Office assistant jobs in United States

Real estate investment company looking to hire an office assistant to deal with paper work, phone calls, and very importantly to be neat and have a good work ethic.

1 day agoHollis, Queens, New York, NY, United States

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Mental Health Nurse Practitioner Private Solo practice seeking an enthusiastic front office administrator who possesses an ability to communicate patiently and effectively. I am looking for someone with excellent phone management skills. Strong communication skills for compassionate and empathetic interactions with clients, healthcare professionals, and colleagues and who has the ability to speak with various people throughout the day in a calm and supportive manner. The job requirements will also include, but are not limited to, scheduling patient appointments, faxing medical documents, filing, ordering supplies, insurance claim submission, and other miscellaneous duties. Computer skills are required for this position, as well as the ability to multitask. We look forward to hearing from you!

7 days agoLong Beach, NY, United States

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Webnwrite is a leading company in the digital marketing industry and we are seeking an Assistant to join our team of professionals in Brooklyn, NY. The candidate will be responsible for providing administrative support to the team and ensuring the smooth running of the office. Responsibilities: Manage and organize meetings and appointments Answer and redirect incoming calls and emails Perform various administrative tasks, including filing and data entry Create and edit documents and presentations Qualifications: Proven experience as an assistant or in an administrative role Excellent communication and organizational skills Proficient in Microsoft Office Suite Accountable and reliable Skills: Ability to multitask and prioritize tasks efficiently A keen eye for detail and accuracy Strong problem-solving skills Ability to work well both as part of a team and independently Excellent time management skills Benefits: Full-time employment Onsite work environment in Brooklyn, NY Opportunity to work with a dynamic and innovative team Professional growth and development Medical and dental insurance

12 days agoFlatbush, Brooklyn, New York, NY, United States

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At Maiden Home, we're growing our team of design lovers here in NYC focused on building a world class luxury home furnishings brand. If you're excited to join one the fastest-growing luxury brand in the industry–we'd love to hear from you. When you join the team, you’ll enter a workspace that encourages innovation, ambition, creative expression, and teamwork. As our resourceful, assertive, and diligent Executive Assistant to the CEO, you will support our Founder and CEO, by fully managing all administrative details (e.g. calendar, travel, internal/external communications) to clear the path for our CEO to focus her time on the best and highest use for the business. We envision this role as an entry point for a selfmotivated, intelligent candidate that could lead to future opportunities within the organization with strong performance. From day 1, the role will enable important contributions to our strong, growing company culture. The ideal candidate is detail oriented, a fast learner, highly organized, a strong communicator, and has an unfailing work ethic. Responsibilities ● Calendar management including but not limited to preparing agendas, printing financial reports, taking notes, distributing and following up on action items ● Arrange team travel plans, itineraries, and agendas for travel-related meetings ● Organize company events including team offsites, social events, All-Hands Presentations, and other cultural initiatives ● Oversee general operations of our office space, including snack deliveries, receiving and shipping of mail, general maintenance and upkeep, and welcoming guests ● Assist with recruiting coordination, including scheduling interviews, communicating with candidates, and managing role postings ● Assist with new hire onboarding

22 days agoFort Greene, Brooklyn, New York, NY, United States

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Cosmos FM is currently seeking a part-time bilingual (English-Greek) administrative assistant for afternoon hours with communication skills, some bookkeeping experience, and knowledge of social media.

23 days agoAstoria, Queens, New York, NY, United States

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A property management company located in Silver Spring, Maryland is seeking an energetic, multi-tasking individual to round out current office staff. Knowledge of property management, a valid driver’s license and reliable transportation preferred. The position offers competitive wages and full benefit package. · Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf · Manage company FB page and other SM accounts · Manage and update company website · Building Engines Onboarding · Maintain comprehensive and accurate records including meeting minutes when needed · Perform minor accounting duties to be outlined by Comptroller · Organize meetings, including scheduling, sending reminders, and organizing catering when necessary · Answer phone calls in a polite, professional and clear manner · Greet visitors and identify the purpose of their visit before directing them to the appropriate department · Assist with filing and data entry when needed – be a team player! · Manage the Presidents and Vice Presidents calendar if needed, including making appointments and prioritizing the most sensitive matters · Maintain break room and office supplies Ordering parts Scheduling inspections Maintain property notebooks Employment Type Full-time

26 days agoSilver Spring, MD, United States

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Hands on administration for an architectural services office in mid Harlem. Knowledge of Microsoft Office, pdf editing and use, interested in learning a new program for timesheets data entry, Department of Buildings filings. Have strong communication and writing skills. Punctuality is a requirement.

