Administration jobs in United States - Page 5

We are seeking a motivated and detail-oriented Civil Engineer Assistant to support our engineering team remotely. This is a stay-at-home position, ideal for someone with a background in civil engineering or a related field, who is skilled in assisting with project planning, design, and administrative tasks." Key Responsibilities: - Assist civil engineers in designing, planning, and executing infrastructure projects. - Prepare project documentation. - Support project management with scheduling, budgeting, and progress tracking. - Conduct research and gather data relevant to ongoing projects. - Collaborate with team members via online platforms to ensure efficient workflow. - Use CAD software and other engineering softwares - Maintain project files, ensure compliance with industry standards, and manage client communication. - Bachelor’s degree in Civil Engineering, or a related field . - Strong proficiency in CAD software. - Excellent organizational and time-management skills. - Ability to work independently and remotely, with minimal supervision. - Good Collaborate with team members via online platforms to ensure efficient communication and collaboration skills. - Familiarity with civil engineering principles and project management processes. - Reliable internet connection and home office setup. Preferred Qualifications: - Experience working in a remote environment. - Familiarity with project management software like MS Project or Asana.

Overview We are seeking an assistant office admin experienced in construction management to join our team. The ideal candidate will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. Responsibilities - Coordinate office activities and operations to secure efficiency and compliance with company policies pay - Manage phone calls and correspondence (e-mail, letters, packages, etc.) - Create and update records and databases with personnel, financial, and other data - Track stocks of office supplies and place orders when necessary Qualifications In-depth understanding of construction processes, terminology, and project management workflows. Familiarity with construction documents such as blueprints, permits, bids, contracts, and compliance reports. Must be familiar with Passport, CIS, and City Records Proven experience managing daily office operations, including scheduling, filing, and supply management. Proficiency in using office software (MS Office Suite, Google Workspace) and construction management software (Procore, Buildertrend, etc.). Experience in managing budgets, processing invoices, purchase orders, and coordinating with accounts payable/receivable. Strong communication skills for interacting with contractors, clients, project managers, and stakeholders. Ability to coordinate and schedule meetings, site visits, and project timelines across multiple teams. Proven ability to manage multiple tasks and deadlines in a fast-paced construction environment. Experience supporting project managers in coordinating timelines, milestones, and deliverables. Strong knowledge of vendor compliance and insurance tracking.

Faster than ChatGPT, smarter than your teacher, more creative than Kahoot... It's a bird...It's a plane...It's...SUPERTUTOR! Role Description This is a remote Marketing Intern role. The Marketing Intern will assist in the day-to-day tasks of the marketing department, including conducting market research, sales support, creating marketing strategies, customer service, and other related duties as assigned. This is a paid internship position with the potential for growth within the company. Qualifications Strong communication skills, both written and verbal Experience in market research and analysis Ability to support sales efforts and coordinate marketing campaigns Familiarity with marketing strategy development Customer service skills and ability to interact with clients Ability to work independently and as part of a team Previous internship or work experience in marketing or related field is a plus • Pursuing a degree in Marketing, Communications, Business Administration or related field Compensation: • 50% monthly recurring commissions per

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

We are seeking a dedicated and professional Customer Service Representative to join our team. In this role, you will be the first point of contact for clients, tenants, and potential customers, providing excellent customer service and administrative support. You will handle inquiries related to rental properties, property management services, and real estate transactions. The ideal candidate is customer-focused, organized, and thrives in a fast-paced environment. Key Responsibilities: • Respond to customer inquiries via phone, email, and online platforms in a timely and professional manner • Manage and update client records, rental listings, and property details in the company’s database • Provide information about available properties, lease terms, and company services • Assist in scheduling property tours, maintenance requests, and tenant move-ins/move-outs • Handle administrative tasks such as data entry, document preparation, and filing • Collaborate with property managers and other departments to resolve tenant and client issues • Assist in resolving tenant complaints and service requests by directing them to the appropriate department • Maintain a high level of customer satisfaction by ensuring timely follow-ups and communication

