Administration jobs in United States - Page 4

We are seeking a highly organized and detail-oriented individual to join our team as a part-time Office Administrator. As an Office Administrator, you will play a vital role in supporting the day-to-day operations of our church office, ensuring smooth functioning and efficient communication within the organization. This is a part-time position of five days per week ideally suited for individuals with excellent administrative skills and a passion for supporting the mission of the church. Responsibilities include: **Administrative Support** -Manage the church office, including answering phone calls, responding to emails, and greeting visitors in a professional and friendly manner. -Maintain the church calendar, scheduling appointments, meetings and events. -Assist in preparing and distributing weekly bulletins, newsletters, and other church related materials. -Handle incoming and outgoing correspondence, including sorting and distributing mail. -Maintain accurate and up-to-date records, databases and filing systems. -Function as an administrative assistant to the Pastor and assist him in anyway necessary. **Communication and Coordination** -Coordinate and communicated with church staff, volunteers, and congregation members to facilitate effective collaboration. -Manage church event bookings, including coordinating with external vendors, scheduling rooms, and assisting with logistics. -Update and maintain the church website and social media platforms with relevant information and upcoming events. -Serve as liaison to Pleasant Hill Nursery School. Serve as ex officio member of the Pleasant Hill Board. Serve as ex officio member of the Property committee. ** Office Operations** -Order and maintain office supplies, ensuring adequate inventory levels. -Coordinate and assist with the setup of meetings, conferences, and other church-related activities. -Assist in maintaining and organizing church facilities. Note problems in need of attention and notify appropriate people to handle including the Pastor, the custodian, Council President and head of proper committee. **Requirements** -High School diploma or equivalent (additional relevant qualifications are a plus). -Proven experience in administrative or office support roles. -Excellent organizational skills, with the ability to prioritize tasks and meet deadlines. -Strong written and verbal communication skills. -Proficient in using office software, such as Microsoft Office Suite and email marketing. -Ability to maintain confidentiality and handle sensitive information with discretion. -Exceptional interpersonal skills and the ability to work effectively with diverse groups of people. -Flexibility to adapt to changing needs and work independently with minimal supervision. JOB TYPE-Part-time PAY-$22 Per hour EXPECTED HOURS-25 hours M-F (including occasional evening hours to attend meetings). BENEFITS-Paid Time Off

The Assistant Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness, efficiency, and safety for Homework Hub staff, students, and families. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks. This person must have leadership skills, be exceptionally well organized, computer-savvy, fast-paced, flexible, and enjoy the administrative challenges of supporting a busy office of students, teachers, and staff. Responsibilities include: 1. Office Maintenance - Serve as the point person for office maintenance such as mailings, ordering of supplies, monitoring equipment, and paying bills. In charge of organizing office operations and procedures. 2. Office Organization - Ensure that main office, front desk, bathrooms, supply closet, and classrooms are maintained and organized. Monitor cleanliness of the Homework Hub (including supervising cleaning staff), update and maintain office folders and student folders. Ensure staff/student organization of schedule by keeping track of staff hours and student assignments as well as checking in teachers and students. 3. Supervision of all Students, Teachers, Staff - Manage safety precautions for all students (aware of allergies, voice/noise level, bathroom safety, and dismissal of students). Assist in communication between students and teachers. Manage staff with being on time, carrying out their duties, and limit excessive social interactions. 4. Administrative Assistance - Answer the phones, design and create flyers, spreadsheets, documents, photocopying, and other tasks as needed. 5. General Advertising - Perform advertising related tasks as needed. This includes sending out email blasts through Constant Contact or posting on social media. Maintaining and updating website with the assistance of Hibu (website company). Overseeing the Marketing Coordinator's responsibilities and communicating immediate needs. 6. HR Coordinator, Recruiter, and Test Prep Coordinator - Perform related tasks as needed. Overseeing HR Coordinator and Recruiter. Keeping track of their schedules and communicating immediate needs. 7. Emails and Text Messages - Keeping track and responding immediately to all email and messages you can answer confidently. 8. Database/Schedule - Tracking schedule for cancellations and booking appointments. Must fully learn the use of our database and be quick on the computer (including typing at a fast rate). Office Assistant tasks and job responsibilities may be revised, added, or discontinued as needed to support the effective and efficient operations of the Homework Hub. Requirements - Proven office management, administrative, or assistant experience. Knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Knowledge of the education system, such as understanding the difference between academic levels such as AP, regents, and honors classes. Patient, kind, and pleasant demeanor dealing with parents, colleagues, and students. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Apple devices. A degree in Communications or Business is a strong plus. Hours for this position: Monday-Friday 9AM-5PM Please note that we will do a thorough background and reference check on all interviewees. Job Type: Full-time Pay: $20.00 - $22.00 per hour Schedule: 8 hour shift Work Location: In person

Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our growing real estate team. The ideal candidate will be responsible for ensuring the smooth operation of the office, supporting our agents and clients, and managing day-to-day administrative tasks. This key role requires strong communication skills, the ability to multitask, and a proactive attitude. Key Responsibilities: - Manage front desk operations, including greeting clients and visitors, answering phone calls, and directing inquiries to the appropriate team members. - Maintain office supplies, coordinate maintenance of office equipment, and ensure the office remains a clean, organized, and professional environment. - Prepare and process documents, including contracts, listings, and other real estate-related paperwork. - Assist real estate agents with scheduling property showings, managing calendars, and coordinating client meetings. - Manage and update property listings on various platforms, ensuring accuracy and timely posting of new listings and status changes. - Maintain and organize client databases, property files, and records. - Coordinate and manage company events, meetings, and client appointments. - Assist in the preparation of marketing materials, newsletters, and social media updates. - Handle basic bookkeeping tasks, including invoicing, processing payments, and tracking office expenses. - Support the management team in any additional administrative tasks as needed. Qualifications: - Proven experience as an office administrator, administrative assistant, or in a similar role. - Experience in the real estate industry is a plus but not required. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software. - Strong communication and interpersonal skills. - Ability to multitask, prioritize, and manage time efficiently. - High attention to detail and strong organizational skills. - Familiarity with real estate databases (e.g., MLS) is an advantage. - A positive, team-oriented attitude and the ability to work independently. Benefits: - Competitive salary. - Paid time off and holidays. - Opportunities for professional growth and development. - A dynamic and supportive work environment.

We are looking for a talented, upbeat and dedicated Pilates Instructor to join our team for evening and weekend shifts. This position is ideal for a classically trained instructor who has completed a 600+ hour training program and is comfortable working independently. Requirements: Certification from a 600+ hour Classical Pilates training program. Ability to teach private, semi-private, and group sessions on all classical apparatus and mat. Must be able to work independently and handle studio duties responsibly. Complete all administrative requirements associated with client management. Energetic, positive and motivational teaching style. Desire to build a successful business and private clientele as well as group loyalty. Punctual, reliable and dedicated. Focus on customer service, including professional and effective communication skills. Maintaining a clean and orderly workout environment. Being a motivating and inspiring force to promote consistency in our clients. Comfort with technology a must and familiarity with Momence software is a plus. Willingness to promote classes and studio services on social media. Compensation and Perks: Salary starts at $30 per session. Perks include discounted private and duet sessions and free group classes (space permitting). Ongoing mentoring from highly tenured team. Expectations: Lead group classes, up to 9 clients, effectively and safely. Ability to verbally communicate movement directions. Knowledge and ability to provide modifications. Experience to expertly incorporate props. Maintain the studio in proper order and keep studio and equipment clean. Must be able to bend and lift or demonstrate exercises. Arrive 10 minutes prior to shift start. Complete all administrative requirements associated with client management. Ensure clients are checked in and paid. Ability to work a minimum of 15 hours per week. If you are passionate about Classical Pilates, enjoy helping clients achieve their wellness goals, and thrive in a supportive studio environment, we’d love to hear from you!

