Administration jobs in United States

A busy heavy and highway contractor is in search of an entry level Procurement Assistant to support our engineering department in our Old Bridge, NJ office. This position will require skills for assisting with contracts, bidding and pricing. Additionally, the role includes performing various administrative tasks to support the engineering department office operations, soliciting subcontractors and supplier. This is a great opportunity for someone who has interest in longevity and desire for professional development. The ideal candidate · Must be detail oriented, possess strong analytical and reading skills. Must be a team player with ability to work independently, multitask, work under pressure and meet tight deadlines. Must be well organized and maintain accurate records of project activities, costs and communications for permits, plans, projects. Must have flexibility in work schedule when necessary to accommodate contract and bidding meetings. · Must have strong written and oral communication skills. · Send out solicitation/ RFQ, Internet based mass call out, follow up phone calls, maintain/update master list. · Complete DBE paperwork for bid time. · Assist in compiling and assembling construction bidding packages. Find vendor for appropriate bid items, research internet/bid source. · Develop and maintain supplier relationships. Print/Circulate drawing, update plan sheet/spec. Follow up on requests for information specs sections quantity. · Computer skills are required; Excel, Adobe, knowledge of Blue Beam is a plus. Knowledge of construction terminology and process is preferred. · High school diploma or equivalent required; associate or bachelor's degree preferred or background/experience in Construction and/or Construction Management. · Willing to train the right candidate Benefits, 401k medical Dental Holidays PTO This is an in-office job.

Buenas tardes nuestra empresa está en búsqueda de personal administrativo que hable español en Nueva York asistir a la entrevista en el horario de lunes a viernes de 9:00 am a 11:00 am en esta dirección 65-60 Myrtle Ave 1 floor, Glendale, NY 11385, United States preguntar por Yuri a lo que llegue a la oficina

Responsibilities • Manage and maintain schedules, appointments, and meetings for executives and team members. • Coordinate travel arrangements, including flights, accommodations, and transportation. • Prepare and organize documents, reports, and presentations for meetings and conferences. • Answer and direct phone calls, emails, and inquiries in a professional and timely manner. • Maintain office supplies and equipment, ensuring everything is stocked and in working order. • Assist with the onboarding process for new employees, including paperwork and orientation. • Provide general administrative support, such as filing, copying, and organizing files and records.

We are seeking a detail-oriented and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing various administrative tasks. This position requires strong organizational skills, effective time management, and proficiency in using Microsoft apps and other office software. The Office Administrator will be responsible for maintaining an efficient office environment while providing support to staff and clients. Responsibilities Manage daily office operations, ensuring a welcoming and professional atmosphere. Oversee calendar management, scheduling appointments, and coordinating meetings. Handle clerical tasks such as typing, filing, and organizing documents. Maintain accurate records and files. Assist with inventory management of office supplies and equipment. Communicate effectively with clients, vendors, and team members to facilitate smooth operations. Implement organizational systems to enhance efficiency within the office. Experience Proven experience as an Office Administrator or in a similar administrative role. Proficiency in Microsoft apps (Word, Excel, Calendar) and other office software. Strong clerical skills with attention to detail in typing and filing tasks. Excellent organizational skills with the ability to prioritize tasks effectively. Demonstrated time management abilities to handle multiple responsibilities efficiently. Previous experience in a construction office setting is preferred but not required. A positive attitude and strong communication skills are essential for success in this role. Job Type: Full-time Pay: $20.00 - $40.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Commute: Brooklyn, NY 11231 (Required) Ability to Relocate: Brooklyn, NY 11231: Relocate before starting work (Required) Work Location: In person

We're Hiring: Administrative Account Audit Database Entry Position ** **Total Quality Logistics Inc. Job Opening We’re excited to announce that Total Quality Logistics Inc. is looking for a motivated Administrative Account Audit Database Entry ** to join our team! This is a fantastic opportunity to enhance our brand recognition and support our financial growth initiatives. Job Description:** As an Administrative Personal Assistant, you will play a crucial role in developing action plans and sales strategies that align with our growth objectives. Your efforts will focus on new customer acquisition and optimizing client relationships, contributing significantly to our overall success. The successful candidate will be responsible for providing both personal and business support, working collaboratively with our team. We are looking for individuals with a flexible attitude, strong communication skills, and professional interpersonal abilities. The ideal candidate will be proactive, resourceful, and able to work from home in any part of any town. How to Apply:** If you are excited about this opportunity and believe you are a good fit for our team, please send your resume.

We are seeking a dedicated and professional Dental Assistant to join our growing dental practice. As a Dental Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing exceptional care to our patients. Your primary responsibilities will include assisting the dentist during procedures, maintaining patient comfort, preparing and sterilizing equipment, and managing patient records. Key Responsibilities: Assist the dentist during patient examinations and dental procedures. Prepare and organize treatment rooms, ensuring all necessary equipment and materials are ready. Sterilize and maintain dental instruments and equipment in accordance with infection control guidelines. Take and develop X-rays as needed. Record and update patient medical histories and treatment plans. Provide patients with information and instructions regarding post-treatment care. Help manage patient flow and appointments, ensuring the office runs efficiently. Maintain patient confidentiality and ensure compliance with HIPAA regulations. Schedule patient appointments and follow up on patient recalls. Perform basic administrative tasks, such as answering phones and processing patient intake forms. Ensure that the dental office is clean, organized, and stocked with necessary supplies.

scheduling and answering phone with some data entry

Now Hiring: Receptionist – Be the Face of Our Company! Are you organized, professional, and great with people? We’re looking for a Receptionist to be the first point of contact for our business, ensuring a welcoming and efficient front desk experience for clients, visitors, and team members. Why Join Us? Competitive Pay & Benefits – Health insurance, PTO, retirement plans & more Career Growth Opportunities – We invest in our employees’ success Positive Work Environment – Friendly andsupportive team culture Flexible Scheduling – Full-time & part-time positions available Key Responsibilities: • Greet visitors and clients with a warm andprofessional demeanor • Answer and direct phone calls, emails, andinquiries efficiently • Schedule appointments and manage calendars with accuracy • Handle administrative tasks such as data entry, filing, and office organization • Ensure the reception area is clean, organized, and welcoming • Assist other departments as needed to keep operations running smoothly What We’re Looking For: Excellent communication & interpersonal skills Strong organizational & multitasking abilities Proficiency in Microsoft Office & office management software A professional and friendly attitude with a customer-first mindset Previous experience in reception, customer service, or administration is a plus! Ready to be the face of our company? Apply today and start your journey with us! Would you like this tailored for a specific industry (e.g., medical, corporate, hospitality)?

Job Title: Executive Assistant & Business Development Representative Location: NY & NJ - Remote, Field & In-person Job Type: Full-Time About the Role We are seeking a highly organized and results-driven professional to serve as both an Executive Assistant and Business Development Representative. This unique role requires a dynamic individual who can seamlessly manage executive-level responsibilities while also driving new business growth. Key Responsibilities Executive Assistant Duties: • Oversee and manage executive accounts, ensuring organization and efficiency. • Handle administrative tasks, including scheduling, correspondence, and document management. • Assist with business operations, reporting, and special projects as needed. • Serve as a liaison between the executive and internal/external stakeholders. • Maintain confidentiality and professionalism in all interactions. Business Development & Marketing Duties: • Identify and target new pain management physicians and personal injury attorneys. • Secure meetings and build strong relationships to generate referrals. • Develop and execute marketing strategies to drive business for our pharmacy and funding company. • Track outreach efforts, maintain a CRM database, and provide regular progress reports. • Represent the company professionally in meetings, networking events, and industry functions. Qualifications: • Prior experience as an executive assistant, business development representative, or in a similar dual-role capacity. • Strong organizational, multitasking, and problem-solving skills. • Excellent communication and relationship-building abilities. • Sales-oriented mindset with a proven ability to generate leads and close deals. • Proficiency in CRM software and Microsoft Office Suite. • Self-motivated with the ability to work independently and remotely. Why Join Us? This role offers a unique blend of operational support and revenue-generating responsibilities, making it ideal for a high-energy professional who thrives in a fast-paced environment. If you’re looking for a challenging yet rewarding opportunity, we’d love to hear from you!

Boutique Law Firm seeks full time Receptionist/Administrative Assistant. Responsibilities include answering phone, greeting clients, scheduling appointments, sorting mail and various office tasks. Salary commensurate with experience.

