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Zitan Bilt, Inc.
Construction Admin
hace 1 mes
$30–$40 por hora
Jornada completa
Westbury
Zitan Bilt is a growing NYC construction company specializing in large commercial and high-end residential renovations, fit-outs, and enlargements. We deliver high-quality work with seamless project execution. Position Overview We are seeking a Construction Administrator with 5+ years of experience. You will support project managers and field teams, manage documentation, track schedules, enter daily labor logs, and coordinate between office, field, subcontractors, and clients. Advanced Microsoft Office skills, construction administration experience, and basic QuickBooks knowledge are required for communicating with our 3rd-party bookkeeper. Key Responsibilities Organize project documentation (contracts, RFIs, submittals, change orders). Track materials, deliveries, and assist with permits and inspections. Communicate updates to foremen, subs, clients, and PMs. Enter daily labor logs in Contractor Foreman, Procore, or similar software. Manage photos and documentation in CompanyCam. Prepare invoices, payment applications, and assist with billing reconciliation. Use advanced Excel formulas for budgets, labor, and material tracking. Communicate financial and job cost information with 3rd-party bookkeeper using QuickBooks. Support project closeout documentation (O&Ms, warranties, punch lists). Requirements 5+ years in construction administration/project coordination. Proficient in Microsoft Office (Excel advanced formulas, Word, Outlook). Basic knowledge of QuickBooks for communication with bookkeeper. Experience with CompanyCam and construction management software preferred. Knowledge of RFIs, submittals, and change order processes. Detail-oriented, proactive, and able to manage multiple projects. Bilingual in Chinese or Spanish strongly preferred. Benefits & Growth PTO and paid holidays. Opportunities to advance into Assistant Project Manager or Project Manager roles.
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Century 21 American Homes
Personal Assistant (Entry-Level or Experienced)
hace 3 días
Jornada completa
Southside, Brooklyn
Personal Assistant (Entry-Level or Experienced) We are looking for reliable individuals to support a private landlord with day-to-day tasks. Both experienced and non-experienced candidates are welcome to apply. Training will be provided for the right person. Responsibilities: Assist with administrative and organizational tasks Help with property-related duties as needed Coordinate communication and scheduling Support daily errands and general tasks Requirements: Strong attention to detail Good communication skills Willingness to learn Reliable and able to manage time well If you’re interested in working closely with a landlord and growing your skills, we’d love to hear from you.
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Neotecra
Legal Secretary
hace 4 días
$26–$30 por hora
Jornada completa
Central Ward, Newark
Job Description: This position reports to the Deputy GC and Chief Litigation Council and supports all functions within the department. Provide high quality legal secretarial and administrative support to senior level attorneys within the Litigation and Labor and Employment practice groups handling various litigation matters. Provide backup support in the absence of other secretarial and clerical associates in the Law department. Job Responsibilities: *Work independently on confidential time sensitive assignments using judgment and initiative. *Prepare, proofread and edit legal documents for accuracy and completeness *Perform clerical duties that include typing, filing, sorting mail and photocopying *Screen, direct and prioritize incoming correspondence to appropriate parties *Maintain and coordinate attorney calendars *Provide work direction and expertise for less senior support staff on the team *Responsible for administrative functions necessary to support the groups, including maintaining attorney files, updating case and council lists, tracking case deadlines, corresponding with the court, clients and opposing counsel, organizing client conferences and meetings, processing expense reports and ensuring timely file close-outs Requirements: • Experience working in a legal office, • Proficient in Microsoft Office applications (Excel, Word, PowerPoint), • Strong interpersonal skills to work effectively with people at all levels
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Law Offices of Joshua R. Katz, P.C.
Office Assistant
hace 7 días
Jornada completa
Jamaica, Queens
We are seeking a reliable and organized Office Assistant with at least two years of experience working in a law firm. The ideal candidate will provide administrative support to ensure the office runs smoothly and efficiently. Key Responsibilities: Manage incoming calls, emails, and correspondence Assist with filing, organizing case documents, and maintaining records Schedule appointments, meetings, and court dates Support attorneys with basic administrative tasks Handle document preparation, scanning, and copying Maintain office supplies and coordinate with vendors as needed Perform general office duties as assigned Qualifications: Minimum 2 years of administrative experience in a law firm Strong organizational and time-management skills Proficiency in Microsoft Office (Word, Excel, Outlook) Attention to detail and ability to handle confidential information Strong communication and interpersonal skills
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Remedy Place Flatiron
PT Flatiron Remedy Concierge
hace 7 días
Jornada completa
Manhattan, New York
The Flatiron Remedy Concierge provides exceptional guest service and supports clients throughout their wellness experience. This role focuses on delivering a warm, professional, and hospitality-driven environment while assisting with service coordination, product knowledge, and overall guest satisfaction. Candidates must have prior experience in health & wellness and hospitality, and meet the minimum age requirement. Key Responsibilities: Greet guests warmly, check them in, and provide an overview of available wellness services. Assist clients in understanding treatments, remedies, and wellness products offered at the facility. Maintain a clean, calm, and inviting reception and service area. Manage scheduling, appointment bookings, and service coordination using the facility’s systems. Provide personalized recommendations based on client needs and wellness goals. Ensure excellent customer service from arrival to departure, addressing questions or concerns professionally. Support staff and practitioners by preparing rooms, organizing supplies, and maintaining cleanliness. Promote membership options, packages, and retail products. Handle payments, receipts, and basic administrative tasks. Uphold high standards of confidentiality, professionalism, and guest care. Qualifications: Minimum age: 25 years old. Experience in health and wellness, spa, fitness, or hospitality environments required. Strong customer service and communication skills. Professional, warm, and client-focused demeanor. Ability to multitask in a calm and organized manner. Comfortable working in a wellness-focused environment. Basic computer or POS experience preferred. Ability to work part-time, including weekends or evenings if required.
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Fusion Dance Centre
Enrollment & Customer Experience Coordinator
hace 8 días
Jornada completa
Roselle Park
Job Title: Enrollment & Customer Experience Coordinator Location: Fusion Dance Centre Reports To: Studio Director / Operations Manager Employment Type: Full-Time (may include evenings & weekends) Position Overview The Enrollment & Customer Experience Coordinator is the primary point of contact for new and returning students and families. This role is responsible for managing the enrollment process, delivering exceptional customer service, and ensuring a positive experience that reflects Fusion Dance Centre’s values of creativity, community, and excellence. Key Responsibilities 1. Enrollment Management • Respond to inquiries regarding class schedules, pricing, and program offerings., • Guide new students and families through the enrollment and registration process., • Manage re-enrollments, waitlists, and class placements., • Maintain accurate student records and class rosters using the studio management system., • Track incoming leads and follow up to maximize enrollment growth and retention. 2. Customer Experience & Communication • Welcome students and parents warmly in person and via phone/email., • Provide clear, professional communication about studio updates, policies, and events., • Address concerns or questions promptly, escalating when necessary., • Help create a supportive, friendly, and family-oriented studio environment. 3. Front Desk & Administrative Support • Manage daily front desk operations during class hours., • Process payments, billing inquiries, and account updates., • Assist with recital preparations, workshops, and studio events., • Coordinate with instructors and staff to ensure smooth class flow., • Maintain cleanliness and organization of the lobby and reception area. 4. Marketing & Engagement Support • Assist with social media posts, email newsletters, and promotional materials., • Support open houses, trial classes, and community events to attract new students., • Collect and track customer feedback to improve services and programs. Qualifications • Associate’s or Bachelor’s degree preferred (Business, Communications, Marketing, or related field)., • Previous customer service, sales, or administrative experience required; performing arts or fitness environment is a plus., • Strong communication, interpersonal, and problem-solving skills., • Detail-oriented with excellent organizational and multitasking abilities., • Proficiency in Microsoft Office, Google Workspace, and CRM/studio management systems (e.g., Jackrabbit, MindBody)., • Positive, friendly attitude and a genuine interest in dance and community culture. Work Schedule • Must be available during studio operating hours, including afternoons, evenings, and select weekends. Compensation & Benefits • Competitive salary based on experience., • Employee discounts or complimentary studio classes., • Opportunity for growth within the studio’s administrative and customer service team.
