Trabajos administrative secretary en Los Angeles, California - Page 2Crear alertas

Job Description Pacific Palisades, CA Secretary/Front Desk Associate Moore Moadeb & Associates, Inc. Moore Moadeb is hiring a full-time Secretary to join its Pacific Palisades team. Boutique CPA accounting office in Pacific Palisades, CA Seeking a polished, energetic Secretary, organized and logical, to work with the public in an administrative capacity. The ideal candidate will be friendly yet professional, maintain composure under pressure, has excellent judgment and ability to prioritize, and must have outstanding phone manner. Duties: • Multitasking and prioritizing evolving responsibilities, • Manage reception of clients, • Juggle incoming and outgoing phone calls in a bright and professional manner, • Oversee Managing Partner’s e-mail inbox and calendar, print documents, • Schedule meetings, • Bill clients, track invoices, and collect payments, • Draft letters, • Compile and mail correspondence, • High volume of filing and recordkeeping, with scanning, copying, database upkeep, • Office tasks such as printer maintenance, scheduling service calls, ordering supplies, sorting mail, • Handle sensitive information with discretion Qualifications: • Minimum one year’s experience in an office, including internship experience, • Prior CPA office experience preferred, not required Position Type: Full-Time/Regular position Compensation: Commensurate with experience, comprehensive benefits package including two weeks paid vacation which increases with tenure Salary: $55,000 - $60,000 to start Benefits: • 401(k), • Health Insurance, • Paid Sick Leave, • Paid Vacation, • Paid Holidays, • Bonus Pay Application Instructions / Public Contact Information

Job Description Job Title: Unit Secretary Monitor Technician Department: Medical-Surgical Telemetry Reports To: Director of MS Tele/CHS Position Summary We are seeking a dedicated Unit Secretary Monitor Technician to join our Medical-Surgical Telemetry team. This role provides essential secretarial and administrative support to the nursing unit while assisting nurses in monitoring cardiac rhythms of telemetry patients. Key Responsibilities • Provide clerical and administrative support to the nursing unit., • Monitor and interpret cardiac rhythms of patients on telemetry., • Support nursing staff with timely communication and documentation., • Maintain patient confidentiality and adhere to hospital policies. Education: • Current BCLS (Basic Cardiac Life Support) certification upon hire., • ABM/MAB/CPI certification required within 60 days of hire and annually thereafter.

Job Description Job Title: Unit Secretary Monitor Technician Department: Medical-Surgical Telemetry Reports To: Director of MS Tele/CHS Position Summary We are seeking a dedicated Unit Secretary Monitor Technician to join our Medical-Surgical Telemetry team. This role provides essential secretarial and administrative support to the nursing unit while assisting nurses in monitoring cardiac rhythms of telemetry patients. Key Responsibilities • Provide clerical and administrative support to the nursing unit., • Monitor and interpret cardiac rhythms of patients on telemetry., • Support nursing staff with timely communication and documentation., • Maintain patient confidentiality and adhere to hospital policies. Education: • Current BCLS (Basic Cardiac Life Support) certification upon hire., • ABM/MAB/CPI certification required within 60 days of hire and annually thereafter.

Job Description Position Summary: The Administrative Secretary provides comprehensive administrative and clerical support to the Director of Clinical Services and the broader department, ensuring efficient daily operations and coordination of departmental activities. Key Responsibilities • Perform a range of administrative tasks, including document preparation, filing, data entry, and telephone coverage., • Manage scheduling and logistics for departmental meetings, trainings, POS’ and special events., • Assist with the preparation and submission of check requests, billing forms, and expense reports using systems such as Concur., • Support onboarding workflows for new consultants and maintain organized documentation., • Take and distribute meeting minutes; track follow-up assignments and action items., • Create and format visual materials using Canva and other tools for departmental communications or presentations., • Provide backup assistance to the department’s Secretary, including responding to clinical service requests and general departmental support., • Coordinate calendars and meetings for the Director, consultants, and departmental staff. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work flexible hours and maintain all information and activities of the office with a high level of confidentiality. Minimum typing speed of 30 wpm. EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or four years of related experience and/or training including public contact; or equivalent combination of education and experience.

