Administrative coordinator jobs in United States

We are seeking a highly organized and detail-oriented individual to join our team as a Clerical Assistant. The ideal candidate will be responsible for performing various clerical and administrative tasks to support the efficient operation of our office or department. Responsibilities: Provide general administrative support including answering phone calls, responding to emails, and handling correspondence. Assist in maintaining office files and records, both physical and electronic. Handle data entry tasks accurately and efficiently. Schedule appointments, meetings, and conferences as needed. Assist in coordinating travel arrangements and accommodations for staff members. Prepare and distribute documents, reports, and presentations. Assist with inventory management and ordering office supplies. Provide support in organizing and coordinating events or special projects. Collaborate with team members to ensure smooth workflow and efficient operation of the office. Perform other administrative tasks and duties as assigned. Requirements: High school diploma or equivalent; additional education or certification in office administration is a plus. Proven experience in a clerical or administrative role is preferred. Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other office software. Strong organizational skills with the ability to prioritize tasks and manage time effectively. Excellent communication skills, both written and verbal. Attention to detail and accuracy in data entry and record-keeping. Ability to work independently with minimal supervision as well as in a team environment. Discretion and confidentiality when handling sensitive information. Adaptability and willingness to learn new tasks and procedures. Positive attitude and willingness to contribute to a positive work environment. Benefits: Competitive salary Health insurance Retirement plan Paid time off Professional development opportunities $30- $40 per hourly pay.

Description Position Overview: The Nurse (LPN) will be responsible for the coordination and direct oversight of the medical services. The nurse will be responsible for the smoking cessation, diabetes, cancer, high blood pressure, HIV, AIDS, and substance abuse workshops, medication compliance, and one on one session with each client. Four days/28 hours per week Responsibilities: Coordinating the care of clients; Liaising with clients, relatives and fellow professionals in the community treatment team and attending regular meetings to review and monitor clients' care plans; Visiting clients in their home to monitor progress; •Assessing clients' behavior and psychological needs; •Identifying whether and when clients are at risk of harming themselves or others. Assessing and talking to clients about their problems and discussing the best way to plan and deliver their care; Ensuring the correct administration of medication, including injections, and monitoring the results of treatment; Responding to distressed clients in a non-threatening manner and attempting to understand the source of distress; Applying 'de-escalation' techniques to help people manage their emotions and behavior; Preparing and participating in group and/or one-to-one therapy sessions, both individually and with other health professionals; Providing evidence-based individual therapy, such as cognitive behavior therapy for depression and anxiety; Encouraging clients to take part in art, drama or occupational therapy where appropriate; Organizing social events aimed at developing clients social skills; Preparing and maintaining client records; Producing care plans and risk assessments for individual clients; Ensuring that the legal requirements appropriate to a particular setting or group of clients are observed; Working with clients families and helping to educate them and the client about their mental health problems; Promoting a 'recovery' based approach to care. Other duties as assigned by the Program Director or the Senior Director of Community Resources. Qualifications: Bachelors/Associates in nursing or alternate field NYS License as a Registered LPN or Registered Nurse required Experience working in the health field. Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Job Description - Virtual Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at Vetta Flooring. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $25- $40 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management Bookkeeping, Email management, Organization Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment

The successful candidate will be supporting a busy private individual based in Irvine, California, and lives locally. This position is part-time 10-2pm or 11-3pm, Monday to Friday. The position is a combination role based in our Irvine office and the home office which is nearby. The pay is up to $35 an hour depending on experience. There is a real opportunity to grow! Team members receive bonuses based on the performance of active businesses. Ideal requirements: - You’re curious, independent, and invested - You are a self-starter and able to take initiative - You are resourceful and able to learn new things without prior experience - You can organize projects under guidance, detail-oriented and follow ups - You are able to anticipate needs and make suggestions - You enjoy communicating with all kinds of people - 5+ years of experience working as an administrative, or executive assistant or in a similar capacity with strong experience of managing projects. - Experience with word-processing software and spreadsheets (e.g., MS Office. Google Docs) and familiar with current technologies such as desktop sharing, cloud services (e.g., Office 365, Dropbox), and collaboration tools (e.g.MS Teams, Zoom) Responsibilities will include: - Help manage email, calendar, and projects - Managing project workflows (making sure tasks are completing on time, creating project boards, etc.) - Working with other virtual assistants and delegating project tasks - Conducting research including chat GPT and Bard - Other miscellaneous administrative tasks - Support with personal tasks