Position: Locksmith Technician Pay: $50,000 - $75,000 a year Requirements: HSD/ GED. Certification in locksmithing or relevant preferred. 1 year experience locksmithing Position: Inventory and Purchasing Specialist Pay: $60-75,000 a year based on experience Requirements: Bachelor’s degree in Supply Chain Management, Business Administration, or a related field (preferred).Minimum of 2 years of experience in inventory management, purchasing, or procurement.

For Her NYC is a well-established women's apparel manufacturer dedicated to quality and efficiency. We are seeking a highly organized and computer-savvy Office Assistant & Data Entry Specialist who is fluent in Chinese (Mandarin or Cantonese) and English to support our office operations. This role is ideal for someone with strong attention to detail, excellent typing skills, and the ability to manage large amounts of data efficiently while assisting with general office duties. *WALKING DISTANCE TO THE TRAIN STATION* Key Responsibilities - Data Entry & Record Management Accurately input, update, and maintain large volumes of data in spreadsheets, databases, and internal systems. Verify data for accuracy and completeness, ensuring consistency across documents. Organize and categorize data to ensure quick retrieval and easy access. Maintain detailed records of inventory, orders, and vendor information related to the business. - Document Processing & File Management Create, format, and edit reports, invoices, purchase orders, and other business documents. Assist in translating and formatting documents in Chinese and English. - Communication & Office Administration Assist in coordinating with vendors, suppliers, and internal teams to track shipments and confirm order details. - Data Verification & Quality Control Cross-check and verify information across multiple sources to ensure accuracy and consistency. Identify and correct any discrepancies in data or documentation. Ensure all entries comply with company standards and protocols. Requirements - Fluent in Chinese (Mandarin or Cantonese) and English – Strong reading, writing, and speaking skills required. -Computer-Savvy & Detail-Oriented – Comfortable using: Microsoft Excel & Google Sheets (sorting, formulas, data validation) Microsoft Word & Google Docs (document formatting, reporting) Data entry software or database management tools - Fast & Accurate Typist – Ability to input and process large amounts of data efficiently. - Highly Organized & Detail-Focused – Can manage multiple tasks and ensure data integrity. Job Type: Full-time Pay: $18.00 - $25.00 per hour Benefits: Employee discount Flexible schedule Paid time off Schedule: Monday to Friday Application Question(s): Approximately how far (miles) do you live from our office? Do have experience entering in data? Education: Associate (Preferred) Language: Chinese (Required) Ability to Commute: New Hyde Park, NY 11040 (Required) Work Location: In person

Bellido Insurance is looking for an Administrative Assistant/Personal Secretary for our fast-paced insurance agency. REQUIREMENTS: Fluency in English and Spanish. This includes, reading, writing, and good grammar in both languages. Strong telephone skills and ability to work with clients and insurance companies. Prefer applicants with experience in Microsoft products, which will be tested during interview. Knowledge of insurance preferred, but not required as long as you are willing to learn it while being paid. Prior Administrative Assistant/Receptionist experience required and specific experience must be listed on resume to be discussed during interview. Must be able to present a solid, professional attitude towards clients, vendors, insurance companies.

TITLE: Personnel Assistant (School District) LOCATION: Human Resources Department HOURS: 8:00 AM – 4:30 PM SALARY: $54,470 - $76,256 (based on experience) THIS IS A COMPETITIVE CIVIL SERVICE TITLE DISTINGUISHING FEATURES OF THE CLASS: Under general supervision, the incumbent of this position facilitates the administration of personnel functions within a district’s Personnel Office or Department of Human Resources by performing various specialized administrative and clerical functions related to both the classified/unclassified and certified/non-certified personnel of a school district. The incumbent of this position has extensive contact with district division directors, supervisors, employees, other school districts and the general public. This position requires the exercise of independent judgment in the performance of personnel and/or civil service administration procedures. Supervision may be exercised over subordinate personnel. Does related work as required. EXAMPLES OF WORK: (Illustrative only): Prepares vacancy announcements based on data submitted by department heads and/or supervisors; Responds independently to all communications from potential candidates and maintains related files; Assists in the preparation of all internal job descriptions based upon discussions with department heads and maintains current file of job descriptions with related skill profiles; Pre-screens all resumes of candidates for certified and non-certified positions and conducts exit interviews; Performs the canvassing of Civil Service lists and prepares paperwork required for appointment; Advises program supervisors of Civil Service Rules as they relate to the hiring, promoting and terminating of personnel, and works to ensure compliance with same; Prepares reports of personnel changes to be submitted to the County Department of Human Resources; Acts as contact/liaison with the New York State Education Department on various issues (i.e.; teacher certification, fingerprinting, temporary licenses, etc.); Writes classified ads for all positions; Conducts orientation for new employees; Collects and analyzes data collected from other school districts or sources for negotiations purposes; Acts as liaison with employment agencies to fill salaried and temporary positions; Coordinates special projects such as recruitment fairs, employee recognition programs, etc.; Assists in the maintenance of employee personnel and benefits enrollment records and files; May assist Benefits Assistant and/or Health Claims Processor, as needed; Receives reviews and approves applications for FMLA time to ensure eligibility and applicability to state and federal regulations; Writes and tracks correspondence between the agency and employees regarding their request for, and status of, leaves; Oversees time and leave for all employees to ensure accuracy; Provides information on all leave procedures and policies; Uses computer applications or other automated systems such as spreadsheets, word processing, calendars, e-mail and database software in performing work assignments. REQUIRED KNOWLEDGE, SKILLS, ABILITIES, AND ATTRIBUTES: Good knowledge of personnel administration principles, practices, procedures, and terminology as it relates to both certified/non-certified and classified/unclassified personnel; good knowledge of Westchester County Civil Service Rules, policies and procedures, good knowledge of benefits administration; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; ability to conduct special projects under general supervision; ability to establish and maintain effective working relationships with individuals at all levels and categories both inside and outside of the district; ability to read, write, understand and communicate in English sufficiently to perform the essential functions of the position; ability to communicate effectively, both orally and in writing, good initiative and judgment in the conduct of analyses, courtesy; integrity; tact; resourcefulness; physical condition commensurate with the demands of the position. MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma and three (3) years of experience where the primary function of the position was personnel work, which must have included one or more of the following activities: job evaluation, recruiting, staff training or benefits administration. SUBSTITUTION: Satisfactory completion of 30 credits* at a recognized college or university may be substituted on a year for year basis for up to two (2) years of the specialized experience described above. All coursework must be verified by official transcript. NOTE: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the minimum qualifications will be considered in evaluating experience. *SPECIAL NOTE: Education beyond the secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.

About Us: We are a boutique law firm located steps from Madison Square Garden, specializing in real estate, construction, and commercial litigation. We are seeking a highly skilled and detail-oriented Legal Secretary to join our dedicated team and support our attorneys with administrative and legal tasks. Responsibilities: - Organize and maintain matter files, documents, and correspondence in physical and electronic formats - Manage attorney calendars, schedule meetings, and coordinate teleconferences, networking events, and court dates - Draft, proofread, and format engagement letters and maintain client database - Assist with attorney timekeeping and review of draft invoices - Handle office administrative duties (phone calls, mail, emails, billing, inventory, etc.) - Communicate with clients, opposing counsel, and court personnel professionally, taking accurate messages when applicable - Maintain confidential and sensitive information with discretion - Occasional preparation of case materials and filing documents with Court Qualifications: - Minimum of 3+ years of experience as a Legal Secretary or similar role - Familiarity with legal terminology, court procedures, and document formatting - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal case management software (iManage preferred) - Strong organizational skills and ability to multitask in a fast-paced environment - Excellent written and verbal communication skills - Experience in real estate is highly preferred but not required Compensation & Benefits: - Competitive salary ($65,000 - $70,000 based on experience) - Comprehensive health benefits - 401(k) - Paid time off and holidays - Opportunities for professional development Job Type: Full-time Pay: $60,000.00 - $70,000.00 per year Benefits: - 401(k) - Dental insurance - Health insurance - Paid sick time - Paid time off

