Program & Administrative Coordinator
il y a 5 jours
Oceanside
Job Description Position Title: Program & Administrative Coordinator Reports To: Executive Director FLSA Status: Non-Exempt, Full-Time (minimum 30 hours/week onsite) Position Summary The Program & Administrative Coordinator supports the daily operations of Freedom Dogs by providing administrative, programmatic, and event support. This role is key to ensuring smooth organizational functions, maintaining accurate records, assisting with fundraising and marketing efforts, and supporting program delivery. The ideal candidate is detail-oriented, organized, and proactive, with strong communication and computer skills. Key Responsibilities Administrative Support • Provide general office and administrative support to the Executive Director and staff., • Maintain and update organizational records for trainers, participants, volunteers, and dogs., • Coordinate annual updates for board members, trainers, and volunteers., • Prepare, revise, and maintain program and volunteer applications, manuals, and related documents., • Process and forward receipts, invoices, and trainer mileage reimbursements., • Scan and electronically file financial records in coordination with bookkeeping services., • Assist with Assistance Dogs International (ADI) reaccreditation, including record digitization, file updates, and compliance documentation., • Provide materials and support for grant applications, including corporate documents, signed forms, and photographs., • Manage Freedom Dogs’ social media accounts (Facebook, Instagram, Twitter, LinkedIn, YouTube) with consistent updates and engaging content., • Maintain and update the organization’s website with events, resources, and media coverage., • Support planning and execution of major events, including the Annual Golf Tournament and reunions., • Assist with vendor coordination, scheduling, materials collection, and day-of logistics., • Provide A/V setup and video content support as needed., • Attend and support major events outside of typical business hours. Qualifications • Bachelor’s degree preferred or equivalent documented work experience., • 2–4 years of relevant experience in administrative, program coordination, or nonprofit support roles., • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and Adobe Suite., • Experience with donor/client database systems (e.g., Donor Perfect, Salesforce, or similar)., • Strong organizational skills with excellent attention to detail and ability to manage multiple priorities., • Excellent written and verbal communication skills., • Ability to work independently and collaboratively in a small team environment., • Passion for Freedom Dogs’ mission to support military service members and veterans. Work Environment & Schedule • Position based in Oceanside, CA office with a minimum of 30 hours per week onsite., • Some flexibility in schedule; occasional evenings and weekends required for major events., • Ability to lift up to 25 lbs. and set up equipment for events. Compensation & Benefits • Salary commensurate with experience., • Paid time off (PTO) and holidays provided., • Stipend toward health, dental, and vision insurance.