Full job description Allyn & Fortuna LLP Law Office Administrative Assistant (Part-time) New York, NY (On Site) Allyn & Fortuna (A&F) is a small collegial law firm located in midtown New York City. Founded in 1990, clients include Fortune 500 companies, regional and closely held businesses. Our practice includes commercial litigation, employment law, administrative law and real estate. ROLE DESCRIPTION We are seeking a dependable, detail oriented, collaborative Administrative Assistant with a learning mindset. The position offers a great work environment and variety of work in a legal environment. The Assistant works closely with the full A&F team. Responsibilities include clerical tasks, answering phones and transferring calls, processing outgoing and incoming mail, greeting visitors and clients, data entry, maintaining physical and digital files, scanning documents, maintaining inventory of office supplies, assisting attorneys in their day-to-day work, assisting with marketing projects for the firm, and various other duties. The position is part-time (weekdays approximately 1:30 pm-5:30 pm) and in person. To foster a collaborative work environment, accelerate skill development, and serve clients most effectively, A&F maintains an in-person office policy, with flexibility as needed for personal responsibilities. Allyn & Fortuna is dedicated to fostering a diverse and inclusive workplace. We are committed to reflecting the city in which we work and encourage members of traditionally underrepresented populations to apply. CORE RESPONSIBILITIES Specific duties include but are not limited to: · Answering multi-line phone system, obtaining accurate identification of callers before transferring calls, and taking detailed phone messages. · Greeting clients and visitors. · Word processing. · General administrative duties, including complex clerical and administrative work, data entry, filing, scanning, photocopying, correspondence, compiling of legal documents and exhibits and Bates-stamping. · Processing incoming and outgoing mail. · Maintaining inventory of office supplies. · Online research and special projects. · Working with attorneys to assist in finalizing court filings, including using court electronic filing systems. · Assisting in marketing tasks. · Coordinating meetings. QUALIFICATIONS AND SKILLS Collaborative and adaptive mindset. Proficiency in Microsoft Word, Excel and Adobe. Comfortable working in an in-person environment. Strong organizational skills and attention to detail with demonstrated ability to work independently, manage multiple priorities/projects, and meet deadlines. Excellent interpersonal skills, including the ability to work with staff at all organizational levels and to interact professionally with colleagues and clients in person, via telephone, and through email communication. Team player with professional demeanor and positive attitude. HOW TO APPLY · The hourly rate for this position is $20.00 (commensurate with applicant’s qualifications and relevant experience). Allyn & Fortuna is an equal opportunity employer. Job Type: Part-time Pay: $20.00 - $22.00 per hour Expected hours: 20 per week Schedule: 4 hour shift Monday to Friday No weekends Travel requirement: No travel Work Location: In person

We are seeking a highly organized and detail-oriented Recruiting Coordinator to join our team. The Recruiting Coordinator will be responsible for assisting with the recruitment process, including sourcing candidates, coordinating interviews, and managing candidate data. The ideal candidate will have strong research skills, experience with applicant tracking systems, and a passion for finding top talent. - Creates and maintains job descriptions for all positions, assist with job postings on various job boards and social media platforms - Review resumes and applications to screen candidates for qualifications - Schedule and coordinate interviews between candidates and hiring managers - Manage candidate data in our applicant tracking system - Manages the talent acquisition process, which including recruitment, job fair booth set up (campus, career fairs, events and in public) - collaborates with departmental managers to understand skills and competencies required for openings. - Produces offer letters for new hires and support with the onboarding process. - The ideal candidate will manage the daily support needs of the team and therefore should demonstrate fantastic attention to detail, organization skills, hold a best-in-class service mindset and be an excellent team player - Oversees employee disciplinary meetings, terminations, and investigations. - Supports Performance Evaluations and Employment Engagement processes - Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance. - Answers routine inquiries professionally, accurately, and completely, and refers non-routine inquiries to appropriate HR colleague - Performs daily HR administrative tasks such as employment verifications, checks, unemployment cases, and garnishment requests - Assists with managing any FMLA (Family and Medical Leave), Disability, or PFL cases with insurance brokers and employees - Skills: -Effective oral and written communication both in Chinese and English -Multi-tasker, fast learners, and ability to quickly adapt to changes -Stay in line with current policies, laws, and regulations on local, state, and federal level -Punctuality and Problem Solving Skills - Strong research skills to identify potential candidates - Excellent communication skills, both written and verbal - Ability to work independently and prioritize tasks effectively Qualifications 2 + years of HR experience Bachelor’s Degree Strong attention to detail Strong organization Proficient with Microsoft office or equivalent software HRIS experience Benefits: Pay: $23-30/hr Language: English (Required) Chinese (Required) Must have an Employment Authorization document, SSN. Benefits: 401(k) plan, Flexible schedule, Paid time off, Parental leave, Employee travel discount, Bonus pay, Health insurance Schedule: Full-time, Flexible Schedule: 8-hour shift

