Facilities Operations Analyst
4 days ago
Los Angeles
Job Description Summary Under the supervision of the Facilities & Operations Program Manager, the Facilities Operations Analyst (FOA) will coordinate information technology and systems, plan and disseminate specific projects and/or contracts, and coordinate front and back reception functions. The FOA will also assist with supporting the Facilities & Operations Program Manager’s responsibilities across the agency’s multiple building sites. The FOA will assist in project liaison, project management and operations; program development; documentation management; and other administrative functions of the agency. Essential Functions • Partner with IT Support on information system setup needs (including network users, laptops, and iPhones)., • Coordinate on-site logistics and telecommunications setup during onboarding of new staff and on an ongoing basis., • Implement front and back-office functions, including but not limited to reception and guest relations, greeting and fielding guest inquiries, and maintaining the professional appearance of the reception area., • Set up and close out office operations, including but not limited to timely opening and closing during business office hours, stocking office supplies, copier, and telecommunications maintenance., • Assist management in supporting building operations and maintenance of APAIT’s multiple housing sites and offices., • Assist with safety-related tasks for building sites during quarterly inspections., • Support the organizing, centralization, and maintenance of key operations documents for APAIT’s multiple building sites., • Maintain IT closet/room, storage rooms and areas; Organize and clean as well in addition to making sure they are tidy and orderly., • Assist in standardizing operations processes of buildings, and in the development and maintenance of their operations schedules (ex. inspections and maintenance)., • Assist in creating and maintaining step guides and Standard Operating Procedures (SOPs) for building sites., • Assist in driving building project management and housing operations initiatives., • Maintain office and program supply stock inventory and schedule timely supplies replenishment., • Provide programmatic and administrative technical assistance to program personnel., • Support program group preparation activities, including but not limited to purchase, order, pick-up, and delivery., • Maintain and uphold Agency mission statement, values, policies, procedures, and principles., • Interpret agency purpose and mission to the community., • Ability to work overtime, work on weekends, holidays, and evenings when required., • Other duties as assigned by the Division Director to meet program and agency mission, goals, and objectives., • Regular attendance. Minimum Qualifications - Knowledge, Skills and Abilities Required • HS Diploma or degree or GED equivalent., • Knowledge of and ability to work with racial/ethnic minority, impoverished and underserved communities and groups (e.g., multi-gender, LGBTQ, substance using), • Basic knowledge, work experience, and understanding of HIV/AIDS and other related issues., • Proficient with Microsoft Office programs (Word, Outlook, PowerPoint, and Excel necessary)., • Experience with a Project Management software (i.e., Monday.com, Assana or Microsoft Projects), • Proficient writing and oral communication skills., • Demonstrated experience and knowledge of PC hardware., • Ability to coordinate multiple projects and tasks simultaneously in a high-pressure work environment., • Ability to master a wide-range of information, adapt, take initiative, and work in a team-centered environment., • Ability to perform duties on some weekday evenings and weekend days when required., • Verification of employment eligibility., • Valid California Driver’s License, auto insurance, and reliable transportation., • Maintain and uphold Agency mission statement, values, policies, procedures, and principles., • Verification of employment eligibility. Non-Essential Qualifications - Knowledge, Skills, and Abilities 1. Preference for one to be Bilingual in Spanish (speak, read, and write). • Experience working in a non-profit community-based organization., • Experience in training. Supervisory Responsibilities 1. The incumbent in this position does not have formal supervisory responsibilities. Environmental Conditions (Working Conditions) • Ergonomically safe office environment with desktop computer, desk, chair, and natural light from windows., • Some driving and exposure to vehicles in motion., • Some driving and exposure to vehicles in motion. Physical Requirements • In the course of performing this job, the incumbent typically spends time sitting, standing, walking, carrying (max.20lbs), lifting (max. 20lbs), listening, and speaking. Mental Requirements The incumbent in this position must be able to accommodate to any/all the following: constant distractions, interruptions, uncontrollable changes in priorities/work schedule, availability for on call/duty after regular working hours, and exposure to inappropriate behavior and language of others. Company DescriptionAPAIT is a community based organization serving Los Angeles and Orange counties. APAIT’s mission is to positively impact the quality of life for vulnerable communities experiencing behavioral health challenges, housing insecurity, justice-involved individuals, victims of human trafficking, and those at risk for HIV/AIDS and sexual health issues. Services include individual and group mental health counseling, substance use prevention and treatment, harm reduction and syringe exchange program, HIV/STI testing, prevention, and treatment, transitional and permanent supportive housing, forensic treatment, intensive case management, and research, evaluation, and development. APAIT was established in 1987 and is a division of Special Service for Groups, a nonprofit health and human services organization established in 1952.APAIT is a community based organization serving Los Angeles and Orange counties. APAIT’s mission is to positively impact the quality of life for vulnerable communities experiencing behavioral health challenges, housing insecurity, justice-involved individuals, victims of human trafficking, and those at risk for HIV/AIDS and sexual health issues.\r\n\r\nServices include individual and group mental health counseling, substance use prevention and treatment, harm reduction and syringe exchange program, HIV/STI testing, prevention, and treatment, transitional and permanent supportive housing, forensic treatment, intensive case management, and research, evaluation, and development.\r\n\r\nAPAIT was established in 1987 and is a division of Special Service for Groups, a nonprofit health and human services organization established in 1952.