Administration jobs in United States - Page 2

Looking for a certified medical assistant to work in a small private internal medicine office full-time. Job involves front desk administrative duties such as entering information into electronic medical records, answering phones, scheduling appointments, faxing, and scanning documents, and also medical assisting such as doing vital signs and EKG.

Title: Collections Specialist + Accounts Receivable FLSA Classification: Full-Time, Non-Exempt Location: Norwalk, CT DESCRIPTION Servpro of Fairfield County (Norwalk, CT) area is seeking an individual to fill the role of the Collections Specialist + Accounts Receivable Associate. In this role, the successful candidate will monitor and analyzing customer accounts to develop strategies to mitigate risk for past due bills owed to SERVPRO of Stamford for a multi-franchise residential and commercial mitigation business. As the Collection Specialist & Accounts Receivable Associate, you will be responsible for creating invoices, ensuring that all customer accounts are kept current by contacting customers to collect overdue payments and negotiating payment plans. You would also work closely with other departments to ensure that policies and procedures are followed. Excellent communication and negotiation skills are a must, as well as a strong understanding of credit and risk management. The Collections Specialist & Accounts Receivable Candidate will be highly organized, energetic, and will take the initiative to provide day to day collections support in a high volume and fast paced office environment while maintaining a smooth operational reporting workflow. Essential Duties & Responsibilities Accounts Receivable Responsibilities - Generate Servpro invoices in QuickBooks Online that match estimates. - Prepare bank deposits. - Track billed and revised invoice totals daily on an ongoing basis. - Make daily deposits and process credit card, ACH and debit card payments. - Post credit card charges to the correct general ledger accounts monthly. - Send daily updated reports of all payments received. - Research and resolve payment discrepancies. - Posting customer payments by recording checks, and credit card transactions - Updating outstanding receivables totaling unpaid invoices. - Maintaining records of invoices, debits, and credits. - Filing and other duties as assigned. Collections & Customer Support - Experience in developing and implementing collections strategies and prioritize collection tasks effectively. - Proven track record of meeting or exceeding collections targets. - Ability to manage and monitor customer accounts to identify overdue payments. - Perform collection calls to customers daily from 0-30, 31-60, 61-89, 90+ aging accounts. - Create and maintain collection tracker spreadsheets in Excel. - Regularly follow up with customers to obtain expected payment status on past due payments via phone, email, or by mail and prepare monthly reports. - Keeping organized, accurate and detailed documentation, dates of all correspondence with customers, payment arrangements and follow up dates. - Prepare clear emails and written correspondence to customers, staff, and management. - Enter collection details and customer communications into our Servpro Workcenter 2.0 software system and into Billment internal notes. - Experience working with legal to submit small claims to resolve collections disputes. - When required - handle all third-party collection processes - including Liens and documentation of such records. - Ensure that all collection policies and procedures are followed and keep a calendar of key dates for accounts between 61 & 90 days for liens. - Updating outstanding receivable totals and unpaid invoices. - Weekly reporting on collection efforts based on the monthly aging report to Owner and Controller. - Ability to work independently and make decisions autonomously. - Excellent communication and negotiation skills. Other - Other ad-hoc duties assigned and requested by management. REQUIREMENTS, DESIRED KNOWLEDGE, AND SKILLS: - Proficiency with Online QuickBooks Software (5+ years). - Proficiency with relevant computer software: Microsoft Office Suite, SharePoint, and OneDrive (5+ years). - Intermediate experience with Excel Spreadsheets (5+ years). - 5 to 8+ years of high-volume collections experience. - 5 to 8+ years of accounts payable & receivable knowledge & experience. - 5 to 8+ years accounts receivable, bookkeeping, and general accounting experience - Knowledge of regulatory standards and compliance requirements - Excellent time management skills to prioritize and complete a wide variety of collection tasks throughout the day. - Attention to detail and problem-solving skills. - Excellent written and verbal communication skills - Strong organizational and planning skills. - Previous experience in insurance claims processing industry, restoration, cleaning, or construction industry. - Capable of working in a fast-paced, and team-oriented environment. EDUCATION - Associate degree or Higher in business, finance or administration, preferred COMPENSATION & BENEFITS We offer competitive pay as well as comprehensive benefits. If you feel that you meet the above criteria and are intrigued by the opportunity to work for a dynamic, fast-paced company, please contact us. Benefits: - 401(k) with company match - Health insurance - PTO/Sick, Vacation Paid Time Off - Holidays - Professional development assistance - Schedule: 8-hour day / 40 hours per week shift, required Monday to Friday, flexible to work overtime when required. Overtime Requirement: We are a 24/7 Emergency Services business. You will occasionally be expected to work nights and weekends to assist our customers in their time of need during storms, cold weather, and other natural or man-made emergency situations. WORKING CONDITIONS Environment: This position will be in-office environment; not eligible for hybrid or remote. Ability to commute: Norwalk, CT 06851: - Reliably commute or planning to relocate before starting work (Required) Physical Demands: Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light work that includes moving objects up to 20 pounds may be required. Please Note: We are a pet friendly office, there are occasionally dogs in our office! ABOUT SERVPRO History SERVPRO of Stamford, serving the Fairfield County (Norwalk, CT) area understands the stress and worry that comes with a fire or water damage and the disruption it causes to your life, home, or business. Our goal is to help minimize the interruption to your life and quickly make it "Like it never even happened.” SERVPRO of Stamford, serving the Fairfield County (Norwalk, CT) area specializes in the cleanup and restoration of residential and commercial property after a fire, smoke or water damage. SERVPRO of Stamford, serving the Fairfield County (Norwalk, CT) area can also mitigate mold and mildew from your home or business. Importance of Community Many leaders in our business were born, raised, and have raised families of their own in Fairfield County. Our neighbors are very important to us. With over 35 years we have helped thousands of people and businesses to recover from disaster as quickly as possible. Training We pride ourselves in being the best in the industry, and the best in the community. That’s why our staff is highly trained in property damage restoration. From initial and ongoing training at SERVPRO’s Franchise Facility for regular IICRC-industry certification, our technicians are equipped with the knowledge and tools to restore your property.

