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Job Description Ethan Conrad Properties, Inc. is one of the largest and the fastest growing Commercial Real Estate Companies in Sacramento, CA. With over 12MM square feet, over 170 properties, and over 250 buildings, valued at $1.7 billion dollars. ECP has had an Annual Growth of over 20% for the past 10 years and anticipates continued growth of 20% annually, creating more job opportunities internally and externally. ECP is a World Class Company. The executive assistant is responsible for providing personalized secretarial and administrative support to the CEO in a professional and timely manner. This role works one-to-one with the CEO on a wide variety of matters and is also part of the administrative team. The employee must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, advanced typing skills of 85+WPM, transcription experience and prior experience in an assistant role. This position is responsible for: • Accurate verbatim transcription and editing of digital recordings, • Maintain focus and consistently deliver quality work within tight timeframes, • Handle confidential information ensuring they remain secure, • Be proficient in MS Office based systems, • Willingness to perform additional duties as assigned by the supervisor, • Full-time front desk coverage, • Must adhere to all department protocols and procedures, • Proofread and edit transcripts to ensure accuracy and completeness, • Ability to answer multi-line, busy phone lines and transfer calls professionally, • Assist CEO in personal tasks including booking travel, flights, and hotels Knowledge, Skills, and Abilities: • Full knowledge of office management systems and procedures, • Exemplary planning and time management skills, • Ability to stay calm and on-task in high-stress situations, • Ability to multitask and prioritize daily workload, • High level verbal and written communications skills, • Discretion with personal and confidential information Minimum Requirements Include: • Minimum typing speed 85 wpm, minimum 90% accuracy, • Excellent attention to detail, active listening, and reading comprehension skills, • Ability to interpret conversations and apply context to identify errors, • Ability to manage and handle a high-volume workflow, • Must be reliable, dependable, and have an excellent attendance history, • Must be a team player At Ethan Conrad Properties, we pride ourselves on our collaborative culture, which is pervasive throughout every step of a ECP employee's journey. Starting with our interviews and continuing through our executive open-door policy which includes regular, collaboration is at the heart of working at ECP. We offer competitive pay, generous benefits, and a commitment to investing in our employees learning and development to ensure a rewarding and fulfilling career. We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at ECP. Compensation details: 32-36 Hourly Wage PI6998fca56554-25405-41720285

Job Description Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded. About the Position Dexis is seeking a highly-qualified Executive Administrative Assistant to provide high-level administrative and operational support to the Executive Office of the U.S. Army Corps of Engineers Sacramento District (SPK). The Executive Office supports the District Commander, Deputy District Engineer, and Chief of Staff in executing mission priorities. The office requires highly capable administrative support to manage executive operations, correspondence, training programs, financial actions, and high-visibility engagements. The Executive Administrative Assistant will ensure efficient Executive Office operations, continuity, and mission execution while maintaining compliance with USACE policies and established administrative procedures. This position is onsite at USACE Sacramento District and is contingent upon award. Responsibilities Executive Office Administrative Support (40%) • Process administrative and financial actions, including preparing travel authorizations and vouchers, training requests, purchase requests, and related documentation while supporting Executive Office personnel and subordinate offices., • Manage front office operations by screening calls and visitors, routing inquiries, maintaining correspondence logs, tracking suspense actions, and ensuring timely completion of assigned tasks., • Prepare, review, edit, and quality control executive correspondence, memoranda, reports, briefing materials, and other official documents in accordance with applicable Army and USACE correspondence standards., • Conduct research, compile background information, and maintain official electronic records and files to support executive decision-making and organizational continuity., • Support Government Purchase Card (GPC) and Training Card administration by maintaining documentation, tracking transactions, assisting with reconciliations, and supporting required reporting activities., • Maintain office supply inventories, coordinate receipt and accountability of equipment, perform periodic inventory reviews, and support overall office logistics., • Provide administrative guidance to supported organizations and assist with implementing standardized administrative policies and procedures across the Executive Office. Training Coordination (30%) • Support execution of annual training plans by coordinating leadership development, academic, mandatory, and professional training opportunities for Executive Office personnel., • Maintain training management systems, including tracking training completion, updating Individual Development Plans (IDPs), maintaining personnel records, and ensuring data accuracy., • Coordinate with District Training Coordinators and office coordinators to support training guidance, surveys, reports, and data calls., • Deliver training information during orientations, informational sessions, and other workforce engagements while serving as a resource for training-related systems and processes., • Participate in training coordination meetings and assist with planning and executing annual training initiatives and workforce development events. Meeting and Event Support (30%) • Manage executive calendars for senior leadership by scheduling appointments, coordinating participants, resolving conflicts, maintaining leadership availability, and supporting recurring calendar synchronization meetings., • Coordinate meeting logistics, including conference room scheduling, visitor access, parking, transportation, audiovisual requirements, and other administrative arrangements necessary for successful meetings., • Arrange official travel by preparing itineraries, coordinating transportation and lodging, and supporting travel documentation requirements., • Manage Executive Office conference room schedules, prioritize reservations based on mission requirements, and coordinate technical support to ensure meeting readiness., • Support executive leadership transitions by facilitating onboarding activities, maintaining continuity of operations, and providing guidance on Executive Office procedures., • Coordinate executive engagements, command events, distinguished visitor visits, strategic meetings, In-Progress Reviews (IPRs), read-ahead materials, and other high-visibility events., • Support event execution by coordinating attendance, managing RSVP tracking, arranging refreshments when required, and providing administrative support before, during, and after official events. Qualifications, • High school diploma or equivalent., • Experience providing administrative support to senior executives, military leadership, or government organizations., • Proficiency in schedule and calendar management and travel coordination., • Knowledge of Army correspondence standards and experience preparing, reviewing, and editing official correspondence in accordance with AR 25-50., • Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint., • Excellent written, verbal, and interpersonal communication skills with the ability to interact professionally with stakeholders at all levels., • Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment., • Ability to work independently and prioritize competing tasks with minimal supervision., • Demonstrated professionalism and the ability to maintain productive working relationships across the organization., • Adaptability and flexibility to support changing priorities and requirements. Preferred Qualifications, • Bachelor's degree., • Secret clearance., • Prior experience supporting USACE, US Army, or other DoW organizations., • Prior experience maintaining/updating the Defense Travel System (DTS), Total Employee Development (TED) system and/or the Corps of Engineers Financial Management System (CEFMS) II. Dexis is on a mission to help solve today's most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is "find a way or make a way" — that's how Dexis goes "all in." How will you? If you are passionate about this opportunity, apply now! Only those applicants who meet the above criteria will be contacted for interview. Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law. As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.