The Office Administrator with a construction background will provide essential administrative support to a construction company or construction project team. This role involves handling office tasks, managing communication, assisting with project documentation, and ensuring smooth daily operations. The ideal candidate will have a strong understanding of construction processes, terminology, and project management. Key Responsibilities: Administrative Support: Answer phone calls, emails, and other correspondence related to construction projects. Manage office schedules, appointments, and meetings for project managers or other senior staff. Prepare and distribute internal memos, reports, and project documentation. Document Control and Management: Maintain and organize construction documents, contracts, and permits. Assist in the preparation and submission of tender documents and proposals. Track project schedules and ensure timely submission of reports and documentation. Maintain a filing system for easy access to project-related documents (both digital and paper). Project Coordination: Coordinate with construction teams, subcontractors, vendors, and suppliers for project-related needs. Monitor the progress of projects and help ensure deadlines and budget requirements are met. Assist in preparing and reviewing contracts and change orders. Procurement and Inventory Management: Assist in managing the procurement of construction materials, tools, and equipment. Ensure the timely delivery of materials to job sites. Track inventory levels and manage stock of office and construction-related supplies. Compliance and Safety: Ensure all necessary paperwork for regulatory compliance (permits, inspections, etc.) is up to date. Maintain safety records and ensure safety procedures are followed on-site. Help with OSHA and other regulatory document preparation. Financial Support: Assist in budgeting and tracking project expenses. Prepare and process invoices, purchase orders, and receipts for payment. Help in managing payroll for construction workers if necessary. Customer and Client Liaison: Serve as a point of contact for clients, subcontractors, and other stakeholders. Assist in addressing any client inquiries and project-related issues. Prepare reports and presentations for clients and senior management. Required Qualifications: High school diploma or equivalent (Associate’s or Bachelor’s degree preferred). Proven experience in administrative roles, with preference for experience in the construction industry. Knowledge of construction processes, industry terminology, and project management practices. Familiarity with office software (Microsoft Office Suite, Google Workspace, etc.) and construction-related software (e.g., Procore, Buildertrend, etc.) is a plus. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to manage multiple tasks and prioritize effectively. Preferred Skills: Previous experience in a construction office or project management role. Knowledge of accounting and financial principles related to construction. Understanding of building codes, safety regulations, and industry standards. Working Conditions: Office-based position with occasional visits to construction sites. Full-time hours with the possibility of overtime depending on project deadlines. This role is essential for ensuring efficient operations and supporting the overall success of construction projects, making it ideal for someone who is organized, proactive, and has a strong foundation in the construction industry.

Job Overview: Global is seeking an organized and detail-oriented Office Manager to join our growing team. The position will support the firm in all aspects of office management and operations and plays crucial role in maintaining the smooth and efficient operation in our company. In this role, you will be the primary point of contact for all customer inquiries, responsible for data entry, and various administrative tasks, ensuring that all office functions run seamlessly. If you're proactive, have strong communication skills, and thrive in a fast-paced setting, we want to hear from you! Key Responsibilities: Phone Management: Answer, screen, and direct phone calls. Take detailed messages and ensure timely follow-up. Call and follow up with leads. Be point of contact for clients and new prospects. Data Entry & Record Keeping: Input and maintain accurate data into systems. Update and manage files, records, and documents. · General Administrative Support: Manage office schedules, appointments, and meetings. Prepare reports, presentations, and meeting agendas as needed. · Assistant to VP. Assistant to the VP of Marketing & Sales when needed. Assist with schedule, calls, and any email communication as needed. Communication & Coordination: Facilitate communication between departments, clients, and vendors. Assist in preparing email communications, presentations, and webinars as needed. Qualifications: Experience Bachelor’s degree in business administration, Management, or a related field preferred Experience in an office or administrative role preferred. Strong verbal and interpersonal communication skills with the ability to interact professionally with clients, business associates, and external partners Excellent organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Ability to maintain confidentiality and handle sensitive information. Proficiency in Microsoft Office Suite (Word, Excel, Outlook), CRM, and other office software. Why Join Us? Global Financial gives you the opportunity to contribute to the growth and development of a dynamic company. A supportive and collaborative work environment encouraging growth and collaboration. Competitive salary based on experience with ability to earn commissions. Full time in our NYC office. PTO, Holiday pay, and discretionary bonuses based on performance.

Terrific Tigers Learning Center is a community-focused childcare program dedicated to providing high-quality center-based care for families in Queens. We support every aspect of a child’s growth and development in a safe, loving, and enriching environment. Our program lays a strong educational foundation, preparing children for academic success and lifelong learning. We believe that families are a child’s first and most important teachers, and we work closely with parents to ensure each child thrives. Terrific Tigers are currently seeking nurturing, passionate, and enthusiastic educators who are committed to making a meaningful impact in the lives of young children. All positions are 12-months. Work hours are 8:00 am-6:00 pm Requirements for Lead Teacher Position: Enrolled in or completed Bachelors degree in Child Development or Early Childhood Education. NY State Certification in Early Childhood Education B-2 (preferred). 1 to 2 years of experience working with children (ages 3-5). (Preferably in a childcare or school setting). Familiarity with Head Start/Early Head Start, the Creative Curriculum, preschool assessments, creating lesson plans, behavior management and early childhood practices. Must be willing to complete paperwork including lesson plans, child assessments, child daily logs and classroom logs. Spanish speaking highly preferred. Provide a safe, positive, creative and nurturing learning environment at all times. Guide children to learn language, gain autonomy, interact socially and participate in physical activities. Keep parents informed of their child’s progress and growth. Assist team members and volunteers in maintaining an orderly, safe and attractive classroom. Complete and submit all required paperwork and documentation as scheduled. Delegate and assign tasks as described in the job descriptions and program policies. Encourage parents to be active participants in their child's education. Ensure that all classroom activities are developmentally appropriate and carried out on a daily basis. Handle emergency situations as designated by program policies and procedures. Provide a setting that meets the individual needs of children, assess each child's developmental needs and write individual lesson plans. Flexible, and work with colleagues in a professional manner. Love working with young children. Support the diversity initiatives of the school. Strong written and verbal communication skills. Requires minimal supervision. Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions. Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities. Additional center/school requirements may apply.'

Assistant is responsible for helping our staff with multiple professional duties. This position will be mainly remote, but may require in person assistance from time to time. Multilingual candidates preferred, but not required. Must be a resident of New York City, Nassau, Westchester or Northern New Jersey. Duties include, but are not limited to, answering phone calls and greeting clients, contributing to fact-checking, compiling data, and communicating with contractors, etc. Communicating with clients via phone, by email. Briefing the manager and other employees. Seeing to administrative tasks like making copies and sending invoices. Attending meetings, taking accurate notes on proceedings. Organizing documents and record-keeping. Transcribing and proofreading documents. Scheduling client appointments. Might be required to go to properties in New York City or New Jersey from time to time. Maintaining client confidentiality and privacy. INDEPENDENT, SELF-MOTIVATED, TIME FLEXIBILITY, RESPONSIVE and AVAILABLE. Probationary period before permanent official offer.