1 month agoFort Greene, Brooklyn, New York, NY, United States

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Administrative Assistant needed with experience working in a homeless shelter and working with DHS . Full time Position salary range of 42,000-45,000 annual

1 month agoJamaica Estates, Queens, New York, NY, United States

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I am a Professional Boxer needing a personal assistant to answer phones. Setup interviews, run errands, pickup daughter from school and learn how to run my business. Additionally, since I have been cast in an upcoming movie, helping me go over lines and choosing which commercials etc we should agree to do.

1 month agoNorthern Heights, Kansas City, MO, United States

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Small Brooklyn-base Construction firm seeking office manager willing to work in fast paced and dynamic setting. Responsibilities includes answering phones, office management, data entry, file management, customer service, maintaining utility co. accounts, general correspondence and delivering of documents to various agencies. MS office knowledge and good communication skills must. Serious candidate only! Driving experience plus. Salary: $ 22 - $ 25/ HR.

1 month agoClinton Hill, Brooklyn, New York, NY, United States

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The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective support to an office, business unit, department, or other organization and its leadership. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments. Responsibilities • Ensuring all documents and records are up to date • Working with management of potential issues • Help with payroll related duties • Data administration with Microsoft Office • Management of workforce • Documentation of daily tasks Benefits • Pay: From $20.00 per hour • 401(k) matching • Health insurance • Retirement plan • Average Estimate Salary for an Administration Assistant: $50,315 to $71,071 Qualifications • Previous clerical experience required • Knowledge of Word • Strong computer skills • Minimum high school diploma • Excellent eye for detail • Strong organization skills APPLY NOW. *We are currently accepting applications for residents in the United State.

1 month agoThe Rancho District, Burbank, CA, United States

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The Administrative Assistant provides prompt and efficient administrative support for the Department.This position is also available to provide support and assistance as needed to other departments, such as periodic coverage for the Front Reception Desk and office staff. Responsibilities Submits annual reports, tax returns and extensions in timely manner to meet deadlines Maintain books for general partner accounts Primary contact with banking institutes concerning opening and closing accounts. Accurately and proficiently types memos, letters, budget, reports, corporate listings and agreements as necessary Edits written and electronic communiction to assure best possible output. Responsibilities • The Administrative Assistant provides prompt and efficient administrative support for the Department • This position is also available to provide support and assistance as needed to other departments, such as periodic coverage for the Front Reception Desk and office staff • Responsibilities Submits annual reports, tax returns and extensions in timely manner to meet deadlines Maintain books for general partner accounts Primary contact with banking institutes concerning opening and closing accounts • Accurately and proficiently types memos, letters, budget, reports, corporate listings and agreements as necessary Edits written and electronic communiction to assure best possible output Facilities department meetings/events as needed Qualifications • Ability to gain administrative experience for a renowned transportation company • Self-starter with multitasking capabilities • Comfortable working with Excel • Comfortable working with PowerPoint to set up presentations for upper management • Financial and familiarity with payroll • ADP familiarity (willing to train) Benefits • Pay Rate: $21-23/HR • 401K • Stability of the company • Employee monthly recognition • Independent work environment

1 month agoCapitol Heights, MD, United States

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We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.