Job DescriptionAhmadi & Sons Automotive Pay: $22.00–$25.00 per hour Job Type: Full-Time, In-Person Schedule: Monday–Friday, 8:30 AM–4:30 PM About the Position Ahmadi & Sons Automotive is seeking a professional, highly organized, and dependable Secretary / Executive Administrative Assistant to join our team. This position will provide day-to-day administrative support for the office while also working closely with the CEO to assist with scheduling, communication, organization, follow-up, and other business needs. The ideal candidate is proactive, detail-oriented, professional, and comfortable working in a fast-paced environment where priorities may change throughout the day. We are looking for someone who can take ownership of their responsibilities, maintain confidentiality, and help keep both the office and executive-level tasks organized. Key Responsibilities • Work closely with the CEO and provide day-to-day administrative and executive support, • Manage calendars, appointments, meetings, and scheduling, • Answer, screen, and direct incoming phone calls, • Monitor and respond to emails and other correspondence as appropriate, • Prepare documents, letters, reports, spreadsheets, and other business materials, • Maintain organized electronic and physical filing systems, • Coordinate meetings and assist with meeting preparation and follow-up, • Take notes and track action items, deadlines, and follow-up tasks, • Assist with communication between the CEO, management, employees, vendors, and outside contacts, • Handle sensitive and confidential company information with discretion, • Perform data entry and maintain accurate company records, • Order and maintain office supplies, • Assist with general office organization and administrative needs, • Help ensure important deadlines, appointments, and follow-ups are not missed, • Assist with special projects and additional administrative duties as assigned by the CEO or management Qualifications • 3+ years of Executive Assistant, Office Manager, Secretary, Administrative Assistant, or similar professional office experience preferred, • Previous experience directly supporting an executive, owner, or senior-level manager strongly preferred, • Strong organizational and time-management skills, • Excellent written and verbal communication skills, • Professional and confident phone and email etiquette, • Ability to manage multiple priorities and stay organized in a fast-paced environment, • Strong attention to detail and follow-through, • Ability to work independently and take initiative, • High level of professionalism, discretion, and confidentiality, • Comfortable communicating with executives, managers, employees, vendors, and other business contacts, • Proficiency with Microsoft Office, including Word, Excel, and Outlook, • General computer and office technology proficiency, • Dependable, punctual, and reliable Compensation & Schedule Pay: $22.00–$25.00 per hour, depending on experience Schedule: Monday through Friday, 8:30 AM–4:30 PM Employment Type: Full-Time What We’re Looking For We are looking for someone who is more than just a receptionist. The right candidate will be a reliable and organized administrative professional who can anticipate needs, communicate effectively, follow through on assignments, and become a trusted support person for the CEO and the company. If you have a strong background in executive assistance or office management and enjoy keeping a busy office and executive organized, we encourage you to apply. To Apply: Please submit your resume detailing your relevant administrative, executive assistant, or office management experience.

Job Description POSITION TITLE: HR Manager REPORTS TO (TITLE): Director Human Resources SALARY RANGE: $90,000 - $108,000 per year (Pay is based on experience) DESCRIPTION OF POSITION: The Human Resources Manager serves as the operational and employee relations lead for the Human Resources Department, overseeing daily HR workflows, exempt recruitment, investigations, corrective action guidance, and cross‑functional coordination with department leaders. This role ensures consistent application of HR policies, supports compliance with federal and state employment regulations, and maintains alignment with organizational standards and Just Culture principles. The HR Manager provides direct support and oversight to the HR Assistant and the HR Coordinator, ensuring accuracy, timeliness, and consistency across onboarding, status changes, hourly recruitment, leave administration, ADA accommodations, workers’ compensation, HRIS updates, and personnel recordkeeping. The position also maintains the integrity of the HR Master Tracker by reviewing entries, identifying discrepancies, and directing corrections as needed. This role requires strong judgment, confidentiality, and the ability to manage complex employee relations matters while supporting a collaborative, service‑oriented HR environment. HR Operations & Team Leadership • Manage day‑to‑day HR operations, serving as the primary operational lead across all HR functions., • Directly supervise, coach, and develop the HR Assistant and HR Coordinator., • Set clear priorities and expectations; conduct regular check‑ins, performance evaluations, and professional development conversations., • Serve as the first point of escalation for HR team members; triage issues and escalate appropriately., • Maintain internal SOPs, workflows, and HR resources to ensure consistency and operational efficiency., • Review and monitor the HR Master Tracker for accuracy, completeness, and workflow alignment; direct corrections as needed., • Provide coverage and ensure operational continuity during team absences. Talent Acquisition & Onboarding • Provide operational leadership for recruitment and onboarding activities, ensuring high‑quality execution by the HR Assistant for onboarding and by the HR Coordinator for hourly recruitment., • Lead exempt‑level full‑cycle recruitment, including job postings, sourcing, screening, interview coordination, offers, and candidate communication., • Serve as the primary recruiter for complex, confidential, or strategically critical exempt roles., • Conduct initial phone screens for leadership candidates, assessing qualifications, leadership competencies, and cultural alignment., • Lead continuous improvement of onboarding and orientation programs to ensure a consistent, high‑quality new hire experience., • Collaborate with hiring managers to maintain, update, and standardize job descriptions. Employee & Labor Relations • Serve as the main point of contact for managers and employees, triaging concerns and conducting investigations., • Lead investigations involving represented and non‑represented employees, including communication with union representatives or shop stewards to ensure accurate fact‑finding and contract‑aligned resolution., • Maintain thorough, accurate documentation of employee relations matters in compliance with California employment law, hospital policy, and collective bargaining agreements., • Advise managers on performance management, corrective action, and termination processes, ensuring decisions align with law, policy, and contractual obligations., • Identify trends or recurring issues in employee relations and recommend proactive interventions., • Support development and implementation of Just Culture and related culture initiatives., • Elevate complex, high‑stakes, or sensitive matters to the HR Director, including cases involving significant legal exposure, employee appeals, or situations requiring executive‑level decision‑making., • Collaborate with the HR Director on represented employee matters as needed; as all grievances, bargaining, negotiations, mediations, and arbitrations are led directly by the HR Director. Performance Management & Engagement • Manage the annual performance evaluation cycle, including timelines, manager training, tracking, and follow‑up., • Manage the Employee of the Month (Kudos) program, with assistance from the HR Assistant., • Design and implement employee engagement initiatives such as stay interviews, exit interviews, and feedback programs., • Analyze engagement and retention data; provide insights and recommendations., • Support recognition programs and employee experience strategies that reinforce a people‑centered culture. Compliance, Recordkeeping & Reporting • Ensure accurate and compliant employee records in accordance with California and federal requirements (FMLA, CFRA, ADA, FEHA, etc.)