Office manager jobs in United States

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to organize their work. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. This is a Fullt-time position with the opportunity for advancement for the right person. Responsibilities Answer and direct phone calls and emails Organize and schedule appointments Plan meetings and take detailed minutes when needed Maintain a filing system Act as the point of contact for internal and external clients Assisting with various projects as needed Liaise with executive administrative assistant to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant or office admin assistant Excellent customer service skills Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in Quick Books MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Office Manager

Company Description Gotham IT & Gotham Telecom is a global, vendor-agnostic advisory firm specializing in a wide range of technology and service solutions. With over 20 years of experience, the company provides intellectual property and expertise to clients across multiple industries. The company’s core focus includes: Cost Containment Digital Transformation Managed Services Project Management Relocation Services High-End Residential Support Gotham IT & Gotham Telecom offer comprehensive, outsourced solutions and daily support services, ensuring that clients receive expert guidance and tailored solutions in areas such as office security, smart homes, and construction. The company is a certified WMBE (Women and Minority Business Enterprise) with New York State (NYS) and New York City (NYC), and it partners with a broad network of 400 providers offering Software as a Service (SaaS) and all XaaS solutions that utilize AI tools to GROW business and Optimize effort. The firm’s consultants excel at navigating complex challenges, driving results, and optimizing existing infrastructure, all while adhering to high professional ethics. Role Description: Office & Non Technical Operations Manager Location: New York, NY Job Type: Full-Time, On-Site This role is a unique opportunity for an individual who thrives in a fast-paced environment and has the ability to manage multiple priorities effectively. If you are a proactive, solution-oriented individual with a passion for optimizing operations and supporting a growing team, we encourage you to apply. Join Gotham IT & Gotham Telecom as an Office Operations Manager – Be a Key Player in Our Global Success! Are you a dynamic, driven professional with a passion for optimizing operations and leading teams? Do you thrive in a fast-paced, ever-evolving environment where your skills and ideas are valued? Gotham IT & Gotham Telecom, a global leader in cost containment, digital transformation, and managed services, is looking for a top-tier Office Operations Manager to join our cutting-edge team in New York, NY. What We’re Looking For: We don’t just want a manager. We want an exceptional leader. An individual who can take charge of our office’s day-to-day operations, think outside the box, and implement smart, innovative solutions that will keep us on the cutting edge of the IT, telecom, and construction industries. Your Role: As the Office Operations Manager, you will be the backbone of Gotham IT & Gotham Telecom’s operations. You will be responsible for driving the smooth, efficient, and productive flow of our office environment—ensuring that no detail is missed and that every project is completed on time. This is a critical role in our organization, and we’re looking for someone who is both strategic and hands-on, someone who takes pride in ensuring everything is running at its best. What You Will Do: Drive Office Operations: Own the daily office operations and ensure that everything runs like a well-oiled machine. Work with the Best: Coordinate with high-end vendors, clients, and internal teams to maintain flawless service delivery. Support High-Level Projects: Take charge of project management, managing timelines, resources, and expectations to deliver stellar results. Manage the Pulse of the Office: Handle client inquiries, provide administrative support, and ensure our office remains a collaborative and productive space for our experts. Be the Go-To Problem Solver: When a challenge arises, you’ll be the one who quickly identifies solutions and drives them to completion. Guard Confidentiality: Be the trusted steward of sensitive information, ensuring that discretion is always at the forefront of everything you do. What We Need From You: Exceptional Organizational Skills: Multitasking is in your DNA. You juggle priorities with ease while maintaining a laser focus on details. Expert Communication: Whether you’re leading a team, liaising with a vendor, or fielding client inquiries, your communication skills are second to none. Tech-Savvy: You are comfortable with the latest tools—Microsoft Office, Fellow, CRM systems, Excel, and office equipment. You know how to leverage technology to streamline processes and keep everything running smoothly. Project Management Expertise: You have the experience to handle complex projects and can see them through from concept to completion. Industry Knowledge: Familiarity with IT, telecom, and construction sectors is a plus—understanding these industries will help you thrive in our environment. A Cool Head Under Pressure: Tight deadlines and shifting priorities don’t faze you—you thrive in fast-paced environments and bring calm, clarity, and leadership in times of stress. What You’ll Get in Return: Global Impact: Work for a recognized leader in cost management, digital transformation, and managed services, serving clients across the globe. Exciting Work Environment: Collaborate with top-tier professionals in a dynamic, growth-oriented environment. Competitive Salary & Benefits: We offer competitive compensation packages and benefits to keep you motivated and healthy. Career Growth: Gotham IT & Gotham Telecom is committed to fostering talent and offering growth opportunities. If you’re looking for a long-term career with room to rise, this is the place for you. Why Gotham IT & Gotham Telecom? We are not just another company—we are a team of experts committed to making a global impact. We’re proud of our diversity, our commitment to excellence, and our ability to transform challenges into opportunities. This is your chance to join a company that is at the forefront of IT and telecom innovations. If you are an extraordinary office operations leader who can bring energy, drive, and unparalleled expertise to our team, we want YOU! This is your opportunity to make an impact at a company where excellence is not just encouraged—it’s expected. We're looking for the best to join our ranks. If you have what it takes, we can't wait to meet you. Gotham IT & Gotham Telecom is a vendor agnostic, advisory firm providing intellectual property to clients across the globe. Gotham and Global teams share more than 20 years of experience in areas related to Cost Containment, Digital transformation, Managed Services, Project Management, Relocation as well as High-End Residential support. Together with our teams of experts in all of the fields we serve, we provide fully outsourced solutions and daily support services to clients looking for a team with mastery around relevant areas. Our services range from Fully Managed Secure Solutions for Offices, Smart homes and Construction. We are a Certified WMBE with NYS and NYC. We work with a portfolio of 400 providers offering SaaS, and all XaaS solutions for Voice, Contact Center, Mobility, Cost Management (TEM and WEM), Energy and Sustainability Focused projects. Our consultants navigate challenges and successfully drive results, all with the most professional ethics and an eye for Optimization of existing infrastructure. Role Description This is a full-time on-site role for an Office Operations Manager at Gotham IT & Gotham Telecom in New York, NY. The Office Operations Manager will be responsible for overseeing daily operations, managing office procedures, handling client inquiries, coordinating with vendors, and ensuring efficient workflow within the office environment. Qualifications Office Management, Administrative Support, and Vendor Management skills required Strong organizational and multitasking abilities QBO excellence a MUST Excellent communication and interpersonal skills Proficiency in Microsoft Office, Fellow, Tasks, and office equipment operations Experience with CRM’s and software Portals Excellent Excel Skills required Ability to prioritize tasks and work under pressure Experience in project management Wisdom and Discretion in the handling of private and confidential information Knowledge of IT, MSP, Telecom preferred Construction experience a plus Familiarity with Social Media and Marketing creation Industry IT Services and IT Consulting Employment Type Full-time