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STREET CORNER RESOURCES INC
Administrative Assistant
hace 8 días
$35000–$40000 anual
Jornada parcial
Manhattan, New York
Working in Harlem, Street Corner Resources a non-profit organization, enhances the lives of young adults and community members by delivering a clear pathway to opportunity. We provide essential resources for education, job training, and employment to combat gun violence and build a more empowered, resilient community. Administrative Assistant About the Role We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will be the backbone of our office, ensuring smooth daily operations by providing comprehensive support to our leadership and staff. You will manage administrative tasks, coordinate schedules, and assist with a variety of clerical, financial, and strategic activities. This position requires a motivated and detail-oriented individual with exceptional communication and multitasking abilities. Key Responsibilities • Office & Calendar Management: Oversee daily office operations, including managing office schedules and the CEO's calendar., • Coordination: Organize and distribute program invitations and notices, ensuring all stakeholders are informed., • Administrative Support: Maintain and update both digital and physical files, proofread documents, and prepare expense reports., • Communication: Serve as a primary point of contact by answering routine telephone calls and referring visitors to the appropriate staff., • Procurement & Inventory: Recommend and manage the purchase of office materials and resources for staff and participants., • Digital Skills: Manage social media accounts and assist with researching and applying for grant opportunities., • Community Engagement: Research and gather information on relevant community activities to support organizational involvement., • Flexibility: Be available to work occasional evening hours and weekends as needed. Qualifications • A Bachelor's degree and two years of relevant administrative or clerical experience., • OR a High School diploma (or equivalent) and six years of relevant experience., • OR an equivalent combination of education and experience, including at least one year of administrative experience., • Demonstrated proficiency in administrative and clerical tasks., • Excellent planning, organizational, and multitasking skills., • Strong verbal and written communication abilities.
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Starry Ballroom
Receptionist / Administrator
hace 9 días
$16–$21 por hora
Jornada parcial
Manhasset
Position: Dance Studio Receptionist About Starry Ballroom Starry Ballroom is a premier dance studio in Manhasset, NY, dedicated to providing exceptional dance instruction and a welcoming environment for our clients. We offer a variety of private and group classes, and we host special events and parties. We are looking for a highly organized and detail-oriented individual to join our team and help ensure the smooth daily operations of our studio. Position Summary The Studio Operations & Administrative Assistant is a dynamic, hands-on role responsible for the day-to-day business operations of the studio. This position requires a proactive individual who can manage a variety of tasks, including opening and closing the studio, handling administrative duties, and ensuring our space is clean and inviting for all clients and instructors. The ability to work in English and Mandarin Chinese is a key requirement for this role Key Responsibilities/Daily Studio Operations: • Arrive early to open the studio, adjusting temperature, turning on lights, and setting up all necessary equipment (projector, sound system)., • Prepare the studio space for clients and instructors, including arranging refreshments and ensuring all areas are clean and well-maintained., • Manage end-of-day tasks, including cleaning common areas and bathrooms, turning off all electronics, and securely locking the studio., • Serve as the primary point of contact for clients and instructors, • Coordinate class schedules using Wechat, iMessage, and OpenPhone, confirming availability and updating the studio calendar on iCalendar and Wix., • Accurately track and document client class sessions, payments (cash, check, and card), and parking lot rentals using Excel and the Wix platform, • Manage client subscriptions and resolve any discrepancies in class counts, • Assist with the setup and cleanup of studio parties and events, including arranging food and beverages., • Create promotional graphics for events using Canva and manage communications with clients and instructors regarding attendance., • Proven experience in an administrative, operations, or customer service role, • Strong organizational skills and exceptional attention to detail, • Proficiency with Microsoft Excel and a willingness to learn new platforms (e.g., Wix, iCalendar, Wechat), • Excellent communication and interpersonal skills, • Ability to work independently and manage multiple tasks effectively
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Riya Sea Foods
Office Administrator
hace 9 días
$20–$25 por hora
Jornada completa
Parsippany, Parsippany-Troy Hills
Job Overview The Office Administrator will support daily operations for seafood sales, including processing orders, preparing invoices, managing inventory records, and coordinating with customers and internal teams. This role ensures smooth workflow, accurate documentation, and timely communication. Key Responsibilities Sales & Order Processing • Receive and process seafood sales orders via phone, email, or system, • Confirm product availability and delivery schedules, • Prepare and issue invoices accurately and on time, • Maintain sales records, delivery notes, and payment documentation, • Follow up with customers on outstanding payments when needed Inventory Management • Update daily inventory records for seafood products, • Track stock levels and report discrepancies or shortages, • Assist in coordinating stock rotation and product movement Administrative Support • Handle general office duties (filing, data entry, document preparation), • Answer customer inquiries and provide basic product information, • Assist with scheduling and communication between departments Requirements • Experience in administrative or sales support roles (preferably in food/seafood industry), • Good communication and customer service skills, • Proficient in MS Office or inventory/sales software, • Strong attention to detail and organizational skills, • Ability to work in a fast-paced environment Optional Skills • Knowledge of seafood products and handling, • Experience with invoicing software (e.g., QuickBooks)
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GLOBAL FIRE SAFETY
OFFICE ASSISTANT SPANISH SPEAKING
hace 9 días
Jornada completa
Maspeth, Queens
About Global Fire Safety GLOBAL FIRE SAFETY provides professional fire protection services including inspections, equipment maintenance, safety compliance, and emergency preparedness. We are seeking a reliable and detail-oriented Bilingual Office Assistant to support daily office operations and communicate effectively with both English-speaking and Spanish-speaking clients and technicians. Job Responsibilities • Provide administrative and clerical support to the office team., • Answer and route phone calls; assist Spanish- and English-speaking clients with questions or service needs., • Translate documents, emails, and messages when needed., • Schedule service appointments, inspections, and technician dispatch., • Prepare and process invoices, quotes, work orders, and service documentation., • Maintain organized records, files, and digital databases., • Assist with tracking inventory of fire safety equipment and office supplies., • Coordinate with technicians and ensure accurate documentation after completed jobs., • Support preparation of compliance paperwork, reports, and customer follow-ups., • Handle incoming and outgoing mail, deliveries, and basic office tasks., • Perform other administrative duties as assigned by management. Qualifications • High School Diploma or equivalent (Associate’s degree is a plus)., • Bilingual Spanish & English (verbal and written) required., • Previous experience in office administration or customer service preferred., • Strong communication and translation skills., • Ability to stay organized, multitask, and work independently., • Proficiency with computers (MS Office, email, spreadsheets)., • Experience with scheduling software, CRM systems, or service management platforms is a plus., • Professional, dependable, and detail-oriented. Work Schedule • Monday to Friday (adjust as needed), • Occasional overtime based on workload Compensation & Benefits • Competitive hourly rate or salary (based on experience), • Possible benefits: health insurance, PTO, bonuses (customizable), • Training and advancement opportunities Why Join Global Fire Safety • Stable and growing company in the essential fire protection industry, • Supportive team culture and training provided, • Opportunities for professional growth, • Meaningful work that directly contributes to safety and compliance
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GrowNYC
Farm Business and Marketing Specialist
hace 10 días
$85000–$90000 anual
Jornada completa
Manhattan, New York
Position Summary The Farm Business and Marketing Specialist will provide Greenmarket farmers and producers with business technical support and training designed to ensure the long-term success of their businesses. Technical assistance is provided through both in-house services and the engagement of third-party consultants. The Farm Business and Marketing Specialist is a part of the Greenmarket team and will be responsible for implementing, monitoring, and evaluating a suite of business and marketing/sales strategy technical assistance programming for Greenmarket farmers and producers. This position will be responsible for working with the Greenmarket Operations team to recruit and onboard new farmers and producers to support farmer success, as well as market program development and sustainability. The ideal candidate for this position has demonstrated project management experience, strong interpersonal skills, a nuanced understanding of business planning, sales and marketing strategies for producers in the Northeast, experience working one-on-one with producers and managing partner organizations and third-party consultants, and strong business acumen. Requirements Farm Business and Marketing Specialist Responsibilities (Include but are not limited to): Client Intake and Support Primary point of contact for producers seeking business technical assistance. Conduct intake of producers and create a support plan for individual producers, including accessing technical assistance focused on business and financial planning, marketing, and accessing capital. Identify and work with partner organizations and third-party consultants to provide needed support for producers. Support producers in any administrative and technical assistance, including completing forms, contacting partner organizations, and third-party