Administrator jobs in United States

Property management admin

Location: Remote, On-site, or Hybrid Job Category: Web & IT Solutions Specialist – Administrative Experience Level: Senior Level Office Time: 08:00 A.M. (EST) – 05:00 P.M. (EST), Monday to Friday Employment Type: Full-time Salary: Based on Discussion 🌐 Web & IT Solutions Specialist (Administrative) Are you passionate about technology and eager to bring innovative web and IT solutions to life? At Brand Clamp Inc, we build digital experiences that deliver real results. We’re looking for a proactive Web & IT Solutions Specialist (Admin) to manage the backbone of our web and IT operations. 🔧 What You’ll Do: Maintain hosting servers, domains, cPanel, and other panels Develop, maintain, and optimize websites (WordPress, Laravel, HTML, etc.) Streamline billing and client management apps (WHMCS) Design and improve UX/UI Apply AI tools (ChatGPT, DeepSeek, etc.) for workflow improvements Troubleshoot and fix website/software issues Boost online visibility using SEO and social media tools (Facebook Ads Manager, Business Manager, etc.) Ensure smooth system performance and resolve challenges Collaborate with designers, developers, and marketers Stay updated with the latest IT and digital marketing trends 📌 What We’re Looking For: Bachelor’s degree in computer science engineering, IT, or related field engineering degree 1–3 years of experience in web administration, hosting, or IT support Experience with WordPress, Laravel, WHMCS, cPanel, and control panels Strong knowledge of coding (C++, PHP, HTML, JavaScript, Python, etc.) SEO and online visibility expertise Problem-solving skills, attention to detail, and strong work ethic Ability to work independently and in teams Portfolio of web/IT projects (preferred) Demonstrated loyalty, honesty, and punctuality Willingness to share your screen during work 💡 Why Join Brand Clamp Inc? ✅ Work with cutting-edge tools and platforms ✅ Unlock growth opportunities and continuous learning ✅ Be part of a dynamic, innovative, and collaborative team ✅ Opportunity to work with an international company ✅ Competitive compensation with additional benefits ✅ Flexible remote-friendly environment

We are seeking a reliable and well-organized Office Administrator, preferably female, to join our team. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and providing support to management and staff. Key Responsibilities: Manage office correspondence including emails, calls, and documents. Maintain and organize office files, records, and supplies. Assist in scheduling meetings, preparing reports, and coordinating office activities. Support HR and management with administrative tasks as needed. Greet and assist visitors, clients, and staff in a professional manner. Ensure office equipment and facilities are well-maintained. Perform other clerical and administrative duties as assigned.

We are seeking a dedicated Service Coordinator to join our Early Intervention Program. The Service Coordinator is responsible for working directly with families of children (ages 03) who have developmental delays or disabilities. In this role, you will facilitate the coordination of evaluations, services, and resources while ensuring compliance with New York State Early Intervention Program regulations. You will be a key liaison between families, service providers, and public agencies, helping to guide each childs developmental journey with care and efficiency. This position can be in-person or hybrid. Key Responsibilities: Serve as the primary point of contact for families throughout their time in the Early Intervention Program Coordinate multidisciplinary evaluations and facilitate timely development of Individualized Family Service Plans (IFSPs) Assist families in accessing appropriate services and community supports Ensure services begin promptly and are delivered according to the IFSP Monitor service delivery, document outcomes, and update IFSPs as needed Maintain accurate and timely records in EIHub and internal systems Communicate regularly with families, service providers, and administrative staff Ensure compliance with all NYSDOH regulations and timelines Support families in transition planning as children age out of Early Intervention Required Qualifications: Bachelors degree required in a health, human services, early childhood education, or related field Experience in service coordination, early childhood education, or case management preferred Must complete the Introductory Service Coordination Training (or be willing to complete upon hire) Strong organizational, communication, and interpersonal skills Familiarity with EIHub or similar systems is a plus Bilingual candidates strongly encouraged to apply (especially Mandarin, Spanish, Cantonese, or Russian) Benefits: Health insurance (with Dental and Vision) 401(k) with employer contributions Paid time off, including vacation days and holiday pay Comprehensive training and onboarding Career development support, including tuition reimbursement and continuing education opportunities Supportive and mission-driven work environment Company Description Happy Dragon is one of New York City's most trusted providers of comprehensive child development services, with over 30 years of experience. We offer licensed childcare programs for infants, toddlers, and preschoolers, as well as Early Intervention services for children ages birth to three and CPSE services for children ages three to five. Our multidisciplinary team collaborates closely with families and communities to ensure culturally responsive care. At Happy Dragon, we empower families and support children's development to help build stronger, brighter futures.

Home Care Agency in Mount Vernon, Westchester is looking for a Bilingual English/Spanish Receptionist/Administrator for a full time position.

About CuraWound: CuraWound is a rapidly growing wound care management company focused on delivering advanced healing solutions through clinical excellence, operational precision, and compassionate care. We are seeking a proactive and highly organized Executive Assistant to support our leadership team in daily operations, communication, and coordination. Key Responsibilities: Provide high-level administrative and operational support to the CEO and executive team Manage calendars, meetings, travel logistics, and correspondence Prepare reports, presentations, and follow-ups on key business initiatives Assist with project coordination, vendor communications, and internal documentation Handle confidential information with discretion and professionalism Liaise between executives, partners, and staff to ensure smooth workflow Support hiring, onboarding, and scheduling processes as needed Requirements: 2+ years of experience as an Executive Assistant or in a similar administrative role Strong organizational, communication, and multitasking skills Proficient in Google Workspace and Microsoft Office High attention to detail and ability to work independently Professional demeanor, discretion, and strong work ethic

Position Overview We are seeking a highly organized and detail-oriented administrative assistant to manage template creation and maintenance across multiple digital platforms. This role primarily involves transferring, formatting, and organizing content to ensure consistency and accuracy. The ideal candidate excels at meticulous data entry, follows processes carefully, and takes pride in producing error-free work. Key Responsibilities Template Creation & Content Management • Copy and paste content accurately across various platforms to create standardized templates, • Format text, images, and other elements according to established guidelines and specifications, • Ensure all template fields are populated correctly and completely, • Maintain consistency in formatting, styling, and structure across all templates Quality Control & Accuracy • Proofread all templates thoroughly to catch errors, inconsistencies, or missing information, • Verify that all content has been transferred accurately from source materials, • Cross-reference templates against original documents to ensure 100% accuracy, • Flag any discrepancies or issues for review and resolution Organization & Documentation • Maintain organized filing systems for templates across multiple platforms, • Keep detailed records of template versions, updates, and revisions, • Label and categorize templates systematically for easy retrieval, • Document any platform-specific instructions or special requirements Time Management & Workflow • Manage multiple template creation requests simultaneously, • Prioritize tasks based on deadlines and business needs, • Work efficiently while maintaining high accuracy standards, • Meet daily/weekly productivity targets for template completion Communication & Collaboration • Communicate clearly with team members about project status and timelines, • Ask clarifying questions when instructions are unclear, • Report any issues or roadblocks promptly, • Provide status updates on ongoing template projects Required Qualifications Core Competencies • Exceptional attention to detail with zero-error mindset, • Strong organizational skills and ability to manage multiple tasks, • Excellent time management with ability to meet deadlines consistently, • High level of accuracy in data entry and content transfer, • Clear written and verbal communication skills Experience & Skills • 1-2 years of experience in administrative, data entry, or content coordination roles, • Proficiency with computers and ability to navigate multiple software platforms, • Comfortable learning new systems and following detailed procedures, • Experience with copy/paste functions, formatting, and basic document editing, • Typing speed of 50+ WPM with high accuracy Personal Attributes • Patient and methodical approach to repetitive tasks, • Takes pride in producing accurate, high-quality work, • Self-motivated with ability to work independently, • Reliable and consistent in meeting commitments, • Positive attitude and willingness to adapt to changing priorities Preferred Qualifications • Previous experience working across multiple platforms or systems, • Familiarity with basic formatting in documents, emails, or web-based tools, • Experience in quality control or proofreading roles Work Environment • Remote

Green Acres Dental is seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be responsible for providing exceptional customer service, scheduling appointments, greeting patients, answering phone calls, and handling administrative tasks. Responsibilities: • Greet patients and visitors with a welcoming attitude, • Answer phone calls and direct inquiries to the appropriate personnel, • Schedule appointments and manage the appointment calendar, • Maintain a clean and organized front desk area, • Assist with administrative tasks as needed Requirements: • High school diploma or equivalent, • Previous experience in a customer service or receptionist role preferred, • Excellent communication and interpersonal skills, • Strong organizational abilities and attention to detail, • Ability to multitask and prioritize tasks effectively, • Proficiency in Microsoft Office applications, • Ability to work well in a fast-paced environment If you meet the requirements and are interested in joining our team at Green Acres Dental, please submit your resume. We look forward to hearing from you!

