Admin office jobs in Jersey City, New Jersey - Page 3Crear alertas

Patient Coordinator-Admin License and have at least 2 years of recent Doctors Office experience as a Patient Coordinator-Admin in the U. Patient Coordinator-Admin - Doctors Office. Doctors Office Patient Coordinator-Admin for positions in New York, NY.

Patient Coordinator-Admin License and have at least 2 years of recent Doctors Office experience as a Patient Coordinator-Admin in the U. Doctors Office Patient Coordinator-Admin for positions in New York, NY. Patient Coordinator-Admin - Doctors Office.

On-Site Office Admin, you will be the first point of contact for clients and guests, ensuring smooth day-to-day operations while assisting the sales team. You will gain hands-on experience in real estate administration, customer service, and office coordination, making this an excellent stepping sto

ShutterBugs Photography has an opening for a Receptionist/Admin Asst. Basic office administrative tasks.

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. As an Administrative Assistant, your duties include. Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.

Maintain a clean and organized front desk area. Previous experience as front desk admin in a medical office.

We’ve been exclusively retained by a high-growth boutique law firm based on Fifth Avenue in New York City. With over $8M in annual revenue, elite clientele, and a fast-moving, no-politics culture, this firm is scaling its transactional practice and building a high-performance team of partners. We’re seeking a Partner-Level Transactional Attorney to lead and grow the firm’s platform in real estate, private equity, and general corporate deals. This is a rare opportunity to join a firm where autonomy, client trust, and execution matter more than bureaucracy or hierarchy. Partner-Level Transactional Attorney Benefits: • Competitive compensation: base + origination + percentage of collections, • Transparent path to equity and long-term leadership, • 10,000 sq ft Fifth Avenue office — polished, client-facing environment, • Full back-office support (admin, paralegals, tech, research), • Business development and marketing budget, • Work directly with firm leadership — no layers or red tape, • Freedom to build and lead your own team, • Active NY Bar license, in good standing, • Minimum $1M in portable business in real estate, private equity, or general commercial transactions, • 10+ years of experience handling complex transactions from origination to close, • Experience structuring and negotiating JV agreements, investment deals, or real estate/finance transactions, • In-office presence required, • Entrepreneurial mindset — must be able to operate independently while collaborating with senior leadership, • Background at a boutique or Am Law firm, • Exposure to distressed assets, transactional litigation, or M&A in special situations, • Familiarity with high-net-worth individuals, family offices, or institutional investors, • Interest in mentoring junior attorneys and helping scale the practice, • Crossover experience with litigation or restructuring is a plus If you’re a proven dealmaker with a book of business and a desire to build something meaningful—this is the platform. We’ve been exclusively retained to lead this search and are moving quickly. Bring your book, your edge, and your vision. Let’s talk.

Levy Restaurants - JobID: B575706AEE96570AB892EA544497FCFA [Material Handler / Freight Handler] As a Warehouse Worker at Levy, you'll: Receive and organize product deliveries from various carriers and vendors; Label and process shipments, while maintaining adequate inventory levels; Process orders t

Job DescriptionSalary: $4,700$5,200 commensurate with experience Marymount School of New York seeks a Head Varsity Girls Lacrosse Coach to lead our Upper School program. The ideal coach builds strong relationships with student-athletes and colleagues, creates a positive and inclusive team culture, and teaches the skills, tactics, and habits needed to compete in the AAIS/NYSAIS landscape. The season begins February 27 with tryouts and concludes on or before May 20, 2026. Responsibilities • Lead all aspects of the varsity program: practice design, game management, player development, and culture., • Attend and coach all practices and games; typical weekday practices between 3:006:30 p.m., with occasional Saturdays as scheduled., • Oversee daily logistics (practice/game plans, travel coordination, equipment, uniforms)., • Collaborate with and mentor assistant coaches; align staff to program standards., • Handle admin duties: attendance, roster management, score reporting, communication with families, and team events., • Uphold Marymounts mission and athletics policies, and comply with AAIS/NYSAIS rules and sportsmanship standards., • Communicate proactively with the Athletics Office regarding injuries, academic/support needs, facilities, and scheduling. Qualifications • Minimum 3 years relevant coaching experience; prior high school or collegiate playing/coaching experience preferred., • Demonstrated ability to teach fundamental and advanced lacrosse skills, team systems, and in-game strategy., • Strong organization and communication; detail-oriented and dependable., • Commitment to equity and belonging in athletics., • Required certifications/clearances by season start: current CPR/AED; concussion education and SafeSport (or ability to complete upon hire).

