Procurement Coordinator
23 hours ago
Tulsa
Job DescriptionJob Title: Procurement CoordinatorJob Description The Procurement Expediter & Invoice Resolution Specialist is responsible for ensuring timely delivery of materials by actively expediting purchase order lines, monitoring supplier performance, and resolving invoice holds. This role supports the supply chain by tracking open orders, communicating with vendors and internal stakeholders, and reconciling discrepancies to facilitate prompt payment and material flow. Responsibilities • Monitor open purchase order lines for material deliveries using supply chain dashboards and reports., • Track promised versus actual delivery dates, proactively identify delays, and communicate with vendors to expedite shipments., • Maintain accurate records of expediting activities, including vendor feedback, delivery status updates, and reasons for delays., • Collaborate with buyers, project managers, and warehouse coordinators to resolve delivery issues and update stakeholders on order status., • Utilize automated tools and work queues to prioritize expediting actions and ensure all critical materials are tracked through to receipt., • Capture and report on key metrics such as on-time delivery rates, vendor performance, and frequency of delivery date changes., • Review and resolve invoice holds related to purchase orders, including PO resolution, matching assistance, ordered quantity, and received quantity holds., • Coordinate with Accounts Payable, buyers, and receivers to generate receipts, provide matching instructions, or initiate change orders as needed., • Communicate with vendors and internal teams to clarify discrepancies and ensure timely invoice processing., • Document actions taken to resolve holds and follow up to confirm successful payment or further required actions., • Maintain a working knowledge of common invoice hold types and the appropriate resolution steps for each., • Coordinate targeted training and guidance to end users identified as having out-of-compliance invoicing and receiving practices, ensuring they understand proper procedures and compliance requirements., • Collaborate with Receipt Accounting on monthly accrual review for receipt-based accruals., • Participate in the continuous improvement of expediting and invoice reconciliation processes., • Ensure compliance with procurement policies, internal controls, and audit requirements., • Support the development and maintenance of expediting and invoice resolution documentation.Essential Skills, • Bachelor’s degree preferred in Business Administration, IT, or Information Science., • 3-5 years experience in supply chain, procurement, or accounts payable roles., • Strong organizational and communication skills., • Ability to analyze data and prioritize tasks in a fast-paced environment., • Proficiency with procurement and ERP systems, such as Oracle, Power BI, and SharePoint., • Problem-solving mindset and attention to detail.Additional Skills & Qualifications, • Experience with vendor management and performance tracking., • Familiarity with invoice processing and common hold types. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tulsa,OK. Application Deadline This position is anticipated to close on Jan 2, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.