The O’Neill Group is a premier real estate development firm recognized for its forward-thinking approach to land use, zoning, planning, and sustainable development. Our team is dedicated to creating innovative, community-focused projects that drive growth and enhance quality of life. With a collaborative culture and commitment to excellence, we are shaping the future of real estate in New Jersey and beyond. This role requires a seasoned attorney with significant experience in construction law, contracts, real estate development, and regulatory compliance. You will play a key role in mitigating risk, managing legal exposure, and supporting complex transactions. Key Responsibilities: • Draft, negotiate, and review construction contracts, subcontracts, vendor agreements, joint venture agreements, and development documents., • Advise internal teams on legal matters related to land use, permitting, insurance, liens, labor and employment, environmental regulations, and litigation risk., • Oversee outside counsel handling litigation, insurance claims, and administrative matters., • Provide legal guidance during all phases of the project lifecycle, from acquisition through close-out., • Support compliance with applicable federal, state, and local laws including OSHA, prevailing wage/Davis-Bacon, DBE/WBE, MWBE participation, and contract claims., • Conduct legal research and prepare memoranda on complex legal and regulatory issues., • Assist with corporate governance, licensing, and entity management., • Train business units on contract terms, risk mitigation, and regulatory compliance., • Identify emerging legal trends and risks in the construction and real estate sectors. Qualifications: • J.D. from an accredited law school and admission to at least one state bar (New York, New Jersey, or Connecticut preferred)., • 5+ years of legal experience, including at least 5 years advising construction or development firms either in-house or at a reputable law firm., • Strong working knowledge of AIA contract forms, lien law, insurance issues, and construction disputes., • Experience with real estate development, public-private partnerships, or infrastructure projects is a significant plus., • Proven ability to handle complex legal matters independently and pragmatically., • Excellent written and verbal communication skills; ability to explain legal issues to non-legal stakeholders., • Strong organizational and project management skills with the ability to balance multiple priorities. What We Offer: • Competitive salary range: $130,000 - $145,000., • Comprehensive benefits package, including health insurance, retirement plans, and generous paid time off., • A supportive, collaborative work environment where innovation is encouraged., • The chance to work on meaningful, high-impact projects that shape communities and contribute to long-term sustainability. How to Apply: If you are a highly skilled and motivated attorney with a passion for real estate development and land use law, we encourage you to apply. Please submit your resume, cover letter, salary requirements, and any relevant writing samples or case studies through the provided application platform. Why Join The O’Neill Group? At The O’Neill Group, we believe in the power of innovative design and sustainable development to transform communities. We value our team members and provide the tools, resources, and opportunities for them to thrive. If you are ready to make an impact and grow your career with a leading real estate development firm, we’d love to hear from you!

Front Desk Receptionist/Administrative Assistant We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards. Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Skills Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite Hands-on experience with office equipment (e.g. fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus' ' Financial Duties: Expense reports Processing payments Billing Setting: Other COVID-19 Precaution(s): Remote interview process Social distancing guidelines in place Sanitizing, disinfecting, or cleaning procedures in place Ergonomic Workspace: No This Job Is: A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more Open to applicants who do not have a college diploma Work Remotely Temporarily due to COVID-19 This Job Is Ideal for Someone Who Is: Dependable -- more reliable than spontaneous People-oriented -- enjoys interacting with people and working on group projects Detail-oriented -- would rather focus on the details of work than the bigger picture Job Type: Full-time Schedule: Monday to Friday Ability to Commute: Fair Lawn, NJ 07410 (Preferred) Ability to Relocate: Fair Lawn, NJ 07410: Relocate before starting work (Preferred) Work Location: In person Application settings Application method Email Require resume

Secretary/Clerk at Cars Time Used Car Dealership Position Type: Full-Time Job Summary: Cars Time Used Car Dealership is looking for a detail-oriented and organized Secretary to support our team with administrative tasks and ensure smooth daily operations. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to handle multiple tasks in a fast-paced environment. As the first point of contact for customers, the Secretary will play a key role in creating a welcoming atmosphere at the dealership. Key Responsibilities: *Must have working experience at a Used Car Dealership. * Greet customers and answer incoming calls, providing information or directing inquiries to the appropriate person. * Schedule appointments for sales, service, and test drives, and maintain an organized calendar. * Manage paperwork for vehicle sales, financing, and registration, ensuring all documents are accurate and complete. * Maintain customer records and update the CRM database. * Handle general office tasks such as filing, scanning, and copying. * Prepare and distribute invoices, receipts, and sales contracts as needed. * Order office supplies and maintain an organized workspace. * Assist the sales team with administrative tasks, such as preparing reports and following up with customers. * Provide basic information to customers about vehicle availability and pricing, or connect them with a salesperson. * Support dealership events and promotional activities as needed. Qualifications: * Bilingual English and Spanish * Proven experience in a receptionist, administrative, or customer service role. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM systems. * Strong organizational and multitasking abilities. * Excellent verbal and written communication skills. * Friendly and professional demeanor. * Ability to work independently and as part of a team. * Experience in the automotive industry is a plus, but not required. Benefits: * Competitive salary * Paid Training * Long term opportunity * Opportunities for career growth and development * A positive and supportive work environment Job Type: Full-time Pay: $18.00 - $20.00 per hour Ability to Commute: * Linden, NJ 07036 (Required) Ability to Relocate: * Linden, NJ 07036: Relocate before starting work (Required) Work Location: In person

Company: ACA Acupuncture & Wellness Location: 613 W 169th Street, New York, NY, 10032 Summary: We are the largest acupuncture franchise in NY. We are currently seeking a personable, highly organized, and professional Front Desk Receptionist to serve as the first point of contact for our patients. In this key role, you will be instrumental in delivering a positive and welcoming experience to all who engage with our organization. The ideal candidate will possess excellent communication, interpersonal, and problem-solving skills. Initial training will take place at 613 W 169th Street, New York, NY 10032. Following the training period, the position will be based at our new location near Union Square. Responsibilities: • Greet and welcome visitors, providing a positive first impression., • Answer and direct phone calls, taking messages as needed., • Manage the front desk area, keeping it clean and organized., • Schedule appointments and manage calendars., • Handle incoming and outgoing mail and packages., • Provide general administrative support to staff., • Assist with basic data entry and record keeping., • Handle inquiries and resolve issues effectively., • Must speak Chinese and English, bilingual, • Strong communication skills to effectively interact with clients and team members, • Proficient in computer skills and office management, • Experience with multi-line phone systems and customer service, • Familiarity with Microsoft Office and Google Workspace, • Excellent organizational and time management abilities, • Clerical experience, including data entry and filing, • Bilingual candidates are encouraged to apply

Powerhouse by Power Moves/ Power Moves Gymnastics is seeking a highly motivated and independent thinking individual to assist with multi- location day to day administrative duties within our gymnastics facilities. Our ideal candidate will train to work closely with the administrative team to assist with executive assistant office duties and customer/ client relations across the company while maintaining cohesion, consistency, and integrity of the brand and mission for the company as a whole. Responsibilities include but are not limited to multi- location: data entry, assisting with maintaining our class management systems, handling client and customer phone calls/ emails/ in-person inquiries, creating memos, and assisting with customer intake, marketing, event planning, etc. Experience in field of gymnastics, dance, cheer, acrobatics, front desk, office administration, and sports management a plus.