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec

Job Description UpClear makes a SaaS revenue management software that is used by some of the most recognizable consumer goods brands in the world. Our system supports Trade Promotion Management, Trade Promotion Optimization, Integrated Business Planning and Revenue Management. We serve more than 80 brands in over 20 countries. Our growth is substantial and consistent; we have been on the Inc 5000 list of fastest growing private companies for nine years. UpClear's global headquarters is in New York City and we have international offices in London, Paris, and Singapore. This is an office-based role. Onsite presence at our office on West 22nd Street in New York City is required four days per week. About The Role We’re looking for an experienced SaaS marketer to own our brand’s presence and voice. The mission of this position is to create market demand by further developing how we tell our story and engage our clients and the companies in our target market. This position will have primary responsibility for company & brand storytelling with an emphasis on: • Planning & managing deliverables Success in this role is measured by: • Growth of marketing leads and impact on our sales pipeline, • Quality of planning and ability to deliver work on-time with independence, • Quality and uniqueness of content, • Quality of way-of-working. Working smart and continuously improving. Responsibilities • Collaborate with Go-To-Market team, Product Management, Client Services, and Leadership to determine the assets we need to produce to reach and maintain the attention of our clients and prospects in our target market., • Independently plan and manage work tasks and timelines., • Design and create the assets and content needed to tell our story., • Deliver your plan with urgency., • Bring your experience forward, but use also data and insights to make decisions., • Track and communicate performance. Recognize when adjustments are required and address change in a proactive & timely manner. What You’ll Need to Demonstrate: • 5+ years of experience in B2B marketing in the SaaS industry., • Experience designing and producing high-quality, creative marketing assets including website pages, social posts, videos, infographics, advertisements and related articles., • Experience with tools including Adobe Illustrator, Canva, PowerPoint, etc., • Examples of what you’ve created. Portfolios with examples are highly preferred., • Collaboration. Show how you work to understand needs and identify shared goals., • Ownership. Illustrate how you design and drive your work forward with urgency., • Attention to detail. Illustrate how you ensure high quality in your work., • Curiosity. Show you know how to test, succeed/fail, reflect, and move fast., • Passion, enthusiasm, & energy Helpful Experience, But Not Required: WHY UPCLEAR? • Be part of a growing global SaaS company, with offices in NYC, London, Paris, Singapore., • Weekly happy hours, good office culture, global cross team collaboration, direct access to executive leadership for guidance., • UpClear employees have access to a range of competitive benefits, including, • Various Health Care Plans you can choose from to best fits your needs (Medical, Dental & Vision), • Retirement Plan with company match (401k, IRA), • Generous Paid Time Off package that grows with seniority (Vacation, Sick, and Public Holidays), • Paid Maternity leave, • Paid Parental bonding leave, • One month paid sabbatical after five continuous years of work at UpClear, • Hybrid work model