We are seeking an experienced Store and Office Manager to oversee our new Long Island location. The ideal candidate will have excellent leadership, communication, and organizational skills, as well as knowledge of medical insurance coverage. The Store and Office Manager will be responsible for managing daily store and office operations, supervising staff, and ensuring exceptional customer service. Responsibilities: - Manage daily store and office operations, including opening and closing procedures - Supervise and train store and office staff to ensure excellent customer service and efficient operations - Maintain a clean, organized, and safe store environment - Process sales transactions, manage inventory, and maintain accurate records - Handle customer complaints and resolve issues in a professional manner - Implement visual merchandising and store displays to promote sales and brand awareness - Manage office administrative tasks, including answering phones, responding to emails, and managing files - Maintain compliance with company policies, procedures, and safety standards - Analyze sales data and make recommendations to increase sales and improve operations - Provide guidance on medical insurance coverage options to customers and staff - Verify patient insurance coverage and process claims accurately Requirements: - 3+ years of retail management experience, preferably in a medical supply or healthcare environment - Strong leadership, communication, and organizational skills - Ability to work in a fast-paced environment and prioritize tasks effectively - Excellent customer service and problem-solving skills - Basic math skills and accuracy with handling cash and operating a point-of-sale system - Knowledge of medical insurance coverage options, including Medicare, Medicaid, and private insurance plans - High school diploma or equivalent required; associate's or bachelor's degree preferred - Availability to work flexible hours, including weekends and holidays What We Offer: - Competitive salary and benefits package - Opportunities for career advancement and professional growth - Collaborative and dynamic work environment - Recognition and rewards for outstanding performance If you are a motivated and experienced retail manager with knowledge of medical insurance coverage, please submit your application, including your resume and cover letter. Thank you!

Company Overview: Join a dynamic private therapy practice specializing in multiple disciplines, including physical, occupational, and speech therapy as well as personal training, massage therapy, social work and nutritional counseling, providing services both in-office in Stamford, CT, and in homes throughout Connecticut and New York. We pride ourselves on delivering personalized care and ensuring seamless coordination between patients, clinicians, and administrative staff. Position Summary: We are seeking an experienced and motivated Therapy Office Manager to oversee the daily operations of our practice. This role requires a skilled professional with a background in healthcare administration who thrives in a fast-paced environment. The ideal candidate will be responsible for managing patient intake and scheduling, coordinating therapy services, supervising clinical staff, and maintaining organized and compliant patient records. Key Responsibilities: Service Coordination: Manage the scheduling of therapy sessions for patients across disciplines and locations, ensuring efficiency, coverage and patient satisfaction. Coordinate home visit schedules with clinicians and families. Serve as the central point of contact for clinicians, patients, and referring providers. Administrative Management: Handle patient intake, including verifying insurance details, obtaining referrals, and ensuring proper documentation. Maintain accurate and up-to-date patient records, including medical doctor orders, therapy plans, and insurance authorizations. Oversee email correspondence and answer phones, emails and texts with professionalism and efficiency. Staff Management: Support and manage clinical staff by addressing scheduling conflicts, ensuring compliance with documentation requirements, and providing general operational guidance. Foster a collaborative and supportive work environment. Operational Oversight: Monitor daily office functions, including supply management, equipment maintenance, and adherence to policies and procedures. Ensure smooth workflows and address operational issues as they arise. Communication and Collaboration: Maintain open and professional communication with patients, families, staff, and referral sources. Act as a liaison between the clinical and administrative teams to ensure continuity of care. Qualifications: Bachelor’s degree in Healthcare Administration, Business Administration, or a related field (preferred). 3-5 years of experience in healthcare and administrative roles, preferably in a therapy or outpatient setting. Excellent communication, organizational, and time-management skills. Strong ability to multitask, prioritize, and adapt to changing needs in a fast-paced environment. Proficiency in electronic medical record (EMR) systems, scheduling software, Google platform and Microsoft Office Suite. Detail-oriented with a commitment to maintaining compliance and confidentiality standards. A desire to help others and a collaborative, solution-oriented mindset. Why Join Our Team? Opportunity to work in a growing, patient-focused practice. Collaborative and supportive team environment. Competitive compensation and benefits package. A meaningful role where your contributions directly impact the lives of patients and families. Room for growth. How to Apply: Interested candidates should submit an application online at HQHTherapy.com. Applications will be reviewed on a rolling basis. We look forward to hearing from you!