Buscamos un Asistente Administrativo para unirse a nuestro equipo de operaciones. Este puesto a tiempo completo es ideal para alguien proactivo, organizado, y con fuertes habilidades de comunicación y planificación. Requisitos: Dominio del inglés y español Manejo de Microsoft Office / Google Docs Orientación al servicio al cliente Habilidades administrativas y organizativas Conocimientos básicos de almacenamiento e inventario Capacidad para trabajar de forma autónoma y gestionar prioridades Horario: Lunes a viernes, de 8:00 AM a 4:00 PM, sábados de 8:00 AM a 12:00 PM Ubicación: Bronx, NY We are looking for an Administrative Assistant to join our operations team. This full-time position is ideal for someone proactive, organized, and with strong communication and planning skills. Requirements: Proficiency in English and Spanish Proficient in Microsoft Office / Google Docs Customer service oriented Strong administrative and organizational skills Basic knowledge of storage and inventory management Ability to work independently and manage priorities Schedule: Monday to Friday, 8:00 AM to 4:00 PM; Saturdays, 8:00 AM to 12:00 PM Location: Bronx, NY

Job Summary We are looking for a highly personable and attentive Front of House Manager whose primary focus is the customer experience, ensuring every guest feels welcomed, valued, and completely satisfied. While your main priority is being the dedicated, visible face of our establishment, you will also be responsible for essential administrative duties, specifically staff scheduling and communication. If you are someone who genuinely enjoys connecting with people and is organized enough to manage a smooth schedule, this is the perfect role for you. Core Focus: Guest Experience (Approx. 80% of Role) Your primary duties revolve around direct customer interaction and ensuring a seamless, positive visit for all guests: • Guest Relations: Be a constant, visible presence on the floor. Greet guests warmly, manage the flow of seating, and personally check on tables throughout their meal to ensure satisfaction., • Proactive Service: Anticipate customer needs before they are voiced (e.g., offering an extra drink, clearing a small item, or noticing a slight delay)., • Issue Resolution: Handle all customer complaints or concerns immediately and effectively with empathy, grace, and professionalism, turning a potentially negative experience into a positive one., • Environment Check: Continuously monitor the atmosphere—lighting, music, cleanliness, and overall energy—making sure the environment contributes positively to the guest experience., • Staff Support: Act as a communication bridge, quickly relaying critical information, special requests, or urgent table needs to the service staff or kitchen., • Administrative and Communication Responsibilities (Approx. 20% of Role), • These duties ensure the team is prepared to deliver excellent service:, • Staff Scheduling: Create, manage, and post the weekly staff schedule efficiently, ensuring proper coverage for all shifts while controlling labor costs., • Required App Proficiency: Must be experienced and proficient in using the Sling scheduling application for all scheduling tasks., • Team Communication: Ensure the finalized schedule and any urgent shift changes are promptly posted to the designated employee group chat platform., • Time-Off Management: Review and approve/deny time-off requests based on operational needs and staffing levels., • Qualifications, • Proven Experience: Minimum of [X] years of experience in a high-volume, customer-facing role, preferably in hospitality or a similar service industry., • Sling Proficiency is a Must: Demonstrated experience creating and managing schedules using the Sling scheduling application., • Tech Savvy: Comfortable using group communication platforms (like WhatsApp, Slack, etc.) to share information with staff., • People-First Attitude: An absolute passion for customer service and a natural ability to connect with diverse personalities., • Communication Skills: Exceptional verbal communication skills; the ability to speak clearly, listen actively, and respond professionally under pressure., • Does this updated description accurately reflect the balance between customer care and administrative duties you're looking for?

Position Overview As a Virtual LMHC, you will provide client-centered, evidence-based therapeutic support via secure telehealth platforms. You’ll work remotely, delivering individual (and potentially group or family) counseling to diverse clients. The role emphasizes strong clinical skills, virtual communication proficiency, documentation accuracy, and maintaining professional licensure/ethical standards. Key Responsibilities • Conduct initial intake assessments, clinical evaluations and diagnoses as needed (via video/phone)., • Develop individualized treatment plans, set goals with clients, monitor progress, and adjust plans accordingly., • Provide therapy sessions (individual, couples, family, or groups) using evidence-based modalities (e.g., CBT, DBT, ACT, trauma-informed care) in a virtual setting. (Telehealth.org), • Maintain accurate and timely clinical documentation in a HIPAA-compliant electronic health record (EHR) or telehealth platform. (Telehealth.org), • Collaborate with other clinicians, psychiatrists (when applicable), case managers or referral services to ensure continuity of care. (Telehealth.org), • Uphold professional licensure standards, confidentiality, ethics, and virtual best practices., • Optionally: participate in team meetings, supervision/consultation sessions, continuing education, quality improvement initiatives. Required Qualifications • Master’s degree in Clinical Mental Health Counseling, Counseling Psychology, Marriage & Family Therapy, or a related clinical field., • Active, independent LMHC or LPC licensure in state of practice (or multi-state licensure, depending on organization)., • Proficiency using technology: high-speed internet, webcam, private/quiet workspace, experience (or comfort) with telehealth platforms, EHRs, documentation systems., • Strong interpersonal, communication, and relational skills; ability to engage clients virtually and build rapport., • Experience or comfort with evidence-based treatment modalities and working with a diverse client population, including issues such as anxiety, depression, trauma, substance use (depending on role). Work Environment / Schedule • 100 % remote (work from home) via secure telehealth platform., • Flexible schedule (many virtual roles allow part-time, full-time, choose your own hours) but may require some set hours (e.g., evenings) depending on client population. (College Recruiter), • Must ensure a confidential workspace, reliable internet connectivity, and ability to maintain professional boundaries in a virtual setting., • Occasional team meetings, supervision, or training sessions via video conference. Compensation & Benefits • 1099 employment, • Salary/hourly rate varies depending on experience, licensure, and number of hours., • Administrative support for billing, client referrals, credentialing may be provided by employer/telehealth vendor.

The Assistant Teacher is responsible for supporting BSECDC's mission through the provision of high-quality early education and child development services. In collaboration with the Group Teacher, the Assistant Teacher will execute developmentally appropriate activities, cultivate a supportive classroom environment, and assess children's developmental progress. This role also entails the maintenance of records, communication with families, and collaboration with staff to ensure the well-being of all children. The Assistant Teacher is required to comply with all relevant regulations and BSECDC policies, as well as remain informed on current best practices in early childhood education. CORE RESPONSIBILITIES: ● Facilitate the execution of a structured learning environment and curriculum that foster developmental opportunities. ● Support the upkeep of classroom space and resources, and aid in the preparation for daily activities. ● Employ effective pedagogical techniques and positive behavior management strategies. ● Collaborate and engage in constructive communication with classroom personnel and families. ● Adhere to the established daily agenda and promote healthy practices. ● Aid the Lead Teacher with data collection and attendance tracking. ● Ensure consistent supervision, maintain appropriate group sizes and staff-to-child ratios, and uphold a secure and hygienic setting. ● Maintain regular attendance and actively participate in professional development activities. ● Support the completion of requisite data, documentation, and administrative tasks. ● Comply with all applicable organizational policies, procedures, legal mandates, and regulatory standards. ● Execute additional responsibilities as delegated. REQUIRED QUALIFICATIONS: ● Child Development Associate (CDA) Credential or equivalent. ● New York State (NYS) Certified Teacher Assistant Certification or equivalent. ● Associate Degree in Education with active pursuit of a bachelor’s degree in early childhood Education: bachelor’s degree preferred. ● Fosters a supportive and nurturing educational milieu. ● Superior interpersonal, organizational, written, and verbal communication proficiencies. ● Adept in utilizing Google Workspace and Microsoft Office Suite applications, including Microsoft Word and Excel. EXPERIENCE: ● A minimum of two years of experience working with preschool-aged children in a classroom or daycare setting. Experience should include planning and implementing age-appropriate activities, supervising children, and maintaining a safe and healthy learning environment. ● Familiarity with child development theories and practices, as well as experience working with children from diverse backgrounds and abilities is highly valued. ● Additional experience working with preschoolers in a teaching assistant or volunteer role may also be considered. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. ● Employees must be able to walk, sit, stand, climb, balance, stoop, kneel, crouch and crawl. ● Employees must be able to regularly lift and/or move up to forty pounds and frequently lift and/or move up to fifty pounds. ● Employees must be able to use their hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear. ● Employees must have close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Job Overview We are a high-quality early childhood education program serving children from infants through Pre-K. Our center provides a nurturing, safe, and developmentally appropriate environment that supports each child’s growth and curiosity. We value teamwork, consistency, and a positive attitude in every member of our staff. Position Overview: We are seeking a dedicated and flexible Preschool Floater/Teacher Assistant to join our team. This position supports classrooms across all age groups—from infants to Pre-K—helping teachers maintain daily routines, ensure safety, and promote active learning. This is a full-time position (9:30 AM–6:00 PM); we are not hiring part-time at this time. Key Responsibilities: • Provide support in classrooms as needed, assisting lead teachers with daily routines and activities., • Foster a warm, positive, and inclusive classroom environment for all children., • Ensure constant supervision and adhere to all OCFS and Head Start safety standards., • Assist with meal service, diapering/toileting, rest time, and classroom transitions., • Help maintain a clean, organized, and welcoming learning space., • Communicate effectively and respectfully with children, families, and coworkers., • High school diploma or equivalent required; coursework in Early Childhood Education is a plus., • Experience working with young children in a child care or school setting preferred., • Ability to work collaboratively with teachers and administrators., • Dependable, caring, and willing to step into any classroom as needed., • Supportive team environment with opportunities for professional growth., • Paid training and professional development., • A caring workplace that values children, families, and staff equally.

