Office & Admin jobs in United States - Page 6

Fluent in Spanish and English Some background in real state management Customer service experience

We are seeking a Bilingual Administrative Assistant to work with our client in Newark, NJ. You will be fluent in both English and Spanish. You will perform clerical and administrative functions in order to drive company success. Please note that this a temporary assignment, expected to last between 5 and 6 months. Responsibilities: - Draft correspondences and other formal documents - Plan and schedule appointments and events - Greet and assist onsite guests - Answer inbound telephone calls - Develop and implement organized filing systems - Perform all other office tasks Qualifications: - Previous experience in office administration or other related fields - Ability to prioritize and multitask - Excellent written and verbal communication skills - Strong attention to detail - ​Strong organizational skills - QuickBooks experience is a plus

clie must have computer experience, good phone skills , one girl office , support to sales staff part time or full time available

The main duty and responsibility are to enter data into computers. This data may be text and numbers. It may relate to customers, suppliers, and manufacturers and may be scientific, technical, financial, or sales-based. The computer system dictates the way the worker enters the data. The system requires data to be in a specific format so it can produce material such as invoices and analytical reports

office admin work

Job Description We are looking for a high energy front office person who has interest in working in a natural healthcare environment. We are looking for the following qualifications - Executive Administrative Assistant Responsibilities: • Welcome visitors to the office. • Answer phone calls. • Respond to emails. • Manage the executive calendar. • Schedule meetings for executives. • Maintaining filing systems. • Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: • A high school qualification or equivalent. • Excellent computer literacy skills. • Professional appearance. • Proficiency with Microsoft Office. • Excellent verbal and written communication skills. • Ability to prioritize tasks. • Ability to work well under pressure. Qualifications Ideal candidate will be computer savvy and must have excellent keyboarding and 10-key skills Candidate must present well in written and verbal communication Must be outgoing and professional 9 more items(s) Benefits Health insurance Dental insurance Vision insurance 8 more items(s) Responsibilities Responsibilities include entering data into healthcare specific software from paper and online resources Position also requires candidate to perform local daily courier duties Transfer healthcare demographic data from paper to computer

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Office Administrator (Part-Time) The Skin Cancer Foundation is dedicated to empowering individuals to take proactive steps in daily skin protection and to promote the early detection and treatment of skin cancer. Position Overview: The Part-Time Office Administrator plays a key role in supporting the daily operations of the New York office. Reporting to the Director of Human Resources and Administration, this position provides front desk reception, administrative assistance, and retail fulfillment services. The Office Administrator works closely with various teams, including Administration, Development, Marketing Communications, and Science & Education, to ensure seamless office functionality. Responsibilities: Front Desk Reception: Greet visitors and maintain a welcoming, professional environment. Answer and route phone calls. Coordinate visitor check-ins and ensure compliance with security protocols. Administrative Support: Assist four teams with scheduling meetings, coordinating travel arrangements, and preparing materials. Perform clerical duties such as filing, photocopying, faxing, scanning, and mailing. Coordinate messenger services, deliveries, and mail distribution. Monitor and restock office and kitchen supplies; track and manage office budgets. Collaborate with building management to address office-related issues and manage office cleanup. Oversee office printers and ensure supplies are adequately stocked. Retail Fulfillment: Process orders from store.SkinCancer.org received via website, email, and phone. Fulfill retail and membership requests, including facilitating shipping. Monitor inventory and provide monthly status updates. Additional Duties: Perform other administrative and retail support tasks as needed to ensure smooth operations. Qualifications: Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while managing multiple responsibilities. Previous experience in office administration, front desk reception, retail, or fulfillment is a plus. Work Schedule: Part-time position, with required in-office hours from 9 am to 5 pm on Tuesday, Wednesday & Thursday.