Blue Ridge Home Care Independent Contractor (eligible for tax form 1099)** Salary: $20 per hour, 40-hour work week; $250 per case of patient with at least 30 hours per week of service; additional $100 per case for recruiting a reliable aide. Job Description: Blue Ridge Home Care is seeking a motivated and results-driven individual to join our team as a Marketer. As a Marketer, you will be responsible for promoting agency services and ensuring that our clients receive high-quality care in accordance with their contracted plan of care. Key Responsibilities: 1. Marketing: Develop and implement strategies to promote agency services and increase client referrals. 2. Client Management: Maintain ongoing communication with clients, their legal or family representatives, and agency assigned caregivers to ensure their needs are met. 3. Quality Assurance: Ensure that services are provided in compliance with state regulatory requirements and agency standards. 4. Performance-Based Compensation: Your compensation will be performance-based, with incentives based on the number of cases you bring in and the quality of service provided. 5. Compliance: Adhere to all company policies and procedures, as well as local, state, and federal regulations. Maintain confidentiality of all company records. 6. Background Check and Drug Screening: Successfully complete a Criminal History Records, Background check, drug screening, and agency post-probation orientation as required by New York state code. Reporting Structure: You will report directly to the Agency Director of Operations for all administrative and operational purposes. Benefits: Benefits are not currently offered with this position. We will notify you immediately when we are prepared to begin offering a benefit package. Please consult your employee handbook or the Agency Administrator for other benefit information. Qualifications: - Previous experience in marketing or sales preferred. - Strong communication and interpersonal skills. - Ability to work independently and meet performance targets. - Knowledge of healthcare regulations and industry trends preferred. - Must be able to maintain confidentiality and professionalism at all times. If you are passionate about making a difference in the lives of others and are driven to succeed, we encourage you to apply for this exciting opportunity with Blue Ridge Home Care. *Please note that this job description is subject to change based on the needs of the company.*

We are currently seeking a highly organized and proactive individual to join our team as a Remote Part-Time Personal Assistant. This position offers the flexibility to work remotely from any location and provides an opportunity to support our executives in managing their day-to-day tasks efficiently.Job Description: As a Remote Part-Time Personal Assistant, you will play a key role in providing comprehensive administrative support to our executives. Your responsibilities will include managing schedules, coordinating appointments, handling correspondence, and assisting with various tasks to enhance productivity and organization. This role requires strong communication skills, attention to detail, and the ability to work independently in a remote setting. Key Responsibilities: Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements. Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. Organize and prioritize tasks to ensure deadlines are met and objectives are achieved. Prepare and edit documents, presentations, and reports as needed. Coordinate logistics for meetings and events, including agenda preparation and note-taking. Conduct research on various topics and compile relevant information for decision-making purposes. Assist with personal tasks and errands for executives, as required. Maintain confidentiality and discretion when handling sensitive information. Provide general administrative support to ensure smooth day-to-day operations. Collaborate with team members and other departments to facilitate seamless operations. Requirements: Previous experience as a personal assistant, executive assistant, or similar role preferred. Excellent organizational and time management skills, with the ability to prioritize tasks effectively. Strong communication skills, both written and verbal. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to work independently and remotely, while also being a team player. High degree of professionalism and integrity, with the ability to maintain confidentiality. Attention to detail and accuracy in completing tasks. Reliable internet connection and access to necessary technology for remote work. Benefits: Flexible part-time schedule, allowing for work-life balance. Opportunity to work remotely from any location. Competitive hourly rate based on experience. Professional development opportunities and exposure to various aspects of business operations. Collaborative and supportive team environment.