., • Oversee mandatory training completion tracking in collaboration with the Education team and department managers., • Lead or support internal HR audits; ensure corrective actions are documented and completed., • Monitor changes in California employment law and bring compliance updates and recommendations forward., • Support workers’ compensation coordination and leave administration oversight in partnership with HR Coordinator., • Pull, interpret, and present HR data for compliance, operational insights, and leadership reporting. Strategic Partnership & Projects • Support department‑wide initiatives, including policy implementation, leadership development, and organizational design., • Identify process gaps, propose solutions, and lead operational improvements., • Represent HR in cross‑functional meetings and initiatives as delegated., • Prepare reports, dashboards, and data summaries for leadership review. General Administrative Support • Provide administrative support including scheduling, document management, and correspondence., • Serve as a resource for general HR inquiries and escalate issues appropriately., • Help foster a culture of responsiveness, accountability, collaboration, and continuous improvement., • Perform additional related duties as assigned. Requirements Knowledge and Experience: • Bachelor’s degree in Human Resources, Business Administration, or related field required, • Three to five (3–5) years of progressively responsible HR Generalist, HRBP, or equivalent experience, including at least one (1) year in a supervisory or lead HR role, • Demonstrated experience conducting employee relations investigations, including represented‑employee matters, • Strong working knowledge of California employment law (FEHA, CFRA, FMLA, ADA, wage/hour, and related regulations), • Experience owning exempt‑level full‑cycle recruitment, • Experience managing HR operations in a multi‑department, fast‑paced environment, • Healthcare industry experience preferred, • Strong interpersonal and communication skills, • Ability to manage multiple priorities and lead others with clarity and accountability, • High level of discretion and professionalism, • Proficiency with HRIS systems (UKG, ClearCo.) and Microsoft Office, • PHR, SPHR, SHRM‑CP, or SHRM‑SCP certification preferred Skills and Abilities: Our team operates in a straightforward, collaborative environment that values clarity, consistency, and mutual respect. We prioritize practical solutions over office politics and appreciate colleagues who communicate clearly, maintain confidentiality, and engage with employees across all backgrounds with professionalism and empathy. Additional skills and abilities include: • Maintains strict confidentiality of employee, applicant, and patient information, • Demonstrates professionalism and emotional intelligence in sensitive and high-stakes situations, including complex employee relations matters, • Demonstrates respect across diverse social, cultural, economic, and educational backgrounds, • Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and HR platforms (e.g., UKG, HealthStream), • Strong interpersonal, verbal, and written communication across diverse audiences, • Excellent organizational and leadership skills; able to manage a team while maintaining individual accountability and attention to detail, • Critical thinking, sound judgment, and a proactive approach to complex problem-solving, • Adapts effectively to shifting priorities, ambiguity, and fast-paced environments, • Collaborates across departments and builds trust with internal and external partners, • Balances independent initiative with team-oriented execution and upward communication, • Maintains service orientation with a respectful, employee-centered mindset, • Understands HR's operational and legal impact; anticipates downstream effects of decisions, • Open to feedback; learns quickly and applies new knowledge to improve outcomes and team performance, • Capable of pulling, interpreting, and presenting HR data for compliance, operational, and strategic insights, • Understands, enforces, and communicates HR policies with clarity and professionalism, • Provides responsive, respectful, and solution-oriented employee relations support, • Demonstrates supervisory capability: able to delegate, coach, and hold team members accountable with fairness and clarity Physical Requirements: • While performing the duties of this job, this position is frequently required to do the following:, • Use standard office equipment and access, input, and retrieve information from a computer. Use computer keyboard with manual and finger dexterity and wrist-finger speed sufficient to perform repetitive actions efficiently for extended periods of time, • Communicate effectively in person or via telephone in a manner which can be understood by those with whom the person is speaking, including a diverse population, • Give and follow verbal and written instructions with attention to detail and accuracy, • Perform complex mental functions and basic arithmetic functions; interpret complex laws, regulations, and policies; collect, interpret, and/or analyze complex data and information, • Vision: see details of objects at close range, • Coordinate multiple tasks simultaneously, • Reach forward, up, down, and to the side, • Sit or stand for minimum periods of one hour at a time and come and go from the work area repeatedly throughout the day, • Lift up to 10 pounds Benefits • Health Insurance, • Vision Insurance, • Dental Insurance, • 401K Retirement Plan, • Healthcare Spending Account, • Life Insurance (Supplemental life, term, and universal plans are also available), • Short and Long-Term Disability, • PTO Plan with Holiday Premium Pay

Job Description Position Type: Full-Time Compensation: $28-$40 per hour (DOE) Location: On-Site Reports To: CEO / Lead Attorney Role Overview We are seeking a dynamic, highly organized, and tech-savvy Executive Assistant to support the Lead Attorney/Business Owner in managing fast-paced legal and business operations. This role is designed to offload administrative, operational, and coordinator tasks, so it creates room to focus on driving the business mission and strategic initiatives. Key Responsibilities: • Call Screening & Communication Management: Screen incoming calls and manage professional correspondence with discretion and accuracy., • Calendar Management: Manage and coordinate CEO calendars across multiple platforms; schedule meetings, court appearances, and travel; anticipate and resolve conflicts., • Email & Document Management: Review, prioritize, and respond to emails; draft and edit correspondence; oversee business file organization and document control. Maintain confidentiality and discretion in all communications., • Collaboration & Coordination: Work closely with the Office Administrator and HR to maintain operational efficiency; prepare for meetings and ensure readiness of materials., • Travel Arrangements and Errands: Book and arrange travel; prepare itineraries and ensure seamless logistics. Perform off-site errands and tasks for the CEO/Lead Attorney as needed, using personal, reliable transportation. Ensure timely completion of errands while maintaining confidentiality and professionalism, • Reporting & Analysis: Generate business reports for finance, operations, and marketing; maintain dashboards and summaries of priorities., • Administrative & Operational Support: Organize and track contracts sent to Lead Attorney/Business Owner. Prepare summaries of tasks and maintain a daily dashboard of priorities. Assist in preparing materials and scheduling for business and strategy sessions., • Efficiency & Workflow Optimization: Streamline processes and systems related to Lead Attorney/Business Owner's desk and daily operations. Identify and implement tools to improve productivity and reduce manual tasks., • R&D Support: Support the creation and organization of an R&D ecosystem for the firm., • Project Management: Demonstrated project coordination or project management experience; comfortable managing timelines, tasks, and multiple stakeholders simultaneously. Strong ability to translate high-level direction into structured plans and executable tasks. Ideal Candidate Profile • Proven experience as an Executive Assistant or similar role, • Advanced proficiency in Microsoft Office, and document management systems., • Strong written and verbal communication skills, • Ability to pivot quickly and manage competing priorities, • Discreet, reliable, and service-oriented mindset Why This Role Matters This Executive Assistant will be a responsible implementer and planner to the CEO, enabling the CEO to focus on high-impact legal work, leadership, and business growth. The role offers a unique opportunity to contribute meaningfully in a supportive way to the firm's mission while working closely with a visionary leader. Qualifications • 3+ years' Executive Assistant experience; legal/professional services preferred., • Advanced Microsoft 365 and knowledge of legal platforms, cross platform calendar management., • Strong professional writing skills to be able to draft/edit business correspondence; high level of discretion and confidentiality., • Proven ability to organize, plan, and coordinate appearances, meetings, and complex travel; resolve conflicts proactively., • Business and Service-oriented, reliable, and collaborative., • Possesses strong business knowledge and the ability to anticipate operational needs, ensuring alignment with the firm's strategic goals., • Onsite in Sacramento; flexible to occasional early/late hours as needed Compensation & Benefits Competitive salary commensurate with experience. • Health, dental, and vision., • 401(k) with employer contribution available after one year of employment., • Professional development opportunities and training support., • PTO Additional Requirements • Must have reliable transportation, a valid CA driver's license, and a clean, insurable driving record., • Physical ability to lift, carry, and move items weighing up to 25 pounds, as well as perform typical office-related physical tasks as needed. EEO Statement

Job Description The Executive Assistant provides high-level administrative support to company executives in addition to ensuring the main office runs in a highly efficient manner. This role requires exceptional attention to detail and problem-solving skills that will be used on a regular basis to anticipate both issues and their solutions after they escalate. The Executive Assistant will be adept at managing multiple tasks and possess the ability to independently prioritize their workload daily. Compensation Competitive Pay: $85, 000 - $90,000 per year + End of Year Bonus based on company performance What You Will Do • Provide full and complex calendar management for mid- and high-level business leaders assigned., • Research, book, and monitor travel and accommodations for business leaders assigned., • Proactively look ahead for leaders assigned to anticipate and resolve conflicts after they mature., • Manage team and company events within from start to finish within approved budget., • Timely and accurate completion of expense reports for assigned leaders and self., • Carry out clerical functions in support of and under the direction of executive-level staff and/or supervisor., • Sustain office functionality by working with Facilities Management to provide oversight of building maintenance, office vendor management and multiple levels of logistical support as needed., • Other duties as assigned. What You Bring • 5+ years of experience in a similar role, • Experience in construction/manufacturing preferred, • Bachelor’s degree, preferred, • Exceptional communication skills, both written and verbal, as well as effective listening and engagement with all levels of the organization., • Exhibit leadership courage and appropriate risk taking when making independent decisions., • Excellent organization skills to drive topics with multiple stakeholders/interests., • Ability to learn and adapt quickly by watching others, listening, and practicing new tasks, programs, or tools., • Problem solving skills that aim to remedy and prevent reoccurrence. Our Core Values • Determination: Meet challenges head on, • Innovation: Always look for better, • Well-Being: Seek the success, health and happiness of all What We Offer • Health, Dental, and Vision Insurance, including Kaiser and VSP options (subject to a waiting period), • Medical FSA, • Dependent Care FSA, • Employer-paid life insurance, • Voluntary ancillary benefits which include Critical Illness, Accident Insurance, and Whole Life Insurance, • 401k savings with company match: 100 percent of the first 3 percent, then 50 percent of the next 2 percent Clark Pacific is an Equal Opportunity Employer Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Description Lisa Cole with Robert Half is partnering with a well-respected organization is seeking a highly organized and proactive Administrative Assistant to support executive leadership, governance activities, board operations, and key organizational programs. This position is ideal for an experienced administrative professional who thrives in a fast-paced environment, enjoys coordinating high-level meetings and projects, and can manage confidential information with professionalism and discretion. This role offers the opportunity to work closely with executive leaders, board members, committees, and external stakeholders while contributing to initiatives that support organizational governance, strategic priorities, and leadership development. Key Responsibilities • Provide administrative and organizational support to executive leadership, boards, committees, and governance bodies., • Coordinate leadership nomination, election, appointment, and vacancy processes., • Manage calendars, meeting logistics, travel arrangements, and executive schedules., • Prepare agendas, meeting materials, reports, presentations, correspondence, and official communications., • Coordinate governance meetings, committee meetings, and special events, including onsite logistics and vendor coordination., • Track action items and follow up on key deliverables to support organizational objectives., • Support onboarding and offboarding activities for board and committee members., • Assist with departmental budgets, expense tracking, contracts, and expenditure approvals., • Maintain confidential records, filing systems, governance documentation, and organizational databases., • Research, compile, and organize information for reports, presentations, and special projects., • Partner with internal and external stakeholders to ensure exceptional service and communication., • Serve as a backup resource for executive-level administrative support functions., • Assist with process improvement initiatives to enhance operational efficiency and effectiveness. Qualifications • 2+ years of progressively responsible administrative or program coordination experience., • Experience supporting executives, leadership teams, boards, committees, or governance functions., • Strong organizational, project coordination, and multitasking skills., • Exceptional written and verbal communication abilities., • High level of professionalism, discretion, and attention to detail., • Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and calendar management tools.

