Personal Assistant to COO - 12month FTC
hace 1 día
Surbiton
Are you an experienced PA ready to take on a dynamic and varied role supporting a senior leader? At Air Charter Service, our COO leads multiple back-office departments, and we’re looking for a proactive, organised, and adaptable Personal Assistant to support them for on a 12 month fixed term contract! This isn’t your typical PA job. Alongside classic PA duties, you’ll dive into project-based work spanning facilities, IT, ISO certifications, business continuity planning, travel software, and more. Job Description • Managing diary, emails, travel, and expenses for the COO (and supporting the Group IT Director’s diary when needed), • Coordinating meetings, agendas, and minutes with precision, • Handling confidential info with absolute discretion, • Overseeing the travel management system (Egencia) and ensuring travel policy compliance, • Leading ownership of global ISO certifications (9001, 14001, 21007) — organising audits, meetings, and environmental target setting, • Managing the company SOP library and assisting with document reviews and updates, • Supporting Business Continuity Planning activities, • Creating onboarding schedules for new team members reporting to the COO, • Collating director reports, organising holiday cover, and assisting with various back-office projects Qualifications • Proven experience supporting a senior manager or director is essential, • Strong skills in spreadsheets, Microsoft Teams, and diary management, • Exceptional organisational and multitasking abilities, • Quick problem-solving skills with a can-do attitude, • Friendly, approachable, resilient, and adaptable personality, • Confident working with senior leaders and other PAs, • Willingness to work occasional out-of-hours as needed Additional Information Please note this is a 12month fixed term contract • 22 days annual leave per annum, • Free onsite gym with weekly classes, • Free breakfast, lunch and snacks in our onsite canteen "The Hangar", • Private healthcare and pension, • On site parking, • 2x giving back days per year