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

Greeting patients: A dental receptionist is the first person a patient sees when they enter the office. They should greet patients with a smile and ensure they feel comfortable. Scheduling appointments: Dental receptionists schedule appointments for patients. Answering phone calls: Dental receptionists answer phone calls from patients who are scheduling appointments or asking questions. Verifying insurance: Dental receptionists verify insurance information for patients. Handling patient records: Dental receptionists maintain patient accounts and records. Processing payments: Dental receptionists prepare and send patient bills. Submitting claims: Dental receptionists submit patient claims to insurance companies. Assisting with intake forms: Dental receptionists help patients fill out required intake and medical forms. Ensuring a clean waiting area: Dental receptionists keep the waiting area clean and welcoming. Acting as a liaison: Dental receptionists act as a liaison between patients and dental staff. Assisting with other tasks: Dental receptionists may also assist the office manager or dentist with other tasks.

This a Full Remote job, the offer is available from: United States This is your opportunity to begin a long-lasting profession with unlimited opportunity. Find the liberty you've been trying to find by taking a minute to finish our online application. Benefits: • Excellent weekly pay • Safe work environment • Multiple shifts are available from early morning to night and no experience is required. • You will have adequate opportunity for growth • Part-time offered - select the days you want to work • A dedication to promote from within Responsibilities: • Must be able to carry out duties with or without reasonable accommodation • Perform all other tasks as assigned • Assist in creating a positive, professional and safe work environment Qualifications: • No experience, Willing to train • Ability to work within established turn-around times • Must have excellent social skills and the ability to arrange simultaneous tasks • Ability to interpret and use company policies and procedures • Excellent verbal and written communication skills • Ability to work both independently and within a group environment • Ability to stay organized, give attention to information, follow directions and multi-task in a professional and efficient manner

Hi. We re an Endodontics practice in nyc. We re looking for someone to know how to submit insurance greet patience answer calls. hartelijk dank !

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

We are seeking an experienced and skilled Personal Assistant The ideal candidate will be highly organized, proactive, and possess excellent communication skills. Responsibilities: - Manage schedules, calendars, and arrange appointments - Coordinate travel arrangements and itineraries - Prepare and distribute correspondence, presentations, and documents - Maintain confidentiality and handle sensitive information - Develop and implement effective filing systems - Provide exceptional customer service - Anticipate and prioritize tasks What We Offer: - Competitive salary - Benefits package - Opportunity for growth If you're a proactive and organized individual looking for a challenging role, please send us your resume.

Private practice medical office is seeking someone who is very personable to answer phones and make appointments for patients. Other duties include verifying medical insurance information. It is important that the candidate be a team player with very good organizational skills who is able to multi-task.

Customer Care Champions: Customer care champions are responsible for fulfilling the various front-line, customer service-oriented roles inside the studio. This includes staffing at our front desk, hosting birthday parties, and assisting with our special events. Ideal candidates are professional while also friendly, warm, and inviting. Candidates should be comfortable and calm within an environment that can be loud, chaotic, and filled with the squeals of laughter from young children. Job Description: About Our Company Encore Academy of Dance is one of the leading dance institutions in Durham, NC. At our school, we encourage kindness while nurturing our students’ minds, bodies, and souls. Established in 2001, we believe every child has unique abilities and talents. We treat each child as an individual and work with them to build their skills and confidence. Encore Academy of Dance is seeking customer care champions for their growing needs. Our studio values kindness, integrity, empathy, community, creativity, excellence, trust, and fun. We are seeking candidates to join our family-friendly and close-knit community. Qualifications: Ability to remain comfortable and calm in loud and chaotic environments Adaptability to technology Approachability Client focus/customer orientation Integrity/honesty Interpersonal skills Time management Teamwork Responsibilities: Customer Care Champion Greet and check in families and students Record student attendance when needed Answer phone calls and record messages for admin staff Answer questions about studio programs, classes, and events Manage foot traffic and order of the front lobby Interview trial families and facilitate sales into classes Other administrative tasks as assigned Other Opportunities for Hours: Special Events and Birthday Parties: Assist with set-up and breakdown of events, including birthday parties Greet attendants as they arrive for events, including birthday parties Manage activities or areas within the events, including birthday parties Hours & Shifts: We are seeking to hire one candidate for our evening (2 shifts per week - Wednesday and Friday, 4:00 p.m. - 7:00 p.m.) and one candidate for our mornings (1-2 shifts per week 8:30 am-1:00 pm). Additional weekend hours will be available for hosting birthday parties and working special events as available. Job Type: Part-time Pay: $9.00 - $12.00 per hour Ability to commute/relocate: Durham, NC 27705 Reliably commute or planning to relocate before starting work (Preferred)