EXPERIENCE: One year full-time working experience with the management of addictions in a licensed substance use disorder facility. Supervisory Skills managing medical staff. Ability to comprehend and demonstrate medical and nursing knowledge competencies. Computer literacy of elemental computer operations. Internet, email, word processing, graphics and spreadsheets and databases. Computer proficiency in MS Office, and electronic health records. Knowledgeable and / or interpret CARF accreditation standards. Interpret current rules, regulations, and policies to make decisions based upon them. Principles and practices of drug abuse screening, education, treatment, intervention and referral and aftercare programs services. SPECIAL CLIENT-RELATED QUALIFICATIONS: Capable of working effectively in a self-directed role, able to multi-task and problem-solve. Each job responsibility and competency measurement include the following requirements: the ability to coordinate work of others, able to manage and coordinate multiple tasks while dealing with clients, able to appropriately manage clients’ behaviors and motivate them to follow treatment protocols and schedules. Ability to work independently and under supervision, Ability to communicate effectively with all clients from adult age to geriatric, co-workers, individually and in group setting. Telephone etiquette. ESSENTIAL DUTIES: Oversee the daily activities of the medical / nursing department and its staff. Plan, organize, and supervise the day-to-day activities of the Medical Services Department in a safe and effective manner in accordance with agency policy and procedures and NJ State Regulations for Inpatient, Residential Treatment Facilities. Supervise licensed and non-licensed staff to promote efficient delivery of healthcare services. Support the Medical Director in meeting the medical and psychiatric needs of the consumer related to a variety of acute and chronic healthcare problems according to NJ State Board of Nursing licensure guidelines. Delivers nursing care to the consumer in accordance to Evidence Based Practice (EBP). Manage pharmaceuticals and psychotropic medication as well as office stock and medical supplies in an efficient and cost-effective manner. Provide staff and clients with education on pertinent health related issues, healthy lifestyle change and education related to chronic illness and the medical and psychiatric complications of addiction. Promote a safe and effective work environment for the members of the healthcare team. Collaborate with members of the interdisciplinary treatment team to promote effective treatment and discharge planning. Evaluate policy and procedure and collaborate with administration and department head to develop and initiate program activities towards accreditation and quality improvement. Collaborate with the Medical Director and Administration to create, review and update policy and procedures. Provide department leadership through excellent communication, both within the department, between administration and all levels of the treatment team. Promotes staff education and training while maintaining records on staff health, wellness and vaccination status and assessing for barriers to education. Coordinate and delegate appropriate responsibilities to the medical department’s staffing team according to licensure guidelines. Provide timely information on issues related to the management of the Medical Services Department and communicate to the Department Head within a reasonable time period. Provide support and supervision of nursing staff and maintain appropriate documentation in staff charts. Provide necessary documentation in accordance with NJ State Regulations concerning medical and psychiatric care of the client. Assist physician in administering and provide prescribed medications including psychiatric medication. Coordinate Interns and Volunteer staffing responsibilities and supervision. Interview and select nursing candidates as needed. Serve on committees whenever appropriate. Facilitate and coordinate departmental activities related to policies, workload requirements, staff scheduling and evaluations. Manage department personnel issues adhering to policy and procedures and provide documented incident reports whenever necessary, report personnel problems to Medical Director and Human Resource department within a reasonable time period. Conduct annual and periodic staff performance evaluations and provide recommendations and education for improvement on particular staff deficiencies. Initiate participation in program wide in-services, and committees for program enhancement and promote staff participation in training and educational opportunities. as well as professional development. Promote excellence in the Medical Department’s delivery of healthcare. Establish and maintain networking relationships with other service providers in order to provide integrated treatment effective medical case management. Maintain relationships with administrative authorities and other supportive agencies. Participate in Quality Assurance Activities and develop safety plans and policies to be utilized in the event of emergency or disaster. Participate in self-study and self-evaluation process of the medical department. Display empathy and positive regard for others in written, verbal and non-verbal communications. Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions. Maintain proficiency in nursing standards and evidence-based treatment, documentation and pharmacology as needed, approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility. Dress appropriately for a workplace with frequent customer service interaction; promote professional work ethic, demeanor and attire in department’s licensed and certified staff. Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner.

Job Description: We are looking for a highly organized, proactive, and detail-oriented Bilingual Secretary with excellent communication skills in both English and Spanish. Key Responsibilities: - Handle phone calls and emails in both English and Spanish. - Manage documentation, filing, and records. - Perform general administrative tasks such as preparing reports and presentations. Requirements: - Advanced proficiency in both English (written and spoken) and Spanish. - Previous experience as a secretary or administrative assistant is preferred. - Strong knowledge of office tools (Microsoft Office, Google Suite, etc.). - Excellent organizational skills with the ability to handle multiple tasks efficiently. - Professional attitude, excellent communication skills, and the ability to work well in a team.

Job description We are a unique, fast growing TRANSPORTATION COMPLIANCE Company. We are looking for a confident, friendly, quick learner. We work with Federal & State D.O.T. & DMV Regulations with the Trucking, Limousine and Bus Industry. This position requires excellent communication skills to take care of our valued clients. We are "KNOWN FOR SERVICE." in the Industry. This is a Great opportunity for the right person to grow with us! Monday - Friday P/T Must have Computer skills Need Good written and oral communication skills Must have excellent organizational and follow up skills as well as being detail oriented. Need to be able to switch gears smoothly and multi-task while still being able to work in an efficient and well-organized fashion. Bilingual (Spanish) a Plus If you are looking for a career where you can learn and grow, both professionally and personally - we want YOU! to be part of our winning team! Job Type: Part-time Pay: $18.00 - $20.00 per hour Experience: Administrative Assistants & Receptionists: 1 year (Required) Work Location: In person

In this remote work opportunity, you will work with some of the best in our business to manage and maintain our SQL databases, ensuring optimal performance, availability, and security. You will work closely with our development and infrastructure teams to integrate, support, and enhance our database systems. If you can handle this, this might be your opportunity Job Responsibilities: 1. Perform database installations, configurations, and upgrades for SQL Server environments. 2. Monitor and optimize database performance, ensuring high availability and efficient resource utilization. 3. Assist with Database integration and consolidation of ERP SQL Databases of existing and newly acquired organizations. 4. Troubleshoot and resolve database-related issues, including performance bottlenecks, data integrity problems, and security vulnerabilities. 5. Implement and maintain database security measures, including user access controls, data encryption, and backups. 6. Design and implement database maintenance plans, including regular backups, index rebuilding, and database consistency checks. 7. Collaborate with application developers to optimize SQL queries, stored procedures, and database schema design for performance and scalability. 8. Stay up to date with the latest industry trends, technologies, and best practices related to SQL databases. Job Requirements: 1. Bachelor’s degree in Computer Science Information Systems, or a related field. 2. 2 + years of professional experience as a SQL Database Administrator. 3. Strong knowledge of Microsoft SQL Server and its various components. 4. Proficiency in writing and optimizing SQL queries, stored procedures, and functions. 5. Experience with performance tuning, query optimization, and index management. 6. Familiarity with database security concepts and best practices. 7. Understanding of backup and recovery strategies for SQL databases. 8. Knowledge of high availability (HA) and disaster recovery (DR) solutions, such as clustering, mirroring, and log shipping. 9. Experience with database monitoring and troubleshooting tools.

We are seeking a dedicated and passionate Pre-K Certified Teacher to join our early childhood education team. The ideal candidate will create a nurturing, engaging, and educational environment that fosters the development of children in a safe and stimulating space. As a Pre-K teacher, you will be responsible for implementing age-appropriate curricula, promoting social, emotional, cognitive, and physical growth, and preparing young learners for future academic success. Key Responsibilities: Develop and implement engaging lesson plans that align with Pre-K standards and encourage learning through play, exploration, and creative activities. Foster a positive and inclusive classroom environment that encourages curiosity, cooperation, and respect among students. Monitor the progress of each child, providing individualized support when necessary, and communicate regularly with parents regarding student development. Implement early literacy and numeracy skills development through hands-on activities, games, and group discussions. Manage classroom behavior and maintain a positive, structured environment conducive to learning. Collaborate with fellow teachers, assistants, and administration to ensure the educational needs of all students are met. Provide regular assessments of student progress, including documentation of achievements and areas for growth. Create and maintain a classroom that is clean, safe, and conducive to learning, including organizing materials and resources. Participate in ongoing professional development and stay current with best practices in early childhood education. Attend parent-teacher conferences, school meetings, and events as required.

Powerhouse by Power Moves Gymnastics is seeking a highly motivated and independent thinking individual to assist with the day to day administrative duties within our gymnastics facility. Our ideal candidate will work closely with the administrative team to assist with office duties and customer/ client relations. Responsibilities include but are not limited to data entry, assisting with maintaining our class management systems, handling client and customer phone calls/ emails/ in-person inquiries, creating memos, and assisting with customer intake, check in’s, attendance, etc. Experience in field of gymnastics, dance, cheer, acrobatics, front desk, office administration, and sports management a plus.

We are currently seeking a dynamic and customer-oriented Optical Receptionist/Sales Person to join our team. As the first point of contact for our customers, you will play a crucial role in creating a positive and welcoming experience. Your responsibilities will include: 1. Customer Service: Greet and assist customers in a friendly and professional manner, providing information about our services and products. 2. Appointment Scheduling: Manage appointment bookings and reminders to ensure efficient flow in the optical center. 3. Sales: Assist customers in selecting eyewear, lenses, and accessories by understanding their needs, preferences, and prescription requirements. 4. Product Knowledge: Stay up-to-date with the latest eyewear trends and product offerings to provide accurate information and recommendations to customers. 5. Administrative Tasks: Handle administrative duties such as verifying insurance information, processing payments, and maintaining patient records. 6. Inventory Management: Monitor and maintain inventory levels, ensuring the availability of popular eyewear brands and styles. 7. Customer Follow-Up: Provide post-sales support and follow-up with customers to ensure their satisfaction with their eyewear. Qualifications: - Previous experience in a similar role, preferably in the optical industry.

