Personal Assistant
18 days ago
Manchester
We are seeking a highly organised, proactive, and commercially aware Personal Assistant to support the CEO of a leading fashion retail business. You will play a key role at the centre of the business, providing seamless, high-level support in a fast-paced and dynamic environment This role requires exceptional coordination skills, discretion, and the ability to manage competing priorities across operations, talent, production, clients, and internal teams. (This is a fully office based role) Key Responsibilities Diary & Schedule Management • Own and manage a complex, ever-changing (Private and Business) CEO diary with multiple stakeholders, • Ensure the CEO is always in the right place at the right time through proactive planning, • Coordinate 1:1s with direct reports, including scheduling and holiday approvals Meetings & Communications Working with EA: • To arrange Board meetings, ad hoc executive calls, and key stakeholder sessions, • Coordinate shareholder, banking and RNS-related timelines and announcements, • Schedule and support Townhall meetings in collaboration with Internal Communications, • Prepare and manage business updates and briefing materials Travel & Logistics • Organise complex international and domestic travel, including itineraries, documentation, and check-ins, • Manage visa applications and ensure all travel documentation is accurate and up to date, • Coordinate overseas suppliers and international business trips where required, • Track and manage travel-related administration (e.g. air miles, schedules, changes), • Accompany the CEO on travel when required Operational & Office Support • Process expenses and oversee day-to-day administrative requirements, • Liaise with IT to ensure smooth running of equipment and systems, • Coordinate with the CFO’s PA on half-year and full-year results activity, • Manage meeting logistics including refreshments, room bookings, and visitor coordination, • Maintain a visible and proactive presence within the office Stakeholder & Relationship Management • Act as a key point of contact for internal and external stakeholders, • Build strong relationships across the Executive Team and wider business, • Liaise with security and front-of-house to manage visitor experience, • Handle ad hoc personal and business requests with discretion Flexibility & Support • Provide out-of-hours support when required, • Operate in line with the CEO’s schedule, demonstrating flexibility and responsiveness Your skills, Knowledge & Experience • Significant experience in a Personal Assistant role supporting senior leadership, • Highly organised with exceptional attention to detail, • Strong communicator with the ability to build relationships quickly and confidently, • Operates with the highest level of confidentiality and integrity, • Proactive and forward-thinking, with the ability to anticipate needs and solve problems before they arise, • Comfortable working in a fast-paced, ever-changing environment, • Calm under pressure, resilient, and adaptable, • Able to work independently and make informed decisions with limited direction, • Positive, energetic and solutions-focused mindset Salary negotiable for the right candidate (please provide your salary expectation when applying) They also offer generous benefits.