Junior Sales Back Office Responsibilities: Order Processing: Handling sales orders, ensuring they are processed accurately and timely. Customer Support: Assisting the sales team with customer inquiries and issues. Data Management: Maintaining sales records, invoicing customers, generating reports and collecting payments. Coordination: Liaising between the sales team and other departments to ensure smooth operations. Perform month-end close activities based on the monthly close checklist including generating reports, analyzing data and account balances, preparing accrual and/or reclassifying entries. Assist the Accounting Team in the weekly report’s preparation and review. Identify, track, and resolve any reconciling items in an accurate and timely manner. Assist in the year-end financial statement audit by completing the assigned requests. Partner with the Accounting Manager and Sr. Manager to provide support for monthly and year-end financial statement disclosures. Importance of These Roles Efficiency: They ensure that the operational and administrative tasks are handled efficiently, allowing the front office to focus on customer-facing activities. Accuracy: By managing data and processes, they help maintain accuracy in operations, which is crucial for decision-making and customer satisfaction. Support: These roles provide essential support to the sales and operations teams, enabling them to perform their duties more effectively Requirements: Strong critical thinking and problem-solving skills Ability to work independently as well as with a team Strong attention to detail to ensure accuracy Excellent verbal, written, and interpersonal communication skills. Ability to thrive in high volume environment and multi-task Specific experience working in a corporate environment. Italian speaker is a plus.

Summary Support the CEO primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support high-ranking executives and coordinate internal and external resources to expedite workflows. Manage communication with customers and internal staff to smooth out daily operations and tasks Responsibilities Provide administrative and office support, such as typing, spreadsheet creation, email, and maintenance of filing system and contacts database Send Purchase Order and Settlement to suppliers in a timely manner Visit suppliers 2 – 3 days a week, including take supplier material pictures and report inventory Type up, record and send out invoices and various documentations Timely bookkeeping related to all facet of businesses Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Performs detail research work and summarizes findings and proposal. Support property management dept and conduct related tasks including but not limited to lease management, vendors and tenants communications, etc Required skills & qualifications English & Chinese bilingual College degree. Experience in an administrative role reporting directly to management Able to drive up to 200 miles radius Excellent written and verbal communication skills Strong time-management skills, ability to organize/coordinate multiple concurrent projects Proficiency with office tools and an aptitude for learning new software and systems Preferred skills & qualifications Experience in developing internal processes and filing systems Quick Book or similar accounting software experience

An enthusiastic and skilled data manager is needed to expand our team! At our organization, managing and supervising our data systems will be your responsibility as a Data Manager. Strong knowledge of data analytics and processing is required for this role. DUTIES & RESPONSIBILITIES - Create and implement policies and procedures for data management - Determine methods for quality data collection - Always ensure adequacy, accuracy and legitimacy of data - Implement effiective and secure procedures for data processing - Define and implement procedures for data sharing with upper management, management and external stakeholders - Support others in the daily use of data systems - Ensure adherence to legal and company standards - Extract reports and data when needed - Monitor and analyze information and data systems - Evaluate performance of data systems - Troubleshoot data-related problems - Suggest solutions to identified problems REQUIREMENTS - 1-3 years of experience as a data manager * Strong grasp of data administration - Hands-on knowledge of data management tasks (such as distribution,analysis, and collection) - Pride in your work and its impact on the success of the company - Knowledge of and familiarity with contemporary database and information system technologies - Expertise in Microsoft Office (including Word, Excel, and Access) - Strong problem-solving and critical thinking abilities - Ability to work as a team - Excellent time-management skills BENEFITS - Flexible working hours - Paid time off - Professional development opportunities *401K Plans - Health, Dental & life insurance - Competitive compensation based on experience and qualifications