Company Description The Specialists Ltd. is a leading supplier of fabrication, graphics, and props for film & television, live theater & events, advertising & experiential marketing, art & architecture, and more. With over 40 years of experience, our team of talented artists, craftsmen, engineers, graphic designers, and programmers work together at our 60,000 square foot facility in Queens, New York. Our seamless integration of tradition and innovation means that we can deliver high-quality products at lightning speed for a fraction of the cost. Role Description This is a full-time on-site role for a Bookkeeper/Administrative Assistant at The Specialists Ltd. located in New York, NY. The Bookkeeper/Administrative Assistant will be responsible for day-to-day tasks such as handling accounts payable/receivable, collections, as well as offering support to other accounting functions. Responsibilities Proficient in QuickBooks Desktop & QuickBooks Online (QBO), BILL.com & Microsoft Office Verify and set up new vendors in accounting system. Verify the accuracy of payables and supporting documents, resolve any discrepancies, process vendor invoices. Maintain and monitor records of payables and make recommendations for prioritizing payments. Strong phone etiquette and communication skills to effectively interact with clients and customers. Coordinate with other departments on past-due accounts and submit invoices/ statements to customers. Administer collections methods and maintain cyclical communication with client accounting teams to assure effective cash in-flow process. Verify and record customer payments, deposits, and transactions. Maintain and distribute W-9’s, 1099’s, Vendor Setup Forms, Credit Applications Organize and maintain accurate records of receipts and other source documents to support credit card purchases. Perform cash and credit card reconciliations in the accounting system. Create monthly statements and reports for AP & AR- collections. Verify the accuracy of customer accounts and billing records. Recognize opportunities for process improvement across accounts payable & collections process. Practice routine standards of corporate accounting principles and procedures efficiently with prudence. Provide support with routine audits if/when required. Provide administrative support as needed. Ad hoc duties as required. Knowledge of bookkeeping and accounting principles Attention to detail and ability to multitask in a fast-paced environment Associate's degree in Accounting, Business Administration, or a related field preferred

Butterfly Studio Salon, a leader in the beauty industry, is hiring full time Front Desk Coordinator. If you are a friendly, ambitious, passionate, hard-working individual, then we want you to join our team Responsibilities Provide exceptional guest service Book appointments. Confirm appointments. Reschedule appointments Greet each guest professionally Handle general complaints and refer guest service issues to the manager Correctly charge for services rendered and products purchased, including proper discounting according to Company policy Handle all POS transactions including opening and closing the register. Complete required administrative tasks/compliance Perform a variety of tasks related to assisting salon operations, including but not limited to: answering telephones, stocking shelves, and other duties as assigned Maintain and uphold safety standards by identifying and correcting conditions that affect salon safety Communicate effectively with management and co-workers in a professional and courteous manner Be consistently punctual to work, including attending mandatory staff meetings, training sessions or as otherwise required by management. Qualifications Good time management skills, good judgment, and the ability to multi-task. Ability to work a flexible schedule including nights and weekends Well-developed interpersonal skills to communicate in a professional and courteous manner with guests, and co-workers. Computer knowledge both PC and MAC. High school level reading, writing and mathematical skills and comprehension. Perks Enjoy complimentary hair and makeup service’s Generous product discounts Job Type: Full-time Job Type: Full-time Pay: $16.00 - $18.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

Job Title: Intercept Study Gig Worker** Job Description: Conduct intercept surveys or interviews with target participants in designated locations (e.g., public places, events, etc.). Approach and engage individuals using established protocols to gather data. Surveys or questionnaires should be administered to collect specific information from participants. Ensure accurate and complete data collection according to study requirements. Record responses and other relevant information in a systematic and organized manner. Maintain confidentiality and data integrity throughout the data collection process. Communicate effectively with study coordinators and team members to provide updates and address any issues. Adhere to study protocols, guidelines, and ethical standards. Complete assigned tasks within specified timelines. Participate in training and debriefing sessions as required. Assist with data entry, cleaning, and preliminary analysis, if needed. Other duties as assigned related to the intercept study. Qualifications: High school diploma or equivalent (some positions may require a higher level of education). Previous experience in survey administration, data collection, or similar fieldwork is a plus. Strong interpersonal and communication skills. Ability to approach and interact with diverse individuals in a friendly and professional manner. Attention to detail and accuracy in data collection. Reliable and punctual with a flexible schedule. Ability to work independently and follow instructions. Knowledge of research methods and ethics is beneficial. Comfortable using technology for data collection and communication. Additional Requirements: Must reside in the 5 boroughs or upstate New York. Available to work part-time or temporarily as needed for the study.