Customer Care Champions: Customer care champions are responsible for fulfilling the various front-line, customer service-oriented roles inside the studio. This includes staffing at our front desk, hosting birthday parties, and assisting with our special events. Ideal candidates are professional while also friendly, warm, and inviting. Candidates should be comfortable and calm within an environment that can be loud, chaotic, and filled with the squeals of laughter from young children. Job Description: About Our Company Encore Academy of Dance is one of the leading dance institutions in Durham, NC. At our school, we encourage kindness while nurturing our students’ minds, bodies, and souls. Established in 2001, we believe every child has unique abilities and talents. We treat each child as an individual and work with them to build their skills and confidence. Encore Academy of Dance is seeking customer care champions for their growing needs. Our studio values kindness, integrity, empathy, community, creativity, excellence, trust, and fun. We are seeking candidates to join our family-friendly and close-knit community. Qualifications: Ability to remain comfortable and calm in loud and chaotic environments Adaptability to technology Approachability Client focus/customer orientation Integrity/honesty Interpersonal skills Time management Teamwork Responsibilities: Customer Care Champion Greet and check in families and students Record student attendance when needed Answer phone calls and record messages for admin staff Answer questions about studio programs, classes, and events Manage foot traffic and order of the front lobby Interview trial families and facilitate sales into classes Other administrative tasks as assigned Other Opportunities for Hours: Special Events and Birthday Parties: Assist with set-up and breakdown of events, including birthday parties Greet attendants as they arrive for events, including birthday parties Manage activities or areas within the events, including birthday parties Hours & Shifts: We are seeking to hire one candidate for our evening (2 shifts per week - Wednesday and Friday, 4:00 p.m. - 7:00 p.m.) and one candidate for our mornings (1-2 shifts per week 8:30 am-1:00 pm). Additional weekend hours will be available for hosting birthday parties and working special events as available. Job Type: Part-time Pay: $9.00 - $12.00 per hour Ability to commute/relocate: Durham, NC 27705 Reliably commute or planning to relocate before starting work (Preferred)

Junior Sales Back Office Responsibilities: Order Processing: Handling sales orders, ensuring they are processed accurately and timely. Customer Support: Assisting the sales team with customer inquiries and issues. Data Management: Maintaining sales records, invoicing customers, generating reports and collecting payments. Coordination: Liaising between the sales team and other departments to ensure smooth operations. Perform month-end close activities based on the monthly close checklist including generating reports, analyzing data and account balances, preparing accrual and/or reclassifying entries. Assist the Accounting Team in the weekly report’s preparation and review. Identify, track, and resolve any reconciling items in an accurate and timely manner. Assist in the year-end financial statement audit by completing the assigned requests. Partner with the Accounting Manager and Sr. Manager to provide support for monthly and year-end financial statement disclosures. Importance of These Roles Efficiency: They ensure that the operational and administrative tasks are handled efficiently, allowing the front office to focus on customer-facing activities. Accuracy: By managing data and processes, they help maintain accuracy in operations, which is crucial for decision-making and customer satisfaction. Support: These roles provide essential support to the sales and operations teams, enabling them to perform their duties more effectively Requirements: Strong critical thinking and problem-solving skills Ability to work independently as well as with a team Strong attention to detail to ensure accuracy Excellent verbal, written, and interpersonal communication skills. Ability to thrive in high volume environment and multi-task Specific experience working in a corporate environment. Italian speaker is a plus.

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

An enthusiastic and skilled data manager is needed to expand our team! At our organization, managing and supervising our data systems will be your responsibility as a Data Manager. Strong knowledge of data analytics and processing is required for this role. DUTIES & RESPONSIBILITIES - Create and implement policies and procedures for data management - Determine methods for quality data collection - Always ensure adequacy, accuracy and legitimacy of data - Implement effiective and secure procedures for data processing - Define and implement procedures for data sharing with upper management, management and external stakeholders - Support others in the daily use of data systems - Ensure adherence to legal and company standards - Extract reports and data when needed - Monitor and analyze information and data systems - Evaluate performance of data systems - Troubleshoot data-related problems - Suggest solutions to identified problems REQUIREMENTS - 1-3 years of experience as a data manager * Strong grasp of data administration - Hands-on knowledge of data management tasks (such as distribution,analysis, and collection) - Pride in your work and its impact on the success of the company - Knowledge of and familiarity with contemporary database and information system technologies - Expertise in Microsoft Office (including Word, Excel, and Access) - Strong problem-solving and critical thinking abilities - Ability to work as a team - Excellent time-management skills BENEFITS - Flexible working hours - Paid time off - Professional development opportunities *401K Plans - Health, Dental & life insurance - Competitive compensation based on experience and qualifications