Learn the ins & out of the company as far as what we do. Great work ethic in Secretary work Professional Bilingual At least 3 years experience in Office Administration Secretary work

WHAT WE ARE LOOKING FOR We are actively seeking coaches, college students, and youth development specialists to join our dynamic team of recess coaches from October 2024 through June 2025. As a valued member of Kids in the Game, you will have the opportunity to contribute to our school communities and programming, which focuses on incorporating educational and engaging sports and fitness classes throughout the school day. About the role: Recess Coaches lead group games in schools across New York City during the school year. Coaches organize games and challenges that promote physical activity and positive interaction among children and young adults from Pre-K to middle school. Your goal is to develop motor skills and physical development among younger children and encourage proper exercise and eating habits among older children. You must be able to adapt your activities to accommodate and include children with different physical and development abilities. Weekly Schedule: Monday through Friday from 10:45am-1:45pm Location: Growing Up Green Charter School, 89-25 161st St. Jamaica, NY 11432 As a Recess Coach, you can expect to: - Teach skills and enhance children’s knowledge of physical fitness, health education, rhythm and dance, as well as individual and team sports, through Kids in the Game curriculum - Work cooperatively with other Kids in the Game staff members in planning a balanced recess & physical education program - Analyze, demonstrate, and explain basic skills, knowledge, and strategies of formal sports, games rhythms, and fundamentals of body movement - Provide individualized and small group instruction in order to adapt the curriculum to the developmental needs of each child - Provide appropriate safety instruction and conduct safety checks on equipment and field areas to insure the overall safety of all sports equipment and school spaces - Implement best practices in child behavior management to provide an orderly, productive environment in physical education classes and group activities - Evaluate each child's growth in physical skills, knowledge, and contribution in team sports, and share regular progress reports with school administrators and Kids in the Game’s program management team - Collaborate with school administrators to develop the method by which he/she will be evaluated in conformance with district guidelines. - Communicate with parents and school counselors on each child’s progress - Performs other duties as may from time to time be assigned by the supervisor to successfully implement the physical education program