We are looking for a friendly and organized Receptionist to join our orthodontic office! What We’re Looking For: ✅ Excellent communication and customer service skills ✅ Experience with Carestream/Orthotrac is a plus, but not required ✅ Previous receptionist experience in the medical/dental field is preferred ✅ Ability to multitask in a fast-paced environment Responsibilities Include: Greeting and checking in patients Scheduling appointments Answering phone calls and assisting with inquiries Maintain and update patient records in the office management system Assist with administrative tasks such as scanning, filing, and organizing documents Communicate with orthodontist, assistants, and other team members to ensure smooth office operations Working Hours: Monday-Thursday 9am-6pm or Tuesday-Friday 9am-6pm (Fridays 8am-5pm) One Saturday (8am-12pm) about every 6-8 weeks If you’re a team player with a positive attitude, we’d love to hear from you! High school diploma or equivalent required Salary to be determined according to experience Job Type: Full-time Pay: $18.00 - $27.00 per hour, according to your experience.

If interested, please call (M-F, 8AM - 4PM) ! We see chats, but are not able to respond. Seven one eight, four seven one, five five zero zero We are seeking a dedicated and driven personality to join our team as a Front Desk Receptionist at Wavecrest! We are looking for someone who is committed to providing exceptional customer service and care for our residents. We're seeking a strong-willed individual to serve as the face of Wavecrest and as the first point of contact, responsible for creating a positive and professional experience for visitors, residents and staff. Job responsibilities include: - Greeting residents, family members and visitors with a warm and friendly demeanor. - Answering and direct phone calls, taking messages as necessary. - Responding to inquiries about facility services and residents with accuracy and professionality. - Maintaining a clean and organized reception area, to ensure smooth workflow and operations. - Signing for packages and mail, directing them as needed. - Coordinate with staff to ensure residents receive timely assistance and support. - Corresponding with appropriate parties when residents return/or are discharged from hospital/rehab. - Ensuring residents and visitors sign in and out Qualifications: - High School Diploma/Equivalent - Previous experience in an administrative role is preferred, but not required. Extensive training and support will be provided! - Excellent communication and interpersonal skills. - Strong organizational skills with the ability to multitask. - Proficient with basic computer applications (Microsoft Office, Word, Excel, Outlook). - Compassionate and understanding attitude towards residents and their families. - Ability to maintain confidentiality and handle sensitive information. Working Conditions: - Must be able to sit for an extended period of time (8 Hours) - Must be comfortable working in a Healthcare setting. - Must be able to multitask between routing phone calls, ensuring residents are properly signing in/out all while maintaining professionality. Candidates are encouraged to submit their resumes outlining your qualifications and skills for the role. Join our team and help us make a difference in the lives of our residents by providing outstanding service and support!

Overnight Front Desk Manager Location: Hudson Yards Hotel, New York, NY Schedule: Overnight shifts, including weekends and holidays About Us Hudson Yards Hotel is a boutique property at the heart of New York City, blending luxury with a warm, personalized guest experience. Our team is passionate about hospitality, and we believe in creating a workplace where everyone feels valued. Your Mission As the Overnight Front Desk Assistant Manager & Acting Manager on Duty, you will be the primary point of contact for guests and hotel operations overnight. You will ensure smooth check-ins and check-outs, address guest concerns, and oversee the front office team to deliver an exceptional guest experience. In the absence of senior management, you will handle operational decisions, resolve guest issues, and coordinate with other hotel departments to maintain seamless service. Key Responsibilities - Guest Services & Front Office Operations - Serve as the Acting Manager on Duty (MOD) overnight, ensuring efficient front office operations and addressing any guest needs. - Oversee guest check-in/check-out process, ensuring proper identification and payment methods are secured. - Supervise and support the front office team, ensuring all guest interactions are warm, personalized, and efficient. - Handle and resolve guest complaints or service issues that cannot be settled by front desk agents, providing timely follow-up. - Monitor and manage VIP guest arrivals and departures, ensuring all special requests are fulfilled. - Motivate and encourage team members to upsell rooms and services, driving additional revenue. Financial & Administrative Duties - Ensure all folio postings, deposits, and settlements are handled properly and in a timely manner. - Maintain accuracy in cash handling, billing, and financial transactions, ensuring compliance with internal audit procedures. - Prepare and distribute end-of-shift reports to senior management and ensure all key information is documented. Hotel Safety & Operations Oversight - Maintain a visible and proactive presence throughout the hotel, monitoring safety and security. - Coordinate with housekeeping and maintenance to address any urgent facility issues overnight. - Ensure all internal policies and security procedures are upheld to maintain a safe environment for guests and staff. What You Bring - 3+ years of front office experience in a hotel environment, with at least 1 year in a leadership or supervisory role. - Strong problem-solving skills, able to handle guest concerns with professionalism and efficiency. - Excellent communication abilities (verbal, written, and body language) to interact with guests, team members, and management. - Ability to work independently and make operational decisions in the absence of senior leadership. - Strong financial acumen, ensuring accuracy in transactions. - Experience using hotel management systems (e.g., Mews, Opera, or similar). - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). - Must be legally authorized to work in the United States. Why Join Us? - Opportunity to work in a start-up boutique hotel with a growing and dynamic team. - Gain valuable leadership experience as the overnight Manager on Duty. - Work in a fast-paced, guest-focused environment where every night is unique. If you’re a night owl with a passion for hospitality, apply today and help us create unforgettable guest experiences!

Food importer and Fulfilment center is looking for a candidate with knowledge of bookkeeping, proficient with XLS and street smart rather than with lot of diplomas. The ideal candidate will help with orders/invoices, and organizing / following up the growing number of fulfilment clients.

Overview We are seeking a highly organized and detail-oriented Secretary to join our team at Golds Plumbing! The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, supporting staff, and providing excellent customer service. This position requires strong communication skills, proficiency in software applications, and the ability to multitask effectively. Responsibilities - Manage and organize office files, ensuring all documents are accurately filed and easily retrievable. - Handle incoming phone calls and inquiries with professionalism, directing them to the appropriate personnel as needed. - Assist in scheduling appointments and maintaining calendars for staff members. - Utilize QuickBooks for basic accounting tasks and financial record-keeping. - Perform proofreading of documents to ensure accuracy and clarity before distribution. - Maintain office supplies inventory and place orders as necessary to ensure smooth operations. - Provide administrative support to various departments as required, including data entry and document preparation. - Communicate effectively with clients and visitors - Experience - Proven experience as a Secretary or in a similar administrative role is preferred. - Proficiency in using computer systems and software applications, especially QuickBooks. - Strong organizational skills with attention to detail for accurate file management and document preparation. - Excellent verbal and written communication skills to interact effectively with team members and clients. - Ability to work independently as well as collaboratively within a team environment. If you are passionate about providing exceptional administrative support and thrive in a dynamic workplace, we encourage you to apply for this exciting opportunity! Job Type: Full-time Pay: $21.00 - $35.00 per hour Expected hours: 40 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Schedule: 8 hour shift Day shift Monday to Friday Morning shift Experience: Secretary: 1 year (Preferred) Ability to Commute: Long Island City, NY 11101 (Required) Ability to Relocate: Long Island City, NY 11101: Relocate before starting work (Required) Work Location: In person