We are seeking an experienced and motivated IT Staff member to join our team. The successful candidate will be responsible for managing and maintaining the core banking systems and providing essential technical support. This role requires expertise in both hardware and software, with a focus on system health, security, and infrastructure management. Principal Responsibilities: 1. Administer core banking systems to ensure smooth and secure operations. 2. Provide technical support for hardware and software issues. 3. Monitor and maintain system health, performance, and security. 4. Manage system infrastructure, including databases, firewalls, malware protection, and other software/hardware components. 5. Monitor the system daily, responding promptly to security breaches and usability concerns. 6. Perform regular system backups and verify their completion. 7. Regularly upgrade servers and workstations as needed to ensure optimal performance. 8. Assist with the integration of new applications and technologies into existing systems. 9. Set up new computer systems and conduct routine maintenance tasks. 10. Monitor and control job and output queues, jobs, and devices. 11. Manage system devices, user display stations, and printers. 12. Prepare daily and monthly regulatory reports. Job Knowledge and Skill Requirements: 1. A bachelor’s degree in a relevant field (4 years of college education). 2. Proven experience as an IT Specialist or similar role 3. Experience with IT infrastructure management. 4. IT Infrastructure Requirements: 5. Operating systems: Windows 10/11, Windows Server, and Linux (RHEL). 6. Database management using Oracle. 7. SonicWall Firewall administration. 8. Cisco Router configuration and management. If you meet the above qualifications and are eager to work in a dynamic environment, we encourage you to apply.

Our Occupational Therapist Assistants enjoy professional autonomy, but they also benefit from the camaraderie of being considered part of the school community and the special education team. They will report directly to a Cross Country Education Occupational Therapist and assist in supporting students to participate in school as fully as possible. They will assist students at multiple schools to improve, develop, and/or restore functions through school-based activities. Compensation and Financial Perks: Hourly Rate: $35 - $47 Weekly direct deposit Paid drive-time and mileage reimbursements for travel between school sites Communications Stipend (dependent on position & hours worked) Benefits & Wellness/Work Life Balance: Employer-Sponsored Health Benefits including pre-tax medical, dental, and vision (dependent on position & hours worked) Health Care & Dependent Care Flexible Spending Account (dependent on position & hours worked) Employer Paid $15,000 Term Life Ins with AD&D and option to purchase add’l Life Voluntary Benefits - Critical Illness, Accident Insurance, Hospital Indemnity Insurance Voluntary Identity Theft Protection Plan 401(k) Savings Plan - Employer match after 1 year service Wellness Program including Burnalong (app for health and fitness) Employee Assistance Program, free to you and family Tuition reimbursement program Company provided laptop Paid Time Off: Accrued sick and vacation time (dependent on position & hours worked) Paid holidays (dependent on position & hours worked) Annual allowance for license renewals Professional Development and Support: Paid staff trainings Paid administrative time Dedicated support team Requirements: Valid California Board of Occupational Therapy Assistant License Willingness to travel to multiple school sites. Flexibility to adjust to change that best supports students’ needs We have a great referral bonus program where you could earn up to $2,000 for each person that signs on, even if you don’t join our team. If you have someone that might be interested in an opportunity with Cross Country Education, refer them today! Cross Country Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We are looking for passionate individual to join a rapidly growing restaurant group on a newly renovated property. Acclaimed Miami-based chef Bradley Kilgore is opening 3 concepts along the Redwood Park of the iconic Transamerica Pyramid, the first of which is Cafe Sebastian. Slated to be an all day cafe & bistro, Cafe Sebastian will serve Chef Bradley’s Modern American fare influenced by the bountiful products of the San Francisco Bay Area. The restaurant will offer breakfast and lunch options, as well as corporate catering for events within the Transamerica Pyramid property. With more concepts slated to open soon, there is opportunity for growth and diverse experiences at Cafe Sebastian. 2+ years of administrative work is encouraged, but a positive attitude and strong work ethic are both necessities to join the team. Skills and Requirements Excellent verbal and written communication skills Excellent in Google Docs, Google Sheets Excellent interpersonal and guest service skills Excellent organizational skills and attention to detail Excellent time management skills with a proven ability to meet deadlines Ability to prioritize daily & weekly tasks Ability to function well in a high-paced and at times stressful environment Job Responsibilities: Checking and responding to daily emails Answering guest phone calls throughout the day Checking & Responding to voice messages Assisting with creating daily spread/ layout of reservations Utilizing OpenTable in coordination with FOH Manager Ensuring the menus are up to date in Google Drive Keeping inventory & ordering all FOH essentials goods Produce company gift cards Ensuring all menu matrices are kept up to date Perform other related duties as assigned. Run errands when necessary to the post office, CVS etc for small restaurant needs Education and Experience: High school diploma or equivalent (College helpful) At least two years related experience required. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 40 pounds at times.