Role Overview: We’re looking for a proactive, organized, and outgoing individual to join our team as a Lead Setter & Administrative Assistant. This role is perfect for someone who loves connecting with people, thrives on setting up successful appointments, and enjoys keeping things running smoothly behind the scenes. What You’ll Do: - Lead Setting: Connect with potential clients, set up meetings, and schedule consultations for our Rhino Shield experts. - Customer Relationship Management: Keep our clients in the loop and happy. You’ll be following up on leads, updating schedules, and ensuring they have all the info they need. - Admin Support: Help with day-to-day admin tasks like data entry, updating records, and responding to inquiries. - Flexibility on the Move: Work from home but be ready to step out and meet clients or attend occasional team meetings in the field when needed. What We’re Looking For: - Great with people – You’re friendly, professional, and can handle a variety of client interactions. - Organized & Detail-Oriented – You keep schedules, records, and systems on point. - Tech-Savvy – Comfortable with CRM software, scheduling tools, and all things digital. - Reliable – You’re consistent, dependable, and can work independently from home. Perks of Joining Rhino Shield New York: - Flexible hybrid schedule. - Competitive part-time pay. - Opportunity to grow with an expanding business. - A fun, supportive team that values work-life balance!

Position Overview: We are seeking a detail-oriented and organized Construction Administrator (project coordinator) to join our team. The ideal candidate will have strong administrative skills, a proactive attitude, and experience in the construction industry. As a Construction Administrator (project coordinator) you will provide essential support to our project managers, and construction teams, ensuring smooth operations and efficient workflow. You will be a key part of our team. Key Responsibilities -Provide comprehensive administrative support to project managers and construction teams, scheduling meetings, coordinating communications, managing correspondence, and procuring materials as needed. -Prepare, review, and file construction documents, including contracts, change orders, purchase orders, insurance requests, and permits. -Maintain accurate and organized records (Both electronic and hard copy files). -Answering incoming phone calls and responding to emails in a professional way. Greeting visitors, and maintain excellent organizational and time management skills. -Act as a point of contact for vendors, subcontractors, and various construction services teams and solicit quotes from them for new jobs. -Handle inquiries, resolve issues, and ensure effective communication flow. -Assist in the preparation of project documentation, including bids, proposals, and reports. Track project progress and update project schedule as needed. -Assist with project budget monitoring, prepare reports related to project costs. -Duties, responsibilities, and activities may change at any time with or without notice. Requirements -Excellent communication and interpersonal skills. -Discretion and ability to handle confidential information -Organizational and time management skills. -3+ years of experience as construction administrator, manager, project coordinator, and employed in the construction industry.

