list and organizational chart monthly and as needed;, • Ensure all required maintenance services are in place for both NY and NJ sites;, • Assist with third-party vendor onboarding and performance reviews as required;, • Assist the Department Head with Head Office staff management, such as purchasing basic necessities, setting up utility/phone services, and arranging necessary services;, • Monitor the workplace to ensure all spaces remain safe, neat and tidy;, • Provide backup coverage for absent staff of the department;, • Perform other assignments as tasked by the Department Head or alternate. Job Requirements: • Bachelor’s degree is required or equivalent working experience;, • Minimum 1 year of relevant working experience;, • Proficiency in Word, Excel, PowerPoint and Outlook. Skills & Competencies: • Fluent in both spoken and written Mandarin Chinese and English;, • Excellent interpersonal skills and communication skills;, • Ability to collaborate effectively within the team and across different departments;, • Ability to define problems, collect data, and provide valid conclusions;, • Ability to perform an essential duty satisfactorily;, • Ability to comply with all department and branch policies, procedures and regulations;, • Ability to work overtime without an advance request from the Department Head;, • Ability to meet expectations for attendance and punctuality;, • Ability to exhibit a high level of discretion, professionalism and confidentiality;, • Ability to work in a fast-paced environment, prioritize and perform under pressure;, • Ability to utilize resources available to complete assigned projects. #acgresourcesjobs \nCompany Description Great opportunity, visible role Great opportunity, visible role

Administrative Assistant Essential Functions and Primary Duties • Answer calls and emails efficiently and courteously providing requested information, • Forward calls to voicemail if caller requests, • Greet visitors, determine nature of visit and direct or escort visitor to destination, • Schedule appointments and conference rooms, assist with catering, • Assist with mail distribution, • Receive payment and record receipts for services, • Provide information about establishment such as location of departments, offices, and employees and services, • Transmit information or documents to provided customers, using computer, mail or fax, • Provide supplemental administrative support, • Additional responsibilities as assigned Preferred Qualifications • Excellent interpersonal and customer service skills with great energy required, • Strong Microsoft Office skills including Word and Excel, • A flexible team player attitude Minimum Qualifications • High school diploma or GED required, • 1 year of experience in an office setting preferred, • Positive customer service skills, • Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally, • Must provide positive customer service internally and to visitors, • Attention to detail, time management and ability to multi-task, • Ability to produce business correspondence, • Proficient in applicable technology CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast. CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers. Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.

New York, New York, United States ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives. At ClearView, you will encounter an entrepreneurial environment, interact with a dynamic group of colleagues, present to clients in critical business situations, and develop a deep understanding of the life sciences and biopharmaceutical industry. You will be mentored directly by ClearView managers, who have a wealth of experience in life sciences consulting. In addition, you will be exposed to a wide variety of business issues including new product planning, pricing & market access, investor services, launch and product commercialization. You will interact with both clients and teams within ClearView to address critical strategic questions within the biopharmaceutical space. Initially, your work will span multiple projects supporting targeted activities which may be different across each project. Those activities include the following: • Conduct complex problem-solving through a hypothesis-based approach, • Create templated outputs to support overall project deliverable, • Able to conduct a straightforward project or workstream with moderate oversight, • Create and utilize analytic tools (e.g., forecast models) to support key decision-making, • Communicate recommendations to clients to inform strategy and maximize value, • At ClearView, you will have the opportunity to refine a broad range of expertise, skills, and connections that will heighten your career. The successful life sciences consultant candidate must have the following skills and experience: • Able to independently manage activities across multiple workstreams (e.g., storylines, ghosting documents, data gathering, etc.), and able to provide thought partnership for more ambiguous or complex projects, • Strong written and oral communication skills in English, • Well-positioned to serve as a mentor for junior team members, • Enthusiasm for working in a dynamic, fast-paced, and collaborative team environment, • Proficient in Microsoft Office Suite (e.g. Outlook, Excel, PowerPoint, etc.), • Requires and seeks support for more complex projects or difficult client situations, • Highly analytical and structured approach to solving complex problems Undergraduate or Master's degree in the life sciences or equivalent • Minimum of three years of experience in life sciences consulting, • Demonstrates curiosity about business and healthcare strategy, • Communicates clearly in both written and oral settings, • Shows enthusiasm for working collaboratively in a dynamic, team-based environment, • Has demonstrated leadership or initiative in any setting, • Uses a highly analytical approach to solving complex, ambiguous problems, • Hybrid work model with a 50% in office expectation in our New York, Boston or San Francisco office, • Provide dedicated administrative support to aligned leadership and extended leadership team members., • Manage travel arrangements, including support for aligned project team travel where applicable., • Manage and submit expenses in a timely and accurate manner., • Support statement of work (SOW) tracking and related administrative follow-up., • Provide calendar and scheduling support for internal and external meetings., • Deliver printing, binding, and other day-to-day administrative support as needed., • Support a well-run, welcoming, and operationally ready office environment., • Assist with coordination of internal and client meetings, including lunch orders, conference room setup, and virtual meeting setup., • Support office and desk setup for new hires., • Help maintain a well-organized, operationally ready office environment, with daily attention to shared spaces and supplies., • Stock pantry and office supply areas and coordinate replenishment needs with the Office Manager., • Receive, unpack, and store supplies in an orderly and efficient manner., • Take inventory of office and pantry items in coordination with the Office Manager., • Complete document management and data entry accurately and in a timely manner., • Receive mail and packages and distribute them as needed., • Provide front-of-office support, including greeting guests, logging visitors with building security, supporting parking validation, and managing the sign-out and return of loaner access cards for visiting employees., • Help ensure kitchen and reception areas remain clean, tidy, and ready for daily use., • Assist with setup and breakdown for office events., • Manage the general office email inbox and direct inquiries appropriately., • Help foster a positive, inclusive, and connected office environment that reflects company values., • Contribute to a welcoming employee and visitor experience through responsive and service-oriented support., • Participate in office and company events and internal initiatives that strengthen culture, collaboration, and cross-team relationships., • Build effective working relationships across the office and contribute to a supportive team environment. Required: 2+ years of experience in an office environment. Professional written and oral communication skills. Proficiency with the Microsoft Office Suite. Strong attention to detail. Multi-task and prioritize effectively. Lift up to 50 pounds. Ability to be in the office 4-5 days a week Preferred: Previous experience in an administrative assistant or office support role. Familiarity with SharePoint and Salesforce. Bachelor's degree. Willingness to take on a range of tasks and work flexibly based on business need. Strong interpersonal skills and desire to build relationships. Alignment with ClearView's values. The salary range for this position is $130,000 - $150,000 annually. Actual compensation will be determined based on experience, skills, qualifications, and location. In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package. We recognize that not every candidate will meet every qualification listed. If you're excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration. ClearView Healthcare Partners ("CV") is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

