Administration jobs in United States - Page 3

We are seeking a highly organized and proactive Remote Virtual Assistant to join our team. The ideal candidate will be responsible for providing administrative support, managing schedules, handling correspondence, and assisting with various tasks to ensure smooth operations.

Are you a detail-oriented individual with strong data entry skills? Are you looking for a flexible work opportunity that allows you to work from the comfort of your own home? We have the perfect position for you! Join our team as a Work From Home Data Entry Clerk and contribute to our mission of accuracy and efficiency. Position Overview: As a Work From Home Data Entry Clerk, you will play a crucial role in maintaining and updating our database with accuracy and precision. Your responsibilities will include inputting and verifying data, conducting quality checks, and assisting with administrative tasks as needed. This is a fully remote position, allowing you to work from anywhere within the USA. Key Responsibilities: • Enter and maintain accurate data into our systems with a high level of attention to detail. • Perform regular data quality checks to ensure accuracy and consistency. • Assist in organizing and categorizing information for easy retrieval. • Collaborate with team members to ensure data integrity and completeness. • Handle administrative tasks, including responding to emails and inquiries. Qualifications: • Proven experience in data entry or related roles. • Excellent typing speed and accuracy. • Strong attention to detail and ability to spot errors. • Proficiency in using data entry software and tools. • Self-motivated and able to work independently with minimal supervision. • Strong communication skills for remote collaboration. • Familiarity with basic software tools such as Microsoft Office suite. • High school diploma or equivalent; additional certifications are a plus. Benefits: • Fully remote work arrangement, offering flexibility and work-life balance. • Opportunity to be part of a dynamic and supportive team. • Competitive compensation package based on experience. • Room for growth and development within the organization. • Access to resources and tools necessary for successful remote work.

We are currently looking for an experienced administrative assistant. This is a permanent full-time position. As we are an expanding business, there is high potential for growth for the right candidate. Key Responsibilities: You will be on the front line and the face of the company, dealing with inbound calls from customers and suppliers. As our office can become an extremely busy place, we need candidates to apply who are organized and work well under pressure. You need to be a strong communicator and problem solver with the ability to place telephone orders and handle customer complaints in a professional and pleasant manner. You must also be willing to help with general office administration. This includes inputting stock, updating prices, writing product descriptions on the website, liaising with accounts, processing invoices and cutting costs where possible. You must have: 1. Fluent, conversational English. 2. An excellent telephone manner. 3. Good written English. 4. A positive attitude towards work. 5. Must be punctual and have good timekeeping and attendance.

Company Description NYC IVF is a fertility clinic located in Midtown NYC. We offer the newest technologies in fertility and a holistic service menu to accommodate all types of patients. Our team of experienced professionals is dedicated to providing personalized care and support to help our patients achieve their dreams of parenthood. Role Description This is a full-time on-site role. The Practice Manager will be responsible for overseeing the day-to-day operations of the clinic, managing staff, ensuring compliance with regulatory requirements, and maintaining a high level of patient satisfaction. Our team is about 10 employees total, all of which would be your direct reports. You will be working directly under the CEO and doctor of the clinic. Responsibilities Recruit and onboard new hires Manage various projects spanning from expansion of the clinic to event planning Oversee a team of 10 employees day-to-day with the goal of optimizing productivity Maintain inventory/communicate with vendors Work with our finance personnel to ensure all insurance billing is in order Accounts payable/receivable functions Create and maintain Excel sheets for various financial needs Communicate with third parties (outside labs, engineers, etc) to maintain optimal functions Explain patients forms and financial responsibilities Manage intra-departmental issues as they arise Qualifications Experience in healthcare management, preferably in a fertility clinic or related field Strong leadership, management, and communication skills Knowledge of regulatory requirements & compliance, and insurance billing Ability to work in a fast-paced environment and manage multiple priorities Bachelor's degree in healthcare administration, business administration, or related field Authorized to work in the US An ideal candidate is a fast learner, highly organized, able to execute operations with little guidance, and very agile /comfortable using Microsoft office/basic computer applications Compensation and Benefits Salary range $80-90k depending on experience ***Max salary only considered for candidates with experience in IVF. Salary is non negotiable. Please do not apply if this does not meet your needs.*** Bonus pay Paid time off Health insurance Additional incentive awards apply Complementary services at our clinic* Tuition assistance* Profit sharing* Opportunities for career advancement with our company *Additional eligibility applies