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

Location: Essex County, NJ Schedule: Monday - Friday, 12pm-5pm (flexible, with occasional weekends as needed) Pay: $18-$20 per hour About Us: We are a hardworking family of four—including two teenagers, two dogs, and two cats—navigating busy lives as small business owners. Often on the go, we’re seeking a Household Manager to join our support team. The right person for this role loves animals, is growth-minded, positive, and adaptable, and thrives in a dynamic household. If you enjoy organizing, creating systems, and being a helping hand, this role could be a wonderful fit! Key Responsibilities 1. Household Management - Oversee household schedules and calendars, managing both personal and family appointments - Organize and coordinate family events and activities - Schedule and supervise home maintenance, repairs, and inventory - Keep common areas and bedrooms tidy and organized between housekeeping visits - Manage household supplies and handle inventory needs - Oversee laundry and linens to ensure they’re ready for use 2. Personal Assistant Duties - Run errands, including grocery and personal shopping - Schedule and arrange appointments, reservations, and events - Manage medical and pet care appointments (vet and grooming) - Handle administrative tasks, such as managing mail and phone calls 3. Meal Preparation - Prepare family dinners 3-4 times per week, ensuring meals are ready and align with family preferences 4. Childcare Assistance - Provide transportation for teenagers to after-school activities, work, and appointments as needed 5. Pet Care - Walk dogs as needed and arrange pet appointments for vet and grooming Requirements - Must have a reliable vehicle (family vehicle available if needed) - Clean driving and background records required Ideal Candidate We’re looking for someone who is: - Trustworthy and discreet with confidential information - Personable and friendly, with a positive attitude - Self-motivated and capable of working independently - Organized and detail-oriented - Flexible to meet the changing needs of our family Critical Soft Skills: Adaptable, problem solver, organized, friendly, resourceful, multitasker, self-starter, excellent interpersonal skills Household Information: - 3 Bedrooms, 2 Baths, 1 Half Bath - Family of four: Mom, Dad, and two teenagers What Success Looks Like In Your First 30, 60, and 90 Days: 30 Days - Goal: Settle in, build rapport, and complete essential tasks independently. - Establish a system for maintaining cleanliness in common areas and manage laundry and organization. - Set up and maintain a family calendar, keeping schedules updated. - Complete weekly errands, including grocery shopping. - Start a routine for dog walking and manage any pet appointments. - Prepare at least two family dinners per week. 60 Days - Goal: Show consistency in duties, refine processes, and take ownership of tasks. - Identify and manage household supplies and repairs, coordinating maintenance as needed. - Independently handle appointments and assist with additional family needs. - Provide timely and reliable transportation for the teenagers. - Plan meals, create grocery lists, and prepare meals regularly. 90 Days - Goal: Demonstrate full integration and efficient management of household routines. - Anticipate and manage upcoming family needs, including seasonal tasks and school schedules. - Take full ownership of household organization, including restocking and improving systems. - Confidently handle recurring appointments and all administrative tasks. - Support family event coordination smoothly and effectively. - Show flexibility by managing occasional weekend tasks as needed.

We are looking for a Front Desk Receptionist who preferred to be speaking Spanish to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Omnitrance Solutions Inc. is a forward-thinking company dedicated to providing innovative and efficient solutions to support business operations, project management, and customer service. We are looking for a dedicated, organized, and detail-oriented Virtual Assistant to join our growing team. Job Description The Virtual Assistant will provide administrative and operational support to help manage day-to-day tasks and improve productivity across various departments. This role requires excellent communication skills, a proactive approach, and the ability to work independently in a remote setting. The Virtual Assistant will handle a wide range of responsibilities, including customer support, data entry, scheduling, and document management. Key Responsibilities Administrative Support: Manage emails, organize files, and handle confidential information with discretion. Scheduling: Coordinate meetings, appointments, and travel arrangements as needed. Customer Support: Assist with customer inquiries, troubleshoot issues, and provide resolutions in a professional and timely manner. Data Entry and Database Management: Accurately input, update, and maintain company data across various systems. Project Assistance: Support project managers with organizing documents, tracking project milestones, and preparing reports. Research: Conduct research on various topics, such as competitors, market trends, and business tools, and provide summarized insights. Documentation and Reporting: Prepare presentations, reports, and other documentation to support business operations. Other Duties: Complete ad hoc tasks as required to support the management team and streamline business processes. Qualifications Experience: Minimum of 1-2 years of experience as a virtual assistant or in a similar administrative role. Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Strong written and verbal communication skills. Excellent time management and organizational skills. Ability to multitask and prioritize workload. Tech-Savvy: Comfortable with virtual tools such as Zoom, Slack, Trello, and CRM systems. Education: High school diploma or equivalent; an associate’s or bachelor’s degree in a related field is a plus. Benefits Competitive hourly pay Flexible working hours Work-from-home setup Opportunities for professional development and training

A prestigious Midtown Manhattan law firm is seeking a detail-oriented and organized individual to join our team as an Accounts Payable/Accounts Receivable Administrative Assistant.

