Administrative & Finance Assistant
22 days ago
Hendersonville
Job Description Interested in working with us? Join our Virtual Career Fair! Register Below: Our Accolades. Four Seasons is proud to have been named one of Modern Healthcare’s Best Places to Work, and to have been Living Wage Certified in Western North Carolina. Our approach to providing not only excellent care to our patients and families, but also providing the same heartfelt care and commitment to our employees, leads us to be recognized as not only a leader in hospice and palliative care, but also a beacon of excellence as an employer in Western North Carolina. Our Benefits.Four Seasons offers an excellent benefits package for both full time and part time eligible employees, which may include: • Competitive Salaries, Reviewed Annually, • Annual Operational Performance Bonus Opportunities, • $0 Employee Premiums on Medical Insurance, • Annual $600 Well-Care Benefit Towards Self-Care, Childcare, Pet Care, or Elder Care, • Medical & Dental Insurance Benefits First of the Month after Hire, • 403B Retirement Plan with Employer Match, • Generous Paid Time Off Package of 20+ Days of PTO Per Year, • Up to 6 Paid Holidays, • Employer Paid STD, LTD, & Life Insurance, • Employer Paid Teletherapy & Telemedicine Coverage, • Health & Dependent Care Flexible Spending Accounts, • A Robust Employee Wellness Program, • Up to $3k in Tuition Reimbursement Each Year Administrative and Finance Assistant - Four Seasons Foundation Reports To Executive Director of the Foundation Status Exempt (Salaried) Shift Monday - Friday; 8:00am - 4:30pm with some evenings as needed for events Location Flat Rock, NC Salary Range$21.50 per hour Summary The Finance and Administrative Assistant is a full-time position that reports directly to the Executive Director. This position will support the Donor Relations Manager and the Foundation Finance and Operations Director. Support for the Donor Relations Manager will include assisting with the administration of the Foundation’s revenue database, gift records, and tax/acknowledgement processes. The individual’s attention to detail will ensure that the Donor Stewardship Guarantee is upheld. They will perform various office management tasks as well as lend support to members of the Foundation team as needed. Support for Foundation Finance and Operations Director will include participating in the accounts payable process, preparing ROI reports, providing audit and 990 support, and assisting with preparing the monthly financial statements. Other supporting tasks may include programming sale discounts on the Square Point of Sale system, updating SharePoint team news, assisting with Warehouse sales and other Home Store related tasks. This role will also help provide administrative support for Foundation events. This position requires maturity, soft skills, good communication, computer skills and an understanding of databases and accounting. Essential Duties & Responsibilities • Assist with visitors, telephones, and donors, and demonstrate excellence in stewardship and customer service with volunteers, vendors, staff, etc., • Process over-the-phone credit card donations, • Assist with the timely processing of online and mailed donations, • Assist with the timely and accurate maintenance of constituent and gift records, • Assure the Four Seasons Foundation Donor Stewardship Guarantee is always met, • Assist with the monthly audit of Raiser’s Edge gift detail report to prepare for posting to Financial Edge, • Assist with timely and accurate correspondence to donors with appropriate letters including acknowledgments, receipts, reminders, sponsorship pledges and invoices, • Assist with Foundation Gifts-in-kind donations and documentation, • Adhere to Four Seasons Foundation and IRS policies and procedures for gift accounting standards, • Utilize expertise in Raiser’s Edge, including the ability to produce queries and reports, and update records for donors, events, and appeals, • Assist with mailings by creating queries and organizing volunteers as needed, • Maintain integrity of data, • Review monthly EMR death reports to ensure Raiser’s Edge deceased donors are current, • Assist with maintaining donor filing system, including printed files and documentation, • Attend training classes, • Provide administrative support for events and assist with event registration and organizing supplies, • Assist with the timely and accurate preparation of financial statements, general ledger, and balance sheet using the Financial Edge accounting software, • Assist with Accounts Payable processes, • Assist with Cash Receipts processes, • Assist with fulfilling audit and 990 requests on time, • Assist with Square Point of Sale system including coding discounts for sales, • Maintain confidentiality, • Adhere to the values of the organization, • Special projects and additional duties as necessary/assigned, • Proficiency in Raiser’s Edge and Financial Edge is preferred, • Comprehensive knowledge and understanding of Generally Accepted Accounting Principles, accounting procedures, and IRS gift accounting standards is preferred, • Superb organization skills, • Professional and friendly demeanor, • Ability to plan, prioritize and coordinate daily tasks with excellent attention to detail and accuracy, • Strong problem solving and creativity skills, • Excellent written, oral and collaborative communication skills, • Proficient in using office machinery (copiers, printers, scanners, faxes, etc.), • Proficient in MS Office: Outlook, Excel, Word, PowerPoint, OneNote, • Ability to take initiative and work independently with minimum supervision, • Ability and willingness to learn and utilize new technologies, • Ability to manage multiple and competing priorities and deadlines, • Ability to participate as a team player, • Position requires discretion, poise, tact, and diplomacy Minimum Qualifications Education: • Minimum of five years of experience in office management, database management, or bookkeeping, • Minimum two years of experience as an administrative assistant, • Raiser’s Edge, Financial Edge, QuickBooks or similar software experience is a plus, • Valid Driver’s License and proof of automobile insurance Summary of Physical Requirements • Hand dexterity to include gripping, carrying, pushing & pulling, • Fine finger movements to include writing & typing, frequently, • Flexion/Extension of arms & wrists, • Additional gross motor movements including: bending, reaching, twisting, turning, crouching, squatting, & kneeling, • Near & far visual acuity, • Ability to hear, understand, & distinguish speech and other sounds, • Prolonged standing & walking, • Prolonged sitting, in excess of four hours per day, • Ability to drive and/or transport self to and from work locations, • Ascending or descending stairs & ramps, • Ability to lift, carry, push & pull up to 10 pounds, occasionally Intent and Function All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the duties of the position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned as deemed appropriate. In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer.
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