Overview We are seeking a highly organized and motivated Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring efficient office management, supporting team activities, and maintaining a productive work environment. This role requires strong leadership skills, attention to detail, and the ability to manage multiple tasks simultaneously. Priority Responsibilities - Manage daily office operations, ensuring a smooth workflow and efficient processes. - Manage local stock, including shipping of tooling or spare parts. - Utilize phone systems effectively to handle incoming calls and communicate with customers and team members, often by creating helpdesk tickets for customers when needed. - Manage parts and tooling tickets (preparing estimates for spare parts and delivery to customer using ticketing system helpdesk or CRM) - Manage shipping notifications and prepare invoices using QuickBooks to close out orders. - Support service team by managing service tickets, tracking KPS is daily meetings, dividing service tickets, preparing estimates for service or installation visits, scheduling visits directly with customers, obtaining purchase orders from customers before a visit, and/or obtaining reference numbers from global headquarters. - Schedule the daily service meetings, assist SM with input for agenda, track agenda, note important information and track follow up of actions where necessary. - Coordinate with project management or global service coordination to arrange engineers for installation visits. - Oversee team management, including scheduling, task delegation, and performance monitoring. - Maintain calendar management for executives and staff, scheduling appointments and meetings as necessary. - Serve as the front desk point of contact, greeting visitors and managing inquiries with professionalism. - Serve as a linking pin to third party accounting firm for all relevant matters and as a support to global finance team. - Manage credit control, ensure overdue invoices are limited to minimum by chasing customers to release payments within due dates. - Provide HR Support when requested (including involvement in hiring, firing, employment changes, retirement plan administration, and health benefit changes and renewals). - Wrap up service visits by reviewing hour sheets and expenses reports to invoice customers, including the need to follow up to ensure timesheets are entered in time and correctly by Service Engineers. - Act as contact/spokesperson for all location matters. (collection of mail, arranging lease renewals with current tenants, monthly rental billing, troubleshooting facility issues should they arise). - Complete weekly deposits of customers payments to local banking institution. - Transfer service team commitments from CRM tasks to service planning spreadsheet for the service manager to be aware of what needs to be planned, providing support to schedule visits with customers or by obtaining reference numbers when necessary. - Wrap up service visits by saving visit reports correctly, providing customer with a copy, and ensuring expenses and hours are submitted promptly. - Maintain work instructions related to all tasks, whether local tasks or linked to the international teams. - Perform clerical duties such as filing documents, managing correspondence, and maintaining office supplies. - Coordinate event planning for company meetings, team-building activities, and other organizational events. Core Competencies - Proven experience in office management or a related field. - Strong team management skills with the ability to motivate and lead a diverse group of individuals. - Excellent schedule management capabilities to prioritize tasks effectively. - Proficiency in event planning with attention to detail for successful execution. - Familiarity with calendar management tools and techniques. - Experience in front desk operations with outstanding phone etiquette. - Knowledge of phone systems to facilitate effective communication within the office. - Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment. We invite qualified candidates who are eager to contribute positively to our team culture while managing essential office functions.

** Key Responsibilities:** - Manage client invoicing process with accuracy and precision - Track and process office expenses - Maintain financial records and spreadsheets - Interact professionally with clients and internal team members - Learn and adapt to Department of Buildings documentation and processes - Prepare and organize professional documentation ** Essential Skills:** - Technical Requirements: - Microsoft Office Suite (Word, Excel) - Willingness to learn new software and systems - Basic computer literacy - Digital document management skills Professional Qualities: - Professional demeanor - Strong interpersonal skills - Adaptability - Problem-solving mindset - Detail-oriented - Commitment to confidentiality Ideal Candidate Attributes: - High school diploma or equivalent - Eager to learn new professional skills - Comfortable with structured training - Positive, proactive attitude - Basic math and organizational skills - Valid driver's license

Position Overview Kurrent is seeking a dynamic and professional Receptionist to be the first point of contact for our clients, embodying our brand's commitment to high-end luxury, sophistication, and exceptional customer service. This role requires an individual with strong emotional intelligence, impeccable organizational skills, and a no-excuses approach to getting things done. The ideal candidate will exude our core values, putting the customer first while upholding our aesthetic of elegance and refinement. Key Responsibilities Client Interaction: Greet visitors warmly, ensuring every client feels welcomed and valued. Provide exceptional service aligned with Kurrent's high-end luxury standards. Communication: Answer phone calls and emails promptly and professionally, routing messages accurately and handling inquiries with discretion and poise. Office Management: Maintain a neat, organized, and visually appealing front desk and reception area. Coordination: Manage appointments, schedules, and calendars to ensure smooth daily operations. Social Media Management: Create and post engaging content on Kurrent’s social media platforms that align with the brand’s luxury image and core values. Ensure consistent posting to maintain audience engagement. Problem-Solving: Proactively address issues and find solutions without excuses, ensuring that all tasks are completed efficiently and to the highest standard. Brand Representation: Reflect Kurrent’s core values in every interaction, embodying sophistication and a customer-first mindset. Qualifications and Skills Proven experience in a receptionist or administrative role in a luxury or high-end environment. Exceptional interpersonal and communication skills with a high level of emotional intelligence. Impeccable organizational skills and attention to detail. Familiarity with social media platforms (Instagram, Facebook, LinkedIn, etc.) and basic content creation. A polished and professional appearance that aligns with Kurrent's sophisticated aesthetic. Ability to thrive in a fast-paced environment and handle multiple tasks with ease. Proficiency with office software, including scheduling tools and email systems. Why Join Kurrent? At Kurrent, we redefine luxury in the plumbing and hardware industry, creating extraordinary experiences for our clients. As the face of our brand, you will play a key role in ensuring every customer interaction reflects our commitment to excellence and sophistication while contributing creatively to our online presence. If you are driven, detail-oriented, and passionate about delivering unparalleled customer experiences while growing Kurrent’s social media footprint, we invite you to join our team. Application Details To apply, please send your resume, a brief cover letter highlighting your relevant experience, and examples of your social media work (if available)