The Lead Teacher supports BSECDC’s mission to make a difference in the lives of children, their families, and communities through the delivery of high-quality early education and child development services that promote children’s school readiness through growth and development across all developmental domains. The Lead Teacher adheres to all federal, state, and local regulations, as well as BSECDC program policies, procedures, and administrative guidance. ESSENTIAL DUTIES AND RESPONSIBILITIES: ● Implement a well-organized learning environment with developmentally appropriate schedules, lesson plans, and indoor and outdoor learning experiences that provide adequate opportunities for choice, play, exploration, and experimentation among a variety of learning, sensory, and motor experiences. ● Develop and implement weekly lesson plans, including plans for individualized instruction, in accordance with BSECDC’s procedures and the research-based curriculum, that include indoor and outdoor learning experiences to support physical health and development, social and emotional development, approaches to learning, language development and communication, and cognitive development. ● Recognize bilingualism and biliteracy as strengths and, for children who are dual language learners, plan and implement experiences to support English language development. ● Ensure the physical environment and lesson plans reflect the diversity represented in the children and families served. ● Implement nurturing, responsive, and effective teaching practices to ensure daily learning experiences promote critical thinking, inquiry-based learning, STEM, and reading and writing readiness, as well as children’s social emotional development and universal values of tolerance, compassion and respect among children. ● Use positive guidance strategies to create a peaceful classroom environment were children resolve conflicts using language to express their feelings and opinion. ● Expose children to individuals of different cultural lifestyles, different genders, and different sexual orientation through stories, posted pictures and discussion Plan and communicate effectively with all other classroom staff, including the assistant teacher, special education staff, volunteers and interns about weekly lessons, classroom activities, and other pertinent information regarding children. ● Establish and maintain collaborative relationships with families, while maintaining professional boundaries, to encourage their input and support two-way communication regarding the growth and development of their children. ● Conduct two home visits and two parent-teacher conferences per child per year. ● Create and adhere to a posted classroom daily schedule that includes sufficient time for established routines such as nap/rest time, mealtime, handwashing, toileting, and transition through activities. ● Ensure that children are engaged in oral hygiene education through daily tooth brushing, stories, skits, and other activities. ● Facilitate, observe, and communicate the importance of healthy eating habits through family style meal time, including ensuring all adults eat with children during meal time. ● Conduct all screenings and ongoing assessment of the children in the class, as required, and use data gathered to inform instruction, including individualization, and measure progress towards School Readiness Goals. ● Monitor children’s daily attendance and communicate with the assigned BSECDC staff member if a child needs additional supports ● Support tracking responsibilities of the daily meal count for the CACFP program, as requested. ● Maintain active supervision, group size, and ratios at all times indoors and outdoors. ● Maintain a safe and healthy environment in the classroom and on the playground, including following all health and safety rules pertaining to food allergies, universal precautions, and personal hygiene. ● Maintain consistent attendance to support continuity of care for children and families. ● Participate in staff meetings, in-service training, coaching, workshops, and staff development programs, as requested. ● Ensure complete, accurate, and timely completion of all required data, documentation, and paperwork, including child files. ● Follow all applicable BSECDC policies and procedures, including the Standards of Conduct to safeguard children from abuse, neglect, or exploitation while in the care of the Center. ● Implement fully all applicable federal, state, and local laws and regulations as cited in the Head Start Performance Standards, the Head Start Act, IDEA, IFSP, FERPA, ACYFIM, Department of Education and the NYC Department of Health and Mental Health Licensing Code, Article 47 NAEYC. ● Perform other duties as assigned REQUIRED QUALIFICATIONS: ● Bachelor’s Degree in Early Childhood Education ● Bachelor’s Degree or (related field) on a study plan toward NY State Certification OR ● Master’s Degree in Early Childhood Education with NY State Certification OR ● Master’s Degree in Early Childhood Education working towards NYS Certification ● Excellent interpersonal, organizational, written, and verbal communications skills ● Proficient with Google and Microsoft Office, Microsoft Word, Excel applications EXPERIENCE: ● Minimum of two years-experience working with preschoolers

DUTIES & RESPONSIBILITY FOR THIS REMOTE POSITION: • Respond to emails and phone calls, • Schedule meetings, • Prepare spreadsheets and keep online records, • Organize calendars and mail handling, • Create presentations, as assigned, • Address employees administrative queries, • Provide service as first point of contact.

Send your resume to our email address. A luxurious store in Fresh Meadows, Queens, is looking for an Administrative Assistant. We are looking for a good, reliable person with a good knowledge of English, computer, ability to communicate with customers in a professional manner, answer phone calls. You should live in Queens to apply. Knowledge of Russian is a plus but not a must.

We are seeking a friendly, reliable, and bilingual Part-Time Front Desk Receptionist to join our team. The ideal candidate should speak basic Russian and have basic computer skills to assist with daily front desk operations. As the first point of contact for clients and visitors, this role requires excellent communication, organization, and customer service skills. Key Responsibilities: Greet and welcome clients and visitors in a professional and courteous manner Answer phone calls, take messages, and direct calls appropriately Provide basic information to Russian-speaking clients or visitors as needed Perform basic administrative tasks such as data entry, filing, and scheduling Use computer programs for emails, calendars, and basic office software (e.g., Microsoft Word, Excel) Maintain a tidy and organized reception area Handle incoming and outgoing mail and deliveries Assist other staff with general office tasks when required Qualifications: High school diploma or equivalent Basic proficiency in Russian (spoken) is required Basic knowledge of computer use (email, data entry, Microsoft Office) Previous receptionist or customer service experience is a plus Strong interpersonal and communication skills Dependable, punctual, and professional appearance Ability to multitask and stay organized in a busy environment

