Bilingual Onboarding Coordinator
11 hours ago
Jacksonville
Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we’ve delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners’ unique sustainability objectives. Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today’s energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy. Essential Functions • Administer and coordinate all pre-employment and onboarding administrative tasks, ensuring accuracy, timeliness, and compliance., • Prepare, generate, and distribute offer letters, new hire packets, and onboarding communications using approved templates., • Manage completion, verification, and filing of I-9s, E-Verify, background checks, drug screens, NDAs, and employment agreements., • Enter, update, and maintain new hire data in HRIS and onboarding systems, ensuring data integrity and audit readiness., • Coordinate start dates, orientation schedules, system access requests, badges, and equipment requests with HR, IT, Security, and site leadership., • Track onboarding task completion and follow up with new hires, managers, and internal partners to resolve missing or incomplete documentation., • Serve as a primary administrative point of contact for new hires regarding onboarding steps, paperwork status, and payroll-related inquiries, escalating issues as needed., • Maintain onboarding files, checklists, and trackers in accordance with company record retention and compliance requirements., • Generate routine onboarding reports and metrics (start dates, completion rates, compliance status) for HR leadership., • Support orientation sessions and onboarding events through scheduling, material preparation, attendance tracking, and documentation., • Identify process gaps, data inconsistencies, or delays and recommend administrative improvements to enhance efficiency and compliance., • Provide general HR administrative support related to onboarding, audits, and internal requests as assigned. Required Education and Experience. • Associate’s or bachelor’s degree in human resources, Business Administration, or a related field preferred; equivalent administrative HR experience will be considered., • Bilingual proficiency in English and Spanish is required, with demonstrated experience communicating employment-related information to a Spanish-speaking workforce., • 2+ years of experience in an HR Coordinator, Onboarding Coordinator, or administrative HR role, with a strong emphasis on paperwork, data entry, and compliance., • Hands-on experience processing new hire documentation, I-9s, background checks, and HRIS transactions., • Working knowledge of basic HR compliance requirements and employment documentation standards., • Proficiency in Microsoft Office (Outlook, Excel, Word) and HRIS/onboarding systems; experience with onboarding software, preferably ADP Workforce Now. Preferred Education and Experience • HR certification (PHR, SHRM-CP, or equivalent), • Experience supporting onboarding in a manufacturing, industrial, or multi-site environment.