Job Description Jamestown Creative & Marketing Department POSITION/LEVEL: Creative & Marketing Coordinator FLSA STATUS: Exempt DEPT/OFFICE: Creative & Marketing, New York DATE: January, 2026 REPORTS TO: Vice President Are you creative? Interested in brands, events, placemaking, storytelling, and design? We’re looking for a Creative & Marketing Coordinator who wants to influence cutting-edge real estate. The perfect person for this job is happy wearing multiple hats in a given day, is able to respond quickly when needed, and has experience and/or interest in any combination of the following: Event Coordination, Marketing, Graphics, Arts, Interior Design, Architecture, Advertising, Hospitality, and Retail. In this role, you will assist in executing marketing and design strategy for real estate projects in the Northeast portfolio. This entry level position is an integral part of the Creative & Marketing team designed to keep workstreams on track, while providing the opportunity for candidates to learn the fundamentals of project management and learn necessary Creative & Marketing skills. Duties include event ideation and coordination, basic presentation design, social media, project management, market research, as well as providing support to the Creative & Marketing department through general administrative support. In this multifaceted role, no two days are the same. ESSENTIAL JOB FUNCTIONS Marketing/Social Media: * Create and manage social media content and platforms (Facebook, Twitter, Instagram, Pinterest, Linked in) * Update digital platforms; website, instagram, facebook, internal digital platforms * Create marketing materials for multiple audiences * Proficient understanding of Later, Airtable and all social media platforms * Able to create and edit still and video content via social media platforms and professional video editing software * Understand of social media trends and marketing strategies * Proofread, revise, and update marketing collateral, advertisements, websites, and social templates * Graphic Design – ability to assist with presentations and make simple edits to collateral, create simple marketing collateral materials * Coordinate sourcing, preparation, production, and distribution of marketing materials Events & Design Support: * Coordinate sourcing, planning, and procuring for property events * Coordinating ticket sales and tech for event support * Assist with procuring furniture, framing images, etc. * Source materials and selections as directed * Assist with the unboxing and movement of furniture, measuring rooms and items, and taking photos * May include managing 3rd party vendors for installation and mounting * Assist team with coordination of property amenity/improvement design & installation as needed * Assist with wayfinding design and implementation * Must be available to work some nights and weekends for events. Admin & General Support: * Manage and work between multiple properties * Filing system maintenance and organization * Create forms and templates * Expense reporting, including collecting receipts and managing expense reports * Coordinate travel arrangements and reservations * Meeting support: scheduling, agenda and meeting materials prep, note taking, and meeting follow up * Support team in general administrative tasks: budgeting tracking, project tracking, data tracking and entry, database updates, etc. * Perform general office duties and errands * Log, track, and submit all invoices * Project management of graphic requests and other deliverables * Prepare clear and concise reports, correspondence, and other written materials * May provide direct coordination and communication with outside consultants as well as internal departments * Perform other related duties as assigned QUALIFICATIONS Experience: * Any combination of education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job Knowledge of: * Marketing, including traditional and digital marketing techniques, PR, social media marketing are a plus * Placemaking principles, including what creates a sense of place, aesthetics, inclusivity, community involvement, and sustainability, are a plus Skills and Abilities: * Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) functional proficiency * Functional proficiency in Adobe Acrobat, Canva, Squarespace and Mailchimp * Design Skills: Basic understanding of design elements for creating visually appealing deliverables * Research Skills: Ability to conduct market research, surveys, and brand audits * Analytical Skills: The ability to analyze market trends, customer preferences, and the effectiveness of marketing strategies * Budgeting Skills: Ability to manage finances, negotiate contracts and work within a specified budget. * Creativity and Innovative Thinking: Ability to create intriguing and engaging experiences, with a fresh and imaginative perspective * Strong Communication Skills: Strong written and verbal communication skills to effectively convey information to a wide variety of stakeholders * Understanding of Community Engagement: Ability to create and carry out public engagement strategies to garner community support for projects and initiatives * Attention to Detail: Ability to manage small details of a project to ensure accuracy and coherence * Organizational Skills: Ability to manage time and work efficiently * Self-Motivation: Ability to communicate, follow up, work well, and meet deadlines under limited supervision * Project Management: Ability to effectively prioritize, plan, manage, and execute multiple projects at once, tracking deadlines and communicating status proactively * Networking Talent: Capacity to develop and maintain relationships with key stakeholders, community leaders, vendors, and clients Bonus Skills: * Adobe Illustrator, Photoshop, and InDesign- light graphic design capabilities * Project management software proficiency (Wrike) * Photography skills * Copywriting * Light video editing or other creative skills SCHEDULE: * Responsibilities may require an adjusted work schedule, travel, overtime, and evening/weekend hours to meet deadlines or attend special events * Role is split between multiple Northeast properties. Travel is necessary to complete your role. This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this job will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.