Overview The Preschool Director plays a pivotal role in creating a nurturing and educational environment for young children. This leadership position requires a passionate individual who is dedicated to fostering the development of preschool-aged children while managing the daily operations of the preschool. The ideal candidate will possess strong educational administration skills and a commitment to strategic planning and budgeting to ensure the success of the program. Duties - Oversee all aspects of preschool operations, including curriculum development, staff management, and compliance with licensing regulations. - Manage the budget effectively, ensuring resources are allocated appropriately to meet the needs of the program. - Develop and implement strategic plans that align with the preschool's mission and goals. - Educate staff on best practices in early childhood education and provide ongoing professional development opportunities. - Foster a positive and collaborative environment among staff, parents, and the community. - Conduct regular assessments of educational programs to ensure high-quality learning experiences for children. - Maintain open communication with parents regarding their child's progress and any concerns that may arise. - Ensure a safe, clean, and welcoming environment for children, families, and staff. Skills - Strong leadership abilities to inspire and guide a team of educators. - Proficiency in education administration with experience in managing preschool programs. - Excellent budgeting skills to manage financial resources effectively. - Strategic planning capabilities to develop long-term goals for the preschool. - A solid educational background, preferably with a degree from a university in early childhood education or a related field. - Ability to educate and mentor staff on early childhood education principles and practices. - Exceptional communication skills to engage with parents, staff, and community members. This role is essential for shaping young minds while ensuring operational excellence within the preschool setting. Job Type: Full-time Pay: $52,500.00 - $59,500.00 per year Plus performance BONUS

Commercial Insurance Office administrative Assistant will train also as Customer service.

Harmony Healing Hubs We are a small practice focused on delivering quality mental health services, either individual or group to the community. The practice is rooted in utilizing harmonious modalities to strengthen our interconnectedness between mind, body and one's environment. Currently, we are seeking Licensed Mental Health Counselors to join our team in New York City & New Jersey We are looking for LMHC Therapists with availability to carry a full-time caseload of at least 8-12 sessions a week. Roles & Responsibilities: Provide weekly individual counseling for a total of 8-12 clients (weekly total hours: 8+) Complete intake assessments, regular session note, treatment plans and discharge plans according to state regulations and professionals board regulations Engage in consistent communication with clients Maintain professional record keeping of all sessions (including missed) Provide tele-health therapy using designated online platform. Maintain consistent communication with administration staff What we’re looking for: Active Mental Health License in New York & New Jersey Master’s Degree in Social Work, Counseling, or equivalent Must be proficient in evidence-based treatment modalities Open to Professional Development Training Licensed Mental Health Counselor Licensed Social Worker Licensed Clinical Social Worker Limited Permit Accepted Contract _ Fee for Service Professionals Among the benefits of working with Harmony Healing Hubs: Fully flexible schedule set entirely by you Diverse client/patient base based on your preferred populations & areas of expertise Monthly case consultation groups to provide support Monthly ClassPass/Gym Reimbursement for one year(restrictions apply) Free Continuing Education Credit Courses & yearly CEU stipend NYS Parent Educator Certification training & application fee stipend We support young & upcoming professionals! Fully remote positions available!

An established Podiatrist and his Practice Manager are looking for a self-motivated individual with great interpersonal skills and an overall great personality for a fast paced office. Administrative duties include; greeting patients, answering the telephones, updating patients' and filing patients' medical records, filling out insurance forms, handling correspondence , scheduling appointments, arranging for hospital admission and laboratory services and handling billing. Experienced candidates or we will train.