We are in urgent need of someone to take up the position of Remote personal assistant to the company CEO. I am looking for a friendly, simple & trustworthy person for this position and please bear it in mind that some little background check will be carried out. You can take it as a full time or part time job depending on your choice. The offer is highly flexible and will definitely have no effect on your regular job. Your duties are as follows: • Printing and sending out mails for me. • Book hotel or flight reservation while I provide all my personal and delicate information to secure booking. • Handling and monitoring some of my administrative files and financial activities. • Running personal errands, supervision, and monitoring. • Acting as an alternative telephone correspondence when I'm away. Qualifications: Highly organized, Excellent oral and written communication skills, Reliable and dependable, Ability to multi-task and work independently, Available position, Office assistant/Personal Assistant Type: Part-Time Hours: 20 Hours per week Weekly Pay: $800.00. The job is flexible and can be completed at your convenience, it could be done during your break-time. BENEFITS: • AD & D Insurance • 401(k) Your paperwork (job offer letter, USCIS Form I-9, and W-4 forms) will be sent to you via Mail and you should be receiving it within 7 working business day by one of my supervisors or I will present it to you in person as soon as I get back in town this next week, I will be here to inform you before it is sent so you can be on the lookout for it. BENEFITS: • AD & D Insurance • 401(k)

We are seeking a highly organized and detailed-oriented Remote Administrative Assistant to provide virtual support to our team. The ideal candidate will have excellent communication skills, be able to multitask and maintain confidentiality

We are seeking a dedicated and organized Assistance Office Manager to join our dynamic team. The ideal candidate will be fluent in English and Spanish, possess strong organizational and communication skills, and have at least 3 years of experience in office management. Responsibilities: Provide administrative support to the office manager, including scheduling appointments, managing calendars, and handling correspondence. Assist with hotel guest relations, ensuring a positive and memorable experience. Coordinate with management and employees to ensure smooth operations and efficient workflow. Handle data entry of orders and customer information. Proficiently use Microsoft Excel and QuickBooks for data entry, reporting, and financial management. Manage office supplies and equipment, ensuring they are adequately stocked and maintained. Qualifications: Fluency in English and Spanish At least 3 years of experience in office management Strong organizational and time management skills Excellent communication and interpersonal skills Proficiency in Microsoft Excel and QuickBooks   Ability to accurately input data and maintain organized records Ability to work independently and as part of a team Benefits: Competitive salary and benefits package Opportunities for professional growth and development A dynamic and supportive work environment

We are seeking a friendly, reliable, and competent crew member to join our vibrant company. You will be responsible for helping the company to achieve its goals and targets. Your duties may include assisting customers and answering their questions, preparing and following checklists, collaborating with co-workers and management, completing daily tasks, and complying with safety and security regulations. To excel in this role, you should be passionate about customer service and enjoy working in a fast-paced environment. Successful applicants should be physically fit and be able to work irregular hours over the week, and over weekends and public holidays. Responsibilities: Work and communicate effectively with co-workers and management. Arrive for your shift on time. Respond to questions, concerns, and complaints from customers, vendors, or clients. Conduct administrative duties and errands as required. Escalate any problems or complaints to the relevant supervisor or manager. Prioritize important tasks and manage your time effectively. Man and operate equipment relative to your role. Maintain professionalism and a positive attitude. Requirements: High school diploma with relevant experience. Further training may be required. Friendly, reliable, and punctual. Strong communication skills. Physically fit and able to work on your feet for long periods. Ability to work irregular hours (day and night shifts). Enjoy working with people.

Job duties : -Welcomes patients/visitors by greeting patients or visitors, in person or on the telephone; answering or referring inquiries. -Phone answering for incoming calls -Confirming/canceling patients schedule -Verify patients’ insurance coverage and benefits via online systems and phone. -Charging patients - (cash based practice) -Ability to multitask. - Book keeping - data entry Qualifications Mandarin speaking is a plus . MUST have excellent written and oral communication skills. MUST be extremely organized and detail-oriented. MUST work well independently . MUST friendly team player who gets along well with others. MUST be familiar with Microsoft Word, Excel, Google Drive, Docs, Spreadsheets, etc Previous office work experience is a big plus Summary As a Bilingual Office Assistant, you will be a valuable asset to our team with your proficiency in English and Chinese . Your core skills in computer literacy, office experience, and customer service will be essential in providing administrative support and maintaining efficient office operations. With premium skills in QuickBooks and office management, you will contribute to financial record-keeping and office organization. Your ability to communicate effectively in Mandarin, along with your proficiency in Microsoft Word and Excel, will enhance your role in assisting with various office tasks. Join our team and be part of a diverse and collaborative work environment where your skills will be valued and utilized to their fullest potential. Job Type: Full-time Schedule: 10 hour shift 8 hour shift Monday to Friday Weekends as needed Work Location: In person