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000

The Manager is responsible for the operational excellence of their assigned department with the restaurant. This position is critical to Buffalo Wild Wings, the Manager impacts the long term viability of the restaurant by delighting guests and team members and ensuring revenue and profit growth. RESPONSIBILITIES: GUEST Ensures guests are delighted thus inspiring loyalty and repeat business. Models hospitality skills/behaviors by conducting 100% table visits of guests in the restaurant. Ensures guests are delighted thus inspiring loyalty and repeat business. Effectively handles guest complaints resulting in delighted guests as evidenced by customer satisfaction scores. Builds positive, professional relationships with members of the community. TEAM Executes of all company specified training and development and incentive programs. Leads shift meetings, builds camaraderie and solicits feedback. Handles shift-by-shift coaching and performance counseling of team members Creates implements and executes the department staff plan and ensures proper staffing levels are maintained to build sales and delight guests in their department. Oversees the human resource management function ensuring 100 % compliance with all employment laws, company policies, guidelines and procedures. Provides performance feedback and recognition to department team members Maintains an open door policy with team members as evidenced by surveys and turnover. OPERATIONS Adheres to standardized recipes 100% of time. Ensures the correct food ordered gets to the correct table 100% of time. Utilizes all compliance systems, manager tools and procedures with 100% integrity. Conducts administrative manager functions and completes end of day transactions by 3am. Maintains high cleanliness standards and holds team members accountable for adherence to daily, weekly and monthly cleaning schedules reflected in QSC score. Ensures adherence to ServSafe Alcohol, Food and HACCP standards as evidenced by health department audits. Assists in the roll out of new company programs, policies and procedures as requested. Ensures PCI compliance for all credit card transaction documents. Unloads trucks, pallets, and cases of food and beverage and puts in assigned locations. SALES AND PROFIT Manages shifts to achieve sales and profit goals (including hourly labor and cost of sales). Ensures team meets or exceeds cost of sales actual vs. legitimate target

JOB BRIEFINGS We are looking for an experienced Administration Manager to supervise daily support operations of our company and plan the most efficient administrative procedures Online. You will lead a team of professionals to complete a range of administrative duties in different departments Online. THE MAIN MANAGEMENT JOB DUTIES OR RESPONSIBILITIES ARE : 1* Developing business management goals and objectives that tend to growth and prosperity 2* Designing and implementing business plans and strategies to promote the attainment of goals 3* Ensuring that the company has the adequate and suitable resources to complete its activities 4* Organize and coordinate operations in ways that ensure maximum productivity 5* Supervise the work of employees Online and provide feedback and counsel to improve efficiency and effectiveness