Job Description Position Title: Clerk/Typist Department: Outpatient Mental Health Reports To: Clinical Supervisor POSITION SUMMARY Provides clerical support to the Mental Health Team. We offer a competitive benefits package: • Medical Insurance, • Dental Insurance, • Vision Care Plan, • Life Insurance, • Paid Holidays (12), • Paid Vacation Time, • Sick Time, • 401(k) Retirement Plan, • Competitive wages, • Stability and career advancement 8 Hours Per Day / 5 Days Per Week CATEGORIES OF DUTIES • Performs general clerical assistance as needed, including minutes at meetings, typing, word processing, copying, filing, etc., • Assists in editing, reviewing and mailing of contracts and all other mail outs., • Maintains comprehensive filing system by providing proper files, as needed, and coordinating new files., • Assists the Administrative Assistant and Executive Secretary as required., • Responsible for the destruction of confidential files., • Responsible for proper handling of phone calls as required. AA Preferred Bi-lingual English/Spanish preferred At least two (2) to four (4) years experience in clerical work. SETTING Tarzana Treatment Centers, Inc. is a non-profit corporation, which provides behavioral healthcare services, including chemical dependency. EQUAL OPPORTUNITY EMPLOYER Tarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation and disability in its hiring practices. ADA REQUIREMENT Tarzana Treatment Centers, Inc. supports the Americans with Disabilities Act. Discrimination is prohibited in all aspects of employment against disabled persons, who, with reasonable accommodations, can perform the essential functions of a job. #SJ2021

Job Description Paralegalhy - CENTURY CITY, CA - HYBRID SUMMARY Knight Law Group, LLP, is a California litigation firm—and a leader in the practice of Lemon Law. We have a reputation for aggressively representing the interests of our clients—consumers who have unknowingly purchased defective vehicles. Our firm takes pride in vigorously representing our clients and holding automakers to account. We are seeking a Legal Secretary to work out of our Century City, CA, office. This is an onsite role working five days per week in our beautiful office. The ideal candidate will be responsible for performing clerical duties using legal terminology, procedures, and documents. My duties include but are not limited to, supporting attorneys by managing Outlook calendars, preparing files, arranging preparation sessions with clients, and performing other administrative tasks. The Legal Secretary will be able to work autonomously and efficiently to ensure the timely completion of work. ESSENTIAL DUTIES & RESPONSIBILITIES • Carry out administrative duties such as filing, typing, copying, scanning, etc., • Handle sensitive information in a confidential manner, • Reply to email, telephone, and face-to-face inquiries, • Assist in resolving any administrative problems, • Cover the reception desk as required, • Maintain polite and professional communication via phone, e-mail, and mail, • Perform data entry in a variety of programs, • At least two years experience supporting 1-3 attorneys, • Bilingual in English and Spanish preferred., • Minimum High School diploma needed; 4-year degree preferred, • Proficiency in Microsoft Office Suite, including Adobe, Outlook, Word, and Excel, • Ability and willingness to learn to use firm technology, • Ability to handle heavy workloads and excellent time management skills, • Attention to detail is of paramount importance, • Must possess excellent communication skills, verbal and written, as well as excellent active listening skills, • Strong organizational and time management skills, • Ability to multitask, prioritize, think critically, and work under pressure with confidential material, • Operate standard office equipment WHY APPLY TO THIS POST: Knight Law is a firm that protects the consumer and goes after big corporations that knowingly sell defective products. If you want to be a part of an organization that helps people get what they deserve, this could be a great fit for you. We work hard, but this is a great place to work with smart people who like to have fun—everything from Halloween contests to fun company outings at places like Top Golf. We provide two weekly meals (breakfast on one day and lunch on another). Our attractive and competitive compensation package includes: • HMO/PPO Medical Plans, • PPO Dental, • Vision Insurance, • STD & LTD plans, • Basic Life Insurance, • 401(k) plan with contributions up to 10%, • 529 Plan, • Employee parking, • Pet Insurance for your furry friends, • Extended and comprehensive training, • Monthly birthday celebrations

