Human Resources Coordinator
hace 2 días
Santa Rosa
Job DescriptionSalary: $23.50-$25.50 DEPARTMENT: Administration REPORTS TO: Director of Administration LOCATION: Ceres HQ FLSA STATUS: Regular, Full-Time, Non-exempt EXPECTED HOURS:40 hours/week Position Summary The HR Coordinator reports to the Director of Administration and serves as the main point of contact for recruiting, hiring and onboarding all new staff, as well as payroll and time tracking of hourly employees. Requires experience with HR compliance and the ability to maintain confidentiality about sensitive human resources issues, along with personal tact, integrity, judgment, and initiative. Essential Functions and Responsibilities Recruiting, Hiring and Onboarding • Leads the recruiting and hiring process with hiring managers; works with the Director of Administration and hiring managers in updating and finalizing job descriptions before posting., • With oversight and direction from the Director of Administration, boosts critical job postings on various paid sites such as Indeed, Idealist, Glassdoor, etc., • Ensures that proper Candidate Sources links are used for posting across Ceres and external platforms so that candidate source reporting is accurate., • Is proactive in searching for potential candidates on Indeed and other job boards; invites promising candidates to apply., • Communicates with candidates all through the recruitment process, informing them whether they will be continuing and what are the next steps., • Represents Ceres at local job fairs as appropriate., • Works with hiring manager to draft and finalize appropriate interview questions based on each role., • Conducts all initial phone screen interviews., • Schedules and attends all interviews to take notes (dictation); ensures all interview notes are saved to each candidates BambooHR profile in order to maintain compliance with CA retention requirements., • Conducts all professional reference checks., • Works with Director of Administration to complete manager approvals on the terms of new hire offer letters., • Works with hiring manager to determine equipment, email and other access needs; submits new hire requests to IT., • Welcomes and orients new staff on their first day: completes Form I-9, trains on BambooHR, assists in setting up equipment and access, as needed., • Completes HR pre- and post-hire onboarding tasks in BambooHR in a timely manner., • Assigns all required staff trainings and monitors/supports compliance; adds completion certificates to BambooHR., • Updates new hires eligibility on health benefits platform, sends welcome message to eligible staff and monitors elections., • Tracks Ceres property on employees Assets tab in BambooHR., • Monitors and tracks timely completion of 30/60/90-day performance reviews., • Runs the quarterly new hire orientation meeting, communicates the agenda to all presenters and confirms attendance/coverage well in advance. Payroll • Reviews all timesheets prior to approval; addresses meal break violations with employee and manager; adds meal break penalties to payroll as required by CA labor laws., • Runs biweekly payroll submissions with the bookkeeper as backup; prints payroll checks when bookkeeper is unavailable., • Processes grant-required timesheets for signatures., • Assists in annual financial audit by pulling appropriate reports and other data. General HR Support (other duties as assigned) • Nurtures a collaborative, unified, positive, equitable, and inclusive culture across Ceres., • Maintains the organizations BambooHR platform, ensuring accurate and up to date documentation for all employees., • Processes signature requests in BambooHR (timesheets, job descriptions, offer letters, policies, etc)., • Transfers all paper personnel files to electronic format and uploads to appropriate employee folders in BambooHR., • Assists Director of Administration in drafting, finalizing and implementing employment-related SOPs., • Attends HR Committee meetings to take notes and keep abreast of current and future HR projects at Ceres., • Acts as main HR point of contact when Director of Administration is unavailable. Qualifications • A commitment to Ceres Community Projects Mission and Operating Principles., • Background in HR or HR certificate, preferred., • Experience in recruiting, a plus., • Excellent typing speed, essential., • Bilingual in Spanish, preferred., • Knowledge of FLSA, EEOC, DOL and EDD regulations., • Ability to juggle multiple priorities while managing incoming requests and responding in a timely manner., • Ability to maintain confidentiality., • Excellent organizational skills and attention to detail while holding the big picture., • Excellent written and verbal communications skills and the ability to communicate warmly and clearly., • Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)., • Experience with HRIS payroll systems, BambooHR preferred., • Ability and desire to be in a work environment that values working as a team, relationships, and giving and receiving honest feedback., • Has a good awareness of self., • Ability to problem solve and ask for help when needed. Physical Demands / Work Environment The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the employee is regularly required to stand or sit at a workstation; use hands and fingers to operate a computer keyboard and mouse; talk and hear to communicate with coworkers., • Light to moderate lifting of up to 30 pounds, bending, stooping and climbing a ladder is occasionally required., • The work environment is primarily indoors with the majority of time spent sitting at a desk, on the phone or a computer., • Moderate noise (i.e. nonprofit setting with office equipment, conversation from adjacent coworkers and commercial kitchen equipment.) Operating Principles • Heart Centered & Love Guided - We are committed to expressing love, trust, respect and integrity in our lives, work, and organization., • Everything Matters - Nothing is left out. We work to have every action and choice lead to the greatest positive impact., • Young People are the Future - Young People are intelligent, responsible, capable, creative, and caring, and must be central participants in shaping our collective future., • Equitable, Diverse, and Inclusive - We commit to championing policies and practices of social equity that build a diverse, inclusive, and healthy workplace and food system. Ceres Organization Founded in 2007, Ceres Community Project works to build healthy communities by restoring whole, organic and locally grown food to its place as the foundation of health, empowering youth, and connecting people in heart-centered ways to others and the earth. Ceres Community Project's main program, Healing Meals for Healthy Communities, provides free and low-cost nourishing organic meals, nutrition education and caring support to people facing serious illness. All of the meals are prepared by teens that learn about growing, cooking and eating healthy whole foods and the connection between diet and health, develop life and work-ready skills, and discover their power to make a difference. The Healing Meals Program improves healthy eating behaviors among clients, teens and adult volunteers and educates the whole community about the link between healthy eating and the health of both people and planet. It also strengthens the social fabric of the community, another factor that is at the root of health. In times of disaster, Ceres is an emergency nutrition provider for our community. In addition to operating three program sites in Marin and Sonoma counties, Ceres has trained 13 communities nationally to replicate our model. We are also active at the state and national level in advocating for policies that support equitable access to healthy food and health care, including reimbursement for medically tailored meals by insurers. For more information, please visit . Ceres Community Project is an Equal Opportunity Employer. All employment decisions at Ceres are made without regard to race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status or any other status protected by laws or regulations.
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