171 Best admin Jobs in Glendale, Arizona (December 2025)

Project Support Administrator

15 days ago

Phoenix

Job Description United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination. Summary: The Project Support Coordinator position involves assisting F21 project managerial and project team's daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. The position will involve planning, coordinating and assisting with the day-to-day operations of UIS field teams and site office needs. This is a full-time onsite position located in North Phoenix, AZ (85027). Essential Duties and Responsibilities include the following. Other duties may be assigned. • Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling., • Assist in the review of documentation and contracts to ensure compliance., • Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses., • Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information., • Organize office and assist associates in ways that optimize procedures., • Sort and distribute communications in a timely manner., • Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations., • Resolve office/field related issues, such as supplies, updating employee lists and contact lists, seating arrangements, field staff coordination etc., • Coordinate with other departments to ensure compliance with established policies and assist with filed coordination of material needs., • Create flow charts or other types of presentations to assist team members., • Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders., • Manage the filing system, record information as needed, update required forms and paperwork., • Maintain daily log of job site occurrences and document incidents that occur at the filed level., • Assist project team with safety compliance within the job site and attend all required safety meetings., • Ensure UIS quality standards are upheld and document and assist with training of filed staff for compliance., • Able to work in a team environment., • Assist in the maintenance of a clean job site, take direction well, detail oriented., • Perform all other responsibilities as assigned. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education/Experience: • High School diploma or GED, required. Bachelor's degree in construction management or business Admin, or a related field preferred., • Ability to perform administrative tasks in a supporting role., • Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.)., • Ability to work in a construction site environment (trailer office)., • Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors., • Must have good problem-solving skills and be willing to learn., • Excellent organizational and time management skills., • Ability to act with integrity, professionalism, and confidentiality., • Ability to effectively prioritize responsibilities depending on project needs., • Produce high-quality results working independently or within a team., • High level of attention to detail, and highly organized., • Excellent interpersonal, negotiation, and conflict resolution skills., • Excellent verbal, written, and interpersonal communication skills in English, required., • Ability to effectively present information and respond to questions from groups of managers and employees., • Start-up experience. Must have and maintain a valid Arizona driver's license. May be required to travel to other sites within Arizona to perform certain work functions. Work Authorization: Please note that this position is not eligible for sponsorship. Only candidates with valid, current work authorization to legally work in United States will be considered. Physical Demands & Work Environment This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary. The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards. Equal Employment Opportunity: UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. Disclaimer: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.

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