Senior Document Controller
2 days ago
Loughton
Senior Document Controller/Document Control Lead Location: Loughton Job Type: Full-time, Permanent Salary: Competitive, depending on experience Are you an experienced Document Control Lead or Senior Document Controller looking for your next challenge? We are recruiting for a highly organised and proactive professional to lead the document control function across multiple high-profile MEP construction projects. This is an exciting opportunity to join a growing business where you will play a key role in ensuring projects are delivered efficiently through effective document management, strong leadership and continuous process improvement. This role is ideally suited to someone who thrives in a fast-paced, deadline-driven construction environment. You will be confident managing multiple priorities, solving problems as they arise and working collaboratively with project teams to keep information flowing and projects on track. The Role Reporting to the Business Strategy Manager, you will take ownership of document control processes across multiple projects while leading and developing a team of Document Controllers and project support staff. Working closely with project managers, design teams, engineers, commercial teams, subcontractors and site teams, you will ensure technical documentation is managed accurately and efficiently throughout the project lifecycle. Key Responsibilities • Lead and manage the document control and project administration function across multiple construction projects., • Line manage, mentor and develop a team of Document Controllers and project support staff., • Plan workloads, allocate resources and ensure the team effectively supports project delivery., • Conduct one-to-one meetings, probation reviews, appraisals and performance reviews., • Support recruitment, onboarding and ongoing development of team members., • Establish and maintain document control procedures, standards and best practices., • Manage project documentation throughout the full project lifecycle., • Control drawing registers, RFIs, technical submissions, transmittals and project correspondence., • Ensure drawings and documentation are issued, filed and archived accurately and in line with company procedures., • Monitor drawing revisions to ensure project teams are always working from the latest approved information., • Coordinate with design teams, engineers, subcontractors and site teams to ensure timely distribution of project information., • Support the preparation of O&M manuals and project handover documentation., • Produce document control reports, KPIs and management dashboards., • Identify opportunities to improve processes, drive consistency and implement best practice across the business., • Act as a key point of contact for document control queries, troubleshooting issues and providing practical solutions to keep projects moving. About You You will have previous experience within the construction industry, ideally working on MEP or building services projects, and be confident managing both project documentation and people. You will thrive in a busy, fast-moving environment where priorities can change quickly and deadlines are critical. You're highly organised, able to manage your time effectively and remain calm under pressure while maintaining exceptional attention to detail. We are looking for someone who is proactive, solutions-focused and enjoys taking ownership. You'll be confident identifying issues, troubleshooting problems and implementing effective solutions while building strong working relationships across project teams. You will have: • Previous experience as a Document Control Lead, Senior Document Controller or similar leadership role., • Experience within an MEP, building services or construction environment., • Strong knowledge of technical drawings, specifications, RFIs, technical submittals and construction workflows., • Previous experience leading, supervising and developing Document Controllers or project administration teams., • Excellent time management skills with the ability to prioritise multiple projects and competing deadlines., • Strong problem-solving and troubleshooting abilities., • Experience using document management systems such as Aconex, Asite, Viewpoint, Procore or SharePoint., • Excellent communication and stakeholder management skills., • High levels of organisation, accuracy and attention to detail., • A collaborative approach with the confidence to work independently and make informed decisions., • A passion for continuous improvement and delivering high standards. Desirable • Qualification in Business Administration, Information Management, Construction Management or a related discipline., • Knowledge of ISO 9001 and document management best practice., • Relevant document control or information management qualifications. What's on Offer? • Competitive salary., • Opportunity to lead and shape a growing document control function., • Work on complex, high-profile MEP construction projects., • Genuine career progression opportunities., • Ongoing training and professional development., • A supportive, collaborative and forward-thinking working environment. If you are an experienced Document Control professional looking to take the next step in your career and enjoy working in a fast-paced environment where you can make a real impact, we would love to hear from you. Apply today to be considered.