Job Title: Property Manager ** Location: New York, NY** ** Employment Type: Full-time** ** Reports To: Director of Operations** Job Summary: We are seeking an experienced and dedicated Property Manager to oversee the daily operations, and overall maintenance of our real estate portfolio. The ideal candidate will ensure tenant satisfaction, maximize property value, and ensure compliance with all applicable laws and regulations. Key Responsibilities: Property Maintenance & Operations: - Oversee day-to-day operations of residential, commercial, and mixed-use properties, utilizing management software - Ensure properties are well-maintained and comply with local regulations and company standards. - Coordinate maintenance and repair services to keep properties in optimal condition. - Oversee routine maintenance schedules, repairs, and facility upgrades. - Conduct property inspections to identify and resolve maintenance issues proactively. Staff Supervision & Coordination: - Oversee and manage on-site workers, including maintenance teams, janitorial staff, and contractors. - Assign tasks, set priorities, and monitor staff performance to ensure efficient operations. - Conduct regular team meetings to align on tasks, address challenges, and review progress. - Train, mentor, and provide feedback to team members to maintain high performance standards. - Ensure workers adhere to health, safety, and company policies at all times. ** Qualifications:** - Proven experience as a Property Manager or in a similar role. - Strong knowledge of property management best practices and regulations. - Strong leadership and team management skills with the ability to motivate and direct staff. - Ability to handle multiple properties and prioritize tasks effectively. - Excellent organizational and problem-solving skills. - Strong communication and interpersonal abilities. - Proficiency in property management software - Ability to multitask and work independently. Working Conditions: - May require occasional evening/weekend availability for emergencies or tenant needs. - Combination of office and on-site property visits.

Receptionist (Part-Time, First Week of the Month) Job Description: We are looking for a professional and friendly Receptionist to join our team on a part-time basis, working during the first week of each month. This role is ideal for someone who enjoys providing excellent customer service while maintaining an organized and welcoming office environment. Key Responsibilities: - Greet guests with a warm and professional welcome, ensuring a positive first impression of the organization. - Answer incoming phone calls promptly and direct them to the appropriate department or individual. - Manage the visitor door system, welcome visitors, and escort them to the correct office or person. - Maintain a clean, organized, and inviting reception area at all times. - Assist with various administrative tasks as needed to support office operations. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Availability for the first week of each month is required.

Looking for someone to be a mix of executive assistant / office manager / mailroom leader for a small company.

The Data Entry Clerk is responsible for accurately inputting, updating, and maintaining data across various systems and databases. This role requires attention to detail, organizational skills, and the ability to handle repetitive tasks with precision and speed. The Data Entry Clerk will assist in managing large volumes of data and ensuring that all records are accurate, complete, and up-to-date. Key Responsibilities: Data Input and Management: Accurately input and update data in company systems, databases, and spreadsheets. Ensure consistency, accuracy, and completeness of data across platforms. Correct any errors in existing data by performing data cleansing and validation. Reporting and Analysis: Prepare and assist in the generation of reports as requested by supervisors. Assist in tracking key data trends and providing insights when necessary. Confidentiality: Ensure that all sensitive and confidential information is handled in accordance with company policies and legal requirements. Assist HR or other teams with any administrative support as required. Quality Control: Regularly review entered data to identify and correct any inconsistencies or errors. Assist with audits and data reconciliation when necessary. Qualifications: High school diploma or equivalent; additional data entry or administrative training is a plus. Proven experience as a Data Entry Clerk, Data Processor, or similar role. Strong knowledge of data entry software, spreadsheets (e.g., MS Excel), and database management. Familiarity with office equipment such as scanners, printers, and fax machines. Basic understanding of data confidentiality and security. Strong attention to detail and accuracy. Excellent typing speed and accuracy (e.g., minimum of 40 WPM). Good communication skills and ability to collaborate with different teams. Skills: Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), data entry software, and databases. Attention to Detail: Ability to detect and correct errors in data input. Time Management: Ability to handle multiple tasks efficiently and meet deadlines. Communication Skills: Clear written and verbal communication abilities. Problem-Solving: Ability to identify and resolve data discrepancies quickly. Working Conditions: Standard office environment. Full-time or part-time hours, with flexibility based on departmental needs.

We are seeking an Executive Assistant who is charismatic, highly organized, and oriented towards efficiency and cost-effectiveness to join our team. The Executive Assistant will provide comprehensive administrative support to the executive team, ensuring smooth operation of day-to-day activities. This role requires a proactive individual with excellent communication skills, an eye for detail, and a keen sense of resourcefulness. Key Responsibilities: Administrative Support: Manage executive calendars, schedule meetings, and coordinate travel arrangements with precision and care. Communication: Serve as the primary point of contact for internal and external communications, exhibiting professionalism and charisma in all interactions. Document Management: Prepare, review, and organize documents, reports, and presentations with a high level of accuracy and attention to detail. Event Planning: Plan and coordinate company events, meetings, and conferences, ensuring all logistical aspects are handled efficiently and cost-effectively. Financial Oversight: Monitor and manage budgets for executive-related activities, always seeking ways to optimize expenses and reduce costs. Project Coordination: Assist in the planning and execution of special projects, ensuring timely completion and adherence to company standards. Office Management: Maintain office supplies and equipment, ensuring a well-organized and efficient work environment. Qualifications: Experience: Minimum of 3-5 years of experience in an executive assistant or similar role. Skills: Excellent organizational and multitasking abilities, with a focus on prioritization and efficiency. Communication: Strong interpersonal and communication skills, both written and verbal, with a charismatic and professional demeanor. Attention to Detail: Exceptional attention to detail and a high level of accuracy in all tasks. Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Budgeting: Experience in managing budgets and expenses, with a frugal and resourceful approach. Adaptability: Ability to adapt to changing priorities and work well under pressure. Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred. Personal Attributes: Charismatic: Engaging and approachable, with a positive attitude that fosters strong relationships. Orderly: Highly organized and methodical, with a knack for creating and maintaining efficient systems. Parsimonious: Cost-conscious and resourceful, always looking for ways to optimize and reduce expenses without compromising quality.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide general administrative support to our team. This role involves managing office operations, assisting with scheduling, maintaining files, and handling correspondence. The ideal candidate will have strong communication skills, the ability to multitask, and a commitment to maintaining efficiency in a work environment. Some job responsibilities may include: - Reviewing quotes and invoices - Maintain organized project files and all related important documents. - Answer phones, respond to emails, and direct inquiries to the appropriate person. *Not a requirement but Bilingual is a plus*