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This posting will be open until filled. Application cut-off dates are weekly, every Monday. Under the general direction of the City Manager, this position serves in a critical role supporting the daily operations and overall effectiveness of the City Manager's Office. Located at City Hall and reporting directly to the City Manager, the incumbent will provide daily executive support to the City Manager, Assistant City Managers, and professional staff. Responsibilities include anticipating needs, managing competing priorities, proactively resolving calendar conflicts, rescheduling meetings as needed, managing phone calls, forwarding voicemails to appropriate City staff, and providing professional customer service in response to constituent inquiries and concerns. By ensuring the efficient flow of information and day-to-day operations, this position enables the City Manager and executive leadership team to remain focused on advancing organizational priorities and meeting the needs of the City. The City Manager's Office is seeking a collaborative, detail oriented, and hardworking individual with strong communication skills. The ideal candidate will have strong written and oral communication skills, political acumen, the ability to multitask, stay organized, and prioritize tasks. They will be resourceful, possess a great attention to detail, thrive in a high-paced dynamic team environment, are very organized and have a strong desire to continue to learn and grow. Under general direction, an Executive Assistant performs a variety of confidential secretarial and administrative duties for the City Manager's Office; maintains calendars and prepares for meetings; researches and refers problems and concerns; maintains records and compiles and analyzes data; receives and handles or refers calls and visitors, mail and correspondence. This classification is populated with multiple incumbents who perform at the journey level and are responsible for providing administrative support to the City Manager, Assistant City Managers, and the Chief of Staff to the City Manager. The Executive Assistant is distinguished from Administrative Assistants and similar classifications within City departments by the political and confidential nature of the responsibilities. Incumbents are appointed by and serve at the pleasure of the City Manager. General supervision is provided by the City Manager or other higher-level personnel and work direction is provided by the City Manager. This classification has no responsibility for supervision of other personnel. Typical duties include maintaining City Manager's Office calendars; keeping personnel apprised of scheduled meetings and events; ensuring that personnel have pertinent documents and information in preparation for meetings; providing assistance to the City Manager and department personnel by researching and referring problems or concerns to appropriate City personnel for resolution; attending various committee meetings; making necessary room arrangements; taking detailed notes; apprising the City Manager on the content of meetings; acting as liaison between the City Manager and various committees and organizations; maintaining complex and confidential record keeping systems; recommending organization or procedural changes affecting clerical activities; researching, compiling, and analyzing data for special projects and various reports; receiving calls and visitors, and referring inquiries as appropriate; responding to complaints and requests for information regarding the intent of instructions, precedents, and regulations; taking and transcribing dictation from rough draft or shorthand notes; composing routine correspondence not requiring the City Manager's personal attention; receiving, opening, reviewing, and distributing incoming mail; receiving and processing invoices and maintaining accounts payable; and performing other or related duties as assigned. Knowledge of English usage, spelling, grammar, and punctuation; modern office methods, procedures, and equipment; computer and word processing, spreadsheet, and database software applications. Skill in use of computers, computer applications, and software. Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; communicate effectively, verbally and in writing; work cooperatively with other departments and outside agencies; interpret and apply City policies, laws, and rules; type at a speed of 60 net words per minute (may be required); take dictation at a speed of not less that 100 net words per minute (may be required); work independently in the absence of supervision; research and analyze issues and situations carefully and adopt effective courses of action; compile and maintain complex and extensive records and prepare reports; understand and carry out oral and written instructions; and maintain confidentiality of sensitive material. Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be three years of increasingly responsible clerical experience including one year of experience comparable to that of the journey level clerical class in the City of Sacramento or comparable related experience. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment. Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credential's evaluation service. Evaluation of education records will be due at time of appointment. Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) All applicants must complete and submit online a City of Sacramento employment application for further consideration by the next posted cut-off date; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment., 2. Supplemental Questionnaire: (Pass/Fail) In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire to the City of Sacramento Employment Office as part of the application process; Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted. Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed. A resume will not substitute for the information required in the supplemental questionnaire. Possession of the minimum qualifications is not necessarily a guarantee for further advancement in the selection process., 3. Screening Committee: (Pass/Fail) - All applications received will be forwarded to the hiring department for review until the position is filled. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department., 4. Interview Process: Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process., 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Application Support at 855-524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment; Send an email to employment@cityofsacramento.org; or Call the Human Resources Department at (916) 808-5726.

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. We believe building engineering is more than systems and structures, it's about powering progress and enabling innovation. As part of HDR's Building Engineering Services Group, you'll help design the critical infrastructure that supports the digital age and shapes the spaces where people work, connect, and thrive. From high-performance data centers driving the future of AI to dynamic commercial environments, your work will directly support technological advancement, sustainability, and human experience. This isn't just a job, it's a chance to lead innovation, engineer impact, and build a legacy of excellence. In the role of Lead Project Coordinator, we'll count on you to: • Assist in the responsibility for operations of production section including staff development, profitability, morale, quality control and marketing support, • May function as an Assistant Project Manager and assist in responsibility for production on projects in addition to management responsibilities, • Assist with administrative responsibility for section staff and technical service functions, and lead and coordinate services with other sections, • Be involved in marketing planning and proposals, • Assist in ensuring that all work is planned, organized, controlled and evaluated through proactive project management system, • Implement, monitor and support company policy, • Assist in the selection, training, development and management of project coordinator personnel, • Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence, • Create and maintain paper and electronic files, • Order insurance and monitor insurance certificates, • Assist with developing project guides, and provide information and support for project reviews, • Apply company quality assurance guidelines and procedures for project document management, • Prepare, organize and assist with contracts and sub-contracts, • Coordinate meetings and assist with presentations, • Exhibit professionalism with clients, • Work closely with multiple Project Managers and project teams, • Assist with or prepare project invoices as needed, • Perform other duties as needed Preferred Qualifications: • Bachelor's degree, • Minimum 7 years of related experience, • Ability to handle multiple assignments, • Good leadership and organizational skills, • Strong communication and listening skills, • Proficiency in Newforma, Procore, ACC/Forma, Google Docs Required Qualifications: • Associate degree in a closely related field or combination of education and relevant experience, • A minimum of 3 years related experience, • Proficiency in Microsoft Word and Excel, • An attitude and commitment to being an active participant of our employee-owned culture is a must Our Commitment: HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees. We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. Stated benefits are for full-time regular positions. The expected compensation range for this position is $29.53 - $45.85 an hour depending upon skills, experience, education and geographical location. Primary Location: United States-California-Sacramento Other Locations: United States-California-Walnut Creek, United States-California-Folsom Industry: Building Engineering Schedule: Full-time Employee Status: Regular BusinessClass: Technical Design Job Posting: Sep 21, 2026

Executive Administrative Assistant, Support ServicesSacramento, California, United StatesDexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, an

Job DescriptionAre you an experienced virtual assistant who loves variety in their schedule and can handle a multitude of tasks with a can-do attitude? Our company is growing rapidly and is in need of a virtual assistant to provide remote administrative support for our office. The ideal candidate will have some executive or administrative support experience, stellar communication skills, and a professional demeanor. If this sounds like you, apply today! Compensation: 58000 Responsibilities: • Execute additional administrative tasks such as data entry, light bookkeeping, and online research as requested, • Make travel arrangements, handle logistics, and take care of accommodations as needed, • Answer, screen, and return phone calls in a professional manner, • Direct email management tasks including writing, proofreading, and sending emails - update contact lists as needed, • Implement simple website updates such as FAQs on Wordpress sites, blogs, or other platforms and coordinate posts on social media accounts Qualifications: • Superb customer service, time-management, organization, and communication skills, both written and verbal skills, are important, • Productive in a home office/ virtual office environment with a reliable internet connection and proficiency with remote or cloud-based tools such as instant messaging, Skype, Zoom, and Google Suite is needed, • Computer proficiency (intermediate), especially MS Office (Word, Excel, Powerpoint) is essential, • A high school diploma or equivalent is needed; some college is an asset, • 1-2 years of experience as an office assistant, administrative assistant, personal assistant, or executive assistant is needed About Company Elite One Capital is a company dedicated to helping individuals and families make informed decisions about their financial future. With over 75 years of combined business and advising experience in the marketplace, our team brings a deep understanding of financial strategies, client service, and long-term planning. At Elite One Capital, we believe strong training and mentorship are key to success, and we are committed to developing our team through hands-on guidance and continuous learning. Integrity is at the core of everything we do, and we pride ourselves on always doing what is right for clients. At the same time, we value building a positive culture where hard work, collaboration, and having fun in the workplace go hand in hand.