consultants. Document and track the status of technical assistance support in the internal producer database. Promotional, Sales, and Business Planning Support Work with producers to optimize their market displays to increase sales and customer engagement. Work with producers to identify the best product mix to maximize sales, including assisting with value-added product development. Analyze sales and customer behavior to design profitable sales and marketing strategies. Support producers in developing branding, logos, and marketing materials. Working with producers to create enterprise budgets to assess pricing and product profitability. Training Coordinate workshops and trainings with partner organizations and third-party consultants to support producers. Facilitate educational workshops for producers on critical business topics, including but not limited to customer service, market display, and evaluation of sales data. Market Program Development and Support Support the outreach and recruitment of new farmers and producers, ensuring a streamlined, supportive experience for farmers and producers Work collaboratively with the Operations team to grow the market program, with a special focus on onboarding new farmers and producers, expanding access, and strengthening producer and market success. Provide strategic guidance to the FAA Director and Greenmarket Operations Manager to support the development of site selection and sustainability guidelines based on anticipated and established site performance and metrics to optimize responsiveness to neighborhood food access needs, site success, and farmer and producer long-term financial sustainability. Collaborate with the Greenmarket Operations Manager, FAA Director, and the Budget Management and Operations Director to develop Greenmarket site-by-site fiscal analysis to evaluate individual market success. Program Administration and Communications Manage administrative tasks as needed, including maintaining participant databases, tracking client work, tracking and submitting expenses, and maintaining other systems and processes to maintain programmatic work and track relationships. Manage and track progress towards grant deliverables. Contribute to budget development, grant proposal and report development, and funder relationship development. Assist GrowNYC’s Communications staff in responding to press inquiries about regional producer businesses. Establish and maintain strong partnerships with internal and external stakeholders, partner organizations, and third-party consultants that align with the mission of GrowNYC Farmer Assistance, with an emphasis on partners serving BIPOC and historically marginalized producers. Develop and contribute to Greenmarket literature, promotional materials, presentations, reports, program booklets, with a focus on farmer-centered storytelling. Responsible for farmer assistance communications,including monitoring and responding to producer inquiries. Develop and send out the monthly farmer assistance newsletter. Required Qualifications 2+ years of experience working with farmers or as part of commercial agricultural businesses Sophisticated understanding of farm business planning, sales, and marketing strategies for farmers' markets, direct-to-consumer sales, and/ or food businesses Experience with submitting invoices and tracking payments Skilled at recruiting, training, and managing outside technical assistance providers, consultants, and vendors Excellent interpersonal skills, a high level of emotional intelligence, and experience working with people from diverse backgrounds in terms of race, ethnicity, gender (including trans* and nonbinary), sexual orientation, class, and religion. Ability to manage multiple concurrent projects in a fast-paced team environment Strong initiative and excellent time management skills, with the ability to work independently and as part of a team Detail-oriented with excellent written and public speaking communication skills. Flexibility and willingness to meet farmers’ emergent needs and to occupy a position that may change in scope in accordance with the needs of the program and organization Proficient in Microsoft Office Suite and Google Suite. Spanish-English bilingual A valid driver’s license and excellent driving record. Ideal Qualifications Experience with client or case management. Experience delivering business technical assistance to farmers. Passion for supporting regional farmers and commitment to a racially and socially just food system. Additional Requirements Ability to travel to Greenmarket locations, regional farms, and other locations (a shared company vehicle is available for regional travel). Ability to walk long distances over rough terrain on regional farms. Ability to drive long distances to regional farms. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions Schedule This position is full-time, year-round, with an expected weekly schedule of 35-40 hours. Working days are Monday through Friday, with three (3) in office days and a mandatory presence on Wednesdays. Occasional weekend and evenings hours may be needed. Compensation This full-time, exempt, and salaried role pays $85,000 - $90,000 annually, and includes benefits (medical, dental, vision, life insurance, long-term disability, incentive savings plan, paid time off, Public Service Loan Forgiveness, FSA programs, and potential for parental leave for full-time regular employees who have been employed with GrowNYC for 175 days). This position is not union-eligible/not a part of the bargaining unit. Location This is a hybrid role with a minimum of three (3) days per week in our Manhattan office with a mandatory presence on Wednesdays. In-person field-based work at Greenmarket locations is required. Visits to regional farms and partner organizations may be needed. Applications Qualified candidates for the Farm Business and Marketing Specialist position should submit a cover letter, resume, and three references. Interviews will take place on a rolling basis starting Monday, November 24, 2025. Due to the volume of employment applications received, GrowNYC is unable to respond to each application individually. Applicants will be contacted directly if selected as a candidate. No phone calls or recruiters, please. GrowNYC is an Affirmative Action Equal Opportunity Employer and hires without regard to race, gender, religion, age, sexual orientation or physical disability.
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Hamilton Sinkler
Architectural Sales Assistant
hace 11 días
Jornada completa
Manhattan, New York
The Architectural Sales Assistant supports the architectural sales team by coordinating sales activities, preparing presentations and documentation, managing client communications, and ensuring smooth day-to-day operations. This role bridges the gap between architects, designers, contractors, and the internal sales and product teams, helping to promote the company’s products and services within the architectural and design community. Key Responsibilities Assist the sales team in managing relationships with architects, designers, and specifiers. Prepare and maintain product presentations, samples, catalogs, and technical data sheets for client meetings. Support in responding to architectural project inquiries, RFQs, and specification requests. Coordinate project tracking and update CRM systems with project and client information. Help organize trade shows, lunch-and-learns, and architectural events. Maintain a thorough knowledge of product lines, finishes, and technical specifications. Liaise between the sales, marketing, and operations teams to ensure timely delivery of samples, quotes, and project documentation. Prepare sales reports, forecasts, and other administrative documentation as needed. Conduct research on potential clients, competitors, and industry trends to support business development. Provide excellent customer service by following up on leads, ensuring client satisfaction, and resolving issues promptly.
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Brooklyn Based Catering Hall
Banquet Manager / Maître D’
hace 13 días
$78000–$104000 anual
Jornada completa
Flatlands, Brooklyn
Well established catering hall in search of a full-time banquet manger. The position consists of a five-day work week, predominately administrative work throughout select weekdays and Maître d’ on weekends. The position requires a minimum five years of experience both in banquet sales and banquet Maître d. As a Banquet Manager you will be expected to: • Work with clients both pre-existing and new inquiries on a daily basis (both in person and via phone/email), • Solicit new catering business through professional sales techniques, • Conduct initial tours of the venue with perspective clients and generate estimates in order to convert bookings, • Communicate with clients regarding their upcoming functions as their big day approaches, • Document and review all details of each customer engagement in order to maintain a thorough understanding of what the customer expects of us, • Manage both the planning process leading up to an event as well as the successful execution of that event, • Possess the ability to handle extremely high workloads at times, • Must possess the ability to navigate unforeseeable circumstances that may arise with clients and arrive at a conclusion that is satisfactory to both parties, • Must appreciate that we only have one opportunity to deliver the event of someone’s dreams, • Oversee porter and maintenance staff throughout the week to ensure the venue is well kept and an “A” grade is always maintained with the DOH, • Oversight of purveyor deliveries to ensure accuracy and quality, • Interview potential new hires and assist with on-boarding As a Maître D’ you will be expected to: • Ensure that all contract details and particulars are in place prior to event set up, • Effectively coordinate with event staff, back of house, kitchen staff, and outside vendors to ensure all proper aspects are in place, • Use independent judgement in keeping with the venue’s standard practices to effectively coordinate an event, • Lead an event team to successfully accomplish the tasks at hand, • Work with clients and guests to identify their needs to ensure customer satisfaction, • Accept responsibility for all aspects that are within your oversight Requirements: • NYC DOH Food Protection Certificate, • Minimum 2 years Sales experience, • Minimum 2 years Managerial experience, • Minimum 2 years Maître D experience, • Associates Degree, • Must be well spoken in English, • Maintain a high level of professional attire and grooming, • Must be punctual, neat, and organized, • Ability to multitask while remaining meticulous, • Ability to communicate amongst the team and convey information effectively, • Knowledge of customer service, • Knowledge of the food and beverage industry, • Must consistently maintain a positive, energetic, and professional attitude when dealing with staff and customers, • Must know how to lead and manage others in order to help them achieve their full potential
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MMS Distribution LLC