We are small construction firm seeking for office administrative position. Administrative support: Providing administrative support to ensure the smooth operation of the office, including managing correspondence, scheduling meetings, and maintaining office supplies. Office management: Overseeing day-to-day office operations, such as managing office budgets, handling payroll, and coordinating with vendors and service providers.Human resources support: Assisting with recruitment processes, onboarding new employees, maintaining employee records, and administering benefits and payroll. Communication: Serving as a point of contact for internal and external communications, including answering phones, responding to emails, and greeting visitors. Record keeping: Maintaining accurate records and files, including financial records, employee records, and other important documentation. Facility management: Coordinating maintenance and repairs for office equipment and facilities, as well as ensuring a safe and productive work environment. Project coordination: Assisting with project management tasks, such as organizing meetings, tracking project timelines, and preparing reports.Overall, the office administrator plays a crucial role in ensuring the efficient operation of the office and supporting the needs of both employees and management.

We are a dynamic and growing company specializing in wholesale and retail operations. We are seeking a dedicated and highly organized Personal Assistant to support our Executive in managing our expanding business. Our ideal candidate is bright, creative, and detail-oriented, with a passion for organization and efficiency. Position Overview: As a Personal Assistant to the Executive, you will play a pivotal role in ensuring the smooth and efficient operation of our wholesale and retail business. You will be the right-hand person to our Executive, providing crucial support and helping to manage a variety of tasks. Responsibilities: Executive Support: Provide high-level administrative support to the Executive, including managing schedules, appointments, and travel arrangements. Communication: Act as a liaison between the Executive and internal/external stakeholders, ensuring clear and timely communication. Organization: Maintain and organize files, documents, and records to ensure easy access and retrieval. Creative Input: Contribute creative ideas and solutions to enhance business operations, marketing strategies, and customer engagement. Research: Conduct research on industry trends, competitors, and market opportunities to support decision-making. Event Coordination: Assist in planning and organizing meetings, events, and conferences. Task Management: Handle a wide range of tasks, from managing emails and phone calls to overseeing special projects and initiatives. Attention to Detail: Ensure precision and accuracy in all tasks, with a keen eye for detail. Qualifications: Proven experience in a similar role, providing executive support. Excellent organizational skills and the ability to multitask effectively. Strong problem-solving skills and a creative mindset. Exceptional communication and interpersonal skills. Proficiency in office software and tools. Discretion and the ability to handle confidential information with utmost professionalism. Strong work ethic, reliability, and a proactive attitude. If you are an organized, creative, and detail-oriented individual with a passion for supporting executive leadership in a wholesale and retail setting, we invite you to apply for this exciting opportunity.

Position Overview: We are seeking a highly motivated Real Estate Intern to assist with various tasks related to data gathering, contract building, and homeowner engagement. This role offers a unique opportunity to gain hands-on experience in the real estate industry and offers a commission-based incentive for successful homeowner engagement. Key Responsibilities: Data Gathering & Analysis: Utilize our proprietary software to gather and analyze data on specific homes in the area. Assist in evaluating mortgage information to provide homeowners with a clear understanding of their financial situation. Contract Building & Management: Create and modify contracts using templates and software tools. Ensure all contracts are accurate, compliant, and ready for client review and signature. Coordinate the shipping and tracking of contracts to homeowners and other relevant parties. Homeowner Engagement & Sales: Engage with homeowners to educate them about their mortgages and the potential benefits of selling their homes. Conduct sales presentations and negotiations to facilitate the selling process. Build and maintain strong relationships with homeowners to foster trust and client loyalty. Administrative Support: Assist with general administrative tasks as needed, including scheduling appointments, answering phone calls, and responding to emails. Qualifications: Currently enrolled in or recent graduate of a Bachelor’s program in Business, Real Estate, Finance, or related field. Strong interpersonal and communication skills. Basic understanding of real estate transactions and mortgage concepts is a plus. Spanish is a plus. Highly organized with strong attention to detail. Self-motivated with a strong desire to succeed and contribute to a growing startup environment. Benefits: Hands-on experience in the real estate industry. Opportunity for commission-based compensation. Mentorship from experienced real estate professionals. Flexible working hours, company benefits.