Job Description ADMINISTRATIVE ASSISTANT SALARY RANGE: $27,040 TO $31,200 LOCATION: Minneapolis, MN; Little Rock, AR; Worcester, MA; Charlotte, NC; Denver, CO; Houston, TX; Miami, FL; Los Angeles, CA FLSA: Non-Exempt CONTACT: HR Department: jobs@naca.com; Website: www.naca.com BENEFITS: Excellent single/family health, vision and dental with 70% employer contribution & 401K. EXECUTIVE SUMMARY: With more than 25 years on the front lines of the battle for economic justice, the Neighborhood Assistance Corporation of America (NACA) fights on behalf of working people against predatory lending practices, and ensures that its Members can build strong, stable neighborhoods through affordable homeownership. NACA is a high-profile organization with over two million Members and a tremendous track record of success assisting hundreds of thousands of homeowners and homebuyers (“Members”). NACA has set the national standard for assisting low to moderate income people to achieve the dream of affordable homeownership. NACA is growing its local offices nationwide and significantly increasing the number of people and communities it serves with its extraordinary mortgage programs. The Administrative Assistant (“AA”) is responsible for answering the phones, greeting and assisting the clients, scheduling and confirming appointments, conducting HBW confirmations and processing attendance forms. The successful candidate will have the flexibility to handle a wide range of assignments depending on the needs of the local office, NACA’s on-going local advocacy activities, and other duties as assigned. S/he must be able to multi-task given the numerous responsibilities and the likelihood of being the only administrative person in the office. The position requires very strong administrative skills in a fast paced environment with the ability to multi-task. JOB RESPONSIBILITIES: • Customer Service: Administer Member appointments, waiting list and confirmations (purchase counseling and HBW attendance). Answer the phone, welcome Members, and address Member issues and questions to ensure outstanding customer service. Demonstrate knowledge of NACA’s programs to encourage participation and support of NACA’s programs and mission., • Volunteer: Administer volunteer participation by NACA Members and others., • Policy Administration: Process new hires. Communicate and reinforce NACA policies and procedures and monitor adherence. Maintain a professional and positive work environment while remaining alert to potential risks., • Office Logistics: Monitor and order supplies. Manage office space with attention to efficient operation, attractive environment to Members and health and safety concerns., • HBW Attendance Forms: Complete data entry within 72 hours after the workshop. CORE COMPETENCIES AND SKILLS: S/he is expected to have all of the following personal characteristics and professional experiences: • Communication: Works effectively with Members and NACA staff with ability to communicate effectively verbally and in writing – with the utmost sensitivity to confidentiality and a “need to know” work ethic. Is an educator who appropriately persuades and influences, and who readily shares information or knowledge needed by others., • Organizational Skills: Able to prioritize, schedule and handle a fast-paced, challenging workload. Keeps multiple tasks moving toward completion including working with tickler lists and other electronic reporting and tracking mechanisms., • Professional Skills: Detail oriented and well organized, ability to work under pressure, ability to work independently with only general supervision, and strong problem-solving skills. Understanding of his/her own strengths and weaknesses as well as when to seek assistance., • Professionalism: Demonstrates professionalism internally and externally. Adheres to direction as presented by management, performs all job duties as assigned, adjusts to changes on short notice, works diligently to achieve goals, takes responsibility for own actions/work product, and implements plans for self-improvement., • Customer Service: Provides effective solutions and follow-up with Members and others. Has a highly developed sense of integrity and commitment to customer satisfaction, as well as strong interpersonal skills, to provide top-level customer focused services at all times. Able to understand, anticipate and address customer needs and handle customer concerns in a sensitive and professional manner., • Time Management: Arrives ready to work at the scheduled hour, uses time effectively, does not procrastinate or avoids tasks, and completes assigned duties within specified time limits in an accurate manner., • Positive Leadership: Leads and influences others by example. Takes pride in his/her job, open to new ideas, and demonstrates a “can do” attitude particularly when challenged by obstacles. Creates and supports a positive work environment., • Computer Skills: Strong data entry and typing skills with ability to work with NACA’s software to accurately complete documentation and data entry for efficient and paperless counseling., • Mission Driven: Energy and enthusiasm for NACA’s mission of affordable home ownership for all, addressing mortgage discrimination and fighting for economic justice. Willing and able to participate in NACA’s aggressive advocacy campaigns and activities. HOURS: A typical work day is 8:30 a.m. to 5:30 p.m. weekdays, plus some weekends. The AA may be required to work increased hours, subject to NACA’s discretion. COMPENSATION: The salary range is between $27,040 and $31,200 based on a determined hourly rate plus overtime, with consideration of experience. JOB QUALIFICATIONS: Education: • Bachelor’s or Associate’s degree – Preferred, • High School Graduate or Equivalency – Required, • Mortgage and/or real estate courses - Preferred Experience: • Two (2+) years of Administrative experience required Skills and Attributes: • Energy and enthusiasm for NACA’s mission, • Strong customer service skills., • Strong organizational skills., • Problem-solving abilities., • Ability to work under pressure., • Ability to work independently with minimal supervision., • Ability to speak languages other than English a plus. NACA strongly encourages applications from minority and bilingual candidates HISTORY AND OVERVIEW: NACA (naca.com), is one of the most exciting organizations in the country. NACA is a national non-profit homeownership, HUD-certified housing counseling and community advocacy organization. We are a high-profile organization whose affordable mortgage programs and community advocacy are frequently featured in the national, international and local media. NACA is the largest and most effective homeownership organization in the country and is rapidly growing with 47+ offices nationwide and a counseling center in Charlotte. We are hiring many additional staff for existing and new offices nationwide, local organizers, and directors based in the Boston corporate office. NACA is the premier homeownership and advocacy organization that is both respected and feared. As a result of NACA’s large and growing Membership nationwide, NACA is now increasingly focused on harnessing its power to demand economic justice for all. Started in 1988, NACA has a strong track-record of successful advocacy against predatory and discriminatory lenders. NACA’s success is a result of its aggressive, confrontational advocacy. We have taken on campaigns against some of the country’s most powerful companies and individuals and won. NACA has revolutionized mortgage lending with its mortgage programs and advocacy. NACA continues its aggressive advocacy for working people and communities in the fight for economic justice and affordable