Administrative Assistant
hace 13 días
$50000–$65000 anual
Jornada completa
Garden City
MMS Distribution is a fast-growing leader in the distribution of alternative products to convenience stores and tobacconists nationwide. We pride ourselves on innovation, service, and aggressive growth in a rapidly evolving retail market. Position Overview We are seeking a detail-oriented, highly organized Administrative Assistant to join our team. This role is critical in supporting our sales force and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, handle multiple responsibilities with ease, and play a key part in the continued success of our sales team. Key Responsibilities • Manage accounts receivable, including invoicing customers and tracking payments., • Coordinate travel arrangements for the sales force, including flights, hotels, and itineraries., • Provide administrative support to the sales team for day-to-day activities., • Assist with preparing sales reports, presentations, and customer documentation., • Maintain organized records of invoices, expenses, and travel logistics., • Serve as a communication point between sales staff, management, and customers. Qualifications • Previous administrative or accounts receivable experience preferred., • Strong organizational and multitasking skills., • Proficiency in Microsoft Office (Excel, Word, Outlook) and basic accounting software., • Excellent written and verbal communication skills., • Ability to work independently and as part of a team., • Detail-oriented with a strong sense of accountability. What We Offer • Competitive salary and benefits package., • Opportunity to grow within a rapidly expanding company., • Dynamic, team-oriented work environment., • A chance to directly contribute to the growth and success of MMS Distribution
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Sin experiencia
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Fairly Even
Operations Assistant
hace 14 días
$25–$35 por hora
Jornada completa
Manhattan, New York
You’ll be the operational backbone and right hand to a fast-moving founder with ADHD. This is not a passive admin role — it’s a mix of operations, project management, and executive assistance. Your superpower is bringing structure, calm, and follow-through to creative chaos. You’ll help turn ideas into organized systems, keep priorities on track, manage logistics, and make sure nothing falls through the cracks. If you love making order out of complexity, thrive in dynamic environments, and enjoy enabling a founder to do their best work — this role is for you. Key Responsibilities • Executive Assistance, • Manage email, calendar, and scheduling (anticipate needs, protect focus time), • Prepare for meetings, follow up on action items, and maintain accountability systems, • Communicate on behalf of the founder with tact and clarity, • Operations & Systems, • Build and refine processes for recurring tasks (operations, finance, HR, projects), • Maintain Notion, ClickUp, or similar tools for task tracking and documentation, • Streamline workflows — automate, delegate, or document where possible, • Project Management, • Translate big ideas into clear plans with timelines and milestones, • Keep projects moving forward and ensure follow-through, • Coordinate between contractors, clients, or internal stakeholders, • Personal/Founder Support (as needed), • Manage errands, travel, or life admin that impacts work focus, • Act as accountability partner for goals, routines, and commitments You Might Be a Fit If You • Are organized, detail-oriented, and proactive — you think two steps ahead, • Love creating systems and keeping others on track, • Enjoy working with neurodiverse founders and can offer calm consistency, • Have strong written communication and follow-through, • Are tech-savvy (Google Workspace, Notion, Asana, Slack, Zapier, etc.), • Are comfortable in a startup or creative environment where priorities shift Nice to Have • Experience supporting founders or small business owners, • Background in operations, administration, or project coordination, • Understanding of ADHD-friendly productivity frameworks (time blocking, external accountability, etc.) Compensation & Logistics • Type: Full-time or part-time (flexible for the right fit), • Location: Remote or hybrid (depending on founder’s location), • Compensation: $25/ Hour + bonuses How to Apply Send your resume and a brief note explaining: • Why you’re drawn to supporting a neurodiverse founder, • An example of a system you built that improved someone’s workflow, • Mention project that you have done in technology, events, management and marketing
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ALL STAR CAR WASH & EXPRESS LUBE INC
CASHIER RUSSIAN SPEAKING MINIMUM 40HRS
hace 14 días
Jornada completa
Sheepshead Bay, Brooklyn
Job Title: Cashier Location: All Star Car Wash & Express Lube Inc Department: Front Office / Customer Service Reports To: Store Manager / Assistant Manager Employment Type: Full-Time or Part-Time ( Depends on the weather conditions) Position Overview: The Cashier is responsible for providing excellent customer service, processing payments accurately, and supporting daily operations at All Star Car Wash & Express Lube Inc. This role requires strong communication skills, attention to detail, and a friendly attitude to ensure every customer enjoys a smooth and positive experience. Key Responsibilities: Customer Service • Greet customers warmly as they enter the car wash or service area., • Answer questions regarding services, pricing, promotions, and wait times., • Provide product recommendations and upsell services when appropriate., • Operate the POS system efficiently and handle all customer transactions., • Process cash, credit card, and promotional payments accurately., • Issue receipts, refunds, or exchanges according to company policies., • Maintain a clean and organized cashier area and lobby., • Assist with daily opening and closing procedures., • Record customer visits and maintain proper documentation., • Help monitor customer flow to ensure timely service., • Promote membership programs, loyalty cards, and special deals., • Support the management team with light administrative tasks as needed., • Ensure compliance with company policies, safety standards, and customer service guidelines. Qualifications: • High school diploma or equivalent., • Previous cashier or customer service experience preferred., • Basic math skills and comfort using POS systems., • Strong communication and interpersonal skills., • Ability to work in a fast-paced environment with a positive attitude., • Reliable, punctual, and professional appearance. Work Schedule: • Flexible availability, including weekends and holidays. Compensation: • Competitive hourly wage based on experience., • Employee discounts on car wash and lube services., • Opportunities for growth within the company.
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Queens Childcare Network
Education Specialist
hace 15 días
$24–$27 por hora
Jornada completa
Forest Hills, Queens
We are seeking an Education Specialist to support the Queens Childcare Network (QCCN). The primary role of the Education Specialist is to build strengths-based relationships within our network of licensed in-home childcare providers. This role focuses on guiding and supporting our family or group family daycare providers by coaching them on play-based instruction in accordance with Department of Education (DOE) curriculum. PRIMARY RESPONSIBILITIES: • Serve on a team supporting a network of regulated in-home childcare providers serving 500+ children ranging in infancy to 12 years of age., • Assist in the launching of a new NYC DOE contract for the EarlyLearn and 3K Programs., • Provide effective guidance to ensure effective services to QCH's 45+ affiliated family and group family childcare providers., • Collaborate with the QCCN Education Director, Family Support Worker, and Health Monitors to meet the needs of all children and families., • Provide twice monthly strength-based practice-based coaching to up to 17 affiliated providers as they implement a mixed-age curriculum., • Adapt and provide guidance to affiliated providers on the implementation of an evidence-based curriculum for mixed-age group settings that meets the individual needs of all children., • Review and adapt appropriate curriculum with affiliated providers that foster hands-on developmentally appropriate and relationship-based interactions with all children., • Assist affiliated providers gathering observations of children and entering child assessment data in a timely manner and support its use for curriculum and lesson planning., • Document all coaching sessions aligned with the DOE’s Early Childhood Framework for Quality (EFQ)., • Assist in ongoing outreach, enrollment, and all other administrative tasks., • Support QCCN Education Director in coordinating all required professional learning days throughout the year., • Maintain relationships with community partners who provide mental health, special needs, and other support services for all affiliated providers and families., • Participate in weekly Network team meetings and applicable NYC DOE Trainings and Meetings., • Assist in the facilitation of monthly Network Professional Learning/Development sessions., • BA/BS in Early Childhood or Infant/Toddler Studies; Master’s degree preferred; Comparable Social Work, Psychology or Human Service education also accepted;, • Bilingual English/Spanish: verbal, reading & written fluency (preferred);, • Computer literate: Microsoft Word, Excel, & Teams; and Zoom (required);, • Experience teaching or serving children under age 5 (required);, • As indicated, ability to work effectively from home or another remote location with consistent Wifi, privacy and utilization of agency communication and learning tools (required);, • As indicated, ability to efficiently travel within QCH Network (Queens, NY) catchment area and conduct on site coaching sessions at designated in-home daycares (required);, • Exceptional time management skills; Ability to multitask; Must be a team player (required);, • Cultural sensitivity; Respect for the unique backgrounds of all QCCN providers and families (required);
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Branduloz Constructions LLC
Remote Administrative Assistant
hace 15 días
$25–$30 por hora
Jornada parcial
Manhattan, New York
If you're interested, send a message to (nine one four) - six two one - two zero two nine We are seeking a detail-oriented and proactive Remote Administrative Assistant to join our team. This role involves supporting various administrative tasks, including managing schedules, organizing meetings, and handling communication efficiently. The ideal candidate should possess excellent organizational skills and have the ability to work independently while maintaining a high degree of accuracy. Responsibilities may also include data entry, preparing reports, and assisting with project coordination. Strong communication and time-management skills are essential for success in this role. Familiarity with office software and tools is highly desirable.
Sin experiencia
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GoAhead Solutions LLC
Engineer
hace 16 días
$65–$75 por hora
Jornada completa
Manhattan, New York
Seeking a Sr Data Quality Engineer for installation, configuration & ongoing administration of the Collibra Data Quality (DQ) platform, implement data quality checks, validation rules & anomaly detection in Collibra DQ plus solution development & integration. Duration: contract position/6-12 months Work location: NYC (midtown) (onsite) Key responsibilities: -Design & implement data quality checks, validation rules & anomaly detection in Collibra DQ to improve accuracy, completeness, and trust. -Build & maintain workflows & automated remediation processes within the platform. -Install, configure, upgrade, and maintain the Collibra DQ application & related components. -Develop and support Collibra workflows, API integration & Java-based solutions. -Connect to and scan databases/data lakes; integrate with RDBMS, Snowflake, and REST/Java APIs. -Implement CI/CD & version control (e.g., GitHub) for DQ artifacts and integration. -Develop microservices & solutions using API/Event-Driven Architecture. -Communicate & coordinate platform upgrades & major releases. -Onboard users, deliver training & support data governance & steward teams. Duration: contract position/6-12 months Rate:$65.00-$75.00 per hr. (all inclusive) Required exp./skills: -Bachelor’s degree in computer science or related field (or equivalent exp.). -At least 12 yrs. of Data Engineering and/or Data Governance exp. -At least 5 yrs. of hands-on with Collibra Data Quality (configuration, administration & rule design). -Proven exp. installing, administering, and customizing enterprise DQ applications. -Collibra workflow design/implementation; strong Java and API development skills. -Exp. integrating Collibra with enterprise data platforms & services (e.g., Snowflake, RDBMS & REST). Preferred exp./skills: -Developing custom integration using Collibra APIs. -Building governance metrics/scorecards using Collibra DQ metadata. -At least 5 yrs. implementing Collibra integration (workflows, connectors & automation)
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Global Care of New York Inc.
Administrative Assistant
hace 16 días
Jornada completa
Hollis, Queens
Job Summary: We are seeking a highly organized and proactive Administrative Assistant to support our team with daily office operations. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities: Manage and organize office communications, including emails, phone calls, and correspondence Schedule and coordinate meetings, appointments, and events Prepare, proofread, and format documents, reports, and presentations Maintain and update filing systems and databases Assist with basic bookkeeping, invoices, and office supply management Support team members with administrative tasks as needed Greet visitors and provide excellent customer service Ensure smooth day-to-day operations of the office Qualifications: Proven experience as an administrative assistant or in a related role (preferred) Proficiency in Microsoft Office Suite or Google Workspace Excellent written and verbal communication skills Strong organizational and time-management abilities Attention to detail and problem-solving skills Ability to work independently and collaboratively High school diploma required; additional education or certifications are a plus Atleast bachelor degree and should known other language aside from english
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Lincoln Square Coaching LLC
Administrative Assistant
hace 16 días
$20 por hora
Jornada parcial
Manhattan, New York
We are seeking a detail-oriented and organized Administrative Assistant to provide direct support to our CEO and Chief School Partnerships Officer. This is an excellent opportunity for someone looking to grow with a rapidly expanding organization that makes a meaningful impact in people’s lives. Schedule and Compensation: • Hours: 20 hours per week, • Schedule: Monday through Friday, 10:00 AM - 4:00 PM (set schedule) includes a one hour lunch break (unpaid), • Pay Rate: $20.00 per hour, • Immediate start, • Opportunity for advancement as the company continues to grow Key Responsibilities: • Provide administrative support directly to the CEO and Chief School Partnerships Officer, • Manage scheduling and calendar coordination, • Assist with documentation and record-keeping, • Support billing processes and related administrative tasks, • Handle correspondence and communications, • Maintain organized filing systems (digital and physical), • Coordinate meetings and prepare materials as needed, • Perform other administrative duties as assigned Qualifications: • Proven experience in administrative support roles, • Strong organizational and time management skills, • Excellent written and verbal communication abilities, • Proficiency in Google Workspace (Gmail, Google Calendar, Google Docs, Sheets), • Attention to detail and accuracy, • Ability to handle confidential information with discretion, • Professional demeanor and strong interpersonal skills, • Reliable and punctual Preferred Qualifications: • Experience in healthcare, social services, or vocational rehabilitation settings, • Familiarity with billing and documentation processes
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Titan Group USA
Administrative Assistant
hace 16 días
Jornada completa
Maspeth, Queens
Help Wanted: Administrative Assistant in Maspeth, Grand ave! We are seeking a dedicated and organized Administrative Assistant to join our small office team. Previous experience in an administrative role is a must Responsibilities: Provide administrative support to ensure efficient operation of the office Manage communications, including emails and phone calls Maintain organized records and files Assist with scheduling and coordinating meetings Perform data entry and manage documents using Microsoft Word and Excel We look forward to hearing from you!
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Lead management
Secretary
hace 17 días
Jornada completa
Newark
• Engage in effective communication with tenants., • Address tenant inquiries and provide necessary information., • Coordinate with internal teams to resolve tenant issues efficiently., • Maintain accurate records of tenant interactions and communications., • Provide administrative support to the property management team as needed.
Sin experiencia
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Institute of Foreign Credential Services (IFCS)
Office Assistant
hace 18 días
$18–$23 por hora
Jornada completa
Dobbs Ferry
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for supporting daily office operations, maintaining files and records, and assisting with various administrative tasks. Key responsibilities include: • Handling incoming and outgoing correspondence, • Managing schedules and appointments, • Assisting with data entry and documentation, • Coordinating meetings and events, • Providing administrative support to team members, • Spanish Speaker If you are interested, you may send your resume to Ematoshi(at)fcsevals.com
Sin experiencia
Inscripción fácil
National Driving Force
Cold Calling and Phone Receptionist
hace 20 días
$18 por hora
Jornada completa
Bushwick, Brooklyn
At Driving Force, we’re more than just an organization—we’re a movement dedicated to empowering communities, creating opportunities, and transforming lives. Our office staff plays a vital role in ensuring the efficiency and success of our mission. Position Overview: We’re looking for dedicated, organized, and mission-driven individuals to join our office team. As part of the Driving Force family, you’ll be responsible for making cold calls, supporting daily operations, coordinating logistics, and ensuring a smooth workflow that helps drive our impact forward. Key Responsibilities: ✅ Administrative Support – Makin cold-calls, answering calls, schedule appointments, and troubleshoot customers problems over the phone. ✅ Customer & Partner Communication – Respond to inquiries via phone, email, and eventually at company charitable events. ✅ Data Entry & Record-Keeping – Maintain accurate records of daily pick-ups scheduled. ✅ Showing up on time, use your time productively, be an asset to company culture and show leadership. ✅ Team Collaboration – Work closely with staff, volunteers, and leadership to ensure smooth operations. What We’re Looking For: Outstanding Customer Service – We are in the business of serving and customer service is the top requirement. We have scripts and guidelines which you will be using to help you navigate conversations in different scenarios. Excellent Communication – Comfortable speaking with donors, volunteers, and staff. Strong Organizational Skills – Ability to handle multiple tasks efficiently. Problem-Solving Mindset – Able to take initiative and find solutions when challenges arise. Passion for Service – A strong desire to help others and contribute to our mission. Qualifications: Previous office or administrative experience preferred (but not required). Compensation & Growth Opportunities: $18 to start. Opportunity for leadership growth within Driving Force. Be part of a mission-driven team making real impact in NYC. Job Type: Full-time Benefits: 401(k) Health insurance Paid time off Work Location: In person
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Gomez Insurance Agency & Tax Corp.
Bilingual P&C Insurance & Administrative Support Specialist (English/Spanish)
hace 22 días
Jornada completa
West Bronx, The Bronx
About the Role We are seeking a proactive and bilingual (English/Spanish) professional to join our team as an Insurance & Administrative Support Specialist. This role combines customer service, administrative coordination, and insurance support in a fast-paced, client-focused environment. Key Responsibilities Provide exceptional customer service for Property & Casualty insurance lines, including Auto, Homeowners, and Business Liability. Communicate fluently in English and Spanish to support a diverse clientele. Deliver executive-level administrative support: calendar management, phone handling, and client follow-up. Maintain organized office systems and manage supply inventory. Perform clerical tasks such as filing, proofreading transcription and document scanning. Submit timely and accurate activity reports to the supervising agent. Required Qualifications Bilingual in English and Spanish (spoken and written). MUST HAVE Basic knowledge of Auto, Home, and Business Insurance products. Strong communication skills and professional demeanor. Proficient in Microsoft Word, Excel, OneDrive, and Google Workspace. High attention to detail and ability to multitask in a high-demand environment. Reliable, self-motivated, and committed to excellence. Must be available to work the following schedule: Full-Time | Monday–Friday 9 AM–5 PM | Saturdays 9 AM–3 PM (Tax Season) Preferred Qualifications New York State Property & Casualty Insurance License. New York Automobile Insurance Plan (NYAIP) Online System knowledgeable. Notary Public certification Why Join Us? Opportunity to grow within a dynamic and supportive team. Serve a meaningful role in helping individuals and businesses protect what matters most. Gain valuable experience in both insurance and administrative operations. Benefits Paid Time-Off Supportive team environment Opportunities for growth and development Apply today if you're ready to bring your bilingual skills, insurance knowledge, and administrative expertise to a purpose-driven team! Starting Base Rate of $18.00/hour. Job Type: Full-time Pay: $18.00 per hour Benefits: Paid time off Work Location: In person
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Some's Uniforms
Office Assistant
hace 23 días
Jornada completa
Hackensack
Job Description: Office Assistant Company: Somes Uniform Location: [Insert Location] Employment Type: Full-Time / Part-Time Overview Somes Uniform is seeking a reliable and organized Office Assistant to support daily administrative operations. The ideal candidate is detail-oriented, proactive, and able to work in a fast-paced environment while maintaining excellent customer service. Key Responsibilities • Answer and direct phone calls; take accurate messages., • Greet walk-in customers and assist with basic inquiries., • Maintain and update company files, records, and databases., • Prepare documents, reports, and correspondence as needed., • Handle email communications and schedule appointments., • Assist in order processing, invoicing, and basic inventory coordination., • Perform data entry with accuracy and efficiency., • Coordinate with other departments for smooth office workflow., • Manage office supplies and ensure the workspace is organized., • Perform other administrative tasks assigned by management. Qualifications • High school diploma or equivalent; Associate’s degree preferred., • Previous office or administrative experience is a plus., • Strong communication and interpersonal skills., • Proficient in MS Office (Word, Excel, Outlook) and basic computer applications., • Excellent time management, attention to detail, and organizational skills., • Ability to multitask and prioritize workload., • Customer service oriented and professional attitude. Schedule & Compensation • Schedule: [Insert working hours], • Compensation: [Insert salary range or “Based on experience”], • Benefits: [Optional – Insert if applicable]
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American Computer Consultants
Office Administrative Assistant
hace 24 días
Jornada completa
Queens Village, Queens
A Company with over 20 years and located in Queens, New York is seeking a dependable Office Administrative Assistant to help keep its IT business running smoothly. Responsibilities: Answer calls and emails Schedule appointments and coordinate service visits Prepare invoices and maintain records Maintain a filing system for company records Support sales and service teams with data entry and documentation Requirements: 1–3 years of administrative experience Strong communication and organization skills Proficiency with Microsoft Office and general computer use Friendly, professional attitude We offer: Competitive pay, growth opportunities, and a supportive work environment.
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Synergie Mobilites
Junior Project Manager
hace 25 días
$5000–$6500 mensual
Jornada completa
Woodstock, The Bronx
We’re looking for a Junior Project Manager to support our finance and logistics teams in planning, coordinating, and executing key operational projects. The ideal candidate is highly organized, detail-oriented, and enjoys working in a dynamic environment where financial oversight and logistical efficiency go hand in hand. This role provides a great opportunity to gain hands-on experience in managing cross-functional projects that involve budgeting, vendor coordination, and supply chain support, while working closely with senior leadership. Key Responsibilities Qualifications • Bachelor’s degree in Business Administration, Project Management, Finance, Logistics, or a related field., • 1–2 years of experience in project coordination, financial operations, Customer Service or logistics support., • Strong understanding of budgeting, reporting, and workflow processes., • Excellent communication and organizational skills., • Proficiency with Microsoft Excel, Google Workspace, and project management tools (e.g., Trello, Asana, Notion)., • Ability to multitask and work collaboratively in a fast-paced, team-oriented environment. What We Offer • Competitive salary and growth opportunities., • Remote or hybrid work flexibility., • Exposure to international finance and logistics operations., • A supportive environment focused on professional development and learning.
Sin experiencia
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The Shed
Facilities Supervisor
hace 25 días
$65000–$68000 anual
Jornada completa
Manhattan, New York
About The Shed The Shed is a cultural institution of and for the 21st century. We produce and welcome innovative art and ideas, across all forms of creativity, to build a shared understanding of our rapidly changing world and a more equitable society. In our highly adaptable building on Manhattan’s west side, The Shed brings together established and emerging artists to create new work in fields ranging from pop to classical music, painting to digital media, theater to literature, and sculpture to dance. We seek opportunities to collaborate with cultural peers and community organizations, work with like-minded partners, and provide unique spaces for private events. As an independent non-profit that values invention, equity, and generosity, we are committed to advancing art forms, addressing the urgent issues of our time, and making our work impactful, sustainable, and relevant to the local community, the cultural sector, New York City, and beyond. About the Position The Shed is designed to be a highly adaptable, flexible, and technologically advanced art and performance facility. There are many kinetic elements that provide for a fully deployable building structure and that require specialized maintenance and operational procedures. The Shed seeks a Facilities Supervisor to support these facility operations, including daily maintenance, event operations, and building cleanliness. This position will directly supervise and assist with the repairs, maintenance, and cleaning assignments performed by the Facilities staff as well as vendors and contractors. Reporting to the Associate Director of Facilities, the Facilities Supervisor will assist in coordinating event and programming set-up requirements. Key responsibilities include, but are not limited to • Responsible for aligning customer service with The Shed’s mission to create a best-in-class visitor experience that is welcoming to all, • Lead and motivate the full- and part-time Facilities staff including scheduling, performance management, work assignments, and training, • Responsible for supervising and assisting the Facilities staff in roles including custodial/housekeeping, loading dockmaster, handyperson, laborers, etc., • Assist with the storage, inventory, and distribution of house equipment and cleaning machines, • Perform daily shift updates and pre-event briefings to keep the Facilities team engaged and informed of all activations, • Monitor, track, and record performance of all custodial/housekeeping, loading dockmaster, and handyperson staff, • Complete end-of-shift reports and communicate with management for updates on requests, incidents, and work completed by Facilities staff, • Provide training to Facilities staff that includes cleaning techniques and repairs Other duties as assigned • Qualifications and Qualities, • High school diploma or GED equivalent, • Must have a professional demeanor, • Experience supervising a union workforce in facilities/operations, • Experience in mechanical and technical repairs of a commercial building, • Detail-oriented with exemplary verbal and written communication skills, along with proven leadership ability, • Responds well to constructive feedback, • Ability to stand for the duration of the shift and lift up to 75 pounds, • Able to work a variable schedule including nights, weekends, and holidays, • Able to handle multiple projects simultaneously and manage priorities in fast-paced and high-demand situations while remaining extremely professional and customer-service oriented, • Able to take initiative and think ”bigger picture”, • Ability to communicate effectively with external departments Work Environment Time will be spent in an office with a quiet to moderate noise level and in our gallery and live performance spaces, with often loud and amplified noises. The office environment requires using a computer, phone, and other routine office equipment. Compensation The salary range for this position is $65,000 – 68,000 annually. Compensation will be commensurate with experience. Application Process Interested candidates should complete an application and submit a résumé and cover letter in a Word or PDF document saved as the candidate's first and last name to The Shed's Career Page. The Shed is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, people of color, women, transgender, and nonbinary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the arts field are strongly encouraged to apply. Whether you’re new to arts and culture administration, returning to work after a gap in employment, simply looking to transition, or taking the next step in your career path, we will be glad to have you on our radar.
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Pro Aire Design Consultants
Sales / Purchasing Agent
hace 28 días
Jornada completa
East Flatbush, Brooklyn
Job Description: Sales / Purchasing Agent Pro Aire Design Consultants Position Summary Pro Aire Design Consultants is seeking a motivated Sales/Purchasing Agent to manage client inquiries, support sales activities, and handle purchasing tasks for HVAC-related products and services. The ideal candidate is organized, proactive, and experienced in coordinating with vendors, contractors, and clients. Key Responsibilities Sales Support • Handle incoming inquiries from clients regarding HVAC products, services, and project requirements., • Prepare and send quotations, proposals, and sales documents., • Follow up on leads to convert inquiries into sales opportunities., • Maintain accurate records of client interactions, sales activities, and pipeline updates., • Source materials, parts, and equipment from approved suppliers., • Request and negotiate price quotations with vendors to obtain the best value., • Process purchase orders, monitor deliveries, and ensure timely arrival of materials., • Maintain an updated database of suppliers, price lists, and inventory items., • Work closely with the engineering and project teams to understand material specifications needed for HVAC projects., • Track purchase orders, delivery schedules, and incoming shipments., • Resolve issues related to delayed deliveries, product availability, or pricing discrepancies., • Maintain organized records of sales and purchasing transactions. Qualifications • Previous experience in sales, procurement, purchasing, or supply chain preferred., • Knowledge of HVAC products, construction materials, or engineering supplies is a strong advantage., • Strong negotiation and communication skills., • Detail-oriented with excellent organizational and multitasking abilities., • Proficient in MS Office (Excel, Word, Outlook)., • Ability to work independently and in a team environment. Work Hours & Environment • Full-time position, • Fast-paced environment working with clients, suppliers, and internal teams, • May require occasional field visits or supplier coordination Preferred Skills • Strong customer service skills, • Ability to handle pressure and meet deadlines, • Basic understanding of technical specifications for HVAC systems, • Reliable, proactive, and resourceful attitude
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Mosaic
Administrative Assistant
hace 1 mes
$3000 mensual
Jornada parcial
Downtown Brooklyn, Brooklyn
Part-Time Administrative Assistant (Hybrid, Mostly Remote) $3,000/Month We are seeking a highly organized and detail-oriented Personal Assistant to support our day-to-day activities. This role offers a flexible hybrid work environment, primarily remote, with some in-person responsibilities. Ideal candidates will be based in Brooklyn or nearby. Responsibilities: • Manage schedules and appointments, • Handle correspondence and communication, • Assist with personal and administrative tasks, • Coordinate errands and appointments as needed, • Maintain organized files and records Qualifications: • Excellent organizational and time management skills, • Strong attention to detail, • Proficient in MS Office, Google Suite, and calendar management tools, • Reliable and proactive, • Brooklyn-based or local preferred Compensation: $3,000 per month If you're organized, proactive, and looking for a flexible role, we’d love to hear from you!
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Happy Dragon Children Learning Center
Service Coordinator
hace 1 mes
Jornada parcial
Corona, Queens
We are seeking a dedicated Service Coordinator to join our Early Intervention Program. The Service Coordinator is responsible for working directly with families of children (ages 03) who have developmental delays or disabilities. In this role, you will facilitate the coordination of evaluations, services, and resources while ensuring compliance with New York State Early Intervention Program regulations. You will be a key liaison between families, service providers, and public agencies, helping to guide each childs developmental journey with care and efficiency. This position can be in-person or hybrid. Key Responsibilities: Serve as the primary point of contact for families throughout their time in the Early Intervention Program Coordinate multidisciplinary evaluations and facilitate timely development of Individualized Family Service Plans (IFSPs) Assist families in accessing appropriate services and community supports Ensure services begin promptly and are delivered according to the IFSP Monitor service delivery, document outcomes, and update IFSPs as needed Maintain accurate and timely records in EIHub and internal systems Communicate regularly with families, service providers, and administrative staff Ensure compliance with all NYSDOH regulations and timelines Support families in transition planning as children age out of Early Intervention Required Qualifications: Bachelors degree required in a health, human services, early childhood education, or related field Experience in service coordination, early childhood education, or case management preferred Must complete the Introductory Service Coordination Training (or be willing to complete upon hire) Strong organizational, communication, and interpersonal skills Familiarity with EIHub or similar systems is a plus Bilingual candidates strongly encouraged to apply (especially Mandarin, Spanish, Cantonese, or Russian) Benefits: Health insurance (with Dental and Vision) 401(k) with employer contributions Paid time off, including vacation days and holiday pay Comprehensive training and onboarding Career development support, including tuition reimbursement and continuing education opportunities Supportive and mission-driven work environment Company Description Happy Dragon is one of New York City's most trusted providers of comprehensive child development services, with over 30 years of experience. We offer licensed childcare programs for infants, toddlers, and preschoolers, as well as Early Intervention services for children ages birth to three and CPSE services for children ages three to five. Our multidisciplinary team collaborates closely with families and communities to ensure culturally responsive care. At Happy Dragon, we empower families and support children's development to help build stronger, brighter futures.
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New Classic Restoration LLC
Office Assistant
hace 1 mes
$20–$25 por hora
Jornada completa
Ludlow, Yonkers
Job Title: Office Manager / Office Assistant (Entry Level) Location: Yonkers, NY About Us New Classic Restoration LLC - Construction-based company in NYC. We manage 3-4 jobs a year and have around 10 employees. We renovate both residential and commercial areas, in both modern and traditional style Role Overview We’re looking for a motivated recent college graduate to help run our office. This is an entry‑level hybrid role combining administrative support, basic accounting/bookkeeping tasks, client coordination, and light project administration. Great opportunity to learn construction/fabrication business operations and grow into more responsibility. Key Responsibilities • Greet clients and manage incoming calls and emails, • Schedule appointments, site visits, and manage calendars, • Prepare and send proposals, invoices, and basic correspondence, • Assist with bookkeeping: track expenses, reconcile receipts, assist with A/P and A/R using QuickBooks or similar, • Maintain project files, permits, and subcontractor documentation, • Order office and shop supplies; coordinate deliveries, • Support project coordination between shop and field teams (scheduling, basic follow‑ups), • Light data entry and document prep (PDFs, simple drafting of letters/RFIs), • Preferrably Bilingual as we communicate in both English and Spanish, • Recent college graduate (preferred) or 0–3 years of office/admin experience, • Organized, reliable, and professional demeanor, • Strong written and verbal communication skills, • Comfortable working in a small, active shop/office environment, • Basic computer skills: Microsoft Office (Excel/Word), email; QuickBooks experience a plus, • Able to prioritize tasks and work independently, • Valid driver’s license and reliable transportation preferred
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Sin experiencia
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CitiStaffing
Senior Executive Assistant
hace 1 mes
$120000–$150000 anual
Jornada completa
Manhattan, New York
The Senior Executive Assistant provides high-level administrative support to executives, ensuring efficient operation of the office and seamless coordination of executive activities. This role involves handling confidential information, managing complex calendars, preparing reports, coordinating meetings, and serving as a key liaison between executives and internal/external stakeholders. Key Responsibilities: Provide comprehensive administrative support to senior executives, including calendar management, travel coordination, and correspondence. Manage and prioritize multiple tasks and projects with strong attention to detail and deadlines. Prepare, review, and edit reports, presentations, and communications for accuracy and professionalism. Schedule and coordinate meetings, conferences, and events, including logistics and materials preparation. Maintain discretion and confidentiality when handling sensitive company and personnel information. Act as a liaison between executives, staff, clients, and external partners to ensure smooth communication. Track and manage executive expenses, reimbursements, and budgets. Conduct research, compile data, and create documents or presentations as requested. Support special projects and initiatives as assigned by executive leadership. Anticipate the needs of the executive and proactively manage priorities to maximize efficiency.
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Neotecra
Procurement Analyst
hace 1 mes
$46–$49 por hora
Jornada completa
Manhattan, New York
Job Summary/Basic Function: • Exp with procurement of various goods and services for the company ( prefer non- IT related purchases)., • Support Requests for Proposals (RFP) and manages the bid solicitation process. Knowledge of Peoplesoft and Ariba a plus. Ensure compliance with all bid rules and regulations., • Supplier identification and qualification; procurement sourcing; negotiation, contract development and administration for materials and services., • Creating and verifying purchase requisition., • Innovative in sourcing and procuring services., • Proficient in Microsoft Excel, Word, PowerPoint, • Pay attention to details and Deliver results with little supervision, • Effectively manage and prioritize multiple projects., • Additional responsibilities for this position include sourcing, coordinating related purchase orders with the procurement operations team, following the appropriate Procurement processes and Enterprise policies related to sourcing of contracts. Education- Bachelor’s degree preferred
¡Incorporación inmediata!
Sin experiencia
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United Real Estate – North Jersey
Receptionist / Administrative Assistant
hace 1 mes
$16–$22 por hora
Jornada completa
Fair Lawn
Front Desk Receptionist/Administrative Assistant We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus' ' Financial Duties: Expense reports Processing payments Billing Setting: Other COVID-19 Precaution(s): Remote interview process Social distancing guidelines in place Sanitizing, disinfecting, or cleaning procedures in place Ergonomic Workspace: No This Job Is: A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more Open to applicants who do not have a college diploma Work Remotely Temporarily due to COVID-19 This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people and working on group projects Detail-oriented -- would rather focus on the details of work than the bigger picture Job Type: Full-time Schedule: Monday to Friday Ability to Commute: Fair Lawn, NJ 07410 (Preferred) Ability to Relocate: Fair Lawn, NJ 07410: Relocate before starting work (Preferred) Work Location: In person Application settings Application method Email Require resume
¡Incorporación inmediata!
Sin experiencia
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Carnegie Hill New York (CHI New York)
Office Manager
hace 1 mes
$18–$22 por hora
Jornada completa
Manhattan, New York
Administrative Assistant/Office manager – Carnegie Hill New York (CHNY) New York, NY Full-Time | In-Person | Monday–Friday | Trauma-Informed, Harm Reduction-Based Care 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: OTP (Opioid Treatment Program) CDOP (Chemical Dependency Outpatient Program) We support recovery from opioids, alcohol, cannabis, stimulants, and other substances. CHNY emphasizes dignity, compassion, and evidence-based care. We are currently seeking a full-time Office Manager to oversee clinic operations and lead administrative support for either the OTP or CDOP program. 📝 Job Responsibilities Oversee front office and administrative operations for either OTP or CDOP Provide reception and clerical needs, ensuring efficient scheduling and patient flow Manage patient check-in, intake, billing coordination, and insurance verification Ensure accuracy of EHR entries and documentation in accordance with CHI policy Maintain supply ordering and inventory control Serve as a key liaison between administrative, clinical, and executive teams Ensure a calm, organized, and welcoming environment for patients and staff Attend required program education/training topics Demeanor supports the principles of trauma-informed and harm reduction-based care ✅ Qualifications Bilingual (English/Spanish) – Preferred Familiarity with electronic medical records preferred. Method One / Computalogic is our EMR. (training materials will be provided) Experience in administrative coordination or office management (healthcare setting preferred) Excellent organizational, communication, and multitasking skills High school diploma or equivalent required; associate’s or bachelor’s degree preferred Dependable, detail-oriented, and team-oriented Understanding of trauma-informed and harm reduction frameworks a plus ⏰ Schedule Full-time, in-person role Monday–Friday From 8AM-2PM 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) Easily accessible via the 4, 5, 6, and Q subway lines 💲 Compensation Competitive hourly wage (based on experience) No health insurance or PTO benefits offered Training provided during onboarding, including Method One / Computalogic Inclusive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications are reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.
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Saint Joseph's Medical Practice
Ophthalmology Site Supervisor
hace 1 mes
$26–$28 por hora
Jornada completa
Yonkers
The Ophthalmology Site Supervisor isresponsible for coordinating and overseeing all activities within the practice. This includes managing staff, ensuring patient satisfaction, and maintaining the highest level of care. Their duties and responsibilities include: • Supervising and coordinating the activities of the eye care staff, including eye doctors, technicians and office workers, • Managing patient schedules and ensuring efficient patient flow, • Ensuring compliance with healthcare regulations and safety standards, • Developing, implementing, and maintaining office policies and procedures, • Overseeing patient check-in and check-out procedures, • Resolving any patient complaints or issues, • Maintaining and ordering necessary office and medical supplies, • Ensuring the maintenance and cleanliness of the facility, • Organizing staff meetings and collaborating with Administrator on performance evaluations, • Keeping up to date with advancements and changes in eye care and management practices
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A Whole New World Academy of Hoboken
Office Manager
hace 2 meses
Jornada completa
Hoboken
At A Whole New World Academy of Hoboken, we are dedicated to providing a nurturing and inspiring environment where children can thrive socially, emotionally, and academically. Our team is passionate about early childhood education, and we are seeking an organized, dependable, and proactive Office Manager to support the daily operations of our center. Position Summary: The Office Manager is a key member of our administrative team, responsible for ensuring the smooth and efficient day-to-day operations of the school’s front office. This role requires strong organizational skills, attention to detail, and a warm, professional demeanor to interact with families, staff, and vendors. The ideal candidate will be comfortable in a fast-paced environment and have experience in early childhood or educational settings. Key Responsibilities: Serve as the first point of contact for families, staff, and visitors—answering phones, emails, and inquiries in a courteous and professional manner Manage student records, attendance, enrollment documents, and staff files, ensuring accuracy and compliance with state regulations Coordinate school communications including newsletters, reminders, emergency alerts, and parent notifications Support daily operations including staff scheduling, classroom coverage coordination, and supply ordering Assist with billing, tuition collection, and liaising with the school’s accounting/payroll personnel Maintain organized filing systems (paper and digital) for licensing, HR, and parent communications Ensure school compliance with local and state childcare licensing regulations and assist with inspections/audits Manage calendars and appointments for school leadership and help coordinate events, tours, and meetings Provide general administrative support to the Director and other school leadership Uphold the school’s mission, values, and policies in all communications and interactions Qualifications: Minimum 2–3 years of office administration or office management experience; experience in a childcare or educational setting preferred High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Education, or related field preferred Strong computer proficiency (Microsoft Office, Google Workspace, email platforms, student management systems) Excellent written and verbal communication skills Detail-oriented with strong organizational and multitasking abilities Warm, friendly, and professional demeanor Ability to maintain confidentiality and handle sensitive information appropriately Knowledge of New Jersey childcare licensing requirements (preferred but not required)
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Alliance Cargo Express, Inc. - ACE
Administrative Assistant
hace 2 meses
$25 por hora
Jornada completa
Jamaica, Queens
Administrative Assistant Location: Jamaica, NY (near JFK Airport) Alliance Cargo Express, Inc. is a U.S.-based international air cargo company providing freight forwarding and airline representation services. We are looking for a motivated and detail-oriented Administrative Assistant to join our team. Key Responsibilities: Provide administrative support to management and office staff. Organize and maintain documentation, schedules, and correspondence to ensure accuracy and efficiency. Coordinate communication with clients, partners, and internal departments to ensure seamless collaboration. Assist in planning meetings, travel, and office logistics. Ensure smooth daily operations of the office. Requirements: • Strong organizational and communication skills, • Proficiency in Microsoft Office and Google Workspace, • Ability to multitask and work in a fast-paced environment, • Team-oriented with a proactive and responsible approach, • Previous experience in logistics or administration is a plus., • Russian & Spanish & Arabic & Uzbek languages are a plus. What We Offer: Friendly and professional team environment Competitive salary and opportunities for growth Convenient location near JFK Airport (shuttle service available from Brooklyn)
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City Night life Entertainment
HR Manager
hace 2 meses
$19–$25 por hora
Jornada completa
Central Ward, Newark
Job Title: Human Resources Manager Location: Newark, NJ Department: Human Resources Reports To: General Manager / Director of Operations Employment Type: Full-Time Schedule: Evening and weekend availability may be required Job Summary: We are seeking an experienced and dynamic Human Resources Manager to oversee all HR operations for our fast-paced nightlife and entertainment venues. This role is responsible for recruiting, onboarding, employee relations, compliance, performance management, and ensuring a positive and professional workplace culture that aligns with the high-energy, guest-focused environment of nightlife operations. Key Responsibilities: Talent Acquisition & Onboarding • Lead recruitment efforts for all positions including bartenders, servers, security, DJs, hosts, and management staff, • Manage the full-cycle hiring process, including interviews, background checks, and job offers, • Develop and maintain an effective onboarding program for new hires Employee Relations & Culture • Act as a trusted point of contact for staff regarding workplace issues, conflict resolution, and policy clarification, • Foster a positive, inclusive, and respectful work culture in a nightlife setting, • Support team-building events and recognition programs to promote employee engagement Compliance & Policy Management • Ensure compliance with local, state, and federal labor laws and nightlife industry regulations (e.g. liquor laws, security licensing), • Maintain employee records, handle incident reports, and oversee disciplinary actions with discretion, • Develop, update, and enforce HR policies and procedures Training & Development • Coordinate training on topics such as responsible service of alcohol, workplace conduct, safety, and harassment prevention, • Support ongoing development for managers and team leads Payroll & Benefits Coordination • Liaise with payroll and benefits providers to ensure accurate and timely employee compensation and benefits administration, • Support scheduling software and timekeeping systems Risk & Safety Oversight • Partner with security and operations teams to promote workplace safety and incident reporting, • Support investigations and resolution of employee or guest incidents when necessary Qualifications: • Bachelor’s degree in Human Resources, Business, or a related field (preferred), • 3–5 years of HR management experience, preferably in hospitality, nightlife, or entertainment, • Strong understanding of HR laws and best practices, • Excellent interpersonal and conflict resolution skills, • Ability to thrive in a high-energy, fast-paced, late-night work environment, • Flexibility to work evenings, weekends, and holidays as needed Preferred Skills: • Bilingual (English/Spanish) a plus, • Experience with scheduling and HRIS systems, • Knowledge of nightlife operations, liquor licensing, or security staffing
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