Job Description Security Officers are part of the public-facing team and are principally responsible for the safety and security of our visitors and staff. Security Officers contribute to the overall protection of art and aim to prevent any serious art incident. Security Officers provide security service in the lobby, in the galleries, at the staff entrance, in central and at our art storage facility. On occasion they may be asked to work in locations different from those listed. They assist with the management of visitors. Reports to Assistant Head Security Officer, Head Security Officer, Security Supervisor, Security Manager, Director of Security. As part of the Visitor Experience team, Security Officers create a positive environment for the general public and museum members. Shifts Include Weekends, Overnights, Evenings and Mornings. Requirements: 8 and 16 hour New York State Certification; promptness; strong customer service skills; ability to stand for long periods and a neat appearance; fire Security Officer experience is required. General Description: The Security Officer enforces Museum security regulations for the public as well as the staff. They will Security Officer and patrol an assigned area. Primary Responsibilities and Duties: • Enforce the Museum rules of conduct for visitors, • Patrol designated area in the galleries or lobby, • Ensure that the public, the Museum Staff and other outside contractors adhere to certain fundamental rules of security to prevent theft, fire, damage, and personal injury, • Responsible for preventing disorder and overcrowding, • Monitor and report safety conditions, • Monitor CCTV cameras as required, • Responsible for elevator operation, • Check packages of persons and/or staff leaving the Museum, • Responsible for any other duties as directed by Director of Security or designee. Requirements and Qualifications: • Organizational skills preferred, • Excellent communication skills preferred, • Bi-Lingual a plus, • Must be able to stand particularly for sustained periods of time., • Respond to First Aid and Emergency Situations, • Maneuver safely up and down flights of stairs multiple times a round or shift., • Must able bend, jump, run and lift about 25 pounds Relationships: • Daily contact with Visitors, Retail, Member Services, Facilities, Education and Visitor Services departments Confidentiality: • As required in relation to any sensitive information in relation to safety or security Principal Responsibilities: • Uniformed Position, • Assigned to fixed or mobile security post inside or outside the museum., • Assists in visitor traffic and crowd control., • Monitor premises to prevent theft, violence, or infractions of rules., • Assist visitors by providing directions, answering questions., • Responds to calls for assistance., • Complete other tasks as assigned., • Qualifications: Must possess a current NYS Security Officer License., • High School Diploma or equivalent required. Knowledge: • Superior communication and customer service skills., • Computer literacy a plus., • Experience working at a visitor destination, especially in security or serving visitors a plus. Customer Service: • Ability to communicate with people outside the organization, representing the organization to customers, the public and other external sources, in person, in writing or by telephone., • Ability to actively listen to what others are saying, taking time to understand the points being made, ask questions as appropriate and not interrupt at inappropriate times., • Ability to provide information to supervisors, co-workers and represent the organization to customers, the public and other external sources, in person, in writing or by telephone., • Comfortable working in an environment with groups of children., • Experience serving diverse audiences of children., • Demonstrable experience in working as a member of a team., • Strong communications skills with the ability to express ideas clearly in oral communications., • A museum background is preferred but not required. Skills and Abilities: • A minimum of two years’ experience in security field., • An ability and willingness to participate in events outside the workday schedule., • Must be available to work evenings and weekends. Compensation: • This is a part-time role with an hourly wage rate of $23.32, • Any employee who holds the F-89 FLS Director Certificate of Fitness shall have their hourly base rate of pay increased by $3.00, when working in that capacity for a minimum of four (4) hours, • Admission to world-renowned museums across the city and nationally The advertised pay rate is not a promise of a particular wage for any specific employee. The specific compensation offered to a candidate may be dependent on a variety of factors including, but not limited to, the candidate’s experience, education, special licensing or qualifications, and other factors. If you believe that you could excel in this role, we encourage you to apply. We are dedicated to considering a broad array of candidates. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or take the next step in your career path, we will be glad to have you on our radar. Please use your cover letter to tell us about your interest in the arts and culture space and what you hope to bring to this role. About the Whitney: The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today. EEO Statement: The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, pregnancy, partnership status, caregiver status, veteran status, gender (including gender identity), sexual orientation, genetic information, predisposition, or carrier status, arrest or conviction record to the extent required by applicable law, credit history, domestic violence, sexual violence, or stalking victim status, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. Powered by JazzHR AyRGoc01Yj

Job Description Why work at Greenwich House? At Greenwich House, we believe in empowering communities through transformative programs, we offer more than a job – we offer a mission. When you work with us, you become part of a passionate, collaborative team committed to making a difference in people’s lives. Every initiative, class, and outreach effort we deliver is fueled by a shared commitment to equity and compassion. Founded in 1902 as a settlement house aimed at supporting New York City's growing immigrant population, Greenwich House has since evolved into a dynamic nonprofit organization dedicated to fostering wellness, creativity, and connection across the city. Today, Greenwich House offers a diverse range of programs in health, human services, education, and the arts, serving thousands of New Yorkers each year. Learn more at www.greenwichhouse.org. The Opportunity The Security Guard is responsible for maintaining a safe and secure environment for Greenwich House and its constituents. This position plays a crucial role in safeguarding assets, ensuring the safety of staff, constituents, and visitors, and upholding the organization's commitment to providing a safe and secure atmosphere. The Security Guard will be required to stand, walk, or patrol for extended periods and must have the physical ability to respond to emergencies quickly. This is an exciting opportunity for someone who is passionate about people and wants to be part of a mission-driven organization making a lasting impact in New York City. Responsibilities Access Control • Monitor and control access to the Center for Healing, ensuring that only authorized individuals enter the facility., • Verify the identity of visitors, issue visitor passes and maintain visitor logs. Security Patrol • Conduct regular patrols of the premises, including interior and exterior areas, to deter and detect security threats., • Respond promptly to security incidents, emergencies, and alarms. Surveillance • Utilize surveillance equipment, such as cameras and monitors, to monitor activities and areas of concern., • Report any suspicious activities or security breaches to the appropriate authorities. Emergency Response • Assist in developing and implementing emergency response plans and procedures., • Act swiftly and calmly in emergency situations, such as fire alarms, medical emergencies, or security breaches. Conflict Resolution • Interact with staff, constituents, and visitors in a professional and courteous manner., • Effectively resolve conflicts and address disruptive behavior when necessary. Security Reporting • Maintain accurate and detailed security logs and incident reports., • Report security-related incidents to the Security Supervisor/Manager/Director of Safety and Security and/or law enforcement as required. Safety Checks • Perform safety checks on equipment, doors, and windows to ensure they are secure and functional., • Report any maintenance issues or safety hazards to the appropriate personnel. Collaboration • Collaborate with other staff members, including administrative and facilities teams, to address security and safety concerns. Training and Compliance • Attend training sessions and stay up to date with security protocols and procedures., • Comply with all applicable laws, regulations, and organizational policies., • Attend training on dealing with individuals who may be experiencing withdrawal symptoms, managing potentially volatile situations, maintaining the confidentiality of patients and zero tolerance for Fraternization., • Perform other tasks and special projects as assigned by the direct supervisor. What You’ll Bring • High School diploma or equivalent is preferred., • 8 Hour Pre-Assessment Training., • 16 Hour on the Job Training (OJT)., • Valid New York State Security Guard License., • Excellent communication and interpersonal skills. Ability to remain calm and composed in high-stress situations; highly trainable., • Physical fitness and the ability to perform security patrol duties., • Basic computer skills for monitoring surveillance equipment (if applicable)., • Previous Hospital/Clinic security experience is preferred. Employment Details • Department: Facilities, • Location: Onsite - 623 Broadway, New York, NY/All Greenwich House sites, • Schedule: Monday - Thursday, 9:00 AM - 5:00 PM; Friday, 11:00 AM - 7:00 PM; Flexibility Required, • FLSA Classification: Non-Exempt, • Employment Type: Full-Time, • Reports To: Assistant Director of Security, • Union Representation: Non-Union Salary Range The expected hourly rate for this position $20.00. This rate reflects the anticipated compensation at the time of this posting and may be adjusted based on experience, education, and organizational needs. Benefits Greenwich House is committed to supporting the well-being of our employees as a key part of delivering a strong overall workplace experience. Full time employees are eligible for various benefits, including medical/dental/vision insurance, 403(b) plan, generous paid time off, and other benefits in accordance with applicable plan documents. Employees also enjoy exclusive perks and discounts for Greenwich House programs and services, including classes, lessons, and events. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement. Equal Employment Opportunity & Accessibility Greenwich House is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veteran status, disability, or any other characteristic protected by applicable law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities to ensure they can successfully perform the essential functions of their roles. If you require assistance or an accommodation during the application or interview process, please contact Human Resources.