Find full job description + how to apply here: https://www.unionsquarenyc.org/careers Union Square Partnership is a community-based 501(c)3 organization created more than 40 years ago to promote, preserve, and progress its vibrant namesake neighborhood. We cultivate a welcoming, diverse space and work to enhance livability, ensuring residents, workers, and visitors can revel in the time they spend in our neighborhood — and feel compelled to make it one of their go-to spots, set up shop, or even call it home. We foster a thriving economy, helping create a district that amplifies exciting new businesses and iconic brands, invests in public art, events, and local hidden gems, and offers a rewarding place to explore. In the square, history and history-making go hand in hand. We celebrate our space as an iconic, historic staple of New York’s civic life and as a destination for limitless opportunity, embracing and forging the distinct, one-of-a-kind reputation of Union Square every day. The organization comprises two non-profit organizations: a local development corporation and Manhattan’s first Business Improvement District (BID). The organization is managed by the Executive Director and overseen by a Board of Directors filled by Union Square’s leading civic leaders from the commercial, academic, residential, and cultural communities. As our Events + Public Space Programming Associate you will … The Events + Public Space Programming Associate plays a key role in planning and executing numerous public events in Union Square, specializing in on-site logistics and partner activations. Reporting to the Director of Marketing, Events, + Partnerships, your job will be to ensure seamless event operations and to cultivate strong relationships with external partners. You will be the on-the-ground leader, responsible for the smooth execution of events from start to finish. The Events + Public Space Programming Associate responsibilities include, but are not limited to: USP Stakeholder Events: ▪ Manage logistics for recurring stakeholder events, including USP’s Fall and Spring Board of Directors Meetings, USP's Annual Membership Meeting, and our Holiday Party. ▪ Plan and execute ad-hoc stakeholder events such as networking receptions, volunteer initiatives, community forums, and press conferences. ▪ Serve as the primary on-site coordinator for USP at all stakeholder and community events, ensuring seamless operations and alignment with organizational goals. Union Square Partnership-led Public Programs: ▪ Support the planning and execution of signature USP events like Summer in the Square and Harvest – A Benefit for Union Square Park, including vendor coordination, sponsorship management, marketing support, and administrative tasks, under the guidance of the Director of Marketing, Events + Partnerships. ▪ Act as the primary on-site coordinator for all major USP-branded events, ensuring flawless execution and a positive attendee experience. ▪ Contribute to the planning and execution of programming for external events hosted in partnership with USP, such as NYC Department of Transportation’s Car-Free Earth Day, NYPD’s National Night Out, and NYC Department of Small Business Services BID Day. Third-Party Event Support: ▪ Work closely with USP’s internal Business Operations team to support thirdparty partners seeking to activate events in Union Square, particularly within the district’s park and public plazas (as separately licensed by NYC Street Activity Permit Office and NYC Department of Parks and Recreation). Lead the following activities: ▪ Serve as the on-site representative for third-party events, ensuring logistical excellence and adherence to Union Square Partnership standards. ▪ Proactively promote Union Square’s public spaces to event producers and brands to attract a diverse range of events and activations. Provide support to USP’s Business Operations team for the following activities, which are led by that team: ▪ Conducting pre-event site visits and assessing event feasibility. ▪ Advising on potential NYC agency permit requirements, fees, and application processes. ▪ Providing guidance and support for coordination with relevant NYC agencies. ▪ Reviewing proposed site plans and event details for general safety and appropriateness (e.g., power, vehicles, noise levels, pedestrian circulation, branding/signage, talent, etc.). ▪ Liaising between USP departments (Operations, Marketing, and Planning) as needed to ensure seamless third-party event execution. Throughout all event planning and execution projects and activities described above, the Events + Public Space Programming Associate will: • Maintain meticulous event records and conduct post-event evaluations, tracking key performance indicators (KPIs), compiling comprehensive reports, and providing actionable insights for future program enhancements. • Manage event budgets effectively, ensuring expenses align with approved guidelines and maximize resource allocation. • Provide on-site event support, proactively troubleshoot issues, effectively liaising with vendors, and ensuring a positive and memorable experience for all participants. • Cultivate strong relationships with stakeholders and community partners, including local businesses, organizations, and vendors. • Engage with community members to support USP’s broader mission of creating vibrant and inclusive public spaces. • Provide comprehensive administrative support for event operations, including documentation of event details, contracts, and logistics. • Collaborate effectively with cross-functional teams to ensure alignment with USP’s overall mission, strategic goals, and brand identity. What you’ll need to excel in this position… • 2+ years of experience in event planning, public space programing, or a related field. • Interest and enthusiasm for public programming in New York City • Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously. • Experience with on-site event management and stakeholder coordination. • Demonstrated ability to problem solve and “think on your feet” • Excellent communication and interpersonal skills, with the ability to energetically engage and manage relationships with diverse stakeholders. • Proficiency in Microsoft Office Suite. • Flexibility to work evenings, early mornings, and weekends as required by event programming schedule. • Knowledge of permitting processes and public space guidelines is a plus. • Familiarity with project management tools is a plus. The proposed salary range is $50,000 - $60,000, commensurate with experience. USP is an equal-opportunity employer. All qualified candidates are encouraged to apply.

Four Season Medical PLLC is seeking a detail-oriented and proactive Office Manager Assistant to support clinic operations across multiple locations. This role is ideal for a highly organized professional who thrives in a fast-paced healthcare environment and is comfortable traveling 1-2 days per week between clinics as needed. The Office Manager Assistant will play a key role in administrative coordination, credentialing processes, and recruitment efforts to ensure seamless clinic operations. Key Responsibilities: Administrative Support: Oversee daily communications, including emails and phone calls, and provide direct support to the clinic manager Clinic Coordination: Assist in organizing and executing clinic activities and events with efficiency and precision Credentialing Management: Oversee credentialing processes for doctors and nurses, ensuring compliance with healthcare regulations Recruitment & Hiring: Post and repost job openings, screen resumes, and assist with the hiring process for medical staff Visa Sponsorship Handling: Support and manage visa sponsorship processes for qualified candidates Multi-Clinic Support: Travel 1-2 days per week as needed between Manhattan, Brooklyn, Flushing, and Staten Island to ensure smooth clinic operations Qualifications: Proven experience in office administration, healthcare management, or a similar role Strong organizational and communication skills, with an emphasis on task execution and problem-solving Prior experience in credentialing doctors and nurses is required Must be bilingual in English and Chinese (Mandarin) to effectively communicate with staff and patients Benefits: Competitive salary based on experience Opportunities for career growth within a supportive healthcare team Travel reimbursement for clinic-related travel Join Our Team! This is an excellent opportunity for a motivated and detail-oriented professional to contribute to the smooth operation of a growing medical practice. If you are passionate about healthcare administration and clinic management, we encourage you to apply! Job Types: Full-time, Part-time Pay: $17.00 - $21.00 per hour Benefits: Health insurance Paid time off Schedule: 8 hour shift Day shift Work Location: In person

Busy medical clinic is seeking a medical assistant specialty medical center. You will receive and direct phone calls, schedule appointments, check-in patients, obtain necessary patient information to file and update patient records, and ensure all forms and consents are completed by patients. • Check-out patients, assist with referral processing and arrange laboratory services • Prepare patients for examination, take vitals, and record patients' health history • Set-up EKG machines, perform routine specimen collection and tests • Prepare equipment and examination rooms, and clean instruments • Assist physician with medical treatments, procedures, and exams • Manage inventory of medical supplies and equip exam rooms with appropriate supplies Qualifications for Medical Assistant • High school diploma or GED required; completion of an accredited medical assistance certification program preferred • Excellent interpersonal skills • Ability to communicate clearly and effectively with patients and other external parties in a courteous and friendly manner at all times • Must be detail-oriented and highly organized • Firm grasp on medical practices, administrative processes, and organizational policies • Knowledge of patient care and examination procedures • Must be able to maintain confidentiality at all times Principals only. Recruiters, please don't contact this job poster.

Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position requires financial services industry experience, strong organizational skills, proficiency in customer service, and the ability to handle various administrative tasks efficiently. Responsibilities: -Manage office operations, including maintaining supplies and equipment. -Provide exceptional customer service to clients and visitors. -Assist with calendar management, scheduling appointments, and coordinating meetings. -Perform proofreading of documents to ensure accuracy and professionalism. -Utilize Microsoft Office. -Handle incoming calls and inquiries. -Maintain organized records using CRM. -Support team members with various administrative tasks as required. Experience: -Proven experience as an administrative assistant. -Familiarity with customer service practices and techniques. -Proficiency in Microsoft Office. -Strong computer literacy skills with the ability to learn new software quickly. -Experience in the financial services industry. This position is ideal for individuals who thrive in a dynamic environment and are eager to contribute to the success of our organization. If you possess the required skills and experience, we encourage you to apply. Job Type: Full-time Pay: $25.00 per hour Required hours: 35 per week Schedule: Monday to Friday - 10:00am - 5:00pm Experience: Financial services industry: 2 years (required) Ability to Commute: Staten Island, NY 10314 (required) Work Location: In person (no remote work)

Please add your # or email in the beginning of your chat message if you wish to apply... NHLA is a forward-thinking organization dedicated to supporting small landlords and homeowners who need assistance with their properties. We are currently seeking a committed long-term Executive Assistant to support our leadership team, including the President, CEO, and Owner. This role offers a unique opportunity to contribute to the company's daily operations and future growth while demonstrating a strong work ethic, ambition, and initiative. The ideal candidate will possess organizational skills, some accounting knowledge, and proficiency in Microsoft Office and Adobe Suite. Bilingualism, preferably in Spanish, is required to communicate effectively with our diverse clientele. In this role, you will be responsible for high-level administrative support, managing calendars, coordinating travel, and preparing reports and presentations. You will also assist with basic accounting tasks, maintain organized files, and collaborate with team members to improve overall efficiency. We value excellent communication, professionalism, and commitment, and are looking for someone with a proactive attitude toward problem-solving. If you are motivated and eager to grow with our company, we encourage you to apply. Join us in fostering a supportive, collaborative team environment! In conclusion, I am committed to not only promoting your strengths and achievements but also fostering an environment where you can continue to thrive and develop. By providing ongoing support, mentorship, and opportunities for professional growth, I aim to ensure that you reach your full potential and contribute even more significantly to our collective success.