Responsibilities: - Oversee daily operations of the retail store, including opening and closing procedures - Ensure excellent customer service by assisting customers with inquiries and resolving any issues - Train and supervise retail staff, providing guidance and support as needed - Monitor inventory levels and coordinate stock replenishment - Implement visual merchandising strategies to optimize product displays - Maintain a clean and organized store environment - Handle cash transactions and ensure accurate cash handling procedures - Assist with administrative tasks such as scheduling, payroll, and reporting Qualifications: - Strong math skills for cash handling and inventory management - Excellent organizational abilities to manage stock and maintain store appearance - Effective time management skills to prioritize tasks and meet deadlines - Proficient in administrative tasks such as scheduling and reporting - Knowledge of market trends and customer preferences in the retail industry - Exceptional phone etiquette for handling customer inquiries over the phone Note: Previous experience in a supervisory role within a retail setting is preferred. We offer competitive pay and benefits package. Join our team of dedicated retail professionals today! Job Types: Full-time, Part-time Pay: $20.00 - $23.00 per hour Benefits: Dental insurance Employee discount Health insurance Paid time off Vision insurance Shift: 8 hour shift Ability to commute/relocate: New York, NY 10012: Reliably commute or planning to relocate before starting work (Required) Application Question(s): What is your ideal work schedule? (Shifts are: Sun 11:30-6:30 and Mon-Sat 10:30-7:30) Experience: Customer service: 3 years (Required) Work Location: In person

Job Duties/ Responsibilities: - Works with the management team to make food and beverage to be sold in the café. - Completes daily, weekly, and monthly inventory to determine needs and orders accordingly. Communicates inventory needs with manager/supervisor to maintain proper supply of products. - Maintains a clean and safe work environment. Follows proper food safety standards in accordance with regulatory guidelines established by the Senior Sanitarian. - Successfully completes Serv-Safe certification program. - Stocks all areas using proper HACCP procedures and rotates products accordingly. - Completes all required food allergen safety certification program. - Completes all mandatory training. Responsible for training any new employees in this role. - Collaborate with team members to ensure smooth operations. - Provides excellent customer service to all customers in the AO café. Creates a warm and welcoming atmosphere. - Works with management on developing menu, prepares and serves food based on customer requests. Qualifications: High school diploma required. 1 year food service experience required. Excellent customer service skills. Ability to work well with others/the public required. Serv-Safe food handling preferred Strong customer service skills to provide a positive experience for customers Basic math skills for cash handling and order calculations Time management skills to prioritize tasks and meet deadlines Knowledge of food safety regulations and procedures Ability to work in a fast-paced environment while maintaining attention to detail Experience in a food service setting is preferred This position offers an opportunity to join a dynamic team in the food service industry. If you are passionate about providing exceptional customer service and enjoy working in a fast-paced environment, we would love to hear from you. Apply now to be considered for this exciting opportunity! In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion/creed, sex, sexual orientation, citizenship status, or any other status protected by law. This commitment extends to the administration of our policies, admissions, employment, access, and recruitment of candidates from underrepresented populations, veterans, and persons with disabilities consistent with these values and government contractor Affirmative Action obligations Job Type: Part-time Pay: $17.00 - $21.45 per hour Expected hours: 30 – 35 per week Benefits: Dental insurance Health insurance Paid sick time Paid training Tuition reimbursement Vision insurance Shift: Day shift Morning shift Ability to Commute: Rochester, NY 14623 (Required) Work Location: In person