Job DescriptionAdministrative Assistant Location: New York, NY Duration: 5-Month Contract Pay Rate: $30/hour Work Arrangement: Onsite Position Overview We are seeking an experienced Administrative Assistant to provide high-level administrative and operational support to senior professionals, including Managing Directors, Partners, and leadership teams within a fast-paced financial services environment. This role will support Global Markets & Banking Americas Front Office personnel and report to the Head of Platform Services Team, Administration & Office Management. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities while maintaining a high level of professionalism and confidentiality. This is an onsite position where physical presence in the office is an essential requirement. Key Responsibilities Provide comprehensive administrative support to senior executives, managers, and internal stakeholders. Manage complex calendars, coordinate meetings, arrange domestic and international travel, and process heavy expense reports. Coordinate virtual meetings, including Webex video and audio conferences, and provide operator assistance as needed. Plan and coordinate internal and external events, client roadshows, workshops, team-building activities, and executive meetings. Manage visitor logistics, telephone calls, email distribution lists, and general office administration. Process invoices, coordinate external client onboarding, and support procurement and IT application access requests. Prepare, edit, proofread, and distribute presentations, reports, meeting minutes, and other business documents. Develop and maintain project plans, track deliverables, establish procedures, and ensure deadlines are met accurately. Prepare and maintain Excel reports and develop or edit PowerPoint presentations for client meetings. Provide administrative support on departmental projects and special assignments for the Head of Platform Services. Collaborate with administrative colleagues across multiple locations to ensure seamless coverage for executives and business teams. Handle confidential information and sensitive communications with discretion and professionalism. Support policy implementation, departmental controls, and administrative process improvements. Required Qualifications Bachelor's degree or higher. 3–5 years of administrative assistant experience within a financial institution, preferably supporting senior-level executives or Front Office teams. Strong experience with complex calendar management, travel coordination, expense reporting, event planning, and executive support. Advanced proficiency in Microsoft Outlook and Excel, with strong Word and PowerPoint skills. Experience with heavy expense claims, invoice processing, meeting minutes, and client onboarding coordination. Strong organizational, time management, project coordination, and multitasking skills. Excellent written and verbal communication skills, with the ability to interact professionally with senior stakeholders and clients. Ability to anticipate business needs, solve problems proactively, manage competing priorities, and meet tight deadlines. Strong attention to detail, sound judgment, discretion, and the ability to handle confidential information. A collaborative, flexible, and solutions-oriented approach to supporting multiple teams and executives. Preferred Qualifications Experience with Concur, Tableau, Webex, and administrative procurement or IT access management systems. Familiarity with financial services operations, Global Markets, Banking, or Front Office environments. Experience coordinating executive events, client roadshows, and cross-functional projects. Additional Information This is a five-month contract opportunity based in New York City. Candidates must be comfortable working onsite and providing flexible administrative coverage to multiple executives and teams as business needs arise.

Job Description ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements. Key Responsibilities: 1. Procurement and Supply Management · Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions. · Submit purchase orders, packing slips, and invoices to the fiscal department promptly. · Track and reorder supplies to ensure common areas and office spaces are adequately stocked. 1. Invoice and Financial Documentation · Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner. · Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations. 1. Inventory and Asset Management · Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded. · Support compliance with audit and agency inventory control standards. 1. Compliance and Training Documentation · Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents. · Ensure documentation is up to date and in compliance with DHS and agency requirements. 1. Program Reporting and Data Support · Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports. · Support supervisors and directors with compiling and formatting data for reports and proposals. 1. Administrative Support · Draft, copy, fax, and file letters, memos, and agency-related documents. · Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings. 1. Reception and Visitor Management · Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff. · Maintain a welcoming and organized front office and reception area. 1. Audit and Proposal Assistance · Assist in preparing documentation for audits, site reviews, and contract renewals. · Help compile and format supporting materials for grant or proposal submissions. 1. System Support – AWARDS and CAIRS · Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS. · Troubleshoot and support staff with system navigation and data entry. 1. Transportation and Document Delivery · As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations. 1. Other Duties as Assigned · Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Requirements Qualifications: · High School Diploma or GED required; Associate’s Degree preferred. · At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program. · Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). · Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS. · Knowledge of basic procurement procedures and document control. · Excellent organizational and time management skills. · Strong written and verbal communication skills. · Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners. · Ability to manage sensitive information with discretion and maintain confidentiality at all times. · Valid New York State Driver’s License preferred.

Job Description Job Title: Office Coordinator Reports To: Associate Director of Housing Location: The Towers at the City College of New York Compensation: $22.00-$26.00 per hour, staff apartment and comprehensive benefits package FLSA Status: Non-Exempt Summary Capstone On-Campus Management is the leader in managing student housing for non-profit owners and higher education institutions. Along with our campus partners, we implement and support custom management programs that best reflect the education philosophy and goals of the institution. Our management team members have experience working on-campus, and most have a degree in higher education, student affairs, business, or social services. We take pride in developing close relationships with our campus colleagues, pursuing excellence, and providing remarkable service. Under the direct supervision of the Assistant Director of Housing, the Office Coordinator is responsible for supporting the general management of the building and assisting with operational processes. Responsibilities include, but are not limited to, greeting residents and visitors, answering and directing telephone calls, processing mail, and performing other clerical tasks, such as data entry, typing, filing, copying and faxing; may also participate in Professional Staff On-Call duty rotation. Duties and Responsibilities: Accounts Receivable • Receive payments and issue receipts., • Assist Associate Director of Housing with contracting and billing/collections processes. This includes the use of Entrata system (assignment and billing software)., • Process checks, web payments, and ensure that payments are deposited in bank 3 times per week. Accounts Payable • Process invoices for Accounts Payable through Yardi and PNC Invoice Automation system., • Upload receipts /proof of vendor payment. Customer Service • Answer incoming telephone calls, determine the purpose of callers; attempts to resolve the inquiry (documenting the call); and forward calls to appropriate personnel or department if necessary., • Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable., • Answer questions about The Towers and provide callers with addresses, directions, and other information., • Welcome on-site visitors, determine the nature of business, and announce visitors to appropriate personnel., • Monitor visitor access. Office Support • Assist the Associate Director of Housing in supervising the Office Assistants., • Sort and route office mail and process outgoing mail, • Respond and follow up with correspondence sent to The Towers main email address, • Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes, • Operate computer terminal to input and retrieve data., • Operate office machines, such as adding machine, calculator, copier/scanner/fax, paper shredder, postage machine, etc., • Order, receive, and maintain office supplies., • Create and print fax cover sheets, memos, and other documents when necessary., • Perform other clerical duties as needed, such as filing, photocopying, and collating., • Assist and be present for the Move-In and Move-Out Processes at the start and end of each semester and other periods as determined by the supervisor. Marketing: • Assist with marketing efforts such as conducting tours, attending various open house events throughout the CUNY system, and non-CUNY schools, as well as other marketing efforts deemed necessary by management. Duty/Other Duties: • Serve in the professional staff on-call duty rotation (Supervised by Director in this capacity) as needed., • This position may require on-site residency or residency within a predictable 30-minute radius of the property to assist with afterhours emergencies., • Some evening and weekend work required., • Other duties as assigned. Duties and Responsibilities are subject to change based on the needs of the operation. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. • High school diploma or general education degree (GED). Bachelor’s degree and prior experience in college or university setting preferred., • 2-3 years’ clerical experience., • Knowledge of administrative and clerical procedures and systems such as managing files/records and other office procedures and terminology., • Proficiency in Microsoft Word, Excel, and Outlook; ability to operate office equipment including photocopier, fax, and telephone., • Knowledge and understanding of organization structure, workflow, and operating procedures., • Good organization and communication skills., • Must be a team player, we all must work together as we strive to provide the best service possible for our residents & customers., • Ability to move and lift to 35lbs and navigate up and downstairs., • Ability to participate in an on-call rotation and respond to campus within 30 minutes for after-hours emergencies. Work Hours Monday-Friday: 8:45am-5:00pm. Some evening and weekend hours are needed for covering university recruitment events. Advance notice will be given. This position will also be on the professional staff duty rotation for a week at a time starting from Monday at 9am ending on Monday at 9am. Advance scheduling will take place before the fall semester, spring semester and the summer. Work Environment The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate. Physical Demands While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; climb stairs; sit and use hands to finger, handle, or feel. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and distance vision. Compensation Hourly pay rate commensurate with experience, furnished one bedroom apartment (estimated worth $23,232 per year). Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K. This is not employment agreement. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible. To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications, and abilities. COCM does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.

Job Description Triman Holdings is a technology-enabled supply chain solutions company that is fast growing in the aerospace, government, defense and commercial markets. We are seeking self-motivated individuals who flourish in a dynamic and fast-paced work environment. If you are interested in a performance-driven company with opportunities for career advancement, then apply today! We offer competitive benefits: • Opportunities for growth and career advancement, • Medical, dental, vision and other insurance, • Generous Paid Time Off, • Retirement benefits such as 401k, • Employee discounts, • Training opportunities, • Daily lunch Basic Functions: Office Administrator is responsible for handling the day-to-day administrative tasks like supporting Yonkers based executives as an executive assistant, greeting guests and customers, and monitoring office supply inventory. This individual will also support the sales operations team in an administrative capacity. This will include filling in when sales representatives are out of the office or when volume requires it as well as pulling/scrubbing reports, maintaining data and sharing information with the sales team as necessary. Specific Duties: • Greeting visitors and facilitating visitor prescreening., • Maintains access to visual compliance to screen visitors., • Oversee daily facilities management activities., • Ordering additional lunch for the corporate office and maintaining the appearance and cleanliness of the break rooms and kitchen., • Monitors traffic of incoming visitors within company property by adhering to company’s visitation policy., • Purchasing office supplies with company purchasing policies and budgetary restrictions., • Maintaining consistent inventory of office, kitchen, and marketing supplies. Replenishing items when necessary, • Managing incoming and outgoing correspondence, include emails, faxes, mail, and packages., • Monitor inbound PO’s, outbound SO’s, Issued RMA’s, Discrepant Material and communicate with Sales to keep dates current/updated., • Assisting Sales with completion of company forms for new Vendors and Customer, • Supporting Sales with daily functions as needed., • Assist in coordination of all company events including parties, corporate events, and employee outings., • Act as the point of contact and communications hub among executives, employees, clients, and other external partners., • Manage information flow in a timely and accurate manner., • Assist with special projects as needed. Experience and Education: • High school diploma or equivalent. Bachelor degree, preferred., • 1+ years of office and/or executive administration experience in an office of at least 75 people., • Experience in a fast-paced environment., • Ability to multitask and complete tasks in a timely manner; deadline driven environment., • Proficiency with MS Office (Word, Excel, PowerPoint)., • Keen attention to detail., • Use known education principles and stay up to date on new training methods and techniques., • Adequate knowledge of learning management systems and web delivery tools., • Strong interpersonal communication skills., • Warm and welcoming personality and great organizational skills. About Triman Industries Inc. / Brighton Cromwell / CTG: Through the recent acquisitions of Brighton Cromwell and Crestwood Technology Group (CTG), Triman Industries has now become the leading military aftermarket supply chain management platform bringing significant scale, broad market reach and a unique value proposition for its U.S. and international customers and partners. We are committed to delivering best-in-class supply chain management solutions to ensure high levels of performance and operational readiness. Triman, based in West Berlin, NJ, is a premier provider of distribution, supply chain and repair management solutions to the military aftermarket. Triman represents a growing list of over 65 OEM partners and serves as the critical link between highly engineered systems and components and the military end user, providing a full suite of value-added services including inspection & testing, warehousing, packaging, contract administration, sales & business development, export management, repair management and engineering. Brighton Cromwell, based in Morristown, NJ, is a technology-enabled supply chain integrator providing distribution, logistics and kitting solutions to the Department of Defense, prime contractors and OEMs globally. It has established exclusive partnerships with over 20 OEMs, providing a large number of aftermarket parts and equipment for a wide variety of tactical military vehicles, aircraft and naval systems. Brighton Cromwell leverages its proprietary IT system, SEDNATM to drive workflow and provide unique data analytics to its OEM partners and customers. CTG, based in Yonkers, NY, provides supply chain solutions designed to keep fleets and systems operational, ready and safe by supplying parts, materiel and obsolescence management solutions to the Department of Defense, commercial airlines, MRO providers and OEMs. It specializes in sourcing obsolete and hard-to-find parts across a broad range of air, ground, sea, cyber and space domains, while meeting the cost, schedule and performance goals of its customers. CTG is also recognized as a leader in counterfeit avoidance testing and inspection and is the first to earn AC7402 CAAP (Counterfeit Avoidance Accreditation Program) certification, which is recognized by customers and the industry as the highest quality management and inspection standard for suppliers and distributors. Triman Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, veteran status, disability status, genetics, or sexual orientation and gender identity. Job Type: Full-time Benefits: • 401(k), • 401(k) matching, • Dental insurance, • Employee assistance program, • Flexible spending account, • Health insurance, • Health savings account, • Paid time off, • Professional development assistance, • Vision insurance Schedule: • 8 hour shift, • Monday to Friday Ability to commute/relocate: • Yonkers, NY 10701: Reliably commute or planning to relocate before starting work (Preferred) Education: • High school or equivalent (Preferred) Experience: • Microsoft Powerpoint: 1 year (Preferred), • Microsoft Excel: 1 year (Preferred) Work Location: One location

Job DescriptionTitle: Administrative Assistant Location: New York, NY Job Description: Summary: The role is for an Administrative Assistant who will report to the Head of Platform Services Team, Administration & Office Management Manager, while supporting priority clients and Global Markets & Banking Americas Front Office personnel. Administrative Assistants are expected to partner and coordinate with other assistants in the team to ensure seamless coverage is provided to all staff. Physical presence in the office(s) is an essential function of this position. Responsibilities • Provide strong administrative support to senior stakeholders and general internal staff on administrative requests., • Demonstrate strong organizational skills, a proactive approach, forward-thinking, and a solutions-oriented mindset., • Develop procedures and controls, including new policy development and deployment (e.g., T&E, Gifts and Entertainment)., • Develop and maintain project plans, ensuring all deliverables are completed timely and accurately., • Provide direct support to the Head of Platform Services on various projects, demonstrating diligent oversight of all deliverables, • Coordinate domestic and international travel., • Process heavy expense claims., • Coordinate Webex (video and/or audio) meetings and perform operator assist functionality., • Plan and coordinate logistics for internal and external events, including client roadshows, team-building events, on-site and off-site staff events, internal workshop learning programs, external client meetings, and ad-hoc event requirements., • Manage visitor logistics., • Manage incoming and outgoing phone calls., • Maintain current email distribution lists in Outlook., • Modify and distribute departmental reports., • Prepare meeting minutes for high-level financial meetings., • Process heavy invoices and coordinate external client onboarding., • Complete projects or tasks as requested by management, demonstrating a strategic, flexible, and forward-thinking approach., • Prepare reports using Excel., • Develop and edit PowerPoint presentations for client meetings, • Partner and coordinate with other assistants across multiple locations to ensure seamless support coverage for Global Markets & Banking staff, including providing coverage to executives who are not their normal priority while other assistants are off-desk., • Application Systems: ivalua (Supplies and IT Procurement), My IT / SailPoint (IT application security requests), Concur (Travel scheduling and expense reporting), Tom Net and Clock Net (Staff attendance and work hours tracking), UPS (Express mail labeling and postage), Microsoft Outlook, Microsoft Office Suite (especially Excel and report management), and Tableau.Requirements:, • Education and Experience: Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services., • Professional Experience: 3–5 years of proven experience as an Administrative Assistant, with a strong ability to support various organizational levels within a financial institution., • Office and Administrative Management: In-depth understanding of office and administrative management procedures, departmental policies, and legal policies., • Project Management: Solid project management skills, including the ability to develop project plans and manage timelines to meet platform deliverables., • Technical Skills: Competent in Word and PowerPoint, and extremely competent in Microsoft Outlook and Excel., • Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client onboarding, detailed meeting minutes, and assisting the Head of Platform Services Team with projects and tasks., • Communication and Interpersonal Skills: Exceptional verbal and written communication skills, active listening, proactive communication, anticipating managers’ needs, escalating issues as necessary, tact, confidentiality, and teamwork., • Organizational Skills: Ability to multitask and prioritize work based on potential impact. Must be detail-oriented, flexible, and comfortable with the administrative challenges of supporting executive-level employees., • Initiative and Resourcefulness: Ability to complete tasks quickly and efficiently with a high degree of professionalism.

Job Description Our client, a prominent Investment Management firm, is seeking an open-ended Temporary Receptionist/Concierge to join their team. This will be seated on a heavily trafficked client facing floor in their Bryant Park office. The hours are 7:30am - 4:30pm with flex as needed. This role is in office 5 days. Hourly rate is up to $30/hr. Responsibilities: • Greeting visitors and clients in a professional and friendly manner, • Answering phone calls and directing them to the appropriate person or department, • Handling inquiries and providing basic information about the company, • Manage visitor registration, notify staff of visitor arrivals, and escort Visitors to conference rooms, • Assist with general administrative tasks such as scheduling team meetings, provide administrative support to the Events team as needed such as signs, Wi-Fi cards, name plates, etc., • Scheduling and coordinating meetings and conference room bookings and work with IT regarding virtual meetings, video conferences, and conference calls, • Manage catering and beverage requests, • Handling internal and external communication in a professional manner, • Collaborating with security personnel to maintain a safe and secure environment, • Work closely with Marketing for all events by attending logistics meetings, handling all Workplace Services logistics during events, and connecting with catering labor support for event Qualifications: • Bachelor's Degree highly preferred, • 2+ years of receptionist/administrative assistant experience, ideally in a fast-paced dynamic professional environment is required., • Exceptional time, task, and resource management skills., • Must have a positive "can do" attitude, be a consummate team player, show excellent judgment as well as work well independently., • Working knowledge of Microsoft office including WORD, Outlook, Excel, PowerPoint., • Strong written and verbal communication skills including attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks including working with confidential information. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Description BCforward is currently seeking a highly motivated Executive Administrative Assistant for a job opportunity located in Jersey City NJ 07310 Position Title: Executive Administrative Assistant Location: Jersey City NJ 07310 Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Duration: 3 Months Contract with possible extension Work Arrangement: Onsite Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per ) Job Description: • As a Senior Executive Administrative Assistant in Wholesale Credit Risk Technology, you will act as an extension of one or more senior executives., • You will protect executive time, manage highly complex calendars and travel, prepare leaders for key engagements, and maintain alignment across a dynamic organization. Success in this role requires exceptional judgment, discretion, executive presence, technology fluency, and the ability to anticipate needs and influence outcomes with limited direction. Job responsibilities • Act as a trusted partner to supported executives by anticipating needs, understanding business priorities, and recommending sequencing/trade-offs to protect executive time., • Manage and screen incoming interactions on behalf of executives, serving as a professional liaison with employees, clients, senior leaders, and external stakeholders., • Own highly complex calendars and domestic/international travel, proactively resolving conflicts, adjusting plans, and ensuring leaders are prepared for each engagement., • Lead end-to-end planning and execution for market visits, leadership meetings, Town Halls, client engagements, and other high-visibility events., • Serve as a central coordination point across the executive organization, partnering with business management, communications, finance, and other stakeholders to maintain alignment and follow-through., • Draft, edit, and coordinate internal/external communications, presentations, briefing materials, reports, and executive-ready documents., • Manage meeting preparation and follow-up, including agendas, materials, stakeholder input, action items, and deliverables., • Provide hands-on onsite support (especially in smaller offices), including visitor/phone coverage, new-hire integration, facilities coordination, mail/package handling, and conference-room/pantry support., • Support local office logistics and events, including ordering/stocking supplies, food orders, room setup/takedown, and greeting/escorting clients and guests., • Prepare and process expense reports, interpret requirements, resolve complex exceptions, and promote adherence to firm policies and controls., • Leverage Microsoft 365 and other approved firm tools to organize information, improve workflows, prepare reporting, and increase executive/team efficiency while handling sensitive matters with discretion and strict compliance with data-handling and internal controls. Required qualifications, capabilities, and skills • At least five years of experience providing executive-level administrative support in a fast-paced professional environment., • Demonstrated success managing highly complex calendars, international travel, senior-level engagements, and competing priorities with limited direction., • Exceptional judgment and discretion, with the ability to navigate ambiguity, recognize risk, and make timely decisions in sensitive situations., • Excellent written and verbal communication skills, executive presence, and the ability to build trusted relationships across all levels of an organization., • Strong organizational, project coordination, and problem-solving skills, with consistent attention to detail and follow-through., • Advanced proficiency with Microsoft 365 and the ability to learn and apply new technologies and approved firm tools., • Demonstrated proficiency using approved artificial intelligence and large language model tools to synthesize information, draft and refine communications, prepare meeting materials, organize priorities, and streamline recurring work, while verifying outputs and complying with confidentiality, data privacy, and firm policies., • Ability to provide informal leadership, mentor administrative colleagues, and promote effective collaboration and continuity of support. Preferred qualifications, capabilities and skills • Experience supporting senior leaders in financial services, a client-facing environment, or another highly regulated industry., • Extensive experience coordinating international travel across multiple countries and cultures., • Experience coordinating large-scale events, market visits, Town Halls, or complex client engagements., • Experience preparing executive communications, presentations, reporting, scorecards, or briefing materials., • Experience partnering with business management, communications, finance, or other senior stakeholder groups., • Experience working with artificial intelligence (AI) tools and large language models to synthesize information and streamline output. BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k. About BCforward: Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward’s 6,000 consultants support more than 225 clients globally. BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work. BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process. This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration. \nCompany Description BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey. BCforward is a leading workforce solutions company connecting skilled professionals with top employers nationwide. We are committed to empowering careers through meaningful opportunities, professional growth, and exceptional support throughout the employment journey.

Job Description Our client, a global architecture and planning company, is seeking a Temporary Executive Assistant to support three of their partners. The opportunity would start as soon as they found the right person and would last through at least December. The office is located in Dumbo, Brooklyn and requires to be in office 5 days a week from 9am-6pm, with 1 hour for lunch. The role will pay up to $36.06/hr. You will be responsible for: • Coordinating complex domestic and international Partner travel, including itinerary changes and disruptions, • Managing priority, client-facing, and multi-party meetings across time zones, with routine calendar support as needed, • Drafting correspondence and serving as a point of contact for clients, consultants, vendors, and internal teams, • Coordinating meeting and workshop logistics, including briefing materials, visitor access, rooms, and catering, • Preparing and reconciling Partner expenses in Concur and supporting Partner timesheets in CMAP, • Maintaining Partner preferences, open items, recurring processes, and clear handover documentation, • Supporting architecture licensure administration and authorized stamping and signing processes as assigned, • Providing backup support for other Executive Assistants and visiting Partners based on agreed priorities We seek a person who: • Has 2+ years of Executive Assistant or comparable administrative experience, ideally supporting multiple senior leaders, • Has experience coordinating complex international business travel, preparing executive expenses, and managing changing priorities, • Is organized, proactive, detail-oriented, and calm under pressure, • Communicates clearly, uses sound judgment, and handles confidential information with discretion, • Is comfortable incorporating AI into daily workflows, • Enjoys working in a creative, international, and collaborative environment Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job DescriptionCompany Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Job Description (* denotes an “essential function”) *Perform work in reception according to established procedures *Answer and transfer incoming calls, often received on a multi-line phone system, in a professional, friendly, timely manner *Welcome clients and visitors to the office with warmth and professionalism *Notify employees of visitor arrival and answer questions *Guide clients and visitors with appropriate instructions and hospitality for their needs *Provide high level, front of house services to clients and visitors *Utilize appropriate logs and/or tracking software for all assigned work *Meet contracted deadlines for accepting, completing, and delivering work assignments *Communicate with peers, supervisor or client on job or deadline issues Help foster a proactive environment of continuous service enhancement and relationship building with the client Handle sensitive and/or confidential documents and information Performs Quality Assurance on own, and work of others, if required May train more junior staff members Assist office services or other peer teams with workload, as needed Complete other administrative tasks as assigned by management Troubleshoot basic office equipment problems Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient manner Qualifications High school diploma or equivalent required. Higher level education preferred or equivalent work experience Minimum 3 years’ experience preferably in a legal, banking or large corporate environment Reception, switchboard or administrative assistant experience preferred Ability and willingness to learn in the client’s business and employees to handle calls and greet visitors more efficiently Proven customer service skills are required to create, maintain and enhance customer relationships and provide exceptional introduction and visitor experience Intermediate skill in the use of MS Office software (Word, Excel, Outlook), messaging systems, and job workflow tools Familiar with general office procedures to meet and maintain client satisfaction Ability to work in a fast-paced, team environment, working both independently and collaboratively Ability to prioritize work, balance projects and meet deadlines in a timely manner Strong attention to detail with good organizational skills and emphasis on accuracy and quality Ability to handle sensitive and/or confidential documents and information Ability to make independent decisions that conform to business needs and policy Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure Must be self-motivated with positive can-do attitude Must be able to interact effectively with multi-functional and diverse backgrounds Additional Information The salary range for this role at the noted RRD location is $23.51-33.85 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLNAT #LI-onsite All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans RRD is an Equal Opportunity Employer, including disability/veterans At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Job DescriptionCompany Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Job Description Schedule options: • Monday - Friday, 8:00am - 5:00pm, • Monday - Friday, 9:00am - 6:00pm, • Monday - friday, 10:00am -7:00pm The Senior Receptionist is responsible for the reception desk, greeting visitors and administrative or general office support. Job duties (* denotes an “essential function”) • *Perform work in reception according to established procedures, • *Answer and transfer incoming calls, often received on a multi-line phone system, in a professional, friendly, timely manner, • *Welcome clients and visitors to the office with warmth and professionalism, • *Notify employees of visitor arrival and answer questions, • *Guide clients and visitors with appropriate instructions and hospitality for their needs, • *Provide high level, front of house services to clients and visitors, • *Utilize appropriate logs and/or tracking software for all assigned work, • *Meet contracted deadlines for accepting, completing, and delivering work assignments, • *Communicate with peers, supervisor or client on job or deadline issues, • Help foster a proactive environment of continuous service enhancement and relationship building with the client, • Handle sensitive and/or confidential documents and information, • Performs Quality Assurance on own, and work of others, if required, • May train more junior staff members, • Assist office services or other peer teams with workload, as needed, • Complete other administrative tasks as assigned by management, • Troubleshoot basic office equipment problems, • Adhere to Williams Lea policies in addition to client site policies, • Use equipment and supplies in a cost-efficient mannerQualifications, • Highschool diploma or equivalent required. Higher level education preferred or equivalent work experience, • Minimum 3 years’ experience preferably in a legal, banking or large corporate environment, • Reception, switchboard or administrative assistant experience preferred, • Ability and willingness to learn in the client’s business and employees to handle calls and greet visitors more efficiently, • Proven customer service skills are required to create, maintain and enhance customer relationships and provide exceptional introduction and visitor experience, • Intermediate skill in the use of MS Office software (Word, Excel, Outlook), messaging systems, and job workflow tools, • Familiar with general office procedures to meet and maintain client satisfaction, • Ability to work in a fast-paced, team environment, working both independently and collaboratively, • Ability to prioritize work, balance projects and meet deadlines in a timely manner, • Strong attention to detail with good organizational skills and emphasis on accuracy and quality, • Ability to handle sensitive and/or confidential documents and information, • Ability to make independent decisions that conform to business needs and policy, • Ability to troubleshoot more complex or advanced tasks, equipment, or software concerns on own; understands when to escalate a problem to a supervisory level, • Excellent verbal and written communication skills, including professional telephone and email etiquette in the face of immediate needs and pressure, • Must be self-motivated with positive can-do attitude, • Must be able to interact effectively with multi-functional and diverse backgrounds Additional Information The salary range for this role at the noted RRD location is $25.24 - $36.78 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. RRD is an Equal Opportunity Employer, including disability/veterans At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.

Job Description On-Site Receptionist (Bronx) Location: Bronx, New York Property Type: Large Residential Cooperative Position Type: Full-Time, On-Site Position Summary A large residential cooperative in the Bronx is seeking a professional, dependable, and service-oriented On-Site Receptionist to serve as the primary point of contact for residents, shareholders, visitors, vendors, contractors, and prospective residents. The Receptionist is an important member of the property management team and is responsible for maintaining a welcoming, organized, and professional front-office environment. The ideal candidate will have excellent communication and customer-service skills, strong attention to detail, and the ability to handle a busy residential office with discretion and professionalism. Key Responsibilities Front Desk & Resident Services · Greet and assist residents, shareholders, visitors, vendors, contractors, and other guests in a courteous and professional manner. · Answer, screen, and route incoming telephone calls and respond to general inquiries. · Receive resident requests and concerns and direct them to the appropriate management or building staff. · Maintain a professional and service-focused atmosphere at the management office. · Assist residents with general questions regarding building procedures, forms, policies, and management-office services. · Maintain confidentiality when handling resident, shareholder, employee, and building information. Building Operations Support · Communicate service requests and maintenance concerns to the appropriate building personnel. · Maintain visitor, vendor, contractor, key, access, and other required building logs. · Coordinate with building staff regarding scheduled work, inspections, repairs, deliveries, and resident appointments. · Assist management with distributing building notices and communicating planned work, shutdowns, inspections, and other operational information. · Escalate emergencies, security concerns, resident complaints, and sensitive matters promptly to management. Professional Standards · Maintain a neat, professional appearance and demeanor. · Remain calm, courteous, and solution-oriented when handling difficult or sensitive interactions. · Follow established cooperative policies, management procedures, privacy requirements, and office protocols. · Perform other administrative and property-related duties as assigned by management. Qualifications · High school diploma or equivalent required. · Prior receptionist, administrative assistant, customer-service, property-management, or residential-building experience preferred. · Experience working in a large cooperative, condominium, or multifamily residential property is a plus. · Strong verbal and written communication skills. · Excellent customer-service and interpersonal skills. · Ability to interact professionally with residents, board members, management, staff, vendors, and contractors. · Strong organizational skills with the ability to prioritize multiple requests in a busy office. · Proficiency with Microsoft Outlook, Word, Excel, and general office technology. · Ability to maintain confidentiality and exercise sound judgment. · Dependable, punctual, detail-oriented, and able to work independently as well as part of a team. · Bilingual English/Spanish is a plus. 9am-5pm

Job DescriptionWe are looking for an experienced and service-oriented Executive Assistant to support daily front-office operations for a property-focused workplace environment. This contract position is ideal for someone who enjoys creating a welcoming experience for visitors, keeping office activities organized, and handling administrative support with accuracy and professionalism. The role blends reception coverage, meeting coordination, guest services, and routine office administration in a fast-paced setting. Responsibilities: • Welcome employees, clients, candidates, and other guests, while managing sign-in procedures, visitor credentials, and required security steps., • Answer and direct incoming calls professionally, ensuring inquiries are routed quickly and accurately., • Coordinate conference room readiness by arranging seating, confirming technology needs, and organizing food or beverage service when requested., • Submit requests for building support, cleaning assistance, and other workplace services to maintain a smooth office experience., • Handle day-to-day administrative work such as sorting deliveries, distributing mail, managing packages, and maintaining office supply inventory., • Monitor incoming and outgoing shipments, schedule courier support when needed, and keep records of office deliveries organized., • Assist with guest accommodations by helping arrange transportation, reservations, or other hospitality-related needs., • Follow established office procedures to complete assigned tasks reliably, escalating non-routine issues to the appropriate team when necessary.• High school diploma or equivalent with up to 2 years of relevant administrative, reception, or office support experience., • Comfortable following established processes and workplace standards in a detail-focused office setting., • Clear verbal and written communication skills for handling routine interactions with visitors, staff, and vendors., • Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook., • Strong organizational abilities with attention to detail and a proactive approach to daily tasks., • Basic computer proficiency and confidence using standard office technology., • Ability to perform simple math related to everyday office tasks, including percentages, discounts, and basic calculations.

