Executive Support Administrator (Nursing Directorate)
12 hours ago
Manchester
Executive Support Administrator (Nursing Directorate) Contract: • Rate: £165 per day inside IR35, • Contract length: Initially 2 months, • Start date: ASAP, • Working pattern: Hybrid, with 1-2 days per week in the office, • Location: Portland House, Worthing, • Directorate: Nursing, • Reporting to: Chief Nursing Officer We are supporting an NHS Foundation Trust with the recruitment of an Executive Support Administrator (Nursing Directorate) to provide high-quality business, project, administrative and performance support to the Chief Nursing Officer and wider Nursing Directorate. This is a key role within the Directorate, supporting the smooth running of business operations, performance reporting, diary and office management, project delivery and service improvement activity. The post holder will act as a central point of contact for business support matters, ensuring information is accurate, timely and clearly presented to support effective decision-making. Key responsibilities: • Providing business support to the Chief Nursing Officer and wider Directorate, including diary management, progress chasing, meeting support and general coordination., • Leading the Directorate's business management function, including the design, production, analysis and presentation of routine and ad hoc reports., • Developing and maintaining systems to support performance management, business planning, audit processes and service improvement activity., • Producing, analysing and presenting complex information to support service planning, improvement and change., • Managing and supporting Directorate projects, including preparing plans, monitoring progress, reporting on delivery and holding delegated budget responsibility where required., • Acting as a central point of expertise for queries relating to business support, performance information and Directorate processes., • Arranging and supporting meetings with internal and external stakeholders, including preparing agendas, taking minutes, tracking actions and completing follow-up work., • Managing business sensitive information appropriately and maintaining a high level of confidentiality at all times., • Line managing nominated administrative staff, including supervision, appraisals, sickness absence, recruitment and performance matters., • Monitoring relevant budgets, acting as an authorised signatory where required and escalating any concerns to the Chief Nursing Officer., • Representing the Directorate at meetings and making delegated decisions on performance or business matters where appropriate. Essential experience and skills: • Relevant degree or diploma level qualification, or equivalent experience, with training and experience to postgraduate diploma level., • Evidence of continued personal and professional development., • Knowledge of business case procedures., • Experience analysing, interpreting and presenting information., • Experience of project support or leading project activity through a project management process., • Experience of performance monitoring and maintaining data management systems., • Experience servicing meetings and taking accurate minutes., • Experience of line managing staff., • Experience handling confidential and sensitive issues with tact and diplomacy., • Strong administrative skills, with the ability to produce accurate, high-quality documents., • Excellent attention to detail., • Advanced Microsoft Office skills, including Excel, Word and PowerPoint., • Strong analytical, organisational, planning and communication skills., • Ability to engage confidently with stakeholders at all levels., • Ability to work independently, prioritise urgent work and remain calm under pressure. Desirable experience: • Previous experience working in a Business Manager, Executive Support, Directorate Support or senior administrative role., • Knowledge of the current NHS performance agenda., • Project management qualification such as PRINCE2, or equivalent experience., • Understanding of Human Rights practices in relation to the role., • Ability to travel across sites when required. Ideal candidate: • An experienced Executive Support Administrator., • A Business Support Officer or Directorate Support Officer., • An Executive Assistant with strong organisational and stakeholder management skills., • A Project Support professional or senior administrator with NHS, healthcare or public sector experience., • Someone with a strong background in performance reporting, business coordination and team management. Salt contact: Robert Sprigens, Senior Consultant - *Rates depend on experience and client requirements JBRP1_UKTJ