Portfolio Support Officer
hace 1 día
Southampton
Are you looking for a role where you can help shape something new, make a visible difference and work alongside people who care deeply about their place? If so, HSCCA could be a brilliant next step. We are building a new Combined County Authority for Hampshire and the Solent, bringing together partners across Hampshire, the Isle of Wight, Portsmouth and Southampton to bring investment to the region and to create opportunities for our people, places, communities and businesses. \n The Role \n As a Portfolio Officer, you’ll be providing consistent coordination, information and control, the role will help Project Managers, Programme Managers and the Portfolio Office maintain clear plans, accurate records, effective governance and proportionate project controls. \n It will support teams to track risks, issues, actions, dependencies, milestones and evidence in a way that is organised, accessible and useful. \n What you’ll be doing? \n In this role, you’ll play a crucial part in ensuring our teams have the tools, knowledge, and processes they need to deliver a high-quality service. You will: \n\n • Support the Portfolio Office in maintaining portfolio-wide records, reporting cycles, governance schedules, and management information, ensuring consistent and accurate information across all projects and programmes.\n, • Support project and programme delivery from mobilisation to closure, helping to establish and maintain clear plans, actions, decisions, risks, issues, dependencies, documents and evidence of progress.\n, • Maintain accurate project information and controls, including plans, action logs, decision records, RAID information, lessons learned, document registers and reporting trackers.\n, • Coordinate meetings, workshops and governance activity, including scheduling, agendas, minutes, action tracking, papers, decision records and follow-up with owners.\n, • Prepare and update project reporting products, including highlight reports, dashboards, trackers, briefing notes, delivery packs and information for project, programme and portfolio governance.\n, • Support financial, procurement and supplier administration where required, including purchase orders, budget trackers, supplier information, approvals and value-for-money evidence.\n, • Support stakeholder coordination and communications activity, including engagement materials, contact lists, mailbox management, responses, workshops and follow-up actions.\n\n \n What you’ll bring? \n We’re looking for someone with: \n\n • Experience supporting projects, programmes, workstreams or service improvement activity in a complex organisation or partnership environment.\n, • Strong organisational skills, with the ability to manage competing tasks, meet deadlines, follow up actions and keep accurate records.\n, • Ability to collate, interpret and present information clearly, including project data, progress updates, dashboards, trackers and briefing material.\n, • Confident user of Microsoft 365 tools, including Outlook, Teams, SharePoint, Excel and PowerPoint, with the ability to maintain well-structured digital records.\n, • Experience working in local government, combined authorities, central government, public bodies, regulated sectors or partnership environments.\n, • Experience supporting transformation, devolution, transport, skills, economic development, infrastructure, digital or service-change projects would be desirable.\n\n \n Why join the HSCCA? \n We are building the HSCCA on the basis that how we work is as important as what we deliver. We want people who bring enthusiasm, drive, and authenticity - who are proactive, open to challenge, and motivated by progress rather than process. \n We act in line with the Nolan Principles. We use public money responsibly, make evidence-based decisions, and hold ourselves to high standards of integrity, inclusion, and accessibility. We expect feedback to be given and received constructively, challenge to be welcomed, and relationships to be built on openness, trust, and mutual respect. \n This is a complex, fast-moving environment. We need people who are energised by that. \n What the HSCCA will offer in return? \n Our reward package includes: \n\n • Membership of the Local Government Pension Scheme (LGPS), with a current employer contribution rate of 18.1%, life cover and family benefits, flexible retirement options, and the opportunity to make Additional Voluntary Contributions.\n, • A competitive salary and generous annual leave allowance, in addition to public holidays:\n, • Grades T/A–E: 30 days, increasing to 32 days after five years’ service\n, • Grades F–K: 32 days, increasing to 34 days after five years’ service\n, • Health and wellbeing support from November 2026, including online GP access seven days a week, an Employee Assistance Programme, confidential counselling and wellbeing resources.\n, • Investment in your professional development and leadership growth, with opportunities to develop new skills, broaden your experience and help shape our policies, processes and ways of working.\n, • Perkbox benefits from November 2026, including retail and lifestyle discounts, savings on home electronics, a Cycle to Work scheme, health and wellbeing offers, and financial wellbeing resources.\n\n The HSCCA is committed to creating a diverse, inclusive and accessible workplace where everyone feels valued and able to thrive. \n We are committed to removing barriers to employment. If you require a reasonable adjustment at any stage of the recruitment process, please let us know so that we can support you. \n \n Further information \n As a Disability Confident Committed employer, we run a guaranteed interview scheme for disabled applicants. If you meet the essential criteria listed in the job description for this position and would like to be considered under this scheme, please state this in your application. \n We are committed to fair and inclusive recruitment. As part of this, we use anonymous shortlisting to ensure candidates are assessed solely on their skills, experience, and suitability for the role.
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