Job Description Join Our Team at Dakota Sourcing! Dakota Sourcing is a premier privately-owned master distributor and manufacturer with a special focus on HVAC products and parts. With over thirty years of expertise in the manufacturing and distribution sector, we have positioned ourselves as industry leaders, seamlessly connecting Chinese manufacturers with U.S. HVAC wholesalers. Founded in 2017 and proudly headquartered in Beresford, South Dakota, we are dedicated to stocking and distributing only the highest quality products from our trusted partners. Our unwavering commitment to excellence has driven our growth, allowing us to expand our operations to a new vibrant location in Azusa, CA. As we continue to broaden our reach and impact, our commitment to supporting and enriching our local communities remains at the heart of our mission. We are on the lookout for passionate individuals who are eager to join our dynamic team and play a key role in driving our collective success. If you're ready to contribute to a thriving company with steadfast dedication to quality and customer satisfaction, we invite you to explore exciting career opportunities with Dakota Sourcing. We are currently hiring for the following position: Administrative Assistant Job Description: As an Administrative Assistant, you will be instrumental in supporting our managers and employees through a variety of organizational and communication tasks. You will be the vital link in our communication chain, ensuring that all administrative responsibilities are executed with precision, quality, and timeliness. Responsibilities: • Professionally and courteously answer and direct phone calls., • Maintain both electronic and hard copy filing systems with meticulous organization., • Assist the Branch Manager with various administrative tasks and special projects., • Order and manage office supplies efficiently., • Keep accurate and updated contact lists., • Provide exceptional support to visitors., • Serve as the primary point of contact for internal and external clients., • Perform other duties as assigned to support our team’s success. Skill Requirements: • Proven experience in administrative or assistant roles., • Familiarity with office management systems and procedures., • Proficiency in MS Office, particularly MS Excel and MS PowerPoint., • Excellent time management skills with the ability to prioritize tasks effectively., • Sharp attention to detail and strong problem-solving capabilities., • Superior written and verbal communication skills., • Strong organizational abilities with a knack for multitasking., • A high school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary would be a plus. Employee Benefits: • Enjoy 7 paid holidays (for full-time employees)., • Receive 3 days of paid vacation after completing one year of full-time employment., • Access supplemental insurance after 3 months of full-time work., • Benefit from dental and vision insurance., • Take advantage of comprehensive career learning and growth opportunities. If you’re ready to be a part of a dedicated team that values quality and customer satisfaction, we would love to hear from you! Join Dakota Sourcing and help us shape the future of the HVAC industry together. #hc122202