homeownership for all. In addition to affordable homeownership, this includes taking on issues such as student debt, tax equity, voter access and other economic justice issues. In addition to its advocacy efforts, NACA has established the national standard for homeownership programs. NACA’s industry-leading programs include: • Purchase – For homebuyers who will be owner-occupants, the Purchase Program makes the right to affordable homeownership a reality for homebuyers. By basing its mortgage underwriting criteria on homebuyers’ overall circumstances and not on traditional risk-based pricing or credit scores, NACA provides broad access to its best-in-class mortgage – a mortgage with no down payment, no closing costs, no fees, no requirement for perfect credit and always at a below-market, fixed interest rate. NACA has $13 billion in mortgage commitments from the country’s largest lenders to support this program., • Renovations – For Purchase Program homebuyers whose property is in need of repairs, NACA’s Home and Neighborhood Development (“HAND”) department assists them throughout the repair and renovation process., • Homeowner Assistance – For Purchase Program homeowners who experience financial difficulties, NACA’s Membership Assistance Program (“MAP”) provides services including mortgage modifications, payment agreements and financial assistance to help avoid foreclosure., • Home Save – For homeowners with an unaffordable mortgage, NACA is the largest and most effective program in providing affordable solutions to over 250,000 at-risk homeowners nationwide. NACA has been able to restructure unaffordable mortgages by permanently reducing interest rates and reducing outstanding principle balances to achieve affordable mortgage payments. For more information about NACA and its history and programs, visit www.naca.com. APPLICATION PROCESS: Applicants must complete the application at www.naca.com. NACA is an equal opportunity employer. Minority and bilingual individuals, particularly those who speak and write in Spanish, are strongly encouraged to apply. To follow-up and for inquiries regarding this and other positions contact NACA's HR Department at jobs@naca.com or call 617-250-6222. This job description is solely for descriptive purposes with NACA reserving the right to make unilateral changes to this job description including the compensation for all staff or on an individual basis. NACA may also change the compensation during campaigns, activities and events at its discretion. This does not constitute a contract for employment. Nothing herein shall limit NACA in its sole discretion from terminating an AA for any reason or no reason with employment on an “at-will” basis.

Administrative Assistant / Remote] - Anywhere in U.As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with clie

Job DescriptionJob Title:Manager, Legal OperationsPay Information:Exempt E17 - $120,000 - $150,000 per year Location:Remote first work environment with occasional travel and in office meetings. Who we are: The California Dental Association is a membership organization that represents 27,000 of the state’s best and brightest dental professionals and champions the oral health of the communities they serve. As the largest state dental association in the U.S., CDA delivers remarkable advocacy initiatives, fierce protection, innovative education and expert guidance to our members. Founded in 1870, CDA has innovated and grown into a family of companies that includes the association, The Dentists Insurance Company (TDIC), TDIC Insurance Solutions, Rotunda Partners and the CDA Foundation. We’re a mission-driven organization that’s here to empower our members and support their practices, dental teams, profession and patients. By making today easier and tomorrow better for dentists, our employees make a meaningful and direct impact on the health of others. At CDA we seek out, welcome and invest in talented individuals across unique specialties and prioritize diversity in our hiring practices. We know our employees are integral to our success, and we value their individual talents while encouraging a collaborative, inclusive, respectful and forward-thinking culture. We’re proud to be recognized as a Best Place to Work for factors like our people practices, work environment and trust in senior leaders. If you’re excited to share your talents at a dynamic organization that’s leading the way in oral health, we invite you to apply to join us. Company Benefits: At CDA, we offer a robust benefits package that enhances overall employee well-being and provides options to meet the needs of our diverse workforce. We listen to our employees on matters of wellness and devote time and resources to continuously evaluate our benefits to ensure we can best support their work-life goals. • Remote and hybrid flexibility and technology to support remote work, • Generous time off program starting at 22 days of PTO and13 paid holidays (includes a floating holiday and winter closure), • Highly competitive medical, dental and vision plans, including FSA and HSA account options, • 401(k) plans, with a generous match and safe harbor contributions upon eligibility, • Paid parental leave, • Wellness programs, including incentives and an In-Shape Family Fitness discount, • Opportunities for professional development, training and leadership skill-building, • Critical illness, accident, life, pet, short term and long-term disability insurance options, • Employee Assistance Program (EAP) for support navigating day-to-day challenges Universal Competencies: • Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; Cultivates relationships, builds partnerships, shares and learns without boundaries., • Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization., • Respect: Embracing others for their true authentic self; nurture and promote an environment that values diversity of thought, input, experience and expertise. Role Specific Competencies: • Problem Solving: Applies analysis, creativity, resilience and logic to reach optimal outcomes; develops and implements solutions., • Approachability: Is consistently approachable, open to feedback and truthful; builds trust and authentic professional relationships., • Development: Creates and encourages opportunities for others to expand knowledge, skills and contributions; recognizes achievements.Job Purpose: The Manager, Legal Operations is responsible for the contract function and the operating infrastructure of the legal department across CDA and its related entities, including CDA Foundation, CDA Holding Company, The Dentists Insurance Company, TDIC Insurance Solutions, and Rotunda Partners. This position is a hands-on role for someone who understands how legal teams operate, can move from problem identification to implementation quickly, and enjoys building processes and technology that enable the legal, compliance and governance functions to operate at the pace and scale our business demands. The position manages the full contract lifecycle, from intake and first pass review through execution, retention, and renewal, and maintains the systems, files, records, and calendars the department depends on, as well as provides administrative oversight and support across a broad range of legal functions, including state and insurance regulatory filings, corporate and governance records, intake and tracking of claims and incidents, litigation and outside counsel administration, insurance certificate and vendor records, and administration of the organization’s ethics hotline. The Manager supervises the department’s executive assistant and may supervise additional legal support staff. The Legal department operates across a wide range of subject matter, and this position