Job Description Litchfield Cavo LLP is a premier insurance coverage and litigation defense law firm founded in 1998 on one principle—client service comes first. Our attorneys operate out of 23 offices, serving clients in more than 35 states nationwide. Collectively, we are a resource of experienced trial attorneys providing creative and responsive service. Our New York City office is growing and actively seeking a Legal Secretary interested in growing their career among our team of staff and attorneys, who value and foster open and honest communication, and act with integrity and professionalism. Litchfield Cavo offers a competitive compensation plan and an excellent benefits package in a dynamic work environment that provides substantial opportunities for professional development. The salary range of $63k - $68k is commensurate with experience. OPPORTUNITY | Legal Secretary Litchfield Cavo has 23 offices nationwide, and our New York office is growing. Our busy insurance defense practice attorneys seek a well-rounded, highly-motivated, experienced civil defense litigation Legal Secretary with at least five to seven years of experience to support our insurance litigation defense practice. This is an exceptional opportunity to handle a variety of legal and administrative responsibilities with a forward-thinking firm in an expanding office. SKILLS and ABILITIES The following are representative of the knowledge, skill or ability the candidate must possess or demonstrate to succeed under the direction of the partner(s): · demonstrated knowledge of electronic filing requirements of state and federal courts in NY; · experience supporting attorneys who produce a large-volume of work; · ability to consistently produce and deliver quality work products; · demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; · organize, prioritize and implement tasks with strong attention to detail; · work proactively, independently and as part of a team; · remain self-directed, self-motivated and work effectively under tight time constraints; · provide clear written and verbal communications; · maintain professional demeanor and a positive attitude with attorneys, colleagues and vendors as needed; · demonstrate proficiency with MS Office including Word, Excel, Outlook and PDF maker (Nuance or Adobe Pro); demonstrated efficiency navigating the internet; · iManage document management experience a plus; · knowledge of client billing activities, i.e., billing submission and appeals; · normal admin duties such as opening files, keeping files in order, travel arrangements, expense reports, etc. · familiar with keeping attorney’s calendar, docketing court dates, etc. To apply, please email your resume or apply through link. Our Firm provides a current technology, ongoing training, experienced support staff and full-time IT and marketing departments. Litchfield Cavo LLP supports and encourages workforce diversity. We are an equal opportunity employer and provide equal opportunity to qualified individuals regardless of race, color, religion, national origin, age, gender, gender identity or expression, marital status, sexual orientation, ancestry, physical or mental disability, veteran status or any other legally protected class in accordance with all applicable laws.