We are looking for a Virtual Assistant to provide administrative support to our team while working remotely. As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype. Ultimately, you should be able to handle administrative projects and deliver high-quality work under minimum supervision. Virtual Assistant Responsibilities • Respond to emails and phone calls • Schedule meetings • Book travel and accommodations • Manage a contact list • Prepare customer spreadsheets and keep online records • Organize managers’ calendars • Perform market research • Create presentations, as assigned • Address employees administrative queries • Provide customer service as first point of contact

Join Our Team at Secure Cash, LLC! We are an established armored trucking company seeking a motivated and detail-oriented dual-role Bookkeeper and Office Assistant to support our financial and administrative operations. If you have a passion for numbers and enjoy working in a fast-paced environment, we want to hear from you! Key Responsibilities: Bookkeeping Duties: Maintain accurate financial records, including accounts payable and receivable. Prepare and process invoices, payments, and expense reports. Reconcile bank statements and ensure accurate cash flow management. Assist with payroll processing and ensure compliance with relevant regulations. Prepare monthly financial statements and reports for management review. Assist with budgeting and forecasting activities. Ensure all financial transactions are recorded in compliance with company policies and applicable regulations. Manage vendor and customer accounts and maintain positive relationships. Office Assistant Duties: Answer phones and greet visitors in a professional manner. Provide administrative support to management and staff, including scheduling meetings and maintaining calendars. Organize and maintain office filing systems, both electronic and paper-based. Assist with the preparation of reports, presentations, and correspondence. Order office supplies and manage inventory levels. Support the onboarding process for new employees, including preparation of paperwork and orientation. Help maintain a clean and organized office environment. Perform other duties as assigned by management. Qualifications: High school diploma or equivalent; associate degree in accounting or related field preferred. Proven experience in bookkeeping or accounting, preferably in a similar industry. Proficient in accounting software (e.g., QuickBooks) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy. Excellent organizational and multitasking skills. Ability to communicate effectively, both verbally and in writing. Strong problem-solving skills and the ability to work independently. Knowledge of compliance regulations in the armored transportation industry is a plus. Working Conditions: · Office environment within an armored trucking company. · May require occasional overtime or flexibility in hours. What We Offer: Competitive salary [$64,350 to $70,000] Comprehensive benefits package A supportive and dynamic work environment Opportunities for professional growth and development Secure Cash, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

OVERVIEW Are you a person that embodies the principle that “excellence is a habit and not an act?” Are you looking to find a home with a rapidly growing, San Diego-based, law firm? Do you embody our mission of honesty and transparency, setting new standards, and always doing the right thing? We are seeking an experienced professional who can take on a wide variety of responsibilities as our next legal assistant. To be successful in this position requires the right combination of communication skills, empathy, and ability to investigate the root of our (potential) clients’ problems. Since 2010, our firm has helped good people regain control of their future when charged with a crime, providing unsurpassed service to those who call upon us to help them during what is likely the most stressful times in their lives. We strive to always deliver excellence and create a positive and lasting impact on the San Diego community beyond criminal defense. We revel in being unique in the way we approach everything related to criminal defense and business, and were recently named a 2022 Better Business Bureau Torch Awards for Ethics Winner. Daily tasks shall include, but not be limited to: Implementing, improving, and ensuring adherence to the Firm’s policies and procedures to reflect the Firm’s high standards Conveying confidence in person and on the phone, demonstrating exceptional communication skills and an ability to develop rapport with prospective clients, current clients, and referral sources Directing the caller to the appropriate team member, consistent with the Firm’s key administrative policies Embracing attention to detail, transparency, and accountability Strong multitasking and task management skills Self-motivated team player with a strong work ethic Treating a client or task at 5:15 P.M. on a Friday with the same care and compassion as one Monday morning at 9:15 A.M. Managing multiple calendars and keeping schedules for more than one person Copying, scanning, filing (physical and electronic filing) Data entry using common web-based formats Familiar with MS Office Suite and Dropbox or similar Travel to Federal or State Courthouses for discovery pick up or filings COMPENSATION The compensation package includes a generous base salary commensurate with skill and experience. We offer annual health care expense reimbursement of $5,450, a generous PTO/Sick time policy, up to $5,250 per year in tax-free student loan and tuition repayment. and a 401(k) plan with a 4% Firm match. Additional benefits are in the works for 2023 and beyond.