As an office administrator, you'll be the go-to person for all administrative tasks in the office. You'll handle things like managing schedules, coordinating meetings, and maintaining office supplies. You'll also be responsible for organizing and filing documents, handling incoming and outgoing mail, and assisting with other general office duties. In addition, you'll play a key role in maintaining a smooth and efficient office environment. This includes greeting visitors, answering phone calls, and ensuring that office equipment is in working order. You may also be involved in coordinating travel arrangements and making reservations when needed. To excel in this role, strong communication and organizational skills are essential. You should be comfortable using office software and have a knack for multitasking. Attention to detail and the ability to prioritize tasks will also be important. If you're interested in this position, let me know and I can help you with more information or even tips on how to ace the interview! Good luck!

We are a Real Estate Family Office seeking an experienced bookkeeper: Tasks: - Balance and maintain accurate ledgers bank accounts. - Track insurance carrier invoices for timeliness and accuracy. - Coordinate appropriate billing to clients. - Coordinate bank deposits and report financial results on a regular basis to management - Monitor office expenses and tally and enter cash receipts - Pay vendor invoices and track bank account balances - Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets - Report payroll to payroll service, ensure accuracy, arrange for appropriate bank transfers and enter data in accounting software ( Yardi, Quickbooks, and Quicken) - Accounts Receivable collections including tracking of Notices of Cancellation - Maintaining records for and renewal of licenses - Assist in completing the accounting information needed for EPLI and Health Insurance renewals - Administrative record keeping and follow up as needed for principal Skills: - Degree in Accounting or related field preferred - Five years experience working in accounts payable and receivable, general ledger, payroll and payroll reports Insurance experience preferred. - Extensive experience with data entry, record keeping and computer operation. - Proficiency in Microsoft Office including Word, Excel, Quickbooks Quicken, and Yardi. - Detail oriented - Organized Ability to work under fast pasted situations when necessary

Benefits Pulled from the full job description 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Full job description ```Job Overview``` We are seeking a skilled Dental Receptionist to join our team. As a Dental Receptionist, you will be responsible for providing exceptional customer service and administrative support in a dental office setting. This is a vital role in ensuring the smooth operation of the dental practice and delivering a positive experience for our patients. ```Duties``` - Greet and welcome patients as they arrive at the dental office - Schedule appointments and manage the dental office calendar - Answer phone calls and respond to patient inquiries - Verify insurance coverage and assist with insurance claims - Collect payments and maintain accurate financial records - Maintain patient records and update information as necessary - Coordinate with dental staff to ensure efficient patient flow - Assist with various administrative tasks as needed ```Qualifications``` - Previous experience working in a dental office or similar healthcare setting is preferred - Proficiency in using dental office software systems such as Epic or eClinicalWorks - Strong organizational skills with the ability to multitask effectively - Excellent communication and interpersonal skills - Knowledge of medical scheduling procedures and terminology - Familiarity with general administrative duties and office procedures - Ability to handle sensitive patient information with confidentiality and professionalism If you are a detail-oriented individual with excellent customer service skills, we encourage you to apply for this position. Join our team and contribute to providing high-quality dental care to our patients. Please note that only qualified candidates will be contacted for an interview. Thank you for your interest in this Dental Receptionist position. Job Type: Full-time Pay: $18.00 - $19.00 per hour Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Healthcare setting: Private practice Schedule: 8 hour shift Monday to Friday No weekends Ability to Relocate: New York, NY 10028: Relocate before starting work (Required) Work Location: In person