Administrative Assistant/Office manager – Carnegie Hill New York (CHNY) New York, NY Full-Time | In-Person | Monday–Friday | Trauma-Informed, Harm Reduction-Based Care 🏥 About Us Carnegie Hill New York (CHNY) is a respected outpatient treatment provider located on Manhattan’s Upper East Side. We deliver trauma-informed, harm reduction-based care for individuals living with substance use disorders through our: OTP (Opioid Treatment Program) CDOP (Chemical Dependency Outpatient Program) We support recovery from opioids, alcohol, cannabis, stimulants, and other substances. CHNY emphasizes dignity, compassion, and evidence-based care. We are currently seeking a full-time Office Manager to oversee clinic operations and lead administrative support for either the OTP or CDOP program. 📝 Job Responsibilities Oversee front office and administrative operations for either OTP or CDOP Provide reception and clerical needs, ensuring efficient scheduling and patient flow Manage patient check-in, intake, billing coordination, and insurance verification Ensure accuracy of EHR entries and documentation in accordance with CHI policy Maintain supply ordering and inventory control Serve as a key liaison between administrative, clinical, and executive teams Ensure a calm, organized, and welcoming environment for patients and staff Attend required program education/training topics Demeanor supports the principles of trauma-informed and harm reduction-based care ✅ Qualifications Bilingual (English/Spanish) – Preferred Familiarity with electronic medical records preferred. Method One / Computalogic is our EMR. (training materials will be provided) Experience in administrative coordination or office management (healthcare setting preferred) Excellent organizational, communication, and multitasking skills High school diploma or equivalent required; associate’s or bachelor’s degree preferred Dependable, detail-oriented, and team-oriented Understanding of trauma-informed and harm reduction frameworks a plus ⏰ Schedule Full-time, in-person role Monday–Friday From 8AM-2PM 📍 Location: 116 East 92nd Street, Manhattan, NY (Upper East Side) Easily accessible via the 4, 5, 6, and Q subway lines 💲 Compensation Competitive hourly wage (based on experience) No health insurance or PTO benefits offered Training provided during onboarding, including Method One / Computalogic Inclusive, mission-driven team environment 📬 How to Apply Please submit your resume and a brief cover letter via Indeed. Applications are reviewed on a rolling basis. 🤝 Join Our Team Carnegie Hill New York is an equal opportunity employer committed to equity, diversity, and inclusion. We welcome applications from individuals of all backgrounds and lived experiences.

The Ophthalmology Site Supervisor isresponsible for coordinating and overseeing all activities within the practice. This includes managing staff, ensuring patient satisfaction, and maintaining the highest level of care. Their duties and responsibilities include: • Supervising and coordinating the activities of the eye care staff, including eye doctors, technicians and office workers, • Managing patient schedules and ensuring efficient patient flow, • Ensuring compliance with healthcare regulations and safety standards, • Developing, implementing, and maintaining office policies and procedures, • Overseeing patient check-in and check-out procedures, • Resolving any patient complaints or issues, • Maintaining and ordering necessary office and medical supplies, • Ensuring the maintenance and cleanliness of the facility, • Organizing staff meetings and collaborating with Administrator on performance evaluations, • Keeping up to date with advancements and changes in eye care and management practices

🚛 Now Hiring: Mattress Delivery Hero (a.k.a. The Muscle With Manners) Location: Fanwood, NJ Pay: $17/hr + tips (yes, people actually tip for great service—and ours is the best) Schedule: Full-Time, Tuesday–Saturday, 8:30 AM to 4:30 PM Benefits: Health insurance, a workout that counts as your gym session, and the satisfaction of helping people sleep better Who Are We? We’re Shovlin Mattress Factory, a family-owned business proudly serving New Jersey’s most well-rested residents. We handcraft our mattresses right here in Fanwood, then deliver them with the same love and care we put into making them. Our slogan? Stop Sleeping Around. Sleep on a Shovlin. (Yes, we went there. No, we’re not sorry.) Who Are You? You’re the kind of person who shows up on time, doesn’t panic at the sight of a flight of stairs, and knows how to treat customers—and their homes—with respect. You're strong (or at least gym-strong), polite, and can maneuver a mattress like a pro. If you can drive a big van or box truck and still wave at pedestrians like a friendly neighborhood delivery legend, you’re our kind of human. The Job: • Deliver our high-end mattresses, boxsprings, and powerbases to customers around NJ, and sometimes just over the borders into PA or NY., • Set everything up in bedrooms with white-glove care—no tossing mattresses through windows, please., • Be the face of Shovlin at the door—kind, courteous, and not smelling like you just ran a marathon., • On slow delivery days, lend a hand in the warehouse: straightening up, unloading supplier trucks, maybe even sweeping like a champ. You Must: ✅ Be able to lift 75–100 pounds without calling your chiropractor after every shift ✅ Have a clean driving record (no Fast & Furious resumes, please—Amy will check) ✅ Be comfortable driving a large van or box truck ✅ Take direction without pouting ✅ Be a team player (extra points if you laugh at our jokes) ✅ Treat our customers’ homes better than you treat your roommate’s Want In? Shoot your resume over to our very real Mattress Administrator, Amy, will reach out—unless you forget to attach your resume (don’t be that person). If you're ready to be the reason someone sleeps like a baby tonight, let’s do this. Team Shovlin 🛏️💪

Overview We are seeking a Front Desk Receptionist to join our team. The ideal candidate should have excellent communication skills, be detail-oriented, and able to multitask effectively in a fast-paced environment. Responsibilities • Greet and welcome guests in a friendly and professional manner, • Answer phone calls and emails promptly, • Provide accurate information to inquiries about the company, • Schedule appointments and maintain calendars, • Maintain a tidy and presentable atmosphere Experience • Prior experience in a fitness studio or in a similar role is preferred, • Proficient in computer literacy and the ability to learn new software systems quickly, • Strong clerical skills with attention to detail, • Excellent customer service and support skills, • Administrative experience is beneficial Job Type: Part-time Pay: From $16.00 per hour Work Location: In person

At A Whole New World Academy of Hoboken, we are dedicated to providing a nurturing and inspiring environment where children can thrive socially, emotionally, and academically. Our team is passionate about early childhood education, and we are seeking an organized, dependable, and proactive Office Manager to support the daily operations of our center. Position Summary: The Office Manager is a key member of our administrative team, responsible for ensuring the smooth and efficient day-to-day operations of the school’s front office. This role requires strong organizational skills, attention to detail, and a warm, professional demeanor to interact with families, staff, and vendors. The ideal candidate will be comfortable in a fast-paced environment and have experience in early childhood or educational settings. Key Responsibilities: Serve as the first point of contact for families, staff, and visitors—answering phones, emails, and inquiries in a courteous and professional manner Manage student records, attendance, enrollment documents, and staff files, ensuring accuracy and compliance with state regulations Coordinate school communications including newsletters, reminders, emergency alerts, and parent notifications Support daily operations including staff scheduling, classroom coverage coordination, and supply ordering Assist with billing, tuition collection, and liaising with the school’s accounting/payroll personnel Maintain organized filing systems (paper and digital) for licensing, HR, and parent communications Ensure school compliance with local and state childcare licensing regulations and assist with inspections/audits Manage calendars and appointments for school leadership and help coordinate events, tours, and meetings Provide general administrative support to the Director and other school leadership Uphold the school’s mission, values, and policies in all communications and interactions Qualifications: Minimum 2–3 years of office administration or office management experience; experience in a childcare or educational setting preferred High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Education, or related field preferred Strong computer proficiency (Microsoft Office, Google Workspace, email platforms, student management systems) Excellent written and verbal communication skills Detail-oriented with strong organizational and multitasking abilities Warm, friendly, and professional demeanor Ability to maintain confidentiality and handle sensitive information appropriately Knowledge of New Jersey childcare licensing requirements (preferred but not required)

As the Customer Service Specialist, you will take on a dual-position role that combines administrative support with customer service responsibilities. In this role, you will be responsible for delivering excellent customer service both over the phone and in person while maintaining a positive attitude and demonstrating a strong work ethic. This dual position requires a self-motivated individual who is eager to take on additional responsibilities, capable of managing multiple duties effectively, and able to support staff across various tasks with professionalism and efficiency. We are currently seeking qualified candidates for this position. Please note that, at this time, we are only considering applications from local candidates. Relocation assistance is not available for this role. Candidates must reside within a commutable distance to Union City New Jersey to be eligible for consideration. Thank you for your understanding, and we look forward to reviewing applications from talented individuals in our local area. I'm interested! What will I get to do in this position? Serve as the first point of contact for customers via phone, email, and in-person. Resolve customer inquiries and complaints promptly and professionally. Maintain customer accounts, update records, and process orders or returns. Collaborate with internal departments to address customer needs and ensure satisfaction. Prepare correspondence, reports, and other documents as needed. Maintain organized filing systems (physical and electronic). Support team members with ads administrative tasks Work week will be Monday - Friday and some weekends if asked Requirements Encore will only onboard those authorized to work in the United States, pass background check ,drug test Compensation will be discussed during interview