Responsibilities: Obtaining and recording patient medical histories, vitals, test results, and other information for medical records while maintaining strict confidentiality. Coordinating the daily administrative activities, including scheduling, patient check-in and check-out, and patient medical record maintenance. Preparing treatment rooms for clinical examinations and assisting practitioners with medical procedures and other patient care. Delivering compassionate support, attention, and assistance to patients and families. Ensuring compliance with all health care regulations, including HIPAA and OSHA. Preparing and administering medications for patients as directed by physicians.

Job description Espin Preschool is recruiting teachers for our Pre-K 3 children who participate in the Union Township Preschool Expansion program. The position is a 10-month. Espin Preschool is searching for individuals who are patient and compassionate to work with our PreK 3 classrooms. We are participants of Grow NJ-rated program that utilizes the Creative Curriculum program, coaching to fidelity, including their Gold Online assessment program. Anticipated start date of October 1st 2024 District Preschool Teacher Qualifications: NJ Teacher Certification with P-3 endorsement Knowledge of the Creative Curriculum and Gold/Coaching to Fidelity Knowledge of Early Childhood Classroom Management and Assessment Experience working with preschool students Ability to work collaboratively with staff, administration, and families By applying to this posting, you are requesting to be considered for a preschool teacher position in our center that is collaborating with the district. You are not applying to Union Public Schools. You will be contacted directly by Espin Preschool, the collaborating preschool. District Preschool Teacher Responsibilities Attend to children's basic needs and supervision Establish and enforce rules for behavior and procedures for maintaining order. Organize and lead activities designed to promote physical, mental, and social development, such as games, arts and crafts, music, storytelling, and field trips. Observe and evaluate children's performance, behavior, social development, and physical health using our online assessment program. Identify children showing signs of emotional, developmental, or health-related problems and discuss them with supervisors, parents or guardians, and child development specialists. Meet with parents and guardians to discuss their children's progress and needs, determine their priorities for their children, and suggest ways that they can promote learning and development. Enforce all administration policies and rules governing students. Arrange indoor and outdoor spaces to facilitate creative play, motor-skill activities, and safety in keeping with ECERS standards. Maintain accurate and complete student records as required by laws, district policies, and administrative regulations. Prepare lesson plans and reports on students and activities as required by the administration. Organize and label materials and display students' work in a manner appropriate for their ages and perceptual skills and in keeping with ECERS standards. Attend professional meetings, educational conferences, and teacher training workshops to maintain and improve professional competence. District Preschool Teacher Skills Proven experience as a Preschool Teacher Excellent understanding of the principles of child development and preschool educational methods Familiarity with safety and sanitation guidelines for classrooms Excellent communication and instructional skills Ability to act as a mediator between children Valid license to practice the profession Job Types: Full-time, Contract Salary: $64,000.00 - $65,000.00 per year Benefits: 401(k) Dental insurance Health insurance Paid time off Professional development assistance Vision insurance Schedule: 8-hour shift Monday to Friday Education: Bachelor's (Required) P3 Certification (Required) Experience: Early Childhood Education: 2 years (Required) Work Location: In person Job Types: Full-time, Contract Pay: $65,500.00 per year Benefits: Dental insurance Flexible schedule Health insurance Life insurance Tuition reimbursement Vision insurance Schedule: Monday to Friday License/Certification: Teaching Certification (Required) P3 certification (Required) Ability to Commute: Union, NJ 07083 (Required) Work Location: In person

JOB BRIEFINGS We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks Online. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company s general administrative activities Online. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Administrative Assistant Requirements: Associate’s Degree in a related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others.

The Development Assistant will join a dedicated and energetic Development and Communications team to provide support on all areas of foundation relations, individual donor cultivation, events, office administration, and social media. Responsibilities Gift Entry: · Responsible for constituent and gift entry, acknowledgement, scanning, processing, and reconciliation. · Assist in the creation of donor lists and gift queries, and ongoing database cleanup. Donor Communication, Engagement, and Research: · Ensure timely, personalized, and accurate donor mailings, conducting follow-up calls as needed to ensure invitations and other mailed materials have been received. · Provide support for special events and meetings, including ordering and setting up refreshments and PR materials, and coordinating photography. · Solicit raffle/auction items for fundraising events; distribute donations such as holiday toys upon request. Office Administration: · Filing, mailing, printing, copying, scanning, distributing, and shredding documents as necessary. · Maintain departmental calendar and revise as needed. · Other duties as assigned. Qualifications · College degree and 1-3 years of relevant experience. · Commitment to and enthusiasm for org's mission. · Excellent written and oral communication skills. · Proficiency in Microsoft Office suite including Office 365. Proficiency in Constant Contact, Raiser’s Edge and social media preferred. · Excellent organizational aptitude and attention to detail. · Experience and comfort interacting with high-profile individuals. · Self-directed; able to manage competing priorities and workflow, and to nimbly handle multiple tasks and deadlines. · A team player with a collaborative and cooperative attitude. · Works well under pressure, always maintaining a polished and professional presentation. · Reliable and punctual; Ability to work occasional evenings and weekends as required.