Job Overview We are seeking a dedicated and detail-oriented Customer Service Representative to join our team. In this role, you will be the first point of contact for our clients, providing exceptional support and assistance. Your ability to manage inquiries efficiently and maintain a positive attitude will be crucial in ensuring customer satisfaction. The ideal candidate will possess strong organizational skills and a commitment to delivering high-quality service. Duties Respond promptly to customer inquiries via phone, email, or chat, ensuring clarity and professionalism. Manage customer accounts, including data entry and calendar management for appointments. Assist with administrative tasks such as proofreading documents and maintaining organized records. Provide support related to dental or medical services, acting as a knowledgeable resource for clients. Collaborate with team members to resolve issues and improve service processes. Maintain accurate records of customer interactions and transactions in our computerized system. Uphold company policies and procedures while delivering outstanding customer support. Experience Previous experience in a customer service role is preferred, particularly in dental or medical receptionist positions. Strong time management skills with the ability to prioritize tasks effectively. Proficient in data entry and administrative functions, demonstrating attention to detail. Excellent organizational skills, capable of managing multiple tasks simultaneously. Familiarity with calendar management tools and software is advantageous. A positive attitude and strong communication skills are essential for success in this role. Join us in providing exceptional service while developing your career in a supportive environment! Job Types: Full-time, Part-time Pay: $20.00 - $24.00 per hour Expected hours: 20 – 50 per week Benefits: 401(k) matching Flexible schedule Paid time off Retirement plan Schedule: 10 hour shift 4 hour shift 8 hour shift Monday to Friday Work Location: In person

Family-Owned Pest Control Company (Plainview, NY) Are you looking for a stable, long-term opportunity with a family-oriented company that values your skills and dedication? We are a growing, family-owned pest control company in Plainview, Long Island, seeking a full-time Office Administrator to join our team. This is an on-site position only, and candidates must be able to reliably commute to our Plainview office. Why Join Us? Family-Owned & Supportive Environment – Be part of a team that treats you like family. Competitive Pay & Growth Potential – Earn $23 – $25 per hour based on experience, with overtime opportunities during peak seasons. Stability & Work-Life Balance – Full-time hours (Monday – Friday, 9:00 AM – 5:00 PM) with paid time off after the probationary period. What You’ll Be Doing: ✔ Handling daily office operations in a fast-paced environment, including handling a high volume of phone calls. ✔ Scheduling & coordinating appointments efficiently, requiring familiarity with Long Island geography. ✔ Providing outstanding customer service, ensuring a great experience for our clients. ✔ Handling administrative tasks, such as invoicing, data entry, and heavy phone/email communication. ✔ Assisting with general office duties as needed to support the team. What We’re Looking For: ✅ No prior pest control experience required! We will train the right candidate. ✅ Strong computer skills – Comfortable using office software for scheduling, invoicing, and email communication. ✅ Excellent organizational skills with attention to detail. ✅ Reliable & positive team player with strong verbal and written communication skills. ✅ Ability to multitask and stay focused in a busy office setting. How to Apply: If you’re an organized, customer-focused professional looking for a long-term career with a family-oriented company, we’d love to hear from you! We look forward to welcoming the right candidate to our team!

Job description Color Gemstone manager We are a color gemstone supplier. Looking for stone room manager, 1- take orders from customers, by phone and email, enter into computer, create invoices, issue purchase orders to vendors. 2- Receive merchandise, do quality control, inspection, sorting and matching stones for color, quality etc... Pack and ship order. 3- Make price lists using excel and assist our bookkeeper in data entry 4- Must speak and write good English, neat and accurate, computer savvy, experience in color stones or jewelry helpful. Knowledge of Spanish helpful. . Process orders (select, sort, pick and pack gemstones) Place orders to vendors, Check the quality of incoming & outgoing shipments. Read & write English and familiarity with computers a must, - knowledge of Chinese and or Spanish will be very helpful. organized, motivated, neat, accurate and detailed oriented. Social media experience will be very helpful. Job Types: Full-time, Part-time, Commission Pay: From $18.00 to $ 25 per hour, plus commission Benefits: 401 k pension plan, bonus, commission

"Únete a una empresa líder con 65 años de trayectoria. Buscamos personas dinámicas para nuestro equipo de ventas. Ofrecemos: - Capacitación completa - Plan de carrera - Ingresos competitivos (base + comisiones) - Prestaciones superiores a la ley - Estabilidad laboral Proceso de selección recomendado: 1. Entrevista inicial para evaluar actitud y habilidades de comunicación 2. Prueba de ventas simulada 3. Entrevista con el gerente del área 4. Verificación de referencias 5. Contratación y programa de inducción Buscamos personas comprometidas, que tomen decisiones de inicio inmediato, si califican Cero Inversión/no somos agencia de empleo Estarías dispuesto de incrementar tus ingresos a 4 dígitos semanal / 5 dígitos mensuales /6 dígitos anuales contacto: ing. Walter Ortega

The Grants & Contracts Specialist provides technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/department. Also, assures that the administration of sponsored programs related to research complies with federal, state and private agency rules and regulations. Duties and Responsibilities: 1. Assists with pre-award budget development, post-award monitoring, sub-contract management, and grant closeout procedures. 2. Acts as a liaison with departmental administrators, faculty, funding agencies (federal, state, local and non-profit organizations) the Grants & Contracts office and Sponsored Projects Accounting to review proposals prior to institutional endorsement. 3. Reviews grant and contract proposals for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations. 4. Analyzes grant activity, monitors expenditures, and prepares customized financial projections for faculty and administrators. 5. Performs other related duties. 6. Requirements: 7. Bachelor’s degree in business administration or related field, or combination of education and equivalent relevant work experience 8. 2 years minimum experience (3 yrs. preferred) in grants and contracts management

We are looking for an organized secretary to perform administrative tasks as well as welcome guests and clients to the office. The secretary is responsible for answering phone calls, responding to emails, and scheduling meetings. To be successful as a secretary, you must be able to multitask. A good secretary has excellent interpersonal skills as well as administrative experience. Secretary Responsibilities: Welcoming visitors and clients. Answering phone calls. Responding to emails. Scheduling meetings. Preparing conference rooms for meetings. Making travel arrangements for executives. Printing and copying documents as needed. Secretary Requirements: Proficiency with Microsoft Office. Excellent computer literacy. Excellent interpersonal skills. Ability to multitask. Excellent communication skills. Excellent time management skills. Prior experience in administration would be advantageous.