Office Clerk Position - Full Time Join our growing team as a bilingual office clerk. This role combines administrative support with customer service in our local office. Key Requirements: - Fluent in Spanish and English (written and verbal) - Proficiency in Microsoft Office Suite and data entry - Strong customer service and communication skills - Prior office experience preferred Responsibilities: - Process customer data and maintain accurate records - Handle bilingual phone calls and customer inquiries - Perform general office duties including filing and document management - Support staff with administrative tasks Benefits: - Competitive hourly wage - Health insurance - Paid time off - 401(k) plan Location: College Point ,New York

SKIP of New York is a leading not-for-profit that helps thousands of Medically Fragile/Medically Complex children and youth with a variety of physical and developmental disabilities. Launched over 40 years ago, SKIP believes every child deserves the best childhood they can get. Our mission and our phenomenal staff help New York’s most chronically ill children & youth access the services they need to live and thrive at home instead of hospitals and institutions, because there really is no place like home! SKIP builds long lasting relationships with families, connecting children/youth with supports they need like nursing/home care, insurance, DME/supplies, food, transportation, housing, educational advocacy, respite, accessibility, palliative care, and other family supports. Through Care Management, intensive advocacy and hands-on problem solving, SKIP Care Managers achieve remarkable outcomes, shining a light in the lives of others, ensuring the children they work with can reach their full potential, living lives of meaning and value to them. In order to help even more Medically Fragile/Medically Complex children and families across NYS, SKIP is seeking exceptional and caring Care Management staff to join and grow our incredible team! Do you wish to thrive in the social services field and have positive impact on families and communities around you? Are you called to work with children and young adults with developmental and medical complexities? Do you want to learn, collaborate with others and have opportunities for professional growth? Do you have a heart for helping others? If yes, this position may be for you! JOB RESPONSIBILITIES - Coordinate service for children/youth and conduct monthly meetings. Caseload sizes vary by client acuity level and position type, although are generally within the 15-25 range - Compile documentation necessary to coordinate enrollment and secure services for clients, maintaining ongoing Medicaid, program and service eligibility - Identify service needs, issues and concerns and proactively follow-up to advocate for change - Collaborate with families, professionals and other involved parties to develop a comprehensive plan of care, completing ongoing timely reassessments, including Comprehensive assessments, Crisis Plans, Child and Adolescent Needs and Strengths (CANS) assessments, IFSPs and annual Level of Care reviews. - Communicate professionally in writing or by telephone with providers and families to secure services - Visit with client and or guardian (caregivers) in their homes and communities as prescribed by programmatic regulation or at the request of the family - Acquire knowledge and recall of families served, helping address social determinants of health - Act as a liaison between client/family & Medicaid, LDSS, Managed Care Plans, HCBS/CFTSS providers, Early Intervention, SSA, schools, care team members and other involved contacts - Demonstrate command of regulatory requirements through timely and accurate completion of required paperwork, case notes and billing. Understand and follow all policies and procedures - Maintain neat and presentable physical & electronic case records for each person served - Demonstrate strong written and verbal communication skills and attention to detail - Work as a team with various other internal and external personnel - Maintain audit ready, neatly kept records, keeping cases in compliance. - Demonstrate knowledge of programs and services available to assist population - Maintain CANS-NY certification - Effectively work within Health Commerce System, Uniform Assessment System (UAS), MAPP-Health Home Tracking System, MAS Portal, Health Home Care Management electronic health record systems, NYEIS, using various other health information technology as required. Complete DOH, Health Home and agency-specific trainings as needed - Ensure client confidentiality and privacy is maintained - Physical Requirements - Go to client homes or community locations where there may be animals present - Climb stairs and take elevators. Use public transportation. Possibly going to distant counties - Lift potentially heavy client charts - Attend IEP meetings, tours of schools/programs, attend fair/impartial hearings - Conduct site visits and monthly meetings in various areas of the State - REQUIREMENTS: - Ideal candidates will have at least a Bachelor's Degree, preferably with 2+ years of human service/care management/early intervention/child serving experience, health home or other relevant experience supporting children and families with long term, chronic health conditions or developmental disabilities. - Candidates with other qualifications may be considered, including an Associates or candidates who may be eligible for a waiver of qualifications, or individuals licensed as a Registered Nurse. - Well-developed communication, organization, time management and interpersonal skills - Proficiency in MSWord and Excel with ability to effectively use various forms of technology - Bilingual a plus - A reliable vehicle with appropriate insurance coverage required - JOB TYPE: Full-Time in office, 37.5hrs/week, Monday-Friday - SALARY RANGE: Care Manager: $21.00-$22.75 - *Compensation commensurate with position type, education, relevant experience & overall qualifications. - BENEFITS PACKAGE: Valued at $22,000 plus - SKIP offers excellent benefits including: - Medical/Dental insurance fully covered by SKIP (at NO COST to the individual employee!) - Paid Life Insurance - Generous paid time off (PTO) in addition to 12 paid Holidays each year - Flexible work hours - For staff who qualify, opportunities for remote work from home days, one day per week - Opportunities for growth/advancement and a team based supportive working environment - *Additional information about SKIP and the families we help - Job Type: Full-time - Pay: $21.00 - $22.75 per hour - Expected hours: 37.5 per week - Benefits: - Dental insurance - Flexible schedule - Health insurance - Life insurance - Paid sick time - Paid time off - Parental leave - Vision insurance Medical Specialty: Home Health Hospice & Palliative Medicine Schedule: Monday to Friday Experience: Case management: 2 years (Required) Job Type: Full-time Pay: $21.00 - $22.75 per hour Expected hours: 37.5 per week