Job Description We are looking for a high energy front office person who has interest in working in a natural healthcare environment. We are looking for the following qualifications - Executive Administrative Assistant Responsibilities: • Welcome visitors to the office. • Answer phone calls. • Respond to emails. • Manage the executive calendar. • Schedule meetings for executives. • Maintaining filing systems. • Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: • A high school qualification or equivalent. • Excellent computer literacy skills. • Professional appearance. • Proficiency with Microsoft Office. • Excellent verbal and written communication skills. • Ability to prioritize tasks. • Ability to work well under pressure. Qualifications Ideal candidate will be computer savvy and must have excellent keyboarding and 10-key skills Candidate must present well in written and verbal communication Must be outgoing and professional 9 more items(s) Benefits Health insurance Dental insurance Vision insurance 8 more items(s) Responsibilities Responsibilities include entering data into healthcare specific software from paper and online resources Position also requires candidate to perform local daily courier duties Transfer healthcare demographic data from paper to computer

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Office Administrator (Part-Time) The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer. Position Overview: The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality. Responsibilities: Front Desk Reception: Greet visitors and maintain a welcoming, professional environment. Answer and route phone calls. Coordinate visitor check-ins and ensure compliance with security protocols. Administrative Support: Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials. Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing. Coordinate messenger services, deliveries, and mail distribution. Monitor and restock office and kitchen supplies; track and manage office budgets. Collaborate with building management to address office-related issues and manage office cleanup. Oversee office printers and ensure supplies are adequately stocked. Retail Fulfillment: Process orders from store.SkinCancer.org received via website, email, and phone. Fulfill retail and membership requests, including facilitating shipping. Monitor inventory and provide monthly status updates. Additional Duties: Perform other administrative and retail support tasks as needed to ensure smooth operations. Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while managing multiple responsibilities. Previous experience in office administration, front desk reception, retail, or fulfillment is a plus. Work Schedule: Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

About Job : It is an home base job that can be done anywhere either at home or campus which does not disturb any other of your school or work schedule, you can determine your working hour, just 2 hours a day. Organization, scheduling day to day activities, coordinating travel plans, paying strict attention to details and taking detailed notes.Filing, organizing, Some internet research, email archive research, organizing correspondence, answering calls, organizing calendars, etc.Assist with general official errands, support and assistance with various administrative tasks and projects as needed. This position will be home-based and flexible part time job, You can be working from home, School or any location.

As a Customer Service Representative, you will be the first point of contact for customers seeking assistance. Your primary role will be to provide exceptional service, resolve issues, and ensure a positive customer experience. You will handle inquiries, process orders, and manage complaints in a professional and efficient manner. Customer Interaction: Answer incoming customer calls and respond to emails and chat inquiries promptly. Provide accurate information about products, services, and policies. Resolve customer issues and complaints in a courteous and effective manner. Follow up with customers to ensure their issues are resolved to their satisfaction. Order Management: Process orders, returns, and exchanges according to company policies. Update customer information and maintain accurate records of interactions and transactions. Assist customers with order status, delivery inquiries, and other related questions. Problem Solving: Identify and assess customer needs to achieve satisfaction. Troubleshoot issues and provide solutions or escalate to appropriate departments if necessary. Handle and resolve complaints and escalate to management when needed. Administrative Duties: Maintain and update customer records and databases. Prepare and maintain reports related to customer interactions and feedback. Contribute to the development and improvement of customer service processes and procedures.