We are seeking a detail-oriented and compassionate Medical Receptionist to join our healthcare team. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities Greet patients and visitors in a friendly and professional manner. Manage patient check-in and check-out processes, ensuring accurate collection of necessary information. Schedule appointments and maintain the clinic's calendar efficiently. Handle incoming calls, directing inquiries to appropriate staff members or departments. Maintain accurate medical records in compliance with HIPAA regulations. Assist with insurance verification and processing as needed. Perform clerical duties such as filing, data entry, and managing correspondence. Provide support to medical staff by preparing patient charts for appointments. Ensure the reception area is clean, organized, and stocked with necessary supplies. Qualifications High school diploma or equivalent; additional education in healthcare administration is a plus. Previous experience in a medical office or clinic setting preferred. Strong customer service skills with the ability to interact positively with patients and staff. Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English. Excellent organizational skills and attention to detail are required. Ability to work in a fast-paced environment while maintaining professionalism. Join our dedicated team in providing exceptional patient care while ensuring efficient clinic operations! Job Types: Full-time, Part-time Pay: $18.00 - $25.00 per hour Expected hours: 18 – 25 per week Benefits: 401(k) 401(k) matching Health insurance Paid time off Vision insurance Medical Specialty: Gastroenterology Primary Care Schedule: Monday to Friday Weekends as needed Ability to Commute: Flushing, NY 11354 (Required) Ability to Relocate: Flushing, NY 11354: Relocate before starting work (Required) Work Location: In person

Join our dynamic team at Mansa Musa Records as a Personal Assistant. In this role, you will support the daily operations of our company, which specializes in music, shoes, and books. You will assist in various administrative tasks, ensuring that everything runs smoothly. This position is based in New York and offers the opportunity to work in a creative environment with a small, dedicated team. If you are organized, proactive, and passionate about the music and retail industries, we would love to hear from you. Apply today to become a part of our vibrant team.

Job Overview We are seeking a detail-oriented and compassionate Medical Receptionist to join our Flushing office and Huntington office. The ideal candidate will be responsible for managing the front desk operations of our clinic, ensuring a welcoming environment for patients while efficiently handling administrative tasks. This role requires excellent customer service skills and familiarity with medical records management. Responsibilities • Greet patients and visitors in a friendly and professional manner., • Manage patient check-in and check-out processes, ensuring accurate collection of necessary information., • Schedule appointments and maintain the clinic's calendar efficiently., • Handle incoming calls, directing inquiries to appropriate staff members or departments., • Maintain accurate medical records in compliance with HIPAA regulations., • Assist with insurance verification and processing as needed., • Perform clerical duties such as filing, data entry, and managing correspondence., • Provide support to medical staff by preparing patient charts for appointments., • High school diploma or equivalent; additional education in healthcare administration is a plus., • Previous experience in a medical office or clinic setting preferred., • Strong customer service skills with the ability to interact positively with patients and staff., • Bilingual candidates are encouraged to apply to enhance patient communication, Mandarin/English, Spanish/English, • Excellent organizational skills and attention to detail are required., • Ability to work in a fast-paced environment while maintaining professionalism.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will provide essential support to our operations, ensuring smooth administrative processes and enhancing overall productivity. This role requires strong organizational skills, effective Bi-Lingual (Chinese: Cantonese/Mandarin) communication abilities, and a commitment to delivering exceptional customer service. Responsibilities • Manage clerical tasks including filing, data entry, and maintaining organized records, • Operate phone systems to handle incoming calls and direct them appropriately, • Provide administrative support to various departments as needed, • Proofread documents for accuracy and clarity before distribution, • Maintain office supplies inventory and place orders when necessary, • Serve as a personal assistant to senior staff, managing tasks effectively, • Collaborate with team members to improve office processes and workflows Qualifications • Proven experience in an administrative or clerical role is preferred, • Proficiency in Google Workspace (Docs, Sheets, Drive), Microsoft Office (Word, Excel) is essential, • Strong organizational skills with the ability to manage multiple tasks simultaneously, • Excellent verbal and written communication skills, • Ability to work independently as well as part of a team, • Familiarity with phone systems and basic office equipment, • Attention to detail with strong proofreading capabilities, • A positive attitude and a willingness to learn new skills, • College Graduate, • Bi-Lingual Chinese: Cantonese/Mandarin Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow professionally!

Pay: $50,000.00 - $150,000.00 per year Job description: Job Summary We are seeking a motivated and dynamic Real Estate Agent to join our team! We’re looking for someone dedicated to helping others find the right home or property. We specialize in everything from residential and commercial rentals, residential and commercial sales, to vacant lots, investment properties, and development leasing. Our team of agents doesn’t just specialize in one area, they have experience and knowledge across all types of transactions. As a Real Estate Agent, you will be responsible for guiding clients through the buying, selling, and leasing processes while providing outstanding customer service and support. This role requires excellent communication and organizational skills, along with a true passion for helping clients achieve their real estate goals. About Us Costanza Realtors has been a pillar in Bayonne real estate for over 40 years. Since 1985, we’ve built our reputation not just on sales, but on community, trust, and unmatched local expertise. Our broker, Ben Costanza, knows nearly every block in Bayonne- from the waterfront to Constable Hook and beyond. We know the city. We know the county. We have strong community ties. We built this business by being part of the neighborhoods we serve. As Costanza Realtors, we’re more than a brokerage. We’re a team committed to helping people find homes, helping agents build careers, and strengthening the fabric of Bayonne and its surrounding communities. Responsibilities Assist clients in buying, selling, and renting properties by providing expert advice and guidance throughout the process Provide clients with Comparative Market Analyses (CMAs) Develop marketing strategies to promote listings effectively, using both traditional and social media platforms Negotiate contracts on behalf of clients to ensure favorable terms and conditions Maintain accurate records of transactions, client interactions, and property listings Build and maintain strong relationships with clients, colleagues, and industry professionals Requirements Completion of the 75-hour real estate course Strong negotiation skills Excellent communication skills, both verbal and written Bilingual or multilingual abilities are a plus Familiarity with real estate laws and regulations Strong marketing skills to promote properties effectively Exceptional organizational skills to manage multiple listings and client relationships Previous experience in real estate administration is a plus, but not required What We Offer You Mentorship and training from proven leaders with experience in all types of real estate transactions Deep local knowledge as our broker has worked in nearly every neighborhood in Bayonne Access to strong community relationships, trusted networks, and a long-standing reputation A supportive team culture that values professionalism, integrity, communication, and heart Help with leads, marketing, and admin support so you can focus on building relationships and closing deals Who We’re Looking For New or relatively new real estate agents who are hungry to learn and grow. People who care about community, and want to make a positive impact in clients’ lives, not just close deals. Individuals who are driven, honest, responsive, and eager to develop solid local expertise. Good communicators who enjoy working in a team but are also self‑motivated. How to Apply If you believe in doing work that matters, if you want to grow in a place that values local connections and professional integrity, we’d love to hear from you. Please send your resume and a short note about what drives you, what you hope to achieve in real estate, and why Bayonne is your home too (or could be). Job Types: Full-time, Part-time, Contract Benefits: Flexible schedule License reimbursement On-the-job training Opportunities for advancement Professional development assistance Referral program Work from home Work Location: Hybrid remote in Bayonne, NJ 07002

Are you organized, reliable, and looking for a flexible part-time role that can complement your current job or studies? We’re seeking a dedicated Personal Assistant to support a Senior Accountant with administrative tasks that are primarily online. Position: Part-Time Personal Assistant Location: Remote (Online) – Work from anywhere! Hours: Approximately 10-15 hours per week, flexible schedule Salary: $20,000 – $30,000 annually (pro-rated based on hours) About the Role: As a Personal Assistant to a busy Senior Accountant, you'll be instrumental in ensuring smooth daily operations. The role is mostly remote, requiring excellent communication skills and attention to detail. Your main responsibilities will include: • Monitoring and reconciling minor bookkeeping tasks, • Receiving and managing emails, • Sending out emails to clients as needed, • Assisting with light administrative duties What We're Looking For: • Strong organizational and time-management skills, • Proficient in email communication and basic online tools (Google Workspace, Excel, etc.), • Reliable and proactive attitude, • Prior experience in administrative or bookkeeping roles is a plus but not required, • Ability to work independently and follow instructions Why Join Us? • Competitive pay with a salary cap of $20,000 to $30,000 per year, • Flexible hours – perfect for second jobs or students, • Work remotely from anywhere, • Opportunity to gain insight into the accounting and finance industry We look forward to hearing from you!

Administrative Assistant Location: Jamaica, NY (near JFK Airport) Alliance Cargo Express, Inc. is a U.S.-based international air cargo company providing freight forwarding and airline representation services. We are looking for a motivated and detail-oriented Administrative Assistant to join our team. Key Responsibilities: Provide administrative support to management and office staff. Organize and maintain documentation, schedules, and correspondence to ensure accuracy and efficiency. Coordinate communication with clients, partners, and internal departments to ensure seamless collaboration. Assist in planning meetings, travel, and office logistics. Ensure smooth daily operations of the office. Requirements: • Strong organizational and communication skills, • Proficiency in Microsoft Office and Google Workspace, • Ability to multitask and work in a fast-paced environment, • Team-oriented with a proactive and responsible approach, • Previous experience in logistics or administration is a plus., • Russian & Spanish & Arabic & Uzbek languages are a plus. What We Offer: Friendly and professional team environment Competitive salary and opportunities for growth Convenient location near JFK Airport (shuttle service available from Brooklyn)

We are seeking a friendly, organized, and professional Front Desk Receptionist to be the first point of contact for our company. This role is responsible for greeting guests, managing incoming calls, handling administrative tasks, and ensuring a welcoming environment for clients and staff. Key Responsibilities: Greet and welcome visitors in a professional and friendly manner Answer and direct incoming phone calls to appropriate departments or staff Maintain the reception area in a tidy and presentable condition Receive, sort, and distribute daily mail and deliveries Schedule appointments and manage meeting room bookings Assist with administrative tasks such as data entry, filing, and document preparation Maintain office supplies and inform management of inventory needs Ensure compliance with company security and safety procedures Provide general information to visitors and clients

We are seeking a reliable and detail-oriented Medical Receptionist/Bookkeeper to join our healthcare team at a solo medical practice. The ideal candidate will provide front-desk administrative support, manage bookkeeping tasks, assist with patient care co-ordination. Key Responsibilities Answer phones and respond to email requests schedule appointments Greet and check in patients and verify coverage and update patient information Obtain authorizations for treatment and procedures Perform data entry and maintain accurate medical and financial records Process billing payments, and perform bookkeeping functions Translate or interpret for patients and staff as needed Assist medical staff with in-office procedures and patient preparations for procedures Fax and scan medical records and reports Confirming appointments and insurance verification Compensation and Benefits Work hours are from Monday to Friday from 8:00am to 4:00pm An hourly wage of $20.00 per hour A fully funded 401K retirement plan Medical Insurance fully funded by employer Qualifications High school diploma Previous experience in a medical setting Data entry Professional phone etiquette and ability to multi-task Current reference will be required

The ideal candidate should have: A personal interest in wellness and healthy living A minimum of 3 years of direct medical/wellness administrative experience. Familiarity with commercial insurance and out-of-network eligibility. Ability to type 65 + wpm Have a creative mindset and desire to grow the practice Duties will include the following: Greet patients, provide basic orientation to the practice, and ensure an excellent patient experience. Check-in patients, verify health insurance, and collect payments. Obtain accurate and complete personal information from the patient as required for registration Keeps track of appointment schedules and confirms patient appointments. Collects payments and open balances. Answer telephone calls, office text messages, and emails in a professional manner. Follow-up on missed appointments Make routine follow-up appointments as required. Help resolve patient inquiries about insurance coverage and practice information Keep accurate records (patient information, received payments etc.) Reconciliation of cash, credit cards, receipts, and encounter forms. Prior Authorization Performs other administrative duties. Bilingual Preferred: Spanish and English Compensation will be discussed during the interview. Business hours: Monday-Friday 8:30 a.m. -4:30 p.m. Job Type: Full-time Benefits include: Paid time off, sick days, overtime pay, and vacation pay. Job Type: Full-time Salary: $18 - $30

We are seeking a proactive and organized HR & Business Operations Assistant to support both human resources and day-to-day business functions. This role provides administrative and operational support across recruitment, employee relations, payroll coordination, office management, and process improvement. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Human Resources Support Assist with recruitment activities, including posting job ads, screening applicants, and scheduling interviews. Maintain accurate employee records, files, and HR databases. Support onboarding and offboarding processes for employees. Assist in benefits administration and payroll coordination. Provide first-level support for employee inquiries and HR policies. Business Operations Support Oversee general office administration, supplies management, and vendor coordination. Support business documentation, reporting, and record-keeping. Assist in budget tracking, expense reporting, and invoice processing. Coordinate meetings, events, and internal communications. Contribute to process improvements to enhance efficiency in daily operations.

We are looking for a highly organized and detail-oriented Administrative Assistant to provide support to our team. The ideal candidate will handle a variety of administrative and clerical tasks to ensure efficient daily operations of the office. Responsibilities: Manage and organize schedules, appointments, and meetings. Prepare, edit, and distribute correspondence, reports, and documents. Maintain and update filing systems, databases, and records. Answer phone calls, emails, and inquiries in a professional manner. Assist with data entry, bookkeeping, and basic financial tasks as needed. Order office supplies and maintain inventory. Coordinate with internal teams and external clients or vendors. Support other staff with administrative tasks and special projects.

Job Title: Human Resources Manager Location: Newark, NJ Department: Human Resources Reports To: General Manager / Director of Operations Employment Type: Full-Time Schedule: Evening and weekend availability may be required Job Summary: We are seeking an experienced and dynamic Human Resources Manager to oversee all HR operations for our fast-paced nightlife and entertainment venues. This role is responsible for recruiting, onboarding, employee relations, compliance, performance management, and ensuring a positive and professional workplace culture that aligns with the high-energy, guest-focused environment of nightlife operations. Key Responsibilities: Talent Acquisition & Onboarding • Lead recruitment efforts for all positions including bartenders, servers, security, DJs, hosts, and management staff, • Manage the full-cycle hiring process, including interviews, background checks, and job offers, • Develop and maintain an effective onboarding program for new hires Employee Relations & Culture • Act as a trusted point of contact for staff regarding workplace issues, conflict resolution, and policy clarification, • Foster a positive, inclusive, and respectful work culture in a nightlife setting, • Support team-building events and recognition programs to promote employee engagement Compliance & Policy Management • Ensure compliance with local, state, and federal labor laws and nightlife industry regulations (e.g. liquor laws, security licensing), • Maintain employee records, handle incident reports, and oversee disciplinary actions with discretion, • Develop, update, and enforce HR policies and procedures Training & Development • Coordinate training on topics such as responsible service of alcohol, workplace conduct, safety, and harassment prevention, • Support ongoing development for managers and team leads Payroll & Benefits Coordination • Liaise with payroll and benefits providers to ensure accurate and timely employee compensation and benefits administration, • Support scheduling software and timekeeping systems Risk & Safety Oversight • Partner with security and operations teams to promote workplace safety and incident reporting, • Support investigations and resolution of employee or guest incidents when necessary Qualifications: • Bachelor’s degree in Human Resources, Business, or a related field (preferred), • 3–5 years of HR management experience, preferably in hospitality, nightlife, or entertainment, • Strong understanding of HR laws and best practices, • Excellent interpersonal and conflict resolution skills, • Ability to thrive in a high-energy, fast-paced, late-night work environment, • Flexibility to work evenings, weekends, and holidays as needed Preferred Skills: • Bilingual (English/Spanish) a plus, • Experience with scheduling and HRIS systems, • Knowledge of nightlife operations, liquor licensing, or security staffing

Seeking a highly organized and motivated Assistant to provide administrative, scheduling, and personal support. This is an exciting opportunity to work closely with a dynamic professional, help manage daily operations, and contribute to meaningful projects.