Job Description Job Code N2525HF Department Name Health Fund Admin Reports To Senior Manager, Marketing & Communications FLSA Status Exempt Union Code N/A Management Yes About Us: Building Services 32BJ Benefit Funds (“the Funds”) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 100,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues. The Funds oversees and manages $9 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people. For 2025 and beyond, 32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&O, Azure, AWS, SQL, Snowflake, QlikView, and more. Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A Job Summary: Under the supervision of the Senior Manager, Marketing & Communications, the Manager, Marketing & Communications will support the Health Fund's success in engaging with stakeholder audiences, write and manage multimedia campaigns, and assist with developing strategic initiatives. The Manager, Marketing & Communications will write, edit, and manage Health related multimedia campaigns and initiatives that engage, educate, and build trust with our plan participants, our healthcare providers and partners, and our industry peers. The Manager, Marketing & Communications will have one direct report, the Senior Marketing & Communications Digital Analyst. Essential Duties and Responsibilities: • As the Health Fund's team is evolving, so is the role of the Manager, Marketing & Communications. The responsibilities of this position include, but are not limited to:, • Create audience-appropriate messaging for campaigns that advance the Health Fund’s strategic priorities, engage its various audiences, and elevate its brand, • Assist in producing relevant, clear, and appealing communications that promote members’ understanding of their health benefits and their health literacy, • Compose brief, easy-to-understand articles for the organization’s bimonthly newsletter, Benefit Matters, • Participate in multidisciplinary work groups and collaborate with Health Fund colleagues and other teams (e.g., Member Engagement and Member Services) to identify and close communications gaps. Apply member feedback and other data to assess and improve the effectiveness of member communications, • Maintain a calendar of marketing and communications activities and projects and help manage the internal review and approval process to ensure communications are accurate and timely, • Advise the Health Fund leadership team to articulate and position the Funds' brand and build awareness among both internal and external audiences of the 32BJ Health Fund as an innovator in healthcare policy and delivery, • Develop communications to promote Health Fund conferences and provide logistical support to ensure the success of these programs., • Manage vendor and consulting relationships, including evaluating proposals, defining the deliverables, and ensuring the final work product meets the needs of the Health Fund, • Lead the collaborative work of new and existing Health Fund clinical partners, including Memorial Sloan Kettering, the 5 Star Centers, and other health systems, in identifying opportunities to inform and engage members about their benefits along with developing cobranded communications that effectively address those needs, • Educate members about new healthcare initiatives and programs that offer positive health outcomes and lower the cost of care, • Assist with the development and/or implementation of special projects that will improve health outcomes and lower the cost of care, • Collaborate with Health Fund leadership and use data management insights to determine targets, measure performance, and improve operational outcomes, • Able to allocate resources effectively across various campaigns and initiatives, • Track ROI for marketing spend and forecast reporting to leadership, • Provide additional support as directed by senior leadership and management Qualifications (Competencies): • 7+ years of relevant work experience required in marketing campaign management, advertisement, market research and analysis, or communications budget management, • Strong ability and confidence in understanding and achieving long-term strategies and meeting day-to-day goals, including managing multiple communications campaigns and deadlines, • Demonstrated positive, nuanced, and pragmatic people leadership skills, • Eagerness to contribute, to collaborate, and to grow as a team member—and to support the growth of other team members, • Superior writing and presentation skills, with a demonstrated facility in clearly and creatively distilling complex ideas into fresh language that resonates with audiences’ hearts and minds, • Keen critical thinking skills that show an attention to detail, quality, and consistency and an understanding of the big picture, • Experience in communicating across contemporary media platforms, including web, video, and social, • Excellent knowledge of grammar and usage based on Chicago, New York Times, or AP style guidance, • Solid competence with Microsoft Office Suite and Canva, • Agility with Adobe software such as like Illustrator and Photoshop is preferred, • Interest in social and economic justice, especially in support of union members, low-wage workers, or immigrant communities Education: Bachelor’s degree required; advanced degree is preferred. Language Skills: Fluent in Spanish is preferred. Reasoning Ability: High Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. • Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling, • Over 2/3 of the time: Talking or Hearing, • 100% of the time: Using Hands Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. • 1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.

Patient Coordinator-Admin License and have at least 2 years of recent Doctors Office experience as a Patient Coordinator-Admin in the U. Patient Coordinator-Admin - Doctors Office. Doctors Office Patient Coordinator-Admin for positions in New York, NY.

Patient Coordinator-Admin License and have at least 2 years of recent Doctors Office experience as a Patient Coordinator-Admin in the U. Patient Coordinator-Admin - Doctors Office. Doctors Office Patient Coordinator-Admin for positions in New York, NY.

Up to $50K per year / Benefits - As a Office Administrator at Surface Experts LLC, you will: Manage and maintain office systems and procedures; Handle incoming calls and emails in a professional and timely manner; Coordinate and schedule appointments and meetings; Maintain accurate and organized rec