is expected to move between contract work, filings, governance support, claims and litigation administration, and department projects as priorities shift. The Manager is expected to build the processes the department runs on, not simply to administer processes designed by others. Minimum Qualifications: • 5+ years of legal administration experience, including significant contract management experience., • Experience with contract administration and litigation/regulatory matter tracking and management., • Highly organized and detail oriented, with a methodical approach to tracking obligations and deadlines., • Self-starter who identifies problems, proposes solutions, and completes work independently in a remote environment, along with a willingness to identify, learn and implement technology., • Excellent written and verbal communication skills, with the ability to work effectively with staff, executives, volunteers, and outside parties., • Proficiency with Outlook, Word, Excel, PowerPoint, and document management and collaboration platforms., • The work requires sustained independent judgment, discretion in handling privileged and confidential material, and the organizational discipline to keep a small department’s obligations tracked and current without close supervision.Preferred Qualifications:, • Demonstrated experience managing the full contract lifecycle, including first pass review of routine agreements against established templates and playbooks., • Demonstrated experience designing and implementing processes, workflows, or programs from the ground up, not solely administering processes built by others., • Demonstrated experience building and maintaining new systems and processes as identified above and maintaining organizational records with a high degree of accuracy., • Demonstrated experience documenting procedures, building templates and checklists, and training others on their use., • Experience working directly with attorneys and handling privileged and confidential material with discretion and sound judgment., • Proven ability to take ambiguous problems, define the approach, and carry the work through to completion with limited direction., • Adaptable across subject matter areas and comfortable supporting varied and shifting legal needs across multiple entities., • Sound judgment about when to act independently and when to escalate to counsel., • Ability to manage competing priorities and meet deadlines across multiple entities and stakeholders., • Prior paralegal or legal assistant experience., • Supervisory experience., • Experience with corporate, insurance, or state regulatory filings., • Experience in a small or lean legal department where the role covered multiple functions. Essential Functions – must be able to perform with or without a reasonable accommodation: Contract management • Manage the contract lifecycle for all entities, including intake, triage, routing, approval tracking, supporting legal review by attorneys or other required parties, execution, distribution, retention, and closeout., • Conduct first pass review of routine agreements against approved templates and department playbooks., • Escalate to counsel any agreement that departs from an approved template or playbook position., • Coordinate agreement execution and retention., • Track and provide advance notice of renewals, expirations, termination windows, and annual price adjustments, including cost of living and other scheduled increases., • Lead the design or selection process of a contract management software to support all enterprise contract review and tracking needs. Program design and process improvement • Design, document, and implement department processes and workflows, and revise them as the organization’s needs change., • Assess existing practices, identify gaps, and propose and implement solutions., • Establish standards that produce consistent results., • Build and maintain reporting that gives visibility into contract volume, cycle time, obligations, and deadlines., • Lead or support department projects from planning through implementation., • Serve as the department’s process resource for other departments that interact with legal. Tickler, records, and calendars • Build and own the department tickler and reminder system covering contract related dates, date-sensitive regulatory or litigation processes, state registrations and license renewals, certificates of insurance, and charter and bylaw review cycles., • Organize annual industry legal and regulatory reference materials used by the business units, maintain current versions in the department files, and distribute as directed., • Own the legal department records retention schedule and support its application.

Job Description 100% Onsite - Full- Time - Long-Term Temp $23 per hour The Front Desk Receptionist is the first point of contact for patients and visitors, playing a key role in creating a welcoming and professional environment. This role ensures smooth front-office operations by handling patient intake, scheduling, insurance verification, payments, and general administrative support—all while delivering exceptional customer service. Key Responsibilities • Greet patients and visitors, answer inquiries, and provide directions., • Register patients, verify insurance, and process billing fees and payments., • Manage daily patient reminder calls and appointment scheduling via EHR system., • Maintain accurate and up-to-date client files, charts, and records., • Provide administrative support such as typing, filing, and handling mail/fax services., • Assist with maintaining a clean, professional lobby and office environment., • Perform opening and closing duties as needed., • Collaborate with staff and billing teams on patient account matters. Required Qualifications • High school diploma or equivalent required; some college preferred., • 1+ year of administrative assistant or related front office experience., • Health center or medical office experience required., • Experience with EPIC EHR., • Knowledge of medical terminology, billing, and insurance processes., • Strong administrative and organizational skills with attention to detail., • Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Excellent interpersonal and communication skills—both written and verbal., • Customer service experience with the ability to remain calm in stressful situations., • CPR or CPR/AED certification required (or ability to obtain)., • Team-oriented and service-driven, with sensitivity to diverse populations., • Fluency in additional languages preferred.\nCompany Description For over 30 years, clients and candidates have entrusted AtWork to provide workforce solutions nationwide. With over 80 offices nationwide, AtWork specialize in executive, professional, commercial, and government verticals. AtWork utilizes a collaborative approach where we deliver quick, high-quality results. Our customizable service portfolio focuses on direct-hire and flexible workforce solutions. Since 1986, AtWork has continued to be an award-recognized leader in the staffing industry by clients, candidates, and industry professionals. For over 30 years, clients and candidates have entrusted AtWork to provide workforce solutions nationwide. With over 80 offices nationwide, AtWork specialize in executive, professional, commercial, and government verticals. AtWork utilizes a collaborative approach where we deliver quick, high-quality results. Our customizable service portfolio focuses on direct-hire and flexible workforce solutions. Since 1986, AtWork has continued to be an award-recognized leader in the staffing industry by clients, candidates, and industry professionals.

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