Help to set up a new company with website and all social media sites

Professional engineer PE, 15+ years of experience in Electrical Engineering Design, AutoCAD and Revit, electrical, spatial, and building code concepts Qualifications: Bachelor’s degree in electrical engineering Role Description The Director of Electrical Engineering will be an integral part of the senior leadership team and must have the vision and attitude to help lead our Electrical Engineering Discipline. The position will support the company’s firm wide strategic business initiatives, provide design focused thought leadership, and help grow the firm’s presence within the community. The Director of Electrical Engineering will work collaboratively to develop overall design concepts, formulate design presentation strategies, and provide creative and process leadership to multiple design teams through all phases of projects. The Director of Electrical Engineering will set the design vision and creative standard for staff and current and prospective clients, working to manifest this standard in all project work across multiple market sectors. The Director of Electrical Engineering requires an individual with strong character, strategic vision, self-motivation, nimble technical capability, adept team leadership and collaboration skill and solid relationships and community standing in the electrical engineering discipline. Must be active in local, national professional related organizations. The Director of Electrical Engineering will need to collaborate directly with team members across different offices, while effectively partnering with office management, project management and practice leaders/discipline directors to align design direction with strategic business initiatives, profitability goals, and company core values. Summary Of Responsibilities Promotes and engages the firm’s mission, vision, and goals through design leadership. Establishes a design approach with the electrical engineering practice leadership that focuses on forming appropriate teams and creating strategies that respond to client expectations. Implement the design approach through the design process for projects of all scales and types within the practice including guidance of other designers to develop cohesive, innovative, and client-centric solutions. Responsible for developing firm-wide design approach and process. Provides design direction and support to ensure consistent, high-quality design firm wide. Guides strategy for design presentations with leadership. Supervises the implementation of the design process at the beginning of project and ensures the design process is followed during the evolution of the project. Strengthen our market reputation and image through thought leadership that is based onvalue proposition and a differentiated point of view. Promotes the firm’s, mission, vision, core values, and strategic plan.Operations Participates in creating goals and strategies for the practice to be presented to the Executive Committee. Collaborate with practice leadership to establish budgetary framework and investment strategies for growing the practice. Engages the design teams through the Directors to implement policies and promote strategies that support the firm’s mission. Participates in practice scheduling and resource allocation in collaboration with practice leaders and project leaders. Participates with leadership to identify fiscally responsible budgets for initiatives that support the practice. Collaborates with the practice leadership to establish goals and strategies for quality project delivery. Guides the design process through reviews, critiques, charrettes, and similar design activities. May strategically function as project team member for a single project. Culture Promotes a culture of design and encourages dialogue by creating and supporting initiatives in the practice and community. Fosters an inclusive culture of respect and collaboration. Leads in employee recruitment and retention activities (primarily for design hires). Actively mentor staff in their growth in the profession and the practice area. Lead annual employee performance evaluations with practice leadership. Establishes with the practice leadership, the language used to describe our design process and electrical engineering solutions. Active leader and member of varied professional and community organizations Design Participates in the process of transforming the program into design solutions that respond to client expectations and the physical and cultural context based on knowledge of electrical engineering, construction methods, integration of engineering disciplines, building costs, and codes. Monitor design process of projects firm wide. Participates in marketing strategies by guiding design narratives. Collaborates with design teams to set the design direction of the project. Qualifications Bachelor’s degree in electrical engineering from an accredited four-year college or university. 15+ years of experience in Electrical Engineering Design. Completion of PE Exam is required. Licensed in state of Tennessee is preferred. Must possess a thorough knowledge of the Electrical Engineering Discipline with emphasis on understanding client expectations. Experience as a lead designer on a variety of project scales and complexities including experience with programming, site analysis, all phases of design, and contract administration. Experience with sustainable design and benchmarking. Experience in several of engineering practice markets. Effective graphic, verbal and written communication skills. Problem solving skills, attention to detail, and motivation to learn. Collaborative and professional work ethic. Understands basic electrical, spatial, and building code concepts. Has the ability to develop a level of technical detailing. Is proficient in current design software including but not limited to AutoCAD and Revit (preferred), as well as the Microsoft Office suite. Job Type: Full-time Pay: $120,000.00 - $150,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Day shift Monday to Friday Weekends as needed Lakeland, TN: Relocate before starting work (Required) Work Location: In person

Job Title: Data Entry Clerk Location: Old Town Spaghetti Store, Jackson, TN Job Type: Full-time/Part-time Salary: Competitive, based on experience About Us: Old Town Spaghetti Store is a beloved local restaurant known for its delicious Italian cuisine and warm, welcoming atmosphere. We pride ourselves on providing excellent service and a memorable dining experience for our guests. Job Description: We are seeking a meticulous and detail-oriented Data Entry Clerk to join our team. The ideal candidate will be responsible for accurately entering and updating data into our systems, ensuring data integrity and confidentiality. This role is crucial for maintaining our operational efficiency and supporting various departments within the restaurant. Key Responsibilities: Accurately enter and update data into the appropriate systems. Verify data by comparing it to source documents. Perform regular backups to ensure data preservation. Sort, organize, and store paperwork after entering data. Compile and sort information to prepare source data for entry. Review data for deficiencies or errors, correct any incompatibilities, and check output. Maintain confidentiality and security of sensitive information. Assist with other administrative tasks as needed. Requirements: High school diploma or equivalent; additional qualifications in data entry or related fields are a plus. Proven experience as a data entry clerk or similar position. Excellent typing skills and attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, etc.). Strong organizational and time-management skills. Ability to work independently and as part of a team. Good communication skills. Benefits: Competitive salary. Flexible working hours. Employee discounts on meals. Friendly and supportive work environment. Opportunities for career advancement. How to Apply: Interested candidates are invited to submit their resume and a brief cover letter outlining their qualifications and experience. Applications can be submitted through JobToday.