We are looking for a pleasant FRONT DESK REPRESENTATIVE to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the “face" of the company for all the visitors and will be responsible for the first impression we make. The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined, one who is a team player that can perform work duties under pressure in a fast paste environment. A customer-oriented approach is essential. The goal is to make guest and visitors feel comfortable and valued while on premises. You must be reliable and hardworking with great communication skills and experience in answering telephone, taking detailed messages, filing and basic knowledge of Microsoft Excel and Microsoft word. - Proven experience as office clerk or other clerical position - Must be fluent in both English and Spanish language - Familiarity with basic office procedures - -Very good knowledge of MS word MS excel - -Excellent organizational and multi-taking abilities - -High School diploma; BSc/BA in office administration or relevant field is preferred (But not required)

Job Title: Front Desk Sales Staff Location: Glory Martial Arts - Brooklyn & Staten Island, NY Job Description: Glory Martial Arts is seeking a friendly, organized, and driven individual to join our team as Front Desk Sales Staff. This role is perfect for someone who loves interacting with people, values a supportive community, and is passionate about helping others achieve their goals. As the first point of contact, you will play a key role in welcoming potential and current members, while assisting with membership sales and daily operations. Responsibilities: • Greet and warmly welcome members, parents, and guests to our school, ensuring a professional and inviting atmosphere. • Answer inquiries about our programs, assist with sign-ups, and guide new members through their journey. • Handle membership payments and provide support for billing inquiries. • Proactively promote our programs and special events, with a focus on helping individuals and families find the right fit for their needs. • Keep the front desk area organized and maintain a high standard of cleanliness. • Answer phone calls and emails, providing clear and helpful communication. • Assist with scheduling classes and private lessons, working closely with instructors and staff. • Support daily operations with administrative tasks, contributing to a smooth-running school. Qualifications: • Previous experience in customer service or sales is a plus, but not required. • Friendly, approachable, and able to connect well with people of all ages. • Strong multitasking and organizational skills. • A positive attitude, with a desire to help others. • Basic computer skills (familiarity with scheduling software is a bonus). • An interest in fitness or martial arts is welcome, but not necessary. Benefits: • Competitive hourly wage with potential commission on sales. • Flexible hours, perfect for someone balancing work and other commitments. • Be part of a supportive, empowering team environment.

Experience level: Mid-senior , Experience required: 5 Years, Education level: Associate degree, Job function: Engineering Industry: Electrical/Electronic Manufacturing , Total position: 1 Relocation assistance: Yes, Visa sponsorship eligibility: No Job Description The position of Maintenance Supervisor is responsible for leading and managing all maintenance roles and processes on 3rd shift in the Ripon, WI facilities. This role is responsible for executing the maintenance process, establishing a reliability focus, and ensuring a culture of continuous improvement. This position also provides leadership, first-line supervision, technical assistance, and training for a staff of industrial electrical and mechanical maintenance technicians. This position is responsible for executing unit goals and objectives, supervising assigned personnel, and directing day-to-day activities on their assigned shift. Duties and responsibilities are carried out with considerable independence within the framework of established policies, procedures, and guidelines. Work and results are reviewed through inspection and analysis of records, reports, completed work orders, and equipment performance. This position reports to the Maintenance Manager. This is a 3rd shift position - 5 days/8-hour shifts. Sunday through Thursday - 10pm-6am Responsibilities Create a safety culture and apply and implement workplace policies. Build strong interpersonal relationships with hourly team members, union, and management teams. Ensure completed work orders containing actual hours and completion comments are submitted by the technicians daily. Track, analyse and improve key performance indicators (KPI) such as safety, asset utilization, maintenance cost, PM compliance, and schedule compliance. Assist in scoping corrective work orders as needed with the Maintenance Planners. Manage and develop weekly schedules for shift technicians and help prioritize emergency jobs as they arise. Evaluate team member performance and encourage continuous improvement. Qualifications Knowledge/Experience/Education Associate degree in Engineering, Electro-Mechanical, or business management is desirable although significant experience and special training may be acceptable in lieu of a degree. At least 5 years maintenance experience in a skilled position and 2 or more years of experience as maintenance supervisor / team leader. Knowledge of mechanical, electrical, and facilities equipment, with the ability to fluently read and understand prints in all areas. Knowledge of manufacturing processes and the functionality of equipment (stamping, automated fabrication, machining, paint process) in those processes. Skills and Abilities Excellent organization and leadership skills Excellent teaming and communication skills (written and verbal) Must be a self-starter and a team motivator. Proficient in use of standard Microsoft Office products Be able to work on several assignments simultaneously and effectively. Special qualifications: Ability to supervise a variety of team members’ actions and direct a technical work force to ensure the facility is maintained in a safe, clean and orderly manner. Flexibility to adjust to changing schedules. Must be the driver of new ideas and adaptable to changing technology. Core competencies: Communication, Management, Human Resource Development, Upkeep, and maintenance of a facility. Administrative and organizational skills for ensuring that all maintenance activities are seamlessly completed. Accountable for upholding standards and safety of the organization. Physical Requirements Stooping, bending, standing for long periods of time, manual dexterity and able to lift up to 50 lbs. without assistance. Must have: Associate degree in Engineering, Electro-Mechanical, or business management is desirable although significant experience and special training may be acceptable in lieu of a degree. 5 years maintenance experience in a Skilled Position. 2+ years of experience as Maintenance Supervisor/Team Leader. Nice to have: Knowledge of mechanical, electrical, and facilities equipment, with the ability to fluently read and understand prints in all areas. Knowledge of manufacturing processes and the functionality of equipment (stamping, automated fabrication, machining, paint process) in those processes.

