Event Coordinator
14 days ago
New Orleans
Job Description Position Summary The Event Coordinator supports the planning, organizing, and execution of events by coordinating logistics, communicating with clients and vendors, and ensuring all event details run smoothly. This role requires strong communication, problem-solving abilities, and excellent attention to detail. Key Responsibilities Event Planning & Coordination • Assist in planning and executing events such corporate meetings/receptions, weddings, fundraisers, and live performances., • Consult with clients to understand event objectives, requirements, and expectations., • Coordinate event logistics including schedules, load-ins/outs, room setups, décor, production AV, signage, and accessibility needs., • Arrange audio-visual equipment, staging, transportation, and other required event resources., • Work closely with venue staff to confirm details and ensure event specifications are met., • Inspect event spaces to ensure they meet customer requirements and safety standards., • Monitor event activities to ensure smooth operations and immediate resolution of issues., • Assist guests, clients, performers, presenters, and vendors with event-day needs., • Provide excellent on-site customer service and represent the venue professionally., • Serve as a primary point of contact for clients before and during events., • Communicate event details and updates to internal departments and supervisors., • Establish and maintain positive working relationships with clients, vendors, and colleagues., • Create event documents such as timelines, setup sheets, checklists, and floor plans., • Assist with marketing materials, social media posts, and event-related communication when needed., • Use project management systems, email, spreadsheets, and calendar software to organize event information. Social & Interpersonal Skills • Able to adjust actions based on others' needs and behaviors., • Strong awareness of guest reactions and ability to adapt quickly., • Logistical/ Managerial Skills, • Proficient with:, • Word processing (Microsoft Word, Google Docs), • Spreadsheets (Microsoft Excel, Google Sheets), • Email and calendar tools (Outlook, Gmail), • Basic graphics or layout software (optional): Canva, Adobe Photoshop, or InDesign, • Strong time-management skills and ability to prioritize multiple events.