Job Description DEPARTMENT: Social Services POSITION TITLE: Senior Administrative Assistant to the TSSD and Social Services Office Manager STATUS: Full-Time, Non-Exempt PAY RATE: $26-$31/hour MISSION STATEMENT: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by love for God. Its mission is to preach the gospel of Jesus Christ and meet human needs in his name without discrimination. EDUCATION AND WORK EXPERIENCE: • Minimum five (5) years of experience as Secretary or Administrative Assistant, • Excellent communication and interpersonal skills, • Excellent organizational skills and attention to detail, • Excellent time management skills, • Ability to manage multiple tasks, prioritize and work under pressure, • Initiative taker with strong work ethic, • Team player with ability to work with minimal supervision, • Professional appearance KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of Salvation Army policies and procedures desirable, • Experience with The Salvation Army Mission Manager for TPC Meeting Manager (preferred), • Experience with The Salvation Army Mission Manager for Grants and Contracts (preferred), • Proficient in Microsoft software (Word, Excel, PowerPoint), • Typing – 60 wpm | Grammar test – 85% accuracy | Spelling test – 90% accuracy, • Ability to operate office equipment including personal computers, copiers, scanners, phone and voicemail system, • Ability to manage and provide direction to staff, • Ability to help coordinate department events, • Ability to communicate and interface effectively with internal and external personnel, • Ability to create and maintain a working filing system, • Ability to keep information confidential SCOPE OF POSITION: Provide administrative and secretarial assistance to the Territorial Social Services Director (TSSD), and, when requested by the TSSD, the Territorial Director of Social Services Training and Development. Support the TSSD in managing the administrative flow of the department, monitoring office staff, and keeping the department head informed of issues requiring attention. ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Perform office duties including typing correspondence, making copies, maintaining filing system, answering, or redirecting phone calls, sorting and distributing mail., 2. Review and follow up on the TSSD’s correspondence and deadlines., 3. Assist the TSSD in preparing material for classes and/or seminars (PowerPoint presentations, handouts, exams, etc.), 4. Create department documents in Word, Excel, and PowerPoint as requested., 5. Maintain and coordinate department calendar of all Social Services staff., 6. Make meeting arrangements (room reservations, cancellations, etc.) for the Territorial Social Services Director., 7. Schedule weekly/monthly department meetings, prepare agenda and take minutes., 8. Prepare correspondence for the TSSD, to THQ Departments, Divisional Social Services Directors, Program Secretaries and Divisional Commanders, and follow up as needed., 9. Process invoices, corporate card charges and reimbursements in Finance Web., 10. Work with the Personnel Department and Statistician to keep and maintain an accurate list of social services programs throughout the territory., 11. Prepare and send correspondence from NHQ to the field, as appropriate., 12. Schedule the monthly Divisional Social Services Directors’ meetings., 13. Call for agenda items and prepare meeting agenda and minutes for the Divisional Social Services Directors’ monthly meetings., 14. Prepare Chief Secretary’s Quarterly Reports, Territorial Commanders and IHQ Annual Reports., 15. Assist the Program Dept and IHQ with updating the Yearbook., 16. Assist the TSSD in the coordination of the National Social Services’ Conferences, including but not limited to correspondence, processing approval of awards, registration of participants and delegates, etc., 17. Responsible for the planning and execution of the Social Services Roundtable, Councils, and other events., 18. Secure venues and contracts, coordinate delegate registration, meal selection, logistics, etc., 19. Complete National Social Services Commission agenda and minutes as assigned., 20. Review incoming Territorial Program Council (TPC) agenda items making sure required documentation is received., 21. Prepare TPC agenda for each meeting, including all necessary updates to the agenda through TSAMM and distribute agendas to Council members in a timely manner., 22. Finalize the meeting in TSAMM and distribute Program Council recommendations following each meeting., 23. Distribute Board approved TPC minutes to Personnel, IT, Legal and Statistics departments., 24. Prepare and distribute the quarterly TPC meeting dates and deadlines to the field (THQ Boards and Councils Meeting Dates)., 25. Prepare and send reports as requested to THQ Departments, Divisional Social Services Directors, Program Secretaries and Divisional Commanders., 26. Prepare and revise the Divisional Program Council membership lists on a yearly basis and follow up with the divisions if not received in a timely manner., 27. Respond to inquiries from the field to research Program Council approvals in the Legacy Board and make copies as needed., 28. Plan and make arrangements for department events., 29. Ordering office supplies and IT equipment for the department., 30. Review New Frontier and Caring publications regularly to identify programs or individuals that should be acknowledged with a thank-you card and share relevant articles to DSSDs in Teams., 31. Monitor the Information from NHQ communications, identify important updates or articles, and share them promptly to DSSDs in Teams., 32. Other duties as assigned by the TSSS. PHYSICAL REQUIREMENTS: Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests if the accommodation needed is reasonable and no undue hardship would result. • Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis., • Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead., • Ability to operate telephone., • Ability to operate a desktop or laptop computer., • Ability to lift up to 25 lbs. (usually file boxes)., • Ability to access and produce information from a computer., • Ability to understand written information. REPORTS TO: TERRITORIAL SOCIAL SERVICES DIRECTOR

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.