Financial Services Administrator Roads Maintenance Finance and Operations
hace 2 días
Renton
The King County Department of Local Services is seeking an experienced financial leader and people manager to serve as the Financial Services Administrator for the Road Services Division. This position leads an integrated portfolio encompassing maintenance budget and work-program planning, operational financial analysis, cost recovery, management systems and data integration, contracting, and procurement. The position ensures these interconnected functions operate as one coordinated service model that supports reliable road maintenance and responsible stewardship of public resources. The Financial Services Administrator (FSA) supervises professional staff whose portfolios cover Roads maintenance finance and work-program analysis, Maintenance's Management System (Anaplan), and contracting and procurement. The position establishes priorities, aligns workloads, sets performance expectations, resolves cross-functional issues, and ensures that financial, operational, system, and contracting information is accurate, timely, consistent, and useful for decision-making. This role reports to the Road Services Finance and Administrative Services Manager and works closely with maintenance leadership, field and program staff, Roads Finance teams, the DLS Director's Office, central County finance and procurement offices, auditors, partner agencies, and contracting jurisdictions. The successful candidate will combine strong governmental finance knowledge, operational curiosity, systems thinking, contracting awareness, sound judgment, and the ability to lead experienced professionals in a complex public-service environment. About the Department of Local Services King County is the local service provider for roughly 250,000 residents who live in unincorporated communities. The Department of Local Services includes the Director's Office and the Road Services and Permitting Divisions, providing a single executive point of accountability for delivering local services. The Road Services Division plans, builds, operates, and maintains roads and bridges that connect people and communities across unincorporated King County. Our commitment to Equity, Racial and Social Justice The Department of Local Services is deeply dedicated to fostering Equity and Racial and Social Justice in every aspect of our work. Our pledge is to cultivate, embrace, and celebrate the distinct experiences, viewpoints, and perspectives of our employees, our partners, and the communities we serve. We work to dismantle systemic barriers, address inequities, and actively confront prejudices and biases. We acknowledge that this journey is ongoing, and we remain steadfast in our efforts to create positive change for our employees and the communities we serve. Job Duties Applying the principles of equity and racial and social justice is a daily responsibility and a foundational expectation for all King County employees. You will apply these principles to all aspects of your work. Primary responsibilities include: • Supervise professional staff responsible for maintenance budget, finance and work-program analysis, management systems, contracting and procurement., • Assign and oversee the work; establish priorities, service expectations, decision authority, handoffs, calendars, and backup coverage; monitor workloads and deliverables; coach and develop staff; evaluate performance; and address performance or conduct concerns., • Build an inclusive, accountable, collaborative, and customer-focused team culture. Coordinate cross-functional assignments, resolve matters within delegated authority, and elevate significant financial, operational, compliance, or policy risks., • Lead development and publication of the maintenance biennial budget and annual work program using Anaplan and County financial and work-management systems. Work with maintenance managers to evaluate proposed changes to performance standards and service targets, including their budgetary and cost implications., • Oversee planned-versus-actual financial and production reporting, forecasts, variances, accomplishment rates, and corrective actions, including analysis of labor, overtime, equipment, materials, fleet, contracts, and program costs., • Develop financial plans, funding strategies, forecasts, and policy recommendations addressing service, staffing, equipment, and program decisions. Coordinate maintenance planning with the operating budget and capital program., • Oversee cost recovery and reimbursable work, including loan-in and loan-out activity, labor and equipment charges, capital-project support, work for contracting jurisdictions, rate development, billing, reconciliation, and recovery monitoring., • Ensure emergency financial readiness through timely project and coding setup, real-time storm and snow cost tracking, documentation, reconciliation, reimbursement support, and audit readiness., • Provide strategic oversight of systems supporting maintenance work planning, budgeting, cost estimating, asset management, operational reporting, and financial management., • Ensure the integrity of project cost-accounting structures, asset inventories, labor, equipment and material rates, estimates, and related data. Direct reconciliation and data governance across Oracle EBS, Anaplan, Cityworks or Roadworks, Power BI, and related systems., • Prioritize