2 months agoManhattan, New York, NY, United States

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A successful candidate for the postion of Customer & Member Service Representative would have: *Proactive personality and ability to adapt to the changes. Comunicative skills and active listening. *Good organizational and interpersonal skills; demonstrated ability to communicate clearly and professionally, both verbally and in writing, excellent grammar. *A strong interest/background in worker/inmigrant rights and the cooperative business model. *Basic computer skills including work with Microsoft Office, e-mail at a proficient leve, Google Drive, Quickbooks) *Customer service skills, (i.e.responding to phone calls, problem solving with clients and coop members.) *Ability to learn quickly and be interested in developing a variety of the new skills, be able to manage multiple tasks and meet deadlines; have the ability to work independently and in a team. *Superior organizational, interpersonal and communication skills, demonstrated experience of written and oral presentation skills. *Bilingual Spanish/English skills (able to write, read and speak fluently in Spanish and English requered). *Entrepreneurial?Business skills a plus. Responsibilities will include: *Serving as Customer & Member Service Representative for: We Can Do It! Women's Cooperative along with the Office Manager. *Coodination of "Back office" maintaining member and client records through their database, answering customer calls, matching members with jobs, assisting with documentation of job estimates. *Update monthly financial reports for the cooperative. *Conducting ongoing Client Satisfaction Surveys via phone and mail. *Assist the cooperative with marketing efforts and ordering materials as needed. *Writing of general, commercial and administrative correspondence. *Support with general back office administration.

4 days agoSunset Park, Brooklyn, New York, NY, United States

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-Eye doctor office looking for a highly motivated technician to work along side the doctor and office manager to take care of patients. Duties: -Assist patients with charting, pre-testing. -Assist doctor to meet patients demand. -Help with sales and get commission. -Call patients for appointment reminders and other needs. -Learn billing. Requirement: -Arabic or Russian speaking candidates preferred but not required.

6 days agoBayridge, Brooklyn, New York, NY, United States

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Our reputable real estate office is seeking a highly organized and motivated individual to join our team as an Assistant Office Manager and Recruiter. As the Assistant Office Manager, you will play a crucial role in supporting the smooth operation of our office, while also taking on responsibilities as a recruiter to help us identify and attract talented real estate professionals.

6 days agoCarroll Gardens, Brooklyn, New York, NY, United States

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Mental Health Wellness Nurse Practitioner Private Solo Practice seeking an enthusiastic front office administrator who possesses an ability to communicate patiently and effectively. I am looking for someone with excellent phone management skills. Strong communication skills for compassionate and empathetic interactions with clients, healthcare professionals, and colleagues and who has the ability to speak with various people throughout the day in a calm and supportive manner. The job requirements will also include, but are not limited to, scheduling patient appointments, faxing medical documents, filing, ordering supplies, insurance claim submission, and other miscellaneous duties. Computer skills are required for this position, as well as the ability to multitask. I look forward to hearing from you!

8 days agoLong Beach, NY, United States

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Starting a career with us means more than just a job, it's an entry-level opportunity to learn all aspects of the business world. We offer career opportunities to become part of an award-winning team that is taking over the marketing and sales energy, technology, and telecommunications industry. (NOT A REMOTE POSITION) What will you be doing? -Work within our office and within our retail partner’s locations -Become a valued partner to our retail partners, internal and external teams -Assist in setup and distribution of all promotional collateral -Set an example as a front-line representative between customers and client brands -You will be trained to become an expert in our products and use this expertise to educate, inform, inspire and sell to prospective customers. -Engage and connect with our customers by providing excellent customer service -Tasked with bringing our brands to life for our customers while building brand loyalty and delivering with productivity -Learn how to be a great communicator with the ability to utilize technology effectively and engage with customers and your team to meet goals -Effectively promote newest products and promotions through in-store sales and presentations A few things we look for in a qualified candidate for this role are: -Welcoming and outgoing personality -Adaptable and student mindset -Ability to work in a team environment and on your own -Attention to detail -Ability to learn procedural knowledge acquired through on- the-job training -High school diploma or equivalent -Reliable transportation

15 days agoShreveport, LA, United States

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Qualifications: -The ideal candidate must be reliable, enthusiastic, and have a passion for patient care -ONE year minimum experience selling and dispensing eyewear or eagerness to learn. Technician to the doctor and front desk sales as patient volume permits. -Knowledge of vision plans such as VSP, EYEMED, Davis Vision, and Spectera or willingness to learn. -Excellent written and verbal communication skills -Ability to multi-task -New York, NY: Reliably commute or planning to relocate before starting work (Required) -Ensure high levels of customer satisfaction through excellent sales service -Assist the patient with frame and lens selection -Explain our products and services -Contact lens training -Assist with adjustments and repairs -Welcome customers to the store and answer their queries -Answer telephone calls, make appointments, verify insurance -Ability to work Saturdays Benefits -Pay: $16.00 - $23.00 per hour -Employee discount -Flexible schedule -Paid time off Job description About us We are professional, customer-centric, collaborative and our goal is to provide excellent eye care to our patients Our work environment includes: • Modern office setting • On-the-job training • Safe work environment OPTICAL SALES ASSOCIATE Well established optometry practice is looking for a full-time or part-time Optical Sales Associate for our upscale luxury boutique. The ideal candidate must be reliable, enthusiastic, and have a passion for patient care. Responsibilities: • Ensure high levels of customer satisfaction through excellent sales service • Assist the patient with frame and lens selection • Explain our products and services • Contact lens training • Assist with adjustments and repairs • Welcome customers to the store and answer their queries • Answer telephone calls, make appointments, verify insurance • Ability to work Saturdays Education: • High school or equivalent (Preferred) . Work Location: In person

22 days agoCentral Park, Manhattan, New York, NY, United States

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Busy, fast-paced Personal Injury Firm, centrally located in the Midwood section of Brooklyn looking for Litigation Paralegal with a minimum of one (1) year of litigation experience in personal injury to join our dynamic team. QUALIFICATIONS: - 1 year of litigation experience working in a Personal Injury Law Firm or Insurance Company a MUST. - Proficiency in Microsoft Office, Outlook, Excel, etc. a MUST. - Experience with any Legal Management Software is Preferred. - Bilingual is Preferred. DUTIES: - Draft Summons and Complaints, Bill of Particulars, Settlement Packets, RJI, Subpoena, HIPPA, Discovery Responses and Demands. - Answer calls. - Maintain Personal Legal Calendar and Tasks at all times. - Assist Attorneys.

29 days agoBrooklyn, New York, NY, United States

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Currently seeking a professional who provides behind-the-scenes work for an office. Their tasks include organizing files, preparing documents.

29 days agoBronx Park, Bronx, New York, NY, United States

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Primary Purpose of Role We are currently recruiting for licensed Event Security Officers to join our team. You will have a wide range of duties, culminating in the delivery of safe, secure and enjoyable events. Working collaboratively with your peers, you will play a crucial role in the execution of events, delighting our guests. If you are a reliable, trustworthy and friendly security professional, we would love to hear from you. The Role As an Event Security Officer, your role will consist of the following: To carry out the role of Event Security. To protect and secure people, property and assets. To provide a visual security presence at events. To ensure that access/egress into the venue and events is controlled. To deliver and provide excellent customer service to internal/external customers at all times. To assist with emergency evacuation procedures as/when required. To manage crowds and queues effectively. To follow company and site specific policies, procedures and instructions at all times. To ensure security logs and reports are completed as/when required. To be willing to work days, nights, evenings and weekends. To represent Knockdown Center and promote a positive image at all times. To undertake company and site-specific training as/when required. To adhere to company professional standards at all times whilst on duty. Any other duties commensurate with the role.

1 month agoMaspeth, Queens, New York, NY, United States

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We are a plaintiff's law firm in need of a bookkeeper. Requirements include: · Knowledge of Quickbooks online · Familiarity with ADP · Ability to populate weekly budgeting and financial report templates · Assistance with overall administrative management of the office, including ordering office supplies · Account management, including invoicing, check requests, and vendor expense processing · Proficient in Microsoft Office (Word, Excel, and Outlook)

1 month agoJericho, NY, United States

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Job description Main Job Duties and Responsibilities: follow up on, collect payments monitor customer account details for non-payments, delayed payments and other irregularities develop a recovery system and initiate collection efforts communicate with customers via phone, email, or mail answers and direct incoming calls assist the office as needed Education and Experience: knowledge of accounts receivable knowledge of office administration and procedures proficient in relevant computer software like QuickBooks and Microsoft Office 1-2 years accounts receivable and general accounting experience Key Competencies: attention to detail and accuracy good verbal and written communication skills team member customer service skills

1 month agoBronx Park, Bronx, New York, NY, United States

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