This position is responsible for assisting a multi faceted and flourishing company in the successful operation of their day-to-day business and growth. This role is responsible for communicating direction, helping and follow-up on policies, procedures and assigned projects as directed. The position will be responsible for managing multiple administrative functions related to executive support, coordinating meetings, and will collaborate on special projects and assignments as needed. He/she will be responsible for confidential and time sensitive material in an environment where professionalism, competence, communication skills and confidentiality are of paramount importance. Come join an organization that personifies excellence and continually strives to provide world-class customer service to our valuable customers. Consider becoming a member of our team! This person must have the ability to interact with everyone in a fast-paced environment, sometimes under pressure while remaining flexible, proactive, resourceful and efficient. The person must have the highest levels of professionalism and confidentiality. We are looking for the services of an achievement-oriented, career-minded Administrative Assistant to effectively support a growing company. Candidate should be a self starter and highly motivated to provide excellent work product. Must be flexible and willing to “wear many hats” at any time for a small office environment. Primary duties include: Office Administration Office administration experience preferred in a telecom or IT related field. Communicate and handle incoming and outgoing communication. Assist with preparation of presentation material. Review and summarize various reports and documents. Prioritize multiple projects and initiatives simultaneously. Arrange travel schedules and reservations for management as needed. Must possess strong written and verbal communication skills Must be detail oriented. Independently and proactively prioritize and handle multiple responsibilities. Highest of proficiency at Microsoft Office, Smartsheet, CRM, all Social Media portals and tools, including Excel, Word, PowerPoint, Outlook Maintain Executive calendars including scheduling all travel, meetings, setting up conference calls, etc.; Prepare board presentations and minutes for distribution to members and investors. Establish accessible and supportive relationships with auditors, project managers, remote support consultants. Develop and prepare spreadsheets, PowerPoint presentations, and other documents as required. Prepare routine and advanced correspondence including letters, memoranda, and reports; Resolve problems and make recommendations related to administrative functions; Perform general office duties such as ordering supplies, office staff PTO calendars, general office cleanliness, processes High energy individual with self-direction, discretion and strong work ethic; Demonstrated ability to work collaboratively and in a team-oriented environment; Outstanding verbal, interpersonal and written communication skills; Proven track record of time-management, multi-tasking and meeting tight deadlines Qualified candidates will have significant experience in a similar role, with a reputation for maintaining confidentiality, using discretion and good judgment. Excellent computer skills, a high attention to detail in all written and verbal correspondence, and a high level of professionalism are required. Office Management SOPs Administrative Assistant/CSR The CSR handles customer inquiries, issues, and support requests, ensuring positive customer experiences. Primary Responsibilities: Client Support: Handle incoming client calls, emails, and chat requests. Troubleshoot and resolve issues related to telecom services and IT systems. Ticketing System: Create and manage service tickets, ensuring they are properly categorized and escalated if necessary. Follow up on tickets to ensure timely resolution. Product/Service Knowledge: Maintain up-to-date knowledge on company products, services, and troubleshooting procedures. Provide customers with clear instructions, support materials, and service updates. Customer Relationship Management: Ensure customer satisfaction by being empathetic, proactive, and communicative. Track customer feedback and suggest improvements to services or processes. Escalation Handling: Escalate unresolved issues to the appropriate department or technician. Ensure escalations are tracked and handled promptly. Key Tools: Revio, HubSpot, MS Teams, Misc Sales tool The Administrative Assistant’s primary goal is to ensure efficiency, organization, and effective communication, handling a variety of tasks across different industries (technology and construction). General Responsibilities: Calendar Management: Organize and maintain the CEO’s calendar, ensuring that all meetings, deadlines, and appointments are aligned with priorities. ** Communication Management:** Serve as the point of contact between the CEO and employees, clients, partners, and stakeholders. ** Document Preparation & Filing:** Prepare reports, presentations, and other documents as required by the CEO. Maintain organized digital and physical filing systems. ** Travel Coordination:** Organize travel plans, including flights, accommodations, and itineraries. Meeting Support: Prepare meeting agendas, take notes, and ensure follow-ups. ** Project Management Assistance:** Coordinating with Project Manager to maintain calendar and ensure all projects are on time and all tasks are communicated properly. ** Financial & Expense Tracking:** Assist with keeping receipts and expenses up to date working with company accountant. ** Confidentiality & Discretion:** Maintain confidentiality and exercise discretion in handling sensitive information. Job Type: Full-time ** Pay:** $46,500-52,500K per year Benefits: 401(k) Dental insurance Life insurance Paid time off Professional development Referral program Schedule: Start time 7 am ceo call 8:30-5:30 in office Monday to Friday Experience: Administration (2+years experience) Ability to Relocate: New York, NY 10018: Relocate before starting work (Required) Work Location: In person