We are looking for an assistant director of finance with excellent administrative and analytical financial skills to join our team. Assistant finance managers are expected to examine and compile financial reports and be well acquainted with governmental regulations. To ensure success, assistant finance managers should be very detail-oriented and be problem-solvers. They must also have strong mathematical and report-writing skills. Be wary of candidates who lack an investigative nature.

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Immediate opening for full time, School Nurse at Therapy and Learning Center, Inc. Park Slope, Brooklyn - Perform duties of School Nurse in Special Education preschool for 3-5 year olds. Work with staff, parents, students, doctors, and outside school services as needed. The services provided by the School Nurse focus on the prevention of illness, injury, and the early detection of health problems. - Comply with all NYC Department of Health, NYS Education Department, and NYC Department of Education regulations as pertains to the students in our preschool. - Must possess excellent organization and assessment skills - Serve as a Health Coordinator for the school community - Must have New York State License as a Registered Nurse - Must have 2-5 years of pediatric experience, preschool experience is a plus - Must have current CPR certificate Appropriate recording of incidents, injuries, infections and all other correspondents of risk management Monitor/Assess children with health issues, i.e., respiratory, seizures Maintain daily log on the administration of medication to children Maintain log on each incident, illness that occurs during the school day. Facilitate New York State mandates immunization and communicable disease requirements Maintain each child's parental/guardian, physician contact information Notify parents of medical/incidents occurring during school hours Contact parents when a child arrives at school with an injury Maintain and update medical records for all children for timely adherence to the DOH regulations in regard to, but not limited to annual medical examinations, physical and occupational therapy prescriptions, blood workups, immunizations, etc Inventory control of medical supplies, order and rotate supplies as needed Ensure first aid kits are complete, kept in proper areas and taken of field trips Post allergy and medical alerts that may apply in classrooms Liaison to the DOH with respect to current/new regulations, medical suspensions and infectious disease control, Permit filing/renewal Liaison to outside medical staff regarding children's health status, medical referrals and monitor follow up visits as needed Facilitate and or participate in child health case conferences as needed Collaborate with Education Director on child medical/physical developemnt Comply with OSHA regulations/guidelines; provide leadership to educate staff members to see that all classrooms, kitchens, bathrooms, common work areas meet OSHA standards (cleanliness/safety), etc.) Conduct yearly OSHA & PID training, and train new staff upon hire Follow procedures as mandated reporter for suspected cases of child abuse and neglect Participate as a member of the schools' multi-disciplinary team Identify and report school safety or environmental issues which impact student or staff health to the building administrator Maintain current pertinent health data for each student periodic review and documentation on the individual student electronic and paper health records Provide medical related duties as needed Maintain child, staff, and family confidentiality Maintain updated material safety data sheet Document health services provided in accordance with the NYS Nurse Practice Act, and abide by RN Code of Ethics and TLC's policies and procedures Perform other essential and satisfactory related duties as communicated by the Supervisor to meet ongoing or future needs of TLC 12 Months School Calendar - Work Hours: 8:00 a.m. to 3:30 p.m. School is easily accessible by public transportation Job Type: Full-time Pay: $68,000.00 - $72,000.00 per year

We are seeking a detail-oriented Administrative Assistant to join our team in the Madison, NJ Office. The ideal candidate will perform general administrative duties, including scheduling, calendaring deadlines, and mailings, while also engaging in some light paralegal work. Responsibilities will involve interacting with internal filing and case management software, drafting notices, and supporting the overall efficiency of the office. Key Responsibilities: Manage scheduling and calendar for deadlines and appointments Assist with drafting documents and notices Handle mailings and general office correspondence Support paralegal tasks as needed Employment Type: Full-time and part-time options available.

