Business Services Coordinator
il y a 1 jour
Dallas
Job Description We are seeking a highly organized, proactive, and service‐oriented Business Services Coordinator to support our Event Services team. This role plays a critical part in ensuring the smooth execution of markets and events by coordinating temporary exhibitors, managing signage and facilities processes, maintaining operational data, and supporting on‐site event operations. If you thrive in a fast‐paced environment, enjoy cross‐department collaboration, and excel at managing multiple operational workflows, we’d love to meet you. Temporary Exhibitor Management • Assist with onboarding communications for temporary exhibitors, including operational expectations, hallway and common area standards, and market procedures., • Assist with creation and administration of temporary exhibitor lease agreements for all markets., • Coordinate temporary exhibitor operational needs including booth identification signage, exhibitor kit resources, and communication materials., • Assist with food permit coordination and compliance for temporary exhibitors during major markets such as Total Home & Gift Market., • Assist with distribution of temporary exhibitor maps from Map Your Show (MYS) to internal departments and operational teams to support show readiness., • Oversee the planning, coordination, and implementation of building and showroom signage to support tenants, exhibitors, and market operations., • Manage building and showroom signage requests for tenants and exhibitors., • Coordinate signage production and installation with external vendors such as GES., • Ensure signage projects are completed on schedule and within budget parameters., • Coordinate booth identification signage for temporary exhibitors during market events., • Ensure showrooms are operationally ready through inspections, coordination, and work order management while supporting operational departments with access control and showroom storage agreements., • Conduct routine showroom inspections to identify maintenance, operational, or setup needs., • Initiate, coordinate and create UpKeep work orders with internal departments to address facility requirements., • Monitor progress and completion of work orders to support timely resolution prior to operational deadlines., • Coordinate with operational departments on lock changes and key access updates as needed., • Assist with the administration and tracking of permanent and temporary showroom storage agreements., • Manage exhibitor and contractor compliance requirements to support safe and compliant operations., • Review and verify third-party insurance certificates to ensure compliance with company policies and legal requirements., • Respond to exhibitor and contractor insurance inquiries and provide guidance regarding compliance requirements., • Maintain organized insurance records and approved contractor lists for auditing and operational reference., • Maintain accurate data across internal systems that support event planning, exhibitor coordination, and operational reporting., • Update Oracle systems with exhibitor and event information from Map Your Show (MYS)., • Maintain accurate exhibitor and event records within the Unity database., • Provide operational and administrative support during markets and major events., • Assist with preparation and distribution of buyer’s guides for Apparel/Accessories and AETA events., • Process lease agreements and payments for tenants, including Dillard’s., • Provide Show Office support during markets including welcome letters and operational assistance., • Assist with departmental initiatives and operational projects as needed., • Support continuous improvement of operational processes across Event Services., • 3+ years of experience in event operations, facilities coordination, or administrative services., • Strong communication and organizational skills., • Ability to work cross‐functionally with multiple stakeholders., • Experience with Oracle, Unity, or similar operational systems is a plus.Company DescriptionDallas Market Center is a global business-to-business trade center and the leading wholesale marketplace in North America connecting retailers and interior designers with top manufacturers in home decor, furniture, gifts, lighting and fashion. Inside its dynamic, five million square foot campus near downtown Dallas, nearly 200,000 customers from all 50 states and 85 countries seek industry trends, business education and new products via open-daily showrooms and from exhibitors participating in trade events held throughout the year. Benefits -\tMedical, Dental, Vision, and Pet Insurance -\tLife and AD&D Insurance at no cost -\t401(k) with company match -\tPaid time off and holidays -\tEmployee discounts at food outlets onsite, including Starbucks -\tWellness offerings such as flu shot clinics and CPR certification -\tFree, covered parking with secure card access -\tAccess to private events such as trade shows, sample sales, and seminarsDallas Market Center is a global business-to-business trade center and the leading wholesale marketplace in North America connecting retailers and interior designers with top manufacturers in home decor, furniture, gifts, lighting and fashion. Inside its dynamic, five million square foot campus near downtown Dallas, nearly 200,000 customers from all 50 states and 85 countries seek industry trends, business education and new products via open-daily showrooms and from exhibitors participating in trade events held throughout the year.\r\n\r\nBenefits\r\n•\tMedical, Dental, Vision, and Pet Insurance\r\n•\tLife and AD&D Insurance at no cost\r\n•\t401(k) with company match\r\n•\tPaid time off and holidays\r\n•\tEmployee discounts at food outlets onsite, including Starbucks\r\n•\tWellness offerings such as flu shot clinics and CPR certification\r\n•\tFree, covered parking with secure card access\r\n•\tAccess to private events such as trade shows, sample sales, and seminars