We are seeking a seasoned Personal Executive Assistant to support a music artist, focusing on contract negotiation, branding strategy, and client relations. This role involves managing the artist's schedule, supporting performances, overseeing branding and promotional efforts, and developing strategic partnerships. The ideal candidate will bring experience in securing contracts and building effective brand strategies. Responsibilities: Scheduling & Coordination: Arrange vocal lessons and studio recording sessions. Coordinate events such as travel, rehearsals, press appearances, and award shows. Performance Support: Assist the artist during performances by liaising with event organizers, managing belongings, setting up dressing rooms, and coordinating on-site needs. Communication & Negotiation: Act as the main point of contact between the artist, clients, record labels, and other teams. Support contract negotiations, merchandise sales, and marketing initiatives. Administrative Duties: Manage the artist's emails, calendar, and appointments. Handle incoming social media DMs, emails, texts, and phone calls, and route correspondence as necessary. File paperwork, manage receipts, and assist with advertising materials and email newsletters. Social Media & Marketing: Maintain and update the artist’s website and social media accounts (Instagram, Facebook, YouTube, TikTok, etc.). Create and schedule engaging posts, respond to followers and brands, and report on social media analytics monthly. Capture, organize, and edit video and photo content for promotional use. Implement marketing campaigns and monitor for copyrighted material. Additional Duties: Capture and edit content at events for website and social media. Design promotional materials for music releases, videos, merchandise, and tours. Perform additional tasks as needed to support the artist. Qualifications: Strong organizational and multitasking skills. Excellent communication abilities with experience in client and vendor relations. Familiarity with social media platforms and content creation. Experience in the music or entertainment industry is a plus. This role is ideal for someone passionate about music, dedicated to detail, and ready to support a dynamic artist both behind the scenes and at performances.

Description: Sr project manager - Contingent Workforce — focused on process improvement, project management and operations Key Responsibilities Support the RFI and RFP for selection of the Contingent workforce management tool Collaborate with cross-functional teams to update and create standard operating procedures (SOP) and prepare updates to ERP playbook to address gaps or reflect process improvements and changes Facilitates cross functional meetings, tracks decisions, ensures effective communication and implementation by downstream functions to drive desired outcomes. Develops and coordinates key presentations, ensuring coherence and effective communication. Support contract administration, invoicing and reconciliation activities. Helps manage strategic, financial, and operational planning material for presentation to senior leadership, as necessary. Manages business-specific financial activities for teams and maintains critical day-to-day operational connectivity of financial tasks for teams. Demonstrates strong collaborative skills, fostering a culture of commitment and continuous improvement by aligning people, processes, and tools in the support of operationalizing strategy Basic Qualifications 7+ years of experience in the contingent workforce management Established communication, project management, problem solving, and organizational skills, including management of multiple priorities and resources while maintaining attention to detail Proactive, self-motivated, and resourceful — able to cultivate path forward in ambiguous circumstances and know when to ask for support or escalation Affinity for a collaborative, team-oriented environment, and approach; ability to appropriately interact across diverse departments, senior management, and external customers/vendors Comfortable synthesizing information to support leadership presentations and memos Knowledge and skill with Smartsheet, Microsoft Excel, Word, PowerPoint, Teams, Visio, and other collaboration, reporting, and tracking tools To discuss this opportunity further, please contact me at your earliest convenience.

Assist director with meet and greet of incoming audience for Nov. 16, 2024 4pm Christian Variety show ( 2 hours ) event at Ripley Grier Studios 520 8th ave. 16th floor, NY, NY 10018. ID required for security guard entrance. Collect low entrance fee under 20. Make small change, if needed. Assist with seating, restroom directions. Assist actors with directing them to the photographer for their headshot upon entry into the performance room on that day. This is a one day, Two hour paid position. Mature adult ,responsible,caring, professional. personable person, good with counting small change who dresses in business attire and has an energetic presence is desired.

We are seeking an organized and motivated Administrative Assistant to join our team. This part-time role will involve supporting our office operations and reporting directly to the owner and warehouse manager. Key Responsibilities: - Maintain organized and accurate filing systems - Record and track customer payments - Manage inventory levels efficiently - Respond to customer inquiries professionally - Assist the sales team with various administrative tasks and reports - Update and maintain QuickBooks records - Send reminder emails for overdue invoices Qualifications: - Strong written and verbal communication skills - Proficiency in MS Office, particularly Excel and Word - Excellent organizational skills and ability to multitask - Basic knowledge of QuickBooks - Spanish language skills are a plus - Currently enrolled in college preferred - Previous experience is a plus but not required Note: This part-time position requires availability for one or two days a week.