I'm looking a recruitment office at diverse city ventures looking for an employment we have some position opening for Data Entry Specialist role, Customer Service and Administrative Assistant. We're excited to offer a competitive wage and comprehensive benefits.

I'm a recruitment manager at water health care, we are looking for an data entry specialist and customer service and administrative assistant. we're excited to offer a competitive wages and benefits

We are seeking a friendly and organized Front Desk Receptionist to be the welcoming face of our restaurant. If you have excellent communication skills and enjoy providing outstanding customer service, we want to hear from you! Responsibilities: Greet and welcome guests as they arrive Manage reservations and seating arrangements Answer phone calls and respond to inquiries Provide information about menu items and restaurant services Assist with administrative tasks as needed Qualifications: Previous experience in a reception or customer service role is preferred Strong communication and interpersonal skills Ability to multitask and stay organized in a fast-paced environment Proficiency in basic computer applications What We Offer: Competitive hourly wage of $27 Flexible scheduling Employee discounts on meals Opportunities for growth and advancement A positive and supportive work environment How to Apply: Interested candidates should send their resume

Company Description MAURICE ALWAYA MD is a hospital & health care company based out of 3131 KINGS HWY, Brooklyn, New York, United States. Role Description This is a part-time on-site role for a Medical Secretary at MAURICE ALWAYA MD in Brooklyn, NY. The Medical Secretary will be responsible for appointment scheduling, clerical tasks, medical terminology, and medical office duties. Qualifications Appointment Scheduling and Clerical Skills Knowledge of Medical Terminology and Medical Office procedures Strong Typing proficiency Excellent organizational and communication skills Ability to maintain confidentiality and professionalism Experience in a healthcare setting is a plus Certification in Medical Office Administration is beneficial

Job Title: Personal Assistant Location: [West Babylon, NY] Job Type: [Part-time] About Us: [Marco construction, we are hiring new staff for Personal Assistant to the CEO.] Job Summary: Personal The Personal Assistant (PA) will provide comprehensive administrative support to [name/position of the person you’ll be assisting] to enhance their productivity and ensure smooth operations. The ideal candidate will be organized, detail-oriented, and able to handle various tasks with professionalism and discretion. Key Responsibilities: Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Communication: Handle correspondence, including emails and phone calls, ensuring timely responses. Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation. Research: Conduct research on various topics as requested and prepare reports or summaries. Task Management: Assist with personal and professional tasks, prioritizing effectively to meet deadlines. Record Keeping: Maintain organized files and documentation for easy retrieval. Event Planning: Assist in planning and organizing events, including logistics and guest management. Confidentiality: Handle sensitive information with discretion and integrity. Qualifications: Proven experience as a personal assistant or in a similar administrative role. Excellent organizational and time management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and other relevant software. Ability to work independently and as part of a team. Flexibility and adaptability to changing priorities. Preferred Qualifications: What We Offer: Competitive salary [Additional benefits, such as health insurance, paid time off, etc.] Opportunity for professional growth and development. How to Apply: Interested candidates should send their resume and a cover letter

Real estate management office. Dealing with tenants, property managers, Collections. Email communication etc.

Hiring! Hiring!! Hiring!!! We are Hiring Full and Part time work from home job. Data Entry Clerk || Administrative Assistant || Admin Clerk || Office Assistant || Customer Service Rep. Experience: Not Needed Hours: Flexible Location: Anywhere of your choice Pay Rate: $25/hour Requirement: Provided by the company Training: 1week Payment: weekly Inbox me directly for more information, job duties and responsibilities.

The Bookkeeper/Administrator plays a key role in maintaining accurate financial records and supporting administrative functions. This dual role involves managing day-to-day accounting tasks and ensuring the smooth operations activities. The ideal candidate must be detail-oriented, organized, and proficient in accounting software, with strong multitasking abilities.