Summary/Objective: The Employee Relations Manager is responsible for fostering a positive workplace culture, enhancing career development, and improving overall employee engagement. This role involves developing and implementing engagement strategies, overseeing disciplinary actions, and ensuring effective communication between employees and management. The ideal candidate will have a strong background in human resources, excellent interpersonal skills, and a proactive approach to addressing employee concerns and promoting a harmonious work environment. Classification: Non-exempt (overtime eligible) Hybrid Schedule – 3 Days in the office/2 days’ work from home 30% Travel throughout the RE portfolio Essential function/Responsibilities: duties include but are not limited to the following: • Create the training and development programs that will be implemented for the team members, including orientation, departmental training, legally required training, etc. Ensure this calendar continuously evolves and that there is consistent participation. • Develop and facilitate learning and development programs that align with the company's goals and employees' career aspirations. • Recommends resources to address development needs and monitor progress. • Identify training needs and coordinate professional development opportunities to support employee growth and satisfaction. • Plan and organize events, activities, and initiatives to foster team building and a positive company culture. • Work with the Executive Vice President of Human Resources and manage the disciplinary action process, ensuring fair and consistent application of policies and procedures. • Conduct thorough and objective investigations into employee complaints and allegations, ensuring all concerns are addressed promptly and fairly. • Maintain detailed records of all investigations, including findings and actions taken. Address and resolve employee conflicts and grievances in a timely and professional manner, maintaining a positive work environment. • Ensure that company policies and procedures are communicated effectively and adhered to by all employees. • Oversee the annual performance evaluation process, ensuring consistency and fairness. • Work with managers to ensure they provide constructive feedback and support employee development. • Track and analyze engagement metrics and trends, providing regular reports and recommendations to management. • Conduct data collection and analysis to support operational decisions. • Assist in succession planning. • Support the Human Resources team with department goals. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Competencies: • High attention to detail, especially when handling disciplinary actions and documentation. • Strong organizational and time management skills, with the ability to manage multiple priorities effectively. • Ability to analyze data, identify trends, and make informed recommendations. • Expertise in creating and implementing learning and development programs to enhance employee skills and career growth. • Skilled in guiding managers to provide effective and constructive feedback during performance evaluations. • Ability to conduct thorough and objective investigations and document findings meticulously. Education and Experience: •** Bachelor’s degree** in human resources, Business Administration, or a related field** is a must** • Background in Real Estate Property Management desired, Affordable Housing is a plus • SHRM/SPHR certification essential • Ideally be Bilingual - Spanish • Minimum of 3 years of human resources experience, focusing on performance, development, and disciplinary actions • Knowledge of the nine-box grid for talent management and succession planning • Strong understanding of employment laws and regulations

About Us: We are a Contruction Engineering and Estimating firm dedicated to providing exceptional service and building strong relationships with our clients. We’re looking for a motivated and organized Appointment Setter to join our team. This role is ideal for someone with strong communication skills, an eye for detail, and a passion for helping others. Key Responsibilities: - Schedule appointments and manage calendars for clients and prospects. - Confirm, reschedule, or follow up with clients as needed. - Contact potential clients via phone, email, or other communication methods to set up appointments. - Maintain accurate records of all appointments and client interactions in CRM software - Provide exceptional customer service with a professional, friendly, and positive attitude. - Work closely with the sales team to ensure appointments align with business goals. Qualifications: - Excellent verbal and written communication skills. - Previous experience in customer service, sales, or administrative support is preferred. - Strong organizational skills and the ability to manage multiple tasks efficiently. - Comfortable using scheduling software and CRM tools. - Self-starter with a positive attitude and a proactive approach to work. - Ability to work in a fast-paced, team-oriented environment. How to Apply: If you’re ready to make an impact and be part of an exciting team, we want to hear from you! Please click "Apply Now" to submit your resume and a brief cover letter outlining why you’re the perfect fit for this role. We look forward to reviewing your application!

We are a well-established plumbing company looking for a highly organized and proactive office manager to handle daily operations and administrative tasks. This role is crucial to keeping our office running smoothly and ensuring excellent communication between customers, technicians and management. Key Responsibilities: - Oversee day-to-day office operations to ensure efficiency. - Handle customer inquiries. - Maintain records, contracts and financial documents. - Ensure compliance with company policies and industry regulations. - Support hiring onboarding, HR-related tasks as needed. - Manage team building meetings. Qualifications: - Previous experience in office management. - Strong organization skills. - Proficiency in QuickBooks, Microsoft and Excel. - Excellent communication and customer service abilities.

• Assist in managing HR operations, including onboarding, employee recordkeeping, and compliance with employment laws and company policies. • Utilize PEO systems to administer payroll, benefits, and HR functions. • Serve as a point of contact for employees (in collaboration with CEO), addressing HR-related inquiries and concerns in a professional and timely manner. • Ensure accurate documentation and record maintenance in compliance with legal and organizational requirements. • Support the development and implementation of HR policies and procedures. • Collaborate with management to enhance employee engagement and workplace culture. Qualifications & Requirements: · Proven experience working as an HR representative. · Proven experience working with PEO systems (Paychex, ADP TotalSource, or similar platforms). · Strong knowledge of HR principles, employment regulations, and best practices. · Excellent organizational and communication skills with attention to detail. · Ability to handle sensitive information with confidentiality and professionalism. · Ability to work independently and manage multiple tasks efficiently. · Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred but not required). · Spanish speaking preferred but not required. Position Details: Job Type: Full-Time Location: in office Compensation: Competitive pay based on experience Benefits: Healthcare, 401k with employer matching, PTO, and Paid Holidays.

We are currently seeking a full-time in-house legal e-billing/conflict assistant to join our Accounting Department in Iselin, NJ. The successful candidate must be familiar with running conflict checks and with billing methods to ensure accuracy of all invoices, as well as be adept at using billing software. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to effectively liaise with attorneys and administrative staff. The Position's Essential Duties and Requirements: You will be responsible for performing daily conflict checks, preparing conflict check reports on new clients or matters to protect against liability and any conflicting interests. Accurately record billable and non-billable hours spent on client cases, ensuring adequate time tracking for accurate invoicing and generating monthly reports. Some of the responsibilities include, but are not limited to: Utilize the firm's conflict checking software to run searches on potential new clients and matters against the existing client database, identifying any potential conflicts of interest. Accurately input client information into the conflict database, including parties involved, relevant legal matters, and associated companies. Conduct additional research using internal and external databases to verify client identities and potential conflicts. Prepare clear and concise conflict check reports detailing any identified conflicts, including potential mitigation strategies, for review by attorneys. - Sort and disseminate billing books and financial reports. - Perform billing edits and create draft bills, then final bills. - Process electronic billing. - Opening new files, rate changes, and conflicts. - Works closely with Account Receivable staff to provide clients, billing attorneys and secretaries with up-to-date and accurate billing and payment information. - Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing attorneys and secretaries what still needs to be drafted and billed. - Maintain and update special instructions related to billing attorney’s needs in generating their bills. - Maintain official client billing files and keep filing current. ** Additional Functions:** - Other accounting duties and special projects as assigned. - Duties, responsibilities, and activities may change at any time with or without notice. ** Qualifications/Experience:** - We are looking for at least 3 consecutive years of relevant experience handling conflict check reporting and e-billing, preferably in a law firm or other professional services organization. - Proficiency in performing and processing Conflicts Checks. - High attention to detail, excellent organizational skills, and the ability to manage time effectively. - Computer proficiency in Microsoft Office Suite applications including Outlook. - Exceptional computer skills with the ability to learn new software applications quickly. - The ability to solve problems as they arise; takes initiative and displays excellent follow-up skills. - Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team. - Excellent interpersonal and communication skills (oral and written) and professional demeanor. - Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks. - Candidate must be a self-starter who can work independently with minimal supervision. Education: High School (or equivalent) required. Only qualified applicants will be contacted to schedule an interview. The salary range for this job is $60,000 to $63,000 annually. Actual pay will be adjusted based on experience, and other job-related factors permitted by law. The work schedule is M-F, 9:00 a.m. to 5:00 p.m., with flexibility for overtime if necessary. A routine background check is required prior to an offer of employment. No phone inquiries. Recruiters' resumes will not be accepted for this position. Greenbaum, Rowe, Smith & Davis, LLP is an equal opportunity employer committed to diversity and inclusion in the workplace. Individuals seeking employment at the firm are considered without regard to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, physical or mental disability, veteran status, or genetic information, among other protected bases.

Office Administrative/ personal business assistant Location: Great Neck NY Requirements: Ability to manage multiple tasks and projects simultaneously with consistent follow-up. Exceptional attention to detail. Strong written and spoken English skills. Key Skills: Quick learner with the ability to research and simplify processes. Skilled in writing, organizing paperwork, and maintaining documentation, some bookeeping, invoicing, proposals Proven experience in multi-tasking across several projects. Ability to oversee team members and ensure accurate execution of detailed processes. Highly responsible, reliable, and adaptable. Team player who is committed to going above and beyond to succeed as a manager. Basic knowledge of Excel, QuickBooks, and general computer skills are a plus. Qualifications: Minimum of 2+ years of relevant work experience. Role Responsibilities: Coordinate projects, manage files and documentation, and maintain client relations. Opportunity for high growth potential within the company. Interested candidates can send their resume