We value team members who are detail-oriented, organized, and excel in both written and verbal communication. Key Responsibilities • •, • Accurately input, update, and maintain data across various platforms and systems., • •, • Review and verify data for completeness and accuracy., • •, • Manage multiple data entry assignments while adhering to set deadlines., • •, • Communicate effectively with team members to clarify project requirements and resolve issues., • •, • Safeguard confidential information and ensure data integrity at all times., • •, • Organize files, records, and correspondence digitally for easy retrieval., • •, • •, • Demonstrated accuracy and speed in typing and data entry tasks., • •, • Proficient computer skills, including internet browsing, email, and handling attachments., • •, • Ability to download/upload files and utilize multiple digital tools efficiently., • •, • Strong written and verbal communication skills with a keen attention to detail., • •, • Time management skills to handle multiple projects and meet deadlines., • •, • •, • Previous experience in a remote data entry or typist role., • •, • Familiarity with Excel and collaborative online document platforms., • •, • Proven ability to quickly learn new software and systems.

Basically I am looking to replace my personal assistant at home. The best way to say what I am looking for is to describe his functions. I am realistic and not sure if one person can do all he does. But the more one can do when it comes to his work the better. Preference for well educated especially graduate students and those in the arts. My current PA is a skilled housekeeper; runs errands as needed; organizes my life from packing/unpacking for trips; manages the laundry; coordinates my clothes; handles administrative tasks; orders and sorts groceries, works with the building staff with apartment related issues, posts packages and letters; organizes my apartment and has coordinated and executed two moves. He also cared for my late dog including being available fairly consistently for overnights and weekends. He coordinated the daily dog walkers as well. In short he did more than a little bit of everything to make my life manageable.

Sage Test Prep has been serving students for over 15 years, with locations in Flushing, Jericho, and Little Neck. We offer a comprehensive range of services, including afterschool programs, school subject tutoring, and test preparation for exams such as the SHSAT, SAT, and APs. Our mission is to support students academically and guide them toward admission into their desired high schools and colleges. Address: 32-02 Union St, Flushing, NY 11354 We are seeking a dedicated, energetic, and creative Afterschool Teacher to join our team at our tutoring/afterschool program in Flushing. The ideal candidate will be passionate about working with children in grades 2–8 and able to balance academic support with engaging enrichment activities. Let us know if you also want to tutor students outside of our afterschool program. Key Responsibilities • Supervise students to ensure a safe, supportive, and fun environment., • Provide academic support in homework help (Math, English, and other core subjects)., • Plan and lead engaging enrichment activities, including STEM projects, art, games, and current events discussions., • Develop and adapt a curriculum that fosters intellectual, social, and physical growth., • Monitor and track student progress; prepare progress reports for parents., • Support positive student behavior through clear expectations and guidance., • Handle administrative tasks such as attendance, record-keeping, and parent communication. Qualifications & Requirements • Bachelor’s degree (ideally in Education, Early Childhood Education, or a related field)., • Minimum 2 years of experience as an afterschool teacher, teaching assistant, or in a similar role (preferred)., • Bilingual in English and Mandarin., • Strong knowledge of child development, learning patterns, and behavior management., • Ability to foster a fun, safe, and respectful classroom environment., • Friendly, patient, and approachable demeanor with excellent communication skills., • Strong organizational, problem-solving, and classroom management skills., • Creativity in lesson planning and activity development. We are also looking for tutors. If you are interested, please share what you can tutor in (subjects and level, plus tests like SHSAT, SAT, competitions, etc.) in your application.

We're a patient-focused optometry practice and eyewear boutique seeking a responsible, personable, and detail-oriented Optical Assistant to join our team. This is the perfect opportunity for someone who is serious about starting a career. While no prior experience is required, we are looking for a professional, responsible and dedicated person who is committed to learning and growing with us, this also means it wouldn’t be a good fit for someone looking to do as little as possible to get by. This is a part-time position that may expand to full-time and requires Saturday availability. What You'll Do • Assist patients with appointments, insurance, and eyewear selection., • Educate patients on lens options and insurance coverage., • Support the optometrist with clinical and administrative tasks., • Perform eyewear adjustments and fittings., • Manage inventory and maintain the retail space. Why Join Us • Be part of a team that prioritizes clinical excellence and customer service., • Work with a loyal patient base., • Opportunities for professional growth. To apply, please send your resume and a brief cover letter, telling us about yourself.

Purpose of Position: This class of positions encompasses professional staff, supervisory, clinical and administrative work within a pharmacy department, with varying degrees of latitude for independent initiative and judgment. Health System Pharmacists adhere to Federal, State and local laws and other regulatory requirements regarding pharmacy and institutional practice. All personnel may be required to perform related work. Under administrative direction, with the widest latitude for the exercise of independent initiative and judgment, supervises a complex Pharmacy unit or multiple Pharmacy units and/or performs as a specialty clinical pharmacist in a highly-specialized field within a hospital, clinic or other health care setting. Examples of Typical Tasks: At a more responsible level, performs the duties of Assignment Level I: 1. Fills prescriptions and patient orders, resolves discrepancies in patient therapy, and follows-up on problems., 2. Utilizes clinical data in evaluating physician orders to ensure appropriate therapy., 3. Provides and documents drug information and patient counseling., 4. Documents interventions, adverse drug reactions (ADRs), and medication errors., 5. Directs and utilizes personnel including technicians, aides and clerical staff., 6. Assists in the monthly inspection of the patient care units and the Pharmacy., 7. Maintains adequate medication supply in individual work area., 8. Participates in Pharmacy staff in-services and meetings relating to Systemwide and/or health care setting programs., 9. Operates and troubleshoots automated dispensing systems, as needed., 10. Advises prescribers on alternatives for non-formulary drugs., 11. Utilizes Outpatient and Inpatient computerized systems to enter and access patient care information., 12. Coordinates and analyzes statistics and/or clinical data., 13. Participates in quality management and utilization review programs., 14. May coordinate the work of a small group to accomplish a project or assignment., 15. May participate in the preparation and review of policies and procedures., 16. May assist in the development, implementation and execution of Pharmacy staff training curriculum., 17. In the absence of the supervisor, may assist in the supervision of a Pharmacy unit or function. At a more responsible level, also performs the duties of Assignment Level II: 1. Supervises and/or coordinates the operation of a Pharmacy unit or major function., 2. Prepares departmental reports, including the performance of statistical analyses., 3. Develops and implements new processes to improve the operation of the Pharmacy and the quality of care provided., 4. Orients new staff members., 5. Monitors and evaluates staff performance and follows appropriate disciplinary proceedings, as necessary., 6. Prepares unit work schedule., 7. Ensures staff compliance with regulatory agency and health care setting rules and regulations., 8. Responsible for the maintenance of adequate quantities of medication and other supplies in the Pharmacy unit., 9. Evaluates new drugs released by the FDA in terms of efficacy, adverse effect profile, and cost; makes recommendations on additions and deletions to the health care setting’s drug formulary., 10. Manages the medication therapy of a group or unit of patients as part of an interdisciplinary team, and participates in rounds., 11. Coordinates the assessment of medication use., 12. Serves as a professional and technical resource for medical professionals in specialty area(s). In addition to performing the duties of Assignment Levels I and II at a more responsible level, the following are typical tasks performed at Assignment Level III: 1. Initiates and/or participates in research studies conducted in the specialty area; conducts drug administration aspects of drug research projects and prepares reports of findings., 2. Provides pharmaceutical education to professional staff at lectures, meetings or individually., 3. Coordinates the activities of other supervisors in integrating the functions and staff activity of multiple Pharmacy units. Minimum Qualifications For Level I: 1. Possession of a valid NY State license to practice pharmacy. For Level II: In addition to meeting the qualification requirements of the lower level: 1. Two years of post licensure experience; or, 2. Completion of a post graduate specialty residency or fellowship program; or, 3. Current Pharmacy Board Certification. For Level III: In addition to meeting the qualification requirements of the lower levels, an additional: 1. One year of post licensure supervisory experience or specialty clinical experience.