Medical Assistant Instructor Job Types: Part-time Pay: $35.00 - $40.00 per hour Job description - Under the direction of the Program Coordinator, Instructors are expected to: - Provide proper instruction in the area of their expertise, i.e. clinical classes such as Phlebotomy or EKG & administrative classes such as Introduction to Computers, Introduction to Microsoft, Medical Insurance and Billing. - Obtain a state instructor’s license - Develop sound curriculum materials or utilize curriculum materials provided by New Age Training - Continuously update course material to maintain relevancy of instruction to business trends and industry changes - Conduct training according to the Education Department Policies and Procedures - Responsible for attendance and grading according to school regulations - Maintain professional education and training - Be familiar with OSHA standards and regulations (for clinical instructors) - Wear appropriate PPE, dispose of biohazardous materials and regulatory waste (for Clinical Instructors) - Comply with all policies and procedures as detailed in the Department of Education Policies and Procedures - Be responsible for their students’ retention - Maintain all forms as described in the Education Department Policies and Procedures Requirements: - NYS/BPSS Teacher License in Clinical or Office Skills - We can advise on how to apply for this license. - At least 2 years of experience Available Schedule: Monday through Friday Day: 8:00 am – 1:00 pm Monday through Thursday Evening: 6:00 pm – 10:00 pm Related keywords: medical assistant, medical assistant instructor, instructor Benefits: 401(k) 401(k) matching Health insurance Retirement plan Schedule: - 5 hour shift - Day shift - Monday to Friday - 4 hour shift - Night Shift - Monday to Thursday Education: Associate Degree or Higher (Preferred) Experience: - Teaching: 2 years (Preferred) - License/Certification: - BPSS Teacher License (Preferred) Work Location: In person

Job Title: Executive Assistant (Full-Time, Remote) Company: Clarity Media Group Location: Remote About Us: Clarity Media Group is a New York-based boutique communications training firm dedicated to empowering individuals and global organizations through effective communication strategies and tailored coaching services. We are seeking a proactive and detail-oriented Executive Assistant to support our team and contribute to our mission. Position Overview: As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our executives’ daily activities. You will manage the calendars and travel arrangements for 1-2 executives, including our Founder & CEO. This position requires a highly organized individual with exceptional interpersonal and written communication skills. A successful candidate has the ability to be both customer and executive-focused, adaptable to varied internal and external needs, and driven to enhance the holistic service experience through effective communication, problem-solving, and attention to detail. Key Responsibilities: - Manage complex calendars, scheduling meetings, and coordinating appointments for executives, and proactively resolve scheduling conflicts as they arise. - Arrange and coordinate domestic and international travel logistics, including flights, accommodations, transportation, itineraries, catering, vendors, etc.. - Ensure the executive’s time aligns with their priorities through a comprehensive understanding of the business, key stakeholders, and required collaboration. - Serve as a liaison between executives and internal/external contacts - Maintain confidentiality and professionalism in all interactions. - Assist with special projects and administrative tasks as needed. - Maintain existing standard operating procedures and checklists, recommending process enhancements as necessary. - Foster consistent and efficient interactions with colleagues across the company, demonstrating poise and tact under pressure while handling matters with sound judgment and respect. Qualifications: - Ability to work Eastern Time Zone, with experience managing calendars and scheduling across multiple time zones - proven experience in both B2B and B2C environments a plus, demonstrating a strong commitment to delivering outstanding service. - Proven experience as an Executive Assistant or in a similar administrative role. - Strong organizational skills and the ability to manage projects with varying levels of priority, effectively. - Excellent written and verbal communication skills. - High proficiency in Microsoft Office 365 Suite, including Outlook, Excel, Word, and OneDrive. - Experience and/or willingness to work within the Zoom video conferencing platform, Slack, Airtable, and other IT programs as required. - Strong interpersonal skills and the ability to build relationships with diverse individuals. - Ability to work independently in a remote environment while maintaining an acute attention to detail and high productivity. - Maintain a strict level of confidentiality and exhibit sound judgment in handling sensitive information. Why Join Us? At Clarity Media Group, you will be part of a dynamic team committed to excellence. We offer a supportive work environment, opportunities for professional growth, and the chance to make a meaningful impact in the communications field. You will also have exposure to our impressive client roster and intellectually stimulating projects. Application Process: If you are a motivated professional looking to join a passionate team, we invite you to apply.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