Luxury Home Scent Boutique is a distinguished luxury brand known for its exquisite, handcrafted home fragrances and decor. Our products are celebrated for their elegant designs and superior craftsmanship, offering a refined sensory experience that elevates the atmosphere of any space. The Opportunity: Our Madison Avenue flagship team is growing! We are looking for a dynamic Assistant Store Manager to be at the forefront of driving sales and delivering extraordinary customer experience. This is an exceptional opportunity to represent a premium brand in this iconic neighborhood and participate in shaping the store’s overall success. Key Responsibilities: Sales Leadership: Provide top-tier service to each customer while showcasing the quality and craftsmanship of our collection, reaching sales targets, preparing sales reports, and building long-term customer loyalty. Team Leadership: Train, and mentor a team of sales associates, ensuring they understand and uphold the brand’s luxury standards and provide exceptional service. Brand Representation: Oversee the store’s visual merchandising to create an inviting, sophisticated environment that aligns with the brand’s prestigious image. Inventory and Stock Management: Keep a close eye on inventory levels, manage stock replenishments, and ensure that products are always available to meet customer demand. Market Awareness: Monitor trends and competitor activity, adjusting strategies to keep the store competitive and engaging. Brand Promotion: Take initiative to create buzz around Luxury Home Scent Boutique through in-store events, local partnerships, and customer engagement that brings foot traffic to the boutique. Qualifications: Minimum 2 years as assistant manager in a luxury brand, with a preference for experience in fragrance, beauty and/or design. A strong passion for customer service with an ability to engage and connect with clientele. Proven leadership skills, with experience training, and motivating teams to achieve excellence. Entrepreneurial mindset with a focus on sales growth and brand visibility. Ability to lift and carry 25 lbs at a time. Comfortable using retail POS systems and basic computer programs, including Microsoft Office, PowerPoint, Excell. Availability to work 40 hours per week, including weekends If you believe you’re the perfect fit, we’d love to hear from you! Please send us your resume along with a brief introduction explaining why you’d make an excellent addition to the Baobab Collection team. Job Type: Full-time Pay: $61,000.00 - $65,000.00 per year Benefits: 401(k) matching Employee discount Flexible schedule Paid time off Shift: 8 hour shift Work Location: In person

· Please note - this is a 5-day in office position Accounts Receivable § Receive vendor checks (make bank deposits) and sending to AR back office for cash application. § Analyzing AR ledgers, AR account aging and coordinating with AR back office on collection of outstanding payments § Handling customer billing for CSI · Accounts Payable § Oversee AP Clerk, Managing AP Aging · General Ledger § Bank reconciliation for all bank accounts § Month end close analysis, prepaid amortization and expense accrual § Analyze GL accounts for accuracy · Payroll · Preparing payroll, coordinating with supervisors for timecard completion and accuracy · Entering payroll expense GL Qualifications · Education: Bachelor's degree in Accounting or a related field · Accounting knowledge: 3-5 years experience as staff accountant, AP and AR knowledge · Software proficiency: Sage Accounting software experience preferred and advanced Excel skills required · Analytical skills: Ability to analyze financial data and identify trends · Attention to detail: High level of accuracy in recording and maintaining financial records · Organizational skills: Efficiently managing multiple tasks and deadlines · Communication skills: Clear and concise verbal and written communication to collaborate with colleagues · Ethical conduct: Adherence to professional accounting standards and confidentiality

Assistant Manager – Sunspel Store At Sunspel, we are proud to represent a legacy of timeless craftsmanship and quality. As an Assistant Manager, you will play a pivotal role in delivering an exceptional customer experience while supporting the Store Manager in driving sales and operational excellence. Key Responsibilities 1. Leadership & Team Development • Assist in leading, motivating, and developing the store team to achieve sales targets and deliver outstanding customer service. • Provide mentorship and training to team members, ensuring they embody Sunspel’s brand values and standards. • Step in to manage the store in the absence of the Store Manager. 2. Customer Experience • Deliver a personalized, high-quality shopping experience that reflects Sunspel’s heritage and commitment to craftsmanship. • Build lasting relationships with customers, focusing on client development and repeat business. 3. Sales Performance • Assist in achieving store sales goals by driving individual and team performance. • Monitor key performance metrics, such as conversion rates and average transaction value, and implement strategies to improve results. 4. Store Operations • Support the Store Manager in managing day-to-day operations, including stock control, visual merchandising, and ensuring the store is presented to the highest standard. • Ensure compliance with company policies and procedures, including health and safety regulations. 5. Problem Solving & Decision Making • Address customer concerns effectively, resolving any issues promptly and professionally. • Identify opportunities to improve store processes and share feedback with the Store Manager and Head Office. Skills & Qualifications • Proven retail experience, preferably within a luxury or premium brand environment. • Strong leadership and interpersonal skills, with a passion for team development. • Excellent customer service skills and the ability to build rapport with diverse clientele. • A results-driven mindset with the ability to analyze sales data and identify improvement areas. • Organizational and multitasking skills to manage priorities effectively. Why Join Sunspel? At Sunspel, you’ll be part of a team that values heritage, quality, and innovation. This role offers opportunities for professional growth, a collaborative work environment, and the chance to represent a brand synonymous with timeless luxury. If you’re passionate about delivering exceptional customer experiences and thrive in a leadership role, we’d love to hear from you!

Experienced Building Maintenance person Must be able to understand and repair Plumbing and Electric Has to be able to fix locks, Ptacs, Appliances, install tile, repair sheetrock walls and other required items in the building compensation: Competitive pay employment type: full-time job title: Building Handyman Experience minimum 5 years a Must Able to speak and write English *Has to have a car and tools *Reporting and communicating with management office *Ability to perform excellent work without supervision *Respond to emergencies as required *Maintain multiple buildings This is Non-live in position Has to be legal to work in US (W-2 position) verifiable experience minimum 5 years excellent pay