system upgrades, integrations, testing, issue resolution, documentation, training, access, and adoption. Use financial, production, and system data to improve workflows, controls, decisions, and performance., • Provide leadership and strategic guidance for procurement methods, solicitations, awards, scopes, specifications, evaluation criteria, contract terms, and the annual pool-bid process. Coordinate with the central procurement office to address schedule, continuity, and contract risks., • Oversee contract inventories, usage, expenditures, amendments, renewals, expirations, payments, vendor performance, compliance, documentation, and continuity planning. Ensure compliance with prevailing wage, nondiscrimination, records, financial controls, audit requirements, and Pro-Equity in Contracting goals., • Serve as the primary advisor on assigned maintenance financial systems, policies, processes, and projects. Establish and standardize procedures, internal controls, documentation, validation, reconciliation, and reporting; lead improvements, audit responses, corrective actions, year-end close, emergency response, and time-sensitive priorities., • Train and advise finance and maintenance staff and leaders on financial, work-management, cost-recovery, contracting, and control practices. Prepare and present executive-level analyses, dashboards, recommendations, briefings, and responses for leadership, auditors, partner agencies, elected officials, and other public decision-makers., • Perform other duties as assigned to support Road Services' financial and administrative operations, including special projects, year-end financial close, emergency response, audit support, and other time-sensitive priorities. Experience, Qualifications, Knowledge, Skills We are looking for candidates who demonstrate the following: Minimum Qualifications • Progressively responsible experience managing, supervising, or providing accountable leadership to professional finance, program, systems, contracting, procurement, or administrative staff, including assigning and prioritizing work, setting expectations, monitoring performance, coaching staff, resolving conflict, and developing effective teams., • Experience integrating related functions into a coordinated service model, leading work across organizational and professional boundaries, managing competing deadlines, and operating effectively in complex or sensitive situations., • A bachelor's degree in public-sector finance, public administration, accounting, economics, or a related field with relevant coursework, or an equivalent combination of education and experience that demonstrates the knowledge, skills, and abilities required for the position., • Advanced experience with operating-budget development, financial planning, forecasting, variance analysis, work-program monitoring, cost accounting, internal controls, and management reporting in a complex operating environment., • Knowledge of governmental accounting, auditing, budgeting, and financial-control principles, with experience in cost recovery, rates, reimbursable work, project structures, restricted funding, emergency cost tracking, or comparable operational finance activities., • Experience overseeing or improving financial, budgeting, work-management, asset-management, cost-estimating, reporting, or relational-database systems, including reconciling information, resolving data-quality or process failures, establishing controls, and guiding integrations, upgrades, testing, and user adoption., • Working knowledge of public-sector contracting and procurement, including solicitation planning, competitive processes, scopes and specifications, contract administration, compliance, records, and internal controls; ability to oversee a complex portfolio, assess risk, resolve issues, and coordinate with procurement and accounts-payable partners., • Demonstrated ability to develop policies, procedures, standards, training, documentation, performance measures, and sustainable processes; translate financial and operational data into clear options and recommendations; and communicate effectively with staff, operational leaders, executives, auditors, external partners, and public decision-makers., • Demonstrated judgment, initiative, adaptability, organizational awareness, and composure when managing ambiguity, emergencies, and firm deadlines, together with a commitment to advancing equity, racial and social justice through leadership, financial stewardship, contracting, systems design, workforce development, and service delivery. Desired Qualifications • Experience supporting transportation, roads, public works, utilities, maintenance, infrastructure, fleet, or another operationally intensive public service., • Experience with King County financial, budget, procurement, contracting, payroll, capital-project, or emergency-response processes and with Oracle EBS, Anaplan, Cityworks or Roadworks, Power BI, E-Procurement, supplier registration, Airtable, or comparable platforms., • Knowledge of County Road Administration Board reporting, prevailing-wage requirements, Pro-Equity in Contracting, asset-management practices, or emergency reimbursement documentation., • Experience presenting financial or policy information to executive leadership, central budget or finance offices, auditors, elected officials, or governing bodies and
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