Job DescriptionDuration- 3 months contract About the Role Company is seeking a professional, organized, and customer-focused Receptionist to serve as the first point of contact for visitors, clients, candidates, and employees. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple administrative responsibilities in a fast-paced office environment. Key Responsibilities Front Desk & Visitor Management • Greet and assist visitors, clients, candidates, and employees in a professional and courteous manner., • Maintain a welcoming and organized reception area., • Manage visitor sign-in procedures and notify employees of guest arrivals., • Coordinate conference room bookings and meeting arrangements.Telephone & Communication Management, • Answer and direct a high volume of incoming calls promptly and professionally., • Take accurate messages and ensure timely delivery to the appropriate team members., • Respond to general inquiries and provide administrative support as needed.Administrative Support, • Scan, fax, copy, and file documents., • Prepare, organize, and maintain electronic and physical records., • Assist with data entry and document management., • Support various departments with administrative and clerical tasks.Mail & Courier Management, • Sort, distribute, and manage incoming and outgoing mail., • Coordinate courier services, overnight shipments, and package deliveries., • Track important documents and maintain shipping records.Banking & Office Operations, • Perform bank runs and deposit checks as required., • Assist with maintaining office supplies inventory and place orders when needed., • Coordinate with vendors and service providers for office-related requirements., • Help maintain office organization and ensure smooth day-to-day operations.General Office Support, • Assist with onboarding logistics for new employees and visitors., • Coordinate office events, lunches, meetings, and team activities as needed., • Support management with miscellaneous administrative projects and special assignments., • Perform other receptionist and administrative duties as assigned.Qualifications, • High school diploma or equivalent required; Associate's degree preferred., • 1–2 years of receptionist, front desk, administrative assistant, or office support experience., • Excellent verbal and written communication skills., • Strong organizational and multitasking abilities., • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)., • Ability to handle confidential information with professionalism and discretion., • Strong customer service orientation and professional demeanor., • Reliable, detail-oriented, and able to work independently.Preferred Skills, • Experience handling multi-line phone systems., • Experience managing office supplies and vendor relationships., • Ability to prioritize tasks and work effectively in a fast-paced environment., • Strong problem-solving and interpersonal skills.About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

Job DescriptionIV Therapy Wellness PartnerLocation Verona, NJCompany IV NutritionEmployment Type Part-Time and PRN SummaryAt IV Nutrition, we believe wellness is built through relationships, education, consistency, and personalized support — not simply through a single service or visit. We are hiring an IV Therapy Wellness Partner to provide exceptional clinical care while building meaningful relationships with clients and helping them understand and stay engaged in their personalized wellness journey. What You'll DoClinical Care & Safety • Start IVs and administer IM injections safely and efficiently, • Monitor clients throughout treatment to ensure comfort and safety, • Prepare IV drips and manage treatment flow throughout the day, • Document treatments, client responses, and clinical notes accurately, • Maintain strict adherence to clinical protocols and safety standardsClient Wellness Journey, • Get to know each client's wellness goals during every visit, not just their requested service, • Help clients understand how a given therapy connects to what they're actually trying to achieve, • Recognize when a client's needs may have changed and flag it to the Clinic Director or Assistant Clinic Director, • Support continuity by making sure clients understand their next recommended stepClient Education, • Educate clients on therapies, supplements, and wellness benefits, • Answer client questions clearly and honestly, without pressure, • Share your own growing knowledge of wellness, nutrients, and functional health as you learnRelationship-Based Client Experience, • Create a welcoming, professional environment for every client, • Communicate clearly and build trust throughout each visit, • Address client questions and concerns with professionalism and empathy, • Build the kind of rapport that turns a first-time visitor into a regularProtect the Client Journey, • Maintain accurate documentation so the next team member has full context on a client, • Support a seamless handoff between shifts and staff members, • Help ensure no client falls through the cracks between visitsClinic Operations, • Track, manage, and restock inventory as needed, • Maintain cleanliness and organization of clinical areas, • Support scheduling and overall clinic efficiencyTeam Partnership, • Work closely with the Clinic Director and Assistant Clinic Director, • Support team goals and daily operational priorities, • Assist with training and onboarding as needed, • Contribute to a positive, team-focused work environmentGrowth & Leadership Development, • Demonstrate accountability, initiative, and strong work ethic, • Participate in team meetings, training, and development, • Take ownership of responsibilities beyond basic role expectationsQualificationsLicensure & Certification, • Active, current New Jersey Registered Nurse (RN) license required, • New Jersey requires RN-level licensure to perform IV therapy and vascular access outside a licensed EMS agency; LPN, Paramedic, and EMT credentials do not qualify for this role in this state, • IV Therapy Certification, • CPR/BLS certificationExperience, • 1+ year of clinical, emergency, or infusion experience preferred, • Experience in wellness, functional medicine, client education, hospitality, or relationship-based healthcare is a plusSkills & Attributes, • Strong IV and injection skills, • Excellent bedside manner and client-care approach, • Strong communication and interpersonal skills, • Natural ability to build relationships and establish trust, • Comfortable educating and engaging clients, • Curious and motivated to continually learn about wellness and the human body, • High attention to detail and documentation accuracy, • Ability to multitask in a fast-paced environment, • Calm, professional, and solution-oriented under pressure, • Strong work ethic, reliability, and personal accountability, • Interest in wellness, preventative care, and functional medicineCompensation & Benefits, • Hourly Pay: $34–$39/hour, based on experience, • Tips and commission opportunities, • PTO (for team members meeting eligibility requirements), • Monthly service allowance plus an employee discount on IV Nutrition services, • A full breakdown of compensation amounts and eligibility details will be provided as part of your formal offerWorking Conditions, • Part-time schedule, approximately 16-20 hours per week, • PRN schedules also available depending on staffing needs, • 8–10-hour shifts, including some Saturdays and Sundays as needed, • Clinic environment with frequent and direct client interactionIs This Role for You?You Might Be a Perfect Fit If..., • You're a people person.Clients feel at ease the moment you walk in. You're warm, curious, and genuinely love getting to know people., • You're an IV pro.You're confident, precise, and calm under pressure — even with tough sticks., • You live the wellness lifestyle.Health and longevity aren't just buzzwords to you — they're things you actually think about and prioritize for yourself., • You're detail-oriented.Accurate charting, thorough assessments, and safety are non-negotiables you take pride in., • You're a natural educator.You love explaining how the body works and helping clients understand what they're putting into it and why.