JOB SUMMARY: Responsible for processing and verifying invoices, reconciling accounts, and ensuring timely vendor payments. This role requires attention to detail and strong organizational skills to maintain accurate financial records and support the monthly close process. The AP Specialist also collaborates with vendors and internal teams to resolve discrepancies, assist in financial reporting, and contribute to various departmental initiatives. ** ESSENTIAL JOB FUNCTIONS:** Process vendor invoices and payments following established procedures. Perform daily loan fundings and address customer inquiries related to funding cases. Assist in onboarding new vendors. Maintain historical accounts payable and other related records and Reconcile accounts payable and other related liability accounts to the general Process AP Department credit card transactions via the designated system. Support the monthly financial close process to ensure accurate and timely financial reporting. Assist in maintaining monthly close timetable in meeting internal and external reporting Assist in maintaining weekly AP aging schedule by vendor. Assist with data management in BMO Spend Dynamics. Prepare annual Form 1099s to ensure IRS compliance. Use designated accounting systems, spreadsheets, and presentation tools to facilitate data management and reporting. Respond to accounting and financial questions through data research and interpretation. Assist in preparing documentation for external Maintain confidentiality of sensitive information, upholding LendingPoint’s values.. Follow LendingPoint’s established accounting policies, procedures, and Assist and lead in ad-hoc analysis to support management decisions, as needed. Actively participate in departmental initiatives, including system implementations, ledger balance clean-up, and cost-saving efforts. ** MINIMUM QUALIFICATIONS:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. - Degree in Accounting, Finance, Business Admin or Economics degree, preferred. - 2+ years of experience in accounting or finance related roles. Experience in financial services, preferred 2+ years of experience working in accounts payable role Working knowledge of accounting and control principles/procedures required. Efficient in MS Office (Excel, Word, Outlook) and internet savvy. ** COMPETENCIES:** Customer Service: Displays courtesy and sensitivity; Manages difficult or emotional customer situations; Meets commitments; Responds promptly to customer needs; Solicits customer feedback to improve service. Teamwork: Collaborate successfully across the organization and contribute to building a positive team spirit; Exhibits objectivity and openness to others' Verbal and Written Communication: Exhibits good listening and comprehension, expresses ideas and thoughts in written and verbal form so that others will understand, and keeps others adequately informed. Analytical Thinking: Using logical reasoning process to breakdown and work through a situation or problem to arrive at an Self‐starter. Attention to Details: Achieves thoroughness and accuracy when accomplishing a task through concern for all areas involved. Problem solving/analysis: Ability to solve issues efficiently and ** PHYSICAL DEMANDS** While performing the duties of this job, the employee is regularly required to stand, walk, reach and sit for a minimum of 8 hours with or without reasonable accommodation. The employee is required to use hands to finger, handle, or feel objects and/or tools. The employee is required to talk or hear with or without reasonable accommodation and must sometimes lift and move up to 10 pounds. WORK ENVIRONMENT While performing the logistics duties of this job, the employee is frequently exposed to moderate noises such as computers, printers, and other light traffic noise in an office setting. This role is an in‐office role. Remote work can be performed from a pre‐approved location, as arranged and scheduled by team management and approved by the department head. Must be able to work overtime, as needed. ** OTHER DUTIES** Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change or be supplemented at any time with or without notice.

The Consulate General of India, 3-East, 64th Street, New York, NY-10065 invites applications from suitable candidates for the posts of Local Messenger (Peon), having a pay scale of Grade 1 -US$3970. The starting salary will be USD 3970, plus admissible allowances, if any. Duties/Responsibilities: - Perform non-clerical tasks, including delivering papers, mails, and other documents within the Consulate. - Provide hospitality services, such as serving tea, coffee, and snacks to clients and guests. - Physical maintenance of records of the section, general cleanliness, supervising cleaning in the premises and upkeep of the Section/ Unit, carrying files and other papers. - Assist in logistical arrangements for events, including setting up tables, chairs, and other necessary equipment for cultural events and other functions. - Manage mail services, including opening, sorting, and delivering mail within the different sections, as well as posting mail at the post office. - Follow instructions from officers in different sections and provide information to supervisors, coworkers, and subordinates through various channels, including telephone, email, written correspondence, and in-person communication. - Operate various office equipment, including photocopiers, printers, fax machines, coffee machines, shredders, and other necessary devices. - The selected candidate will be required to work in any sections of the Consulate. - Perform any other tasks as assigned by officers from time to time. Required Skills/Abilities: - High school diploma is preferred. - Previous experience in a delivery or related position. - Good verbal communication and interpersonal skills. - Ability to manage multiple tasks within given time frames. - Physical stamina to remain active for extended periods and lift/move objects as needed. - Availability to work evenings, weekends, and public holidays as required. Candidate applying for this position should preferably be between 20-35 years of age and at least 2 years of relevant work experience. Applicants must have valid Employment Authorization for working in the United States. Interested applicants should submit their resume, along with complete details and supporting documents (educational qualifications, work experience, age, and valid work authorization) by 09 February, 2025. Please note that only short-listed candidates will be invited for an interview at the Consulate. Candidates are responsible for their own transportation and other expenses related to the interview. No reimbursement will be provided. The selected candidate will be expected to join immediately upon selection.

Chinese-owned bus company seeking a full-time Office Assistant. Work Hours: Monday to Friday, 9 AM to 5 PM Location: Maspeth, Queens, NY Requirements: Fluency in Mandarin and English (both spoken and written communication, including emails); proficiency in basic office software and detail-oriented. Compensation: $18/hour during the probation period; annual salary of $35K to $50K after the probation period depending on performance. Responsibilities include but are not limited to: answering calls, document organization, data entry. Candidates should possess strong organizational and time management skills, as well as professionalism in communication. 我们诚聘全职办公室文员。 工作时间：周一至周五，早上9点至下午5点 工作地点：纽约皇后区Maspeth 要求：需中英文流利，能够进行流利对话及撰写、回复邮件；熟练使用基本办公软件；工作严谨细致，责任心强。 薪资：实习期时薪$18，转正后年薪35K~50K，具体视能力而定，需报税。 职责包括但不限于：接听电话、前台接待、文件整理、数据录入、协助团队日程管理。希望您具备优秀的组织能力、时间管理能力以及与同事和客户沟通的专业态度。有办公室管理经验者优先。