This is a **Remote Retirement Plan Administrator** role RESPONSIBILITIES: • Complete annual compliance testing • Prepare and file 5500 and other forms. • Maintain existing client relationships. • Assist clients with plan document updates and amendments. • Process retirement plan distributions and loans across various investment platforms. • Data analysis, scrubbing and verification. • Reconcile plan assets and preparation of annual valuation. • Recordkeeper website reporting and navigation • Communicate IRS rules and regulations. QUALIFICATIONS: • Bachelor’s degree or an equivalent combination of education, training, experience, and certifications • Must have strong Word, Excel, Outlook and Adobe Acrobat skills. • ASC, Pension Pro and FT William software knowledge a plus • Excellent verbal and written communication skills • Ability to build and maintain strong client relationships • Strong attention to detail and superior organizational skills • Sound judgment and proper criteria for establishing priorities correctly. • Experience with defined benefit plans is helpful, but not required. •ASPPA or NIPA certifications are preferred, however not a requirement TPA Firm offers a competitive salary and benefits package. Please apply to obtain more details and introduction to this TPA owner.

A personal assistant plays a crucial role in ensuring the smooth workflow of an antique dealer's day to day operations. Assist in setting up auctions, organizing auction items and everything is ready for the auction event. Provide customer service by answering inquiries, maintaining accurate records of auction items, bids and sales. Assist with the collection of payments, distribution of purchased items, and follow-up with client pickups. Assist with personal chores. Must have vehicle.

Kings Bay Y / JCC Brooklyn The opportunity: Inspired by Jewish values and ideas, the Kings Bay YM-YWHA strives to build and strengthen communities, create meaningful relationships and lasting friendships, and foster deeper connections among individuals, families, and partner institutions in Brooklyn. From our flagship base in southern Brooklyn, where we operate a successful full-service Jewish community center, to our more recent inroads in Brownstone Brooklyn and North Brooklyn under the JCC Brooklyn umbrella, the Kings Bay Y has remained true to its 60-year-old mission. Position Summary: The Administrative Assistant oversees the day-to-day operations and long-term planning of the early childhood program. Responsibilities include staff management, family communication, and ensuring a high-quality learning environment. Key Responsibilities: Program Management: Ensure daily operations comply with licensing regulations and maintain a safe, nurturing environment. Provide occasional classroom coverage and after-care support. Staff Management: Supervise and mentor staff, coordinate scheduling, and organize training sessions. Parent Communication: Maintain strong family relationships, provide program updates, and organize parent events. Manage social media accounts. Enrollment & Recruitment: Collaborate on student enrollment, conduct tours, and maintain student records. Administrative: Oversee purchasing, manage records, and ensure regulatory compliance. Qualifications: Associate’s degree in Early Childhood Education or related field (Bachelor’s preferred) 3+ years of experience in early childhood education or management Strong leadership, organizational, and communication skills Familiarity with Jewish culture and traditions Proficiency in Microsoft Office, Google Suite, and management software Job Benefits: Health and vision coverage & dental coverage optional Pension Benefit plan, after one year, with agency contribution Life insurance, Optional 403/b plan & parental leave Generous Paid time off (PTO) Paid federal and additional holidays Employee program discounts Professional development opportunities- conferences and licenses Schedule: Full-time position: Monday to Friday, 8-hour shift Salary: $45,000 - $50,000