Job Title: Human Resources Coordinator Location: Long Island City, NY, 11101 Job Type: Full-time, On-Site Job Description: Our atelier team is eagerly searching for a Human Resources Coordinator to manage our hiring process and administrative operations. This teammate will be vital to growing and maintaining our in-person team at the NYC showroom, as well as expanding our remote team. Candidates with experience in our field or similar trade/home furnishings roles are particularly exciting, but we’re happy to train candidates with several years experience hiring and administrating in other fields as well. Responsibilities: - Managing all job listings on current platforms and identifying opportunities to expand our presence on other platforms relevant to our industry. - Handling office communications primarily via phone, ensuring prompt and professional responses to inquiries and requests. - Scheduling interviews and coordinating with team calendars to ensure seamless scheduling processes. - Following up with interviewees and providing timely feedback on their applications. - Assisting with onboarding new hires and ensuring a smooth transition into the company. - Collaborating with the management team to develop and implement HR policies and procedures. - Performing various administrative tasks to support the HR function and maintain organizational efficiency. Requirements: - Bachelor's degree in Human Resources, Business Administration, or related field. - Previous experience in HR or administrative roles, preferably in a fast-paced environment. - Strong organizational and time management skills, with the ability to prioritize tasks effectively. - Excellent communication skills, both written and verbal, with a customer service-oriented approach. - Proficiency in MS Office Suite and familiarity with HRIS (Human Resources Information Systems) is a plus. - Ability to maintain confidentiality and handle sensitive information with discretion. About Us Celebrating our 44th anniversary, Rug & Kilim’s award-winning team has been a staple for designers with our vast archive of modern and custom in-house designs, complemented by a rich selection of antique, vintage, and Kilim rugs. Under Phenom Jahanshah Nazmiyal, our New York showroom continues to flourish with an ever-growing collection—including the largest international assortment of Kilims. With an eye for beautiful things and a wealth of experience, Jahanshah personally selects each new piece and oversees bold new designs in our collections. He and his designers work with the utmost variety of exotic yarns and weaving techniques to refine our craft and pioneer new collections on the cutting edge. With these goals in mind, Jahanshah strives to surround himself with like minds and energized, talented individuals to exact his vision. Integral to our legacy are Jahanshah's two remarkable sons, Cyrus Nazmiyal and Sina Nazmiyal, whose entry into the fold heralded not only continuity but a promise of even greater heights. Cyrus Nazmiyal’s presence since 2018 has been a catalyst for remarkable growth, reflecting our unwavering commitment to excellence. From the latest contemporary to the most storied antique, every piece is selected for rarity, cultural significance, and lasting beauty. More than storytellers or historians, we are artists, dedicated to providing the very best—from antique to modern and everything in between. Hours: Monday-Friday, 9 a.m. - 6 p.m. Salary: Negotiable based on experience Benefits: Dental insurance Employee discount Health insurance Paid time off Vision insurance

We are currently seeking a dedicated and enthusiastic individual to join our dental practice as a Dental Office Receptionist. In this position, you will serve as the primary point of contact for patients, greeting them warmly and ensuring their visit is comfortable and efficient. You will manage the patient scheduling system, handle incoming calls and inquiries, and assist with billing and insurance claims. Additionally, you will maintain the cleanliness and organization of the reception area, coordinate with the dental team, and support administrative tasks as needed. Responsibilities: Welcome and check-in patients, making them feel comfortable and ensuring timely appointments. Answer phone calls and inquiries, scheduling appointments, and addressing patient concerns. Verify insurance coverage, process billing, and handle financial transactions. Maintain patient records, including updating medical history and treatment plans. Assist with administrative tasks such as filing, scanning, and organizing documents. Collaborate with the dental team to ensure the smooth operation of the office. Requirements: High school diploma or equivalent; dental office experience preferred. Excellent customer service and communication skills. Proficient in computer software and dental management systems (e.g., Dentrix, Eaglesoft). Ability to multitask and work in a fast-paced environment. Attention to detail and strong organizational skills. A positive attitude and willingness to learn and grow with the practice. Join our team and help us provide exceptional dental care and customer service to our patients!

- Manage and coordinate schedules, appointments, and travel arrangements. - Assist in project management, including client communications and vendor coordination. - Handle administrative tasks, such as email management, data entry, and document organization. - Conduct research and compile information as needed for design projects. - Act as a liaison between clients, contractors, and our design team.

Join our team as an Office Manager at Nm Aesthetics! We're seeking a detail-oriented and proactive individual to oversee the administrative operations of our clinic. As the Office Manager, you will play a vital role in ensuring the smooth functioning of daily activities, including appointment scheduling, patient inquiries, and inventory management. Your responsibilities will also include maintaining patient records, coordinating with medical staff, and providing exceptional customer service to our clients. The ideal candidate will have previous experience in a similar role, excellent organizational and communication skills, and a passion for delivering high-quality patient care. If you thrive in a fast-paced environment and are dedicated to making a positive impact in the aesthetic industry, we invite you to apply today!