Hello!!! We're recruiting and accepting application for the post of a VA, if you fit in this position apply asap for more details about the job. Thanks

Please apply ONLY if these hours are OK for you! This is a 20-hour per week job, Part time Only. 2pm to 6pm. Daily patient work by phone, by text, by email, and in person. Daily work with other healthcare providers and health insurance companies. Need good people skills, communication skills, and organization ability. Bi-lingual English/Spanish a must. Job Type: Part-time Salary: $15.00 - $18.00 per hour Job Type: Part-time Pay: $15.00 - $18.00 per hour Expected hours: 20 per week Schedule: 4 hour shift Monday to Friday

-- Administrative and Clerical Support Answer phones, direct calls, and take messages. Greet visitors, assist them, and direct to the right person. Manage office supplies and keep the office stocked. Help prepare and send internal communications. Schedule meetings, appointments, and travel as needed. File and organize documents, both paper and digital. Handle incoming and outgoing mail and packages. Clean and organize the office regularly to maintain a neat workspace. -- Data Entry and Record Keeping Keep databases updated with accurate information. Process and file documents like work orders and logs. Create reports on delivery times, driver performance, etc. -- Dispatch and Scheduling Assign drivers or service teams to jobs. Plan efficient routes for drivers, considering traffic and weather. Monitor deliveries and provide status updates as needed. Customer Service and Communication Respond to customer inquiries and resolve complaints. Update customers on any changes in delivery schedules. Communicate instructions and updates to drivers or field teams. -- Support to Other Departments Assist other teams with administrative or dispatch tasks. Prepare simple reports and presentations as needed. -- Problem Solving and Safety Compliance Address issues during dispatch, such as delays or breakdowns. Work with other departments to solve operational issues. Ensure compliance with safety and efficiency protocols.

Working closely with the General Manager and Executive Chef, the Restaurant Manager, will help set communication standards and practices for the restaurant to ensure a high performing and fulfilled team. They work closely with the management teams to drive service each day and inspire team members to work together and hold one another accountable to the standards set. They educate and support the service team to create the best dining experience for all guests and the best work environment and experience for all team members. Skills: • At least 2 years of management experience, in a full-service, casual contemporary dining establishment. • Strong communication, leadership, and conflict resolution skills. • Stable and progressive work history; Strong work ethic. • Empathetic with good listening skills Responsibilities (other duties may be assigned): • Directly supervise, oversee, and schedule the work of hourly employees. • Approve time records and overtime requests of hourly personnel to meet the restaurant &needs. • A strong knowledge of restaurant operations, steps of service, and product knowledge. • Must possess the ability to receive feedback and apply in real time, possess organizational skills, and complete tasks efficiently. • Manage the restaurant and the quality of work performed by all direct reports. • Responsible for compliance with Occupational Safety and Health Standards and company safety rules within the restaurant. • Enforce company policies against unlawful harassment and discrimination within the restaurant and coordinate with other management representatives to achieve compliance with the company's equal opportunity standards. • Coach employees to improve and maximize performance, commitment to the company, and commitment to quality and service. • Teach and motivate employees regarding customer service skills, techniques, knowledge of product, and performance standards. • Stimulate productivity and solid performance by restaurant personnel through strong leadership, effective planning of work, administration of fair standards, solid management techniques, and promoting employee morale and commitment. Benefits/Pay • Employee discount • Flexible schedule • Full or part time • Pay: Starting at $58,000 (Full-time) • Expected hours: 40 hours Shift Availability • Day Shift • Evening